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10-12-1976 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 12, 1976 1. CALL TO ORDER The meeting was called to order at 7:33 P.M. by Mayor Black, with the following members present: Aldermen Westlund, Haag, and K. Peterson in addition to Mayor Black. Alderman B. Peterson arrived at 7:37 P.M. Also present were: Administrative Assistant Fleetham, City Engineer Priebe, Community Development Director Pauley, and City Attorney Schantzen. 2. INVOCATION The Reverend Maynard Johnson of the Franklin Street Baptist Church delivered the invocation. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman Haag, the minutes of the Regular Meeting of September 28, 1976 and the Special Meeting of October 6, 1976 were unanimously approved. 4. PUBLIC HEARING (a) PROJECT 76-26 - CHANGE ORDER NO. 1 - EXTENSION OF WATER MAIN ALONG CO. ROAD 12 FROM N.W. WATER TOWER TO EAST ENTRANCE OF LUDTKE LANE IN JOHNSON'S COURT At 8:57 P.M. Mayor Black called to order the Public Hearing on Project 76-26 - Change Order No. 1 with the reading of Publication No. 1852. There being no one present who wished to be heard, the hearing was declared closed at 9:00 P.M. on motion by Alderman Westlund, seconded by Alderman Haag and carried unanimously. After discussion, It was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5790 entitled, Ordering Improvement and Preparation of Plans, Project 76-26 - Change Order No. 1. Motion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST OF TOM DOLDER TO MOVE TWO-STORY FRAME HOUSE TO LOT 7, BLOCK 11, NZ CITY Alderman Haag asked Mr. Tom Dolder to describe where the lot is located, at which time Mr. Dolder presented pictures of the location. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request to move a two-story frame house into the City. Motion carried unanimously. 3 Council minutes, October 12, 1976 (b) CONSIDERATION OF REQUEST BY HUTCHINSON JAYCEES TO HOLD A DANCE IN THE OLD ARMORY ON OCTOBER 29, 1976 Following discussion, it was moved by Alderman Westlund to approve the request of the Hutchinson Jaycees to hold a dance in the Old Armory on October 29, 1976. Seconded by Alderman B. Peterson, the motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 22/76 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CON- CERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFI- CIAL ZONING MAP (West River Park) After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive second reading and adopt Ordinance No. 516 entitled, An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map. Motion carried unanimously. (b) ORDINANCE NO. 23/76 - AN ORDINANCE TO VACATE AN ALLEY IN BLOCK 40 WEST OF GLEN STREET After discussion, it was decided that an amendment should be made to Ordinance No. 23/76 stating that the City of Hutchinson reserves a perpetual easement and the right to enter said premises for the purposes of construction and/or maintenance of public utilities. Upon motion by Alderman Haag, seconded by Alderman Westlund, the motion was unanimously approved to waive second reading and adopt Ordinance No. 517 entitled, An Ordinance to Vacate an Alley in Block 40 West of Glen Street with the above stated amendment. (c) ORDINANCE NO. 24/76 - AN ORDINANCE TO ESTABLISH A TRANSPORTATION BOARD AND TO DEFINE ITS DUTIES AND MEMBERSHIP After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive second reading and adopt Ordinance No. 518 entitled, An Ordinance to Establish a Transportation Board and to Define its Duties and Membership. Motion carried unanimously. (d) RESOLUTION NO. 5787 - ACCEPTING $50,000 FROM THE HUTCHINSON UTILITIES COMMISSION A motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to waive the reading and adopt Resolution No. 5787 entitled, Accepting $50,000 from the Hutchinson Utilities Commission. Motion carried unanimously. -2- Council minutes, October 12, 1976 (e) RESOLUTION NO. 5788 - A RESOLUTION ESTABLISHING A HOME REHABILITATION GRANTS COMMITTEE FOR THE COMMUNITY DEVELOPMENT PROGRAM Mayor Black explained the program under the Community Development Block Grant. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5788 entitled, A Resolution Establishing a Home Rehabilitation Grants Committee for the Community Development Program. Motion carried unanimously. (f) RESOLUTION NO. 5791 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR GENERAL ELECTION After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5791 entitled, Resolution Setting Election, Time, Place Locations of Precincts, and Appointing of Judges for General Election. Motion carried unanimously. (g) RESOLUTION NO. 5792 - RESOLUTION AUTHORIZING THE FILING OF APPLI- CATION FOR TEMPORARY AUTHORITY TO OPERATE A TRANSIT SYSTEM After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5792 entitled, Resolution Authorizing the Filing of Application for Temporary Authority to Operate a Transit System. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS, AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - SEPTEMBER 1976 There being no discussion, the report was ordered by the Mayor received for filing. (b) REPORT OF HUTCHINSON UTILITIES COMMISSION REGARDING UTILITY RATES EFFECTIVE FOR QUARTER ENDED SEPTEMBER 30, 1976, FOR FUEL COST ADJUSTMENT RATES There being no discussion, the report was ordered by the Mayor received for filing. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the rates. Motion carried unanimously. (c) MONTHLY FINANCIAL REPORT - SEPTEMBER, 1976 There being no discussion, the report was ordered by the Mayor received for filing. The Administrative Assistant commented that the recently adopted budget changes should be entered by next month. -3- Council minutes, October 12, 1976 (d) MINUTES OF THE TRANSPORTATION BOARD DATED OCTOBER 5, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. Alderman Westlund commented on the report made at the September 28th Council meeting regarding fares and service of the transit system. 8. UNFINISHED BUSINESS (a) RESOLUTION NO. 5781 - RESOLUTION IDENTIFYING SITES FOR ACQUISITION BY THE COMMUNITY DEVELOPMENT PROGRAM (DEFERRED FROM SEPTEMBER 28, 1976) The Mayor stated that due to problems in the proposed purchase of the identified sites, they are currently under further review and thus ordered the Resolution filed. (b) CONSIDERATION OF ENTERING INTO A CONTRACT WITH ROY FRENTZ AND COMPANY OF MANKATO AS ACQUISITION PROJECT APPRAISER WITH FAVORABLE RECOMMEND- ATION OF ADVISORY COMMITTEE (DEFERRED FROM SEPTEMBER 28, 1976) The Mayor stated that this action would have been in support of Resolution No. 5781 and ordered it filed. (c) CONSIDERATION OF ENTERING INTO A CONTRACT WITH CRS, INC. AS ACQUI- SITION PROJECT REVIEWER WITH FAVORABLE RECOMMENDATION OF ADVISORY COMMITTEE (DEFERRED FROM SEPTEMBER 28, 1976) The Mayor stated that this action would have been in support of Resolution No. 5781 and ordered it filed. (d) CONSIDERATION OF REQUEST OF HOSPITAL BOARD OF DIRECTORS THAT THE MOTOROLA RADIO ANTENNA BE RELOCATED FROM ITS PRESENT LOCATION ON HOSPITAL PROPERTY TO THE WATER TOWER (DEFERRED FROM SEPTEMBER 14, 1976) Administrative Assistant Fleetham reported on the F.A.A. regulations for antennas, and he pointed out that possibly both the Hospital and the City could put their antennas on the same tower. If this is done, however, it might require a filter which will cost from $40 to $300. The Hospital would be asked to pay for this expense. The other alter- native would be for the City to use the south tower and the Hospital the north tower for their antenna. The Administrative Assistant was asked to relay that request to the Hospital Board of Directors and to seek their decision as to whether they would be willing to pay for the filter or use the north tower. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request with provisions as outlined above. Motion carried unanimously. -4- Council minutes, October 12, 1976 (e) CONSIDERATION OF REQUEST TO AMEND CITY LIQUOR ORDINANCES (DEFERRED FROM OCTOBER 6, 1976) Mr. Larry Cornwell and Mr. Tom Dolder presented to the Council their proposal and drawings of a proposed bowling center. When asked by the Mayor their intent to the type of meals to be served, they replied that light lunches will be served with a kitchen avail- able to serve all kinds of meals. Alderman Haag, and other members of the Council, commented that there is a need for this type of facility in Hutchinson and felt it met the liquor ordinance requirements. The four Aldermen felt Dolder and Cornwell could apply for a liquor license. Mayor Black stated that he would have to vote "no" on issuing a liquor license to the bowling center inasmuch as he did not feel it met the criteria set forth in the liquor referendum. A motion was made by Alderman Westlund, seconded by Alderman Haag, to reject the request to amend the City liquor ordinances. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF RECOMMENDATION OF CITY ENGINEER FOR CHANGE ORDER NO. 4 TO CONTRACT WITH MILLER, MILLER & MAC, INC. FOR DEWATERING PLANT City Engineer Priebe explained the purpose of the change in the contract with Miller, Miller & Mac, Inc. Upon motion by Alderman Westlund, seconded by Alderman Haag, it was moved to approve Change Order No. 4. Motion carried unanimously. (b) CONSIDERATION OF RECOMMENDATION OF TRANSPORTATION BOARD 1. AWARD OF BID FOR TWO BUSES The recommendation of the Transportation Board was to purchase two Wayne Transette buses, one with a wheelchair lift and the other without, at the following cost: Wayne Transette 16 Passenger $17,447.00 Wayne Transette 11 Passenger including Two Wheelchair positions and Hydraulic Lift 19,883.00 During the discussion of the specifications for buses, it was pointed out that only one bid met the specifications for the immediate delivery alternative, that being the School Bus Sales, Inc. of Burnsville. -5- Council minutes, October 12, 1976 It was moved by Alderman B. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5794 entitled, Resolution Rejecting Bus Bids not Meeting Specifica- tions. Said bids from Charles Olson & Sons and Custom Coach and Equipment be rejected inasmuch as they did not meet the specifications. The motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to accept the Wayne Transette bus bid from School Bus Sales, Inc. of Burnsville. Motion carried unanimously. 2. AWARD OF BID FOR INSURANCE FOR BUS COVERAGE After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, that upon the recommendation of the Transportation Board, the Grams Insurance Agency be awarded the bid for insurance coverage on the buses. Motion carried unanimously. (c) CONSIDERATION OF RECOMMENDATION OF CITY ENGINEER 1. AWARD OF BID FOR CONSTRUCTION OF STORAGE BUILDING City Engineer Priebe presented the bids for the storage building and indicated that Miller, Miller & Mac was the low bidder at $20,500 for the actual storage building and an additional $2,437 for an insulated roof on the building. He further pointed out no current need for an insulated roof inasmuch as the building will be used for cold storage. This feature could be added at a later time if needed. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to accept the bid of Miller, Miller & Mac for the cold storage building. 2. AWARD OF BID FOR CONSTRUCTION OF NEW HOUSE AT WEST RIVER City Engineer Priebe presented the one bid received for construction of a house at West River Park from Dammanns Construction Company of Lester Prairie: $26,200 - Construction of House 3,000 - Removal of Present Structure 550 - Repair and Paint Garage During discussion, Alderman Haag questioned whether the Park and Recreation Board had considered any more than minor remodeling of the present structure. He felt a recommendation should come from the Park and Recreation Board before the Council approved any large expenditures on this building. The Mayor further Council minutes, October 12, 1976 \\ added that the purpose of the house was for someone to live on the premises to prevent vandalism and to provide a part- time job for this individual, possibly in lieu of rent. A motion was made by Alderman Haag, seconded by Alderman West- lund, to defer the bid until the November 9th Council meeting and ask for a recommendation from the Park and Recreation Board. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Fleetham reported on his recent trip to Toronto to attend a Seminar and presented some of the ideas he had received. (b) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag gave a brief report on the bids received for the Medical Office Building. He commented that the bids were less in amount than the previous time, and there was a small reduction in floor area. (c) COMMUNICATIONS FROM ALDERMAN K. PETERSON Alderman K. Peterson reported that the terms of two members of the Park and Recreation Board have expired, namely, Spencer Beytien and Larry J. Morrissette. Mayor Black then reappointed Larry Morrissette and appointed Ward Haugen fora full three year term upon Council ratif- ication. Alderman Haag then moved to ratify said appointments. Alderman K. Peterson seconded the motion, and it carried unanimously. It was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5795, entitled, Commending Spencer Beytien. Motion carried unanimously. (d) COMMUNICATIONS FROM CITY ENGINEER PRIEBE City Engineer Priebe gave a brief report on his recent trip to a conference in Las Vegas. He then reviewed the plans for the water main constuction approved earlier in the evening. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5796 entitled, Approving Plans and Specifications. Motion carried unanimously. The staff was ordered to bring back a proposed change order to the next meeting. -7- Council minutes, October 12, 1976 (e) COMMUNICATIONS FROM MAYOR BLACK Mayor Black referred to the letter received from the Madsen -Peterson Company regarding the two houses on Third Avenue and commented on the questions raised in the letter. Mayor Black again discussed the formation of an Advisory Committee to aid in establishing policy and procedure for the Family Recreation Center. He will work on an ordinance and bring it to the Council at a later date. (f) COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR Community Development Director Pauley reported that the West River Park should be done by the end of next week and that it is approxi- mately $2,000 under budget. 11. CLAIMS. APPROPRIATIONS. AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the verified claims and authorize payment from the appro- priate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 9:15 P.M. on motion by Alderman Westlund, seconded by Alderman Haag, and carried unanimously.