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08-24-1976 CCMREGULAR MEETING - TUESDAY, 1. CALL TO ORDER MINUTES HUTCHINSON CITY COUNCIL AUGUST 24, 1976 Mayor Black called the meeting to order at 7:33 P.M. with the following members present: Aldermen Haag and K. Peterson in addition to Mayor Black. Members absent were: Alderman Westlund and B. Peterson. Also present were: Administrative Assistant Fleetham, City Attorney Schantzen City Engineer Priebe, and Community Development Director Pauley. 2. INVOCATION Due to the absense of Reverend Thor Skeie the invocation was dispensed with. Mayor Black called for a moment of silent prayer. 3. MINUTES On motion by Alderman Haag, seconded by Alderman K. Peterson, the minutes of the special meeting of August 10, 1976 and the regular meeting of August 10, 1976 were unanimously approved. 4. PUBLIC HEARINGS (a) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 64 (CONTINUED FROM AUGUST 10, 1976) City Engineer Priebe reported that he had research the matter and had found that there is no record of storm sewer assessments. He further stated that to the best of their knowledge, there were only curb and gutter assessments. He stated that he had tried to contact those persons who indicated they had paid assessments and had been unsuccessful. The Mayor pointed out that if the roll was adopted a correction could be made up to and including 30 days after the roll's adoption. City Attorney Schantzen reported that it takes 3/5 vote to approve the assessment roll. Alderman Haag made but withdrew a motion to defer consideration. was then moved by Alderman Haag, seconded by Alderman K. Peterson to waive reading and adopt Resolution No. 5767, entitled, Adopted Assessment Roll No. 64. Motion carried unanimously. The City Engineer was directed to continue researching the matter and try and contract those people who had indicated they had paid the assessments. 5. COMMUNICATIONS, REQUESTS AND PETITIONS None at this time It 112 Council minutes, August 24, 1976 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5764 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5764, entitled, Transferring $10,000 from Liquor Store to the General Fund. Motion carried unanimously. (b) RESOLUTION NO. 5765 - AMENDING RESOLUTION NO. 2927, PERSONNEL POLICY, REGARDING RETIREMENT AGE After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5765, entitled, Amending Resolution No. 2927, Personnel Policy, regarding retirement age. Motion carried unanimously. (c) ORDINANCE NO. 18/76 - AN ORDINA14CE AMENDING SECTION 1020 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED, DUTCH ELM DISEASE, RELATING TO PROVIDING FOR THE PREVENTION AND CONTROL OF SHADE TREE DISEASES AND THE COLLECTION OF THE COSTS OF SUCH WORK OR SERVICE AS A SPECIAL ASSESSMENT AGAINST THE BENEFITED PROPERTY After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive seconded reading and adopt Ordinance No. 511, entitled, An Ordinance Amending Section 1020 of the 1974 Ordinance Code of the City of Hutchinson, entitled, Dutch Elm Disease, Relating to Providing for the Prevention and Control of Shade Tree Diseases and the Collection of the Costs of such work or service as a Special Assessment against benefited property. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS, AND COMMISSIONS (a) MINUTES OF THE PLANNING COMMISSION MEETING DATED JULY 20, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. 8. UNFINSHED BUSINESS (a) CONSIDERATION OF BIDS FOR REHABILITATION OF HOUSE AT WEST RIVER PARK It was the concensus of the Council that the matter be deferred for further consideration. After further discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to reject all bids. Motion carried unanimously. Staff was directed to bring back additional information and possible alternatives to the regular meeting of September 14, 1976. Motion carried unanimously. - 2 - Council minutes, August 24, 1976 (b) CONSIDERATION OF BIDS FOR CONSTRUCTION OF PUMP HOUSE, WELL NO. 3, HUTCHINSON WATER PLANT It was moved by Alderman K. Peterson, seconded by Alderman Haag, to award the bid to Mr. Gene Betker contingent that Performance Bond is presented within 30 days. Motion carried unanimously. (c) CONSIDERATION OF BIDS FOR CONSTRUCTION OF COLD STORAGE BUILDING AT THE HUTCHINSON MUNICIPAL SERVICE CENTER After discussion of the specifications and bids submitted, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to reject all bids. Motion carried unanimously. It was then moved by Alderman Haag, seconded by Alderman K. Peterson, to authorize readvertising for bids to be opened on Tuesday, September 14, 1976 at 2:00 P.M. with a different gague of metal to be utilized. Motion carried unanimously. (d) CONSIDERATION OF MAKING APPLICATION FOR A TRANSIT SYSTEM FOR THE CITY OF HUTCHINSON Mayor Black made the following inquiries as to the proposed transit system: 1) use of the vehicles 2) fees collected for their use and 3) if a private individual could operate vehicles purchased under the grant. It was the concensus of the Council that some type of transit system is needed but the size and amount of service provided was still questionable. After further discussion, Mayor Black entertained a motion to defer consideration until the regular meeting of September 14, 1976 at which time a full Council would be present. Alderman K. Peterson so moved. Alderman Haag