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10-26-1976 CCMI MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 26, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at 7:37 P.M. with the following members present: Aldermen Westlund and K. Peterson in addition to Mayor Black. Members absent were: Aldermen B. Peterson and Haag. Also present were: Administrative Assistant Fleetham, City Attorney Schantzen, City Engineer Priebe, and Community Development Director Pauley. 2. INVOCATION The invocation was delivered by the Reverend Maynard Johnson of the Franklin Street Baptist Church. 3. MINUTES The minutes of the Regular Meeting of October 12, 1976 were unanimously approved upon motion by Alderman Westlund and seconded by Alderman K. Peterson. 4. PUBLIC HEARING None 5. COY1MU`dICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF RECOMMENDATION TO PERMANENTLY APPOINT: 1. MICHAEL MONGE 2. BARBARA HARDING Upon motion by Alderman K. Peterson, seconded by Alderman Westl,lnd, it was moved to permanently appoint Michael Monge and Barbara Harding as full-time employees of the City of Hutchinson. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5793 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive the reading and adopt Resolution No. 5793 entitled, Transferring $10,000 from Liquor Store to General Fund. Motion carried unanimously. (b) RESOLUTION NO. 5797 - RESOLUTION AUTHORIZING THE ENTERING INTO A CONTRACT WITH THE REGION VI -E COMMUNITY ACTION AGENCY, INC. V. a Council minutes - October 26, 1976 Mayor Black explained the program and pointed out the benefits of entering into a contract with the Region VI -E Agency. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive the reading and adopt Resolution No. 5797 entitled, Resolution Authorizing the Entering into a Contract with the Region VI -E Community Action Agency, Inc. Motion carried unani- mously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF THE PLANNING COMMISSION MEETING DATED SEPTEMBER 21, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (b) MINUTES OF THE TRANSPORTATION BOARD DATED OCTOBER 12, 1976 AND OCTOBER 15, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (c) MINUTES OF THE BURNS MANOR NURSING HOME DATED SEPTEMBER 16, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (d) MINUTES OF THE SPECIAL MEETING OF THE HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS DATED SEPTEMBER 8, 1976 AND REGULAR MEETING DATED SEPTEMBER 21, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PROPOSED CHANGE ORDER NO. 1 - PROJECT 76-26 - EXTENSION OF WATER MAIN ALONG CO. RD. 12 FROM NORTHWEST WATER TOWER TO EAST ENTRANCE TO LUDTKE LANE IN JOHNSON'S COURT City Engineer Priebe presented the proposed changes. Following discussion, a motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to adopt Resolution No. 5800 entitled, Resolution Covering Order No. 1 - Water and Sanitary Sewer Project 76-26. Motion carried unanimously. -2- Council minutes - October 26, 1976 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the request for reduced trash and refuse rate submitted by Mrs. Lillian Zajicek. Motion carried unani- mously. (b) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT BY CALVIN F. JOHNSON AND GILBERT LEHMAN After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the request by Calvin F. Johnson and Gilbert Lehman for a snow removal permit. Motion carried unani- mously. (c) CONSIDERATION OF REQUEST FOR APPLICATION FOR CHRISTMAS TREE PERMIT BY GLEN VARLAND After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the request of Glen Varland for a Christmas tree permit. Motion carried unanimously. (d) CONSIDERATION OF PROPOSAL OF DARREL GANDER TO PROVIDE A SOUND SYSTEM FOR THE CITY COUNCIL CHAMBERS Mayor Black called upon Darrel Gander to make a presentation to the Council explaining his proposed sound system. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve the proposal for a sound system in the Council Chambers. Motion carried unanimously. (e) CONSIDERATION OF PROPOSAL OF MILLER, MILLER & MAC, INC. FOR OIL STORAGE TANKS Administrative Assistant Fleetham explained that the staff was recommending the construction of concrete bases and the installation of the street oil tanks at the street department garage. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the proposal of Miller, Miller & Mac, Inc. for construction of oil storage tank bases and moving 3 oil tanks onto their new bases. Motion carried unanimously. (f) CONSIDERATION OF SLUDGE DEWATERING - CHANGE ORDER NO. 3 City Engineer Priebe gave an explanation of the nature of the changes involved in the contract with Miller, Miller & Mac for the Sludge Dewatering Project. He further pointed out that Quade's added cost of $120.75 covered the unloading of equipment and that would be deducted from the final payment made to the Ralph B. Carter Co. -3- Council minutes - October 26, 1976 After discussion it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the Sludge Dewatering Change Order No. 3 and deduct the $120.75 from the final payment to the Ralph B. Carter Co. Motion carried unanimously. (g) CONSIDERATION OF REQUEST OF HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS FOR AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE PURCHASE OF DICTATION EQUIPMENT AND APPROVAL TO PURCHASE EQUIPMENT IN THE AMOUNT OF $4,702.00 TO UPDATE MOTOROLA COMMUNICATIONS SYSTEM After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the advertisement for bids for dictation equipment and the purchase of equipment in the amount of $4,702.00. Motion carried unanimously. (h) CONSIDERATION OF ACQUISITION OF LOTS 14, 15 and 16, BLOCK 3 SELCHOW - JORGENSON SUB -DIVISION