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07-27-1976 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 27, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. Members present: Aldermen Westlund, B. Peterson, Haag and K. Peterson in addition to Mayor Black. Members absent were: None. Also present: Administrative Assistant Fleetham, City Attorney Schantzen, City Engineer Priebe, and Community Development Director Pauley. 2. INVOCATION Reverend Keith Duehn of the Bethlehem United Methodist Church delivered the invocation. 3. MINUTES On motion by Alderman Haag, seconded by Alderman K. Peterson, the minutes of the regular meeting of July 13, 1976 and the special meeting of July 12, 1976 were unanimously approved. 4. PUBLIC HEARINGS None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) REQUEST FOR IMPROVED STREET LIGHTING IN THE AREA OF SOUTHVIEW COURT AND SUNSET STREET After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson to refer said request to the Utilities Commission for reviewal and recommendation. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5752 - COMMENDING SHERI HUKRIEDE After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to accept the resignation of Mrs. Hukriede from the Planning Commission. Motion carried unanimously. It was then moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5752, entitled, Commending Sheri Hukriede. Motion carried unanimously. (b) ORDINANCE NO. 17/76 - AN ORDINANCE TO ESTABLISH, DESIGNATE, ACQUIRE, PROVIDE, REGULATE, MAINTAIN AND IMPROVE AN OFF-STREET PARKING SYSTEM WITHIN A CENTRAL BUSINESS OFF STREET PARKING DISTRICT, AND TO LEVY SPECIAL ASSESSMENTS AND TAXES AND TO ISSUE BONDS FOR THAT PURPOSE Council minutes, July 27, 1976 Mayor Black reviewed the process of developing said ordinance and restated his feelings as to the inequities of the formula. He further stated that he, City Engineer Priebe, City attorney Schantzen and Community Development Director Pauley are working on a new formula but have not been able to complete it. He then requested permission to complete the new formula and present it to the Parking Committee for their reviewal and then the Council's. The following comments were made by those present: Alderman Westlund - Commended the Parking Committee for their work and suggested a member of that committee work with the City Committee in the development of the formula. Ben Stolpman - Stated a businessman affected by the formula should be a member of the City Committee. City Attorney Schantzen - Suggest Mr. Bob Otte, Executive Vice President of the Chamber of Commerce, represent the Parking Committee. Dr. W. White - Stated that there are inequities in the formula and agreed that Mr. Otte should represent the Chamber of Commerce Park- ing Committee. Jay Alrick - As a member of the Parking Committee, he felt that if the formula could be improved he fully supported it. Russ Meade - Stated that the basic problem is those who need the parking should pay the majority of the cost. Carley Hoeft - Stated, as a member of the Parking Committee, he felt the committee would support any formula that is better than the one they developed. After further discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson to defer consideration until the develop- ment of the new formula. 7. REPORTS OF OFFICERS. BOARDS, AND COMMISSIONS (a) MINUTES OF THE REGULAR MEETING OF THE HUTCHINSON PLANNING COMMISSION DATED JUNE 15, 1976 AND SPECIAL MEETING DATED JULY 6, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. - 2 - Council minutes, July 27, 1976 8. OLD BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF AUTHORIZATION TO ADVERTISE FOR PROPOSALS FOR LEASE OF FARMLAND NEAR AIRPORT (EAST HALF OF THE SOUTHWEST QUARTER SECTION 12, TOWNSHIP 116N, RANGE 30 WEST) After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to authorize publication of advertisement for bids to be opened at 12:45 P.M., Tuesday, August 10, 1976. Motion carried unanimously. (b) REVIEW OF THE OPERATION OF THE "OLD" ARMORY Administrative Assistant Fleetham reviewed the total revenue and expenses generated from the "Old" Armory. Discussion was held on the report Recreation Director Keith prepared regarding the number of people using the "Old" Armory in the past year. Recreation Director Keith stated that the human need rather than the dollar factor should be considered at this time. He further stated that the City is lacking facilities such as this and that there is no just way that the building could be destroyed. Discussion was held on the expected revenue and expected major expenses. After review of the facts presented and comments made, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to continue the use of the "Old" Armory for an indefinite period of time. Motion carried unanimously. (c) CONSIDERATION OF RECOMMENDATION OF THE HUTCHINSON TRANSPORTATION ADVISORY COMMITTEE REGARDING ADOPTION OF THE HUTCHINSON TRANSPORTATION PLAN SUBMITTED BY THE REGIONAL DEVELOPMENT COMMISSION Mayor Black summarized the transportation problem of the City and reviewed the transportation study process which was done by Mr. Wayne Thompson of the Regional Development Commission and a citizens committee. Mr. Thompson reviewed the contents of the plan, the hours each service will run and our income and expenses. Discussion was held on the difference between private and public transportation. - 3 - Council minutes, July 27, 1976 Mrs. Jean Lerberg on behalf of the Elderly of Hutchinson stated there is a tremendous need for transportation for the Elderly and greatly supported the Transportation Plan. Administrative Assistant Fleetham stated Hand's, Inc. has expressed its desire for public transportation to get their employees to and from work at their new plant at the Industrial Park. At 8:15 P.M., it was the concensus of tf e Council to defer consider- ation until later in the meeting. ; / At 9:05 P.M. discussion was resumed Alderman Westlund, and Alderman B. Peterson, expressed their concej'n that the City should start with a simpler transportation pla . Alderman K. Peterson stated tha she needed additional time to review the material received to make knowledgeable decision. After further discussion, it �as then moved by Alderman Haag, seconded by Mayor Black to a4thorize the staff to submit a final application for a transport ion system. Motion was defeated on a vote of 3 to 2. It was the concensus of t y e Council to meet with the Planning Consultant and advisory committee top -review the proposed plan. (d) CONSIDERATION OF PRELIM ARY PLAT OF KAMLIN GROVE ADDITION AND FAVORABLE RECOMMENDATIO OF PLANNING COMMISSION i City Engineer Pribe reviewed the plat with those present. After discussion, it was mo-Ld by Alderman Westlund, seconded by Alderman Haag, to approve the #reliminary plat contingent that the Parks and Playgrounds Contr bution of $1,792 is paid. Motion carried unanimously. Y' (e) CONSIDERATION OF RENEWAL OF EMPLOYEE HEALTH INSURANCE POLICY Administrative Assi8tant Fleetham reviewed the present policy. He further stated that the agency has indicated a 10% increase in rates. He then recommended that the policy be amended to increase room coverage to $60 a flay. He also recommended that the City increase its self-insured Maternity benefits to $450 for any child born after August 1, 1Q76. After discussion, it was moved by Alderman Westlund, secondeEl by Alderman B. Peterson, to renew the present policy with the room coverage increased to $60/day and the City increase its sell -insured maternity benefits to $450 effective with any baby boin after August 1, 1976. Motion carried unanimously. (f) CONSIDERATION OF:APPLICATION FOR SHORT TERM RETAIL "ON -SALE" NON - INTOXICATING MALS' LIQUOR LICENSE SUBMITTED BY MR. MARTIN BRIGGS ON BEHALF OF THE ST. ANASTASIA FALL FESTIVAL COMMITTEE - 4 - Council minutes, July 27, 1976 After discussion, it was moved by Alderman Haag, seconded by Alder- man K. Peterson, to approve the application and authorize issuance of the license. Motion carried unanimously. (g) CONSIDERATION OF ENTERING AGREEMENT WITH C.R.S. AND ASSOCIATES FOR COMMUNITY DEVELOPMENT MANAGEMENT PLAN Administrative Assistant Fleetham stated said study is part of the original presentation made by C.R.S. and Associates. Said study will cover the downtown area. Total cost will be $10,000 for 12 months. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to authorize the Mayor and Clerk to enter agreement with C.R.S. and Associates for a Community Develop- ment Management Plan. Motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR OFFICE EQUIPMENT PURCHASE SUBMITTED BY HUTCHINSON COMMUNITY HOSPITAL Said request is to purchase 1 Farrington Model 500 Embosser and 3 Electric Imprinters in the amount of $3,636.25. It was noted said request is a budgeted item. It was then moved by Alderman K. Peterson, seconded by.Alderman Haag, to approve said request and authorize expenditure. Motion carried unanimously. (i) CONSIDERATION OF ENTERING NONENCROACHMENT AGREEMENT WITH STATE HIGHWAY DEPARTMENT FOR,1976 FAU PROJECTS City Engineer Priebe stated said agreement is part of the process of approval for the 1976 FAU Projects. It was then moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5755, entitled, Authorizing Signing of NonencroaGhment Agreement with the State of Minnesota. Motion carried unaniMously. (j) CONSIDERATION OF MAKING APPLICATION FOR PERMIT FOR WATERMAIN TO CROSS THE LUCE LINE 'TRAIL City Engineer Priebe stated that said permit is needed to extend water to the West River Park under the LAWCON Grant. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5756, entitled, Authorizing Filing of Application for Permit to Cross Luce Line Trail with 6" Watermain. Motion carried unanimously. (k) CONSIDERATION OF AJ)VERTISING FOR BIDS FOR PICNIC SHELTER RESTROOM/SHOWER FPiCILITY AND SEPARATE RESTROOM FACILITY WEST RIVER PARK CAMPGROUNDS i After discussion, lit was moved by Alderman Westlund, seconded by Alderman Haag, to/authorize publication of the Advertisement for Bids to be opened Tuesday, August 10, 1976, at 1:15 P.M. Motion carried unanimously. - 5 - Council minutes, July 27, 1976 (1) CONSIDERATION OF ADVERTISING FOR BIDS FOR REHABILITATION OF HOUSE AT WEST RIVER PARK CAMPGROUNDS After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to authorize publication of the Advertisement for Bids to be opened Tuesday, August 10, 1976 at 1:30 P.M. Motion carried unanimously. (m) CONSIDERATION OF ADVERTISING FOR BIDS FOR CONSTRUCTION OF A PUMP HOUSE FOR WELL NO. 3, HUTCHINSON WATER PLANT After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to authorize publication of Advertisement for Bids to be opened Tuesday, August 10, 1976 at 1:45 P.M. Motion carried unanimously. r (n) CONSIDERATION OF ADVERTISING- FOUR BIDS FOR CONSTRUCTION OF A COLD STORAGE BUILDING AT HUTCHINSON MUNICIPAL SERVICES CENTER After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to authorize publication of Advertisement for Bids to be opened on Tuesday, August 10, 1976 at 1:45 P.M. Motion carried unanimously. (o) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 64 City Engineer Priebe stated said assessments are for the installation of storm sewer on Third Avenue, N.W. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson to waive reading and adopt Resolution No. 5753, entitled, Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment R611 No. 64. Motion carried unanimously. It was then moved by Al4erman Westlund, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5754, entitled, For Hearing on Proposed, Assessment Roll No. 64. Motion carried unanimously. i