seconded the motion and it carried unanimously. (e) CONSIDERATION OF REQUEST FOR CONSTRUCTION OF ICE RINK ON ST. ANASTASIA CHURCH GROUNDS City Engineer Priebe stated that upon further review of the area it was found that the present water line would be inadequate to serve the proposed ice rink. He then summarized the costs and amount of time it would take to put in a new line. After further discussion, it was the concensus of the Council that Mr. Schoederl present the additional information to the Knights of Columbus and that the response hopefully will be made to the Council at the regular meeting of September 14, 1976. - 3 - Council minutes, August 24, 1976 9. NEW BUSINESS (a) CONSIDERATION OF ENTERING AGREEMENT WITH MCLEOD COUNTY ASSESSOR'S SERVICES FOR 1977 After discussion, it was moved by Alderman K. Peterson,seconded by Alderman Haag to enter agreement. Motion carried unanimously. (b) CONSIDERATION OF AMENDING GUIDELINES FOR REDUCED TRASH AND REFUSE RATES After discussion, it was moved by Alderman Haag, seconded by Alderman Peterson, to increase the maximun income for reduced trash and refuse rates to $2,200 and the delete the clause concerning maximum equity in property. Motion carried unanimously. (C) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATES After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request submitted by Miss Frieda Mayer. Motion carried unanimously. (d) APPOINTMENTS TO BOARDS AND COMMISSIONS 1. H.R.A. Mayor Black then reappointed Mr. Harold Beytein to the Housing and Redevelopment Authority Board for a full five year term upon Council ratification. Alderman Haag then moved to ratify said appointment. Alderman K. Peterson seconded the motion and it carried unanimously. (e) 8:00 P.M. - BID OPENING - PROJECT 76-29 At 8:00 P.M. Mayor Black read the Invitation for Bids for Project 76-29. City Engineer Pirebe then opened all bids, reviewed for Bid Bond or Cashier's Check and the Bidder's Tabulated total bid. Mayor Black then entertained a motion to refer all bids to City Engineer Priebe for reviewal and recommendation. Alderman K. Peterson so moved. Alderman Haag seconded the motion and it carried unanimously. (f) CONSIDERATION OF ADVERTISING FOR BIDS FOR REPAIR OF LIBRARY ROOF After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson to authorize publication of the advertisement for bids with bids to be opened Tuesday, September 14, 1976 at 2:00 P.M. Motion carried unanimously. - 4 - Council minutes, August 24, 1976 (g) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF JOHNSON COURT FIRST ADDITION AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5768, entitled, Giving Approval of Final Plat of Johnson Court First Addition. Motion carried unanimously. (h) CONSIDERRATION OF VACATION OF A PORTION OF FOURTH AVENUE, S.E. AND A PORTION OF SUPERIOR STREET After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive first reading of Ordinance No. 19/76, entitled, An Ordinance to Vacate a Portion of Fourth Avenue, S.E. and a Portion of Superior Street and set second reading for September 14, 1976. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK-ADMINSTRATIVE ASSISTANT 1. Reported that he had received one proposal for a P.A. System for the Council Chambers. It was the concensus of the Council, that Mr. Darrel Gander put together a possible system that he could install and bring back said information to the Council. 2. Reviewed the question of plainting the Holding Vault. It was the concensus of the Council at this time that it was not their desire to have the building painted. 3. Reviewed the matter of the Bus Stop Sign located in front of the Hutch Hotel. It was the concensus of the Council that the sign remain there until such time as it is decided what type of transit system the City will adopt. 4. Commented on the Joint Committee Meeting held Friday, August 27, 1976 at Noon at the School District Offices. 5. Reminded of the Department Head Meeting to be held on Thursday, August 26, 1976 at 8:00 A.M. 6. Reminded of the Appreciation Picnic to be held on August 25, 1976 7. Discussion was held on the purchase of John Miller's property on the North side of the Crow River. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5766, entitled, Purchase of Property along the North Shore of the South Fork of the Crow River owned by Mr. John Miller. Motion carried unanimously. 5 - Council minutes, August 24, 1976 (b) COMMUNICATIONS FROM MAYOR BLACK 1. Instructed the staff to follow up on the letter from Hand's Inc. regarding landscaping and painting. (C) COMMUNICATIONS FROM CITY ENGINEER PRIEBE 1. Commented on the failure of Excelsior Mobile Homes to move their mobile homes from the bridge area. 2. Voices his comments regarding a mini -bridge and boxed culverts for the D.N.R. Trail. 3. Commented on the bids received for the School_ Road Bridge Approach Fill. (d) COMMUNICATIONS FROM CITY ATTORNEY SCHANTZEN 1. Reviewed the status of the Order for Removal of the Danielson House on Second Avenue. (e) COMMUNICATIONS FROM ALDERMAN HAAG I. Reported on the status of the Medical Office Building. (f) COMMUNICATIONS FROM ALDERMAN K. PETERSON 1. Commented on the movies provided by the Safety Council at the McLeod County Fair. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 9:20 P.M. on motion by Alderman Haag, seconded by Alderman K. Peterson and carried unanimously. - 6 -