Community Development Director Pauley stated that the persons involved had requested the withdrawal of consideration at this time. A motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to table the matter. Motion carried unani- mously. (i) CONSIDERATION OF PRIVATE CONTRACTORS FOR ASSISTANCE FOR SNOW REMOVAL FOR WINTER OF 1976-77 Administrative Assistant Fleetham reported that only one bid had been received for snow removal, that of Erickson & Templin Con- tracting. He recommended that Gene Birk continue to haul snow. After discussion, it was moved by Alderman West.lund, seconded by Alderman K. Peterson, to accept the bid of Erickson & Templin Contracting for snow removal and hire Gene Birk for hauling the snow. Motion carried unanimously. (j) CONSIDERATION OF RECOMMENDATION OF HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS TO ACCEPT THE BIDS AS AMENDED FOR THE MEDICAL OFFICE BUILDING CONSTRUCTION Mayor Black pointed out the construction of the Medical Office Building is a three-phase procedure, and he felt that the amended bids should not be accepted at this time. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to defer the recommendation to accept amended bids for the Medical Office Building until a later date. Motion carried unanimously. MAE Council minutes - October 26, 1976 10. MIS!�ELLANEOUS (a) COMMUNICATIONS FROM ADMINISTRATIVE ASSISTANT Administrative Assistant Fleetham commented on the Assessing meeting to be held at Glencoe on November 5 at the Court House. He also reminded the Council of the Department Head meeting scheduled for Thursday, October 28, as well as the General Election on November 2. Inasmuch as the Transit System began operation today, October 26, Administrative Assistant Fleetham reported 5 or 6 passengers rode the bus before noon. (b) COMMUNICATIONS FROM MAYOR BLACK Mayor Black made reference to some houses located in the area of Third or Fourth Avenue Northwest that are not connected with sewer and water and which are also in need of repair. He suggested that the Planning Committee consider a reviewal of the section of the zoning ordinance which limited the improvement of non -conforming structures. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ask the Planning Commission to study this limitation in the zoning ordinance. Motion carried unanimously. Mayor Black mentioned Cable Communications Systems, Inc.'s recent letter offering to sell the cable TV system to the City of Hutchinson. Mayor Black commented that some reply should be sent to the company letting them know our interest. After discussion, a motion was made by Alderman K. Peterson, seconded by Alderman Westlund, to send a letter informing Cable Communications Systems, Inc. that the City of Hutchinson has no interest in pur- chasing the cable system. Motion carried unanimously. Mayor Black asked for a report on the ice arena at St. Anastasia, at which time Fred Roberts reported the work is all completed. (c) COMMUNICATION FROM ALDERMAN K. PETERSON Alderman K. Peterson reported that at the Safety Council Meeting held Monday, October 25, 1976, concern was expressed about the stop signs on Third and Fourth on Jefferson. Since the stop signs have been removed because of county request, it was suggested that yield signs would help the situation. Alderman K. Peterson further commented that there are four additional intersections with poor visibility from tree branches that she would be reviewing with Fred Roberts. (d) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe reported that he had received a letter from the Carter Company regarding the extra belt sent with equipment. Although -5- Council minutes - October 26, 1976 list cost was $2,300, the company was willing to settle for $1,900. After discussion, it was moved by Alderman Westlund that upon the recommendation of the City Engineer the offer of $1,900 be accepted from the Carter Company. Seconded by Alderman K. Peterson, the motion carried unanimously. City Engineer Priebe reported that he had received a bid of $200 for an old barn on the City property. He recommended that the City sell it for this price. After discussion, Alderman K. Peterson moved that the bid of $200 be accepted upon recommendation of the City Engineer. Seconded by Alderman Westlund, the motion carried unanimously. The cost of demolition of the house on Second Avenue will be $1,600. City Engineer Priebe recommended that the City accept this figure. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, that upon the recommendation of City Engineer and City Attorney, to proceed to have the house on Second Avenue demolished by Juul Contracting not to exceed $1,600. Motion carried unanimously. (e) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen reported that the bank financing the hockey arena had requested a written lease between the City and the hockey association. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to authorize the signing of the lease. Motion carried unanimously. 11. CLAIMS. APPROPRIATIONS, AND CONTRACT PAYMENTS (a) SUMMONS - LOWELL D. OTTO VS. CITY OF HUTCHINSON City Attorney Schantzen presented a brief background of past events that have happened in this case. He further reported that an inventory of the building was made before it was demolished. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to refer the summons to the City Attorney for appropriate action. Motion carried unanimously. (b) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. i Council minutes - October 26, 1976 12. ADJQURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 8:25 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson. Motion was unanimously approved. -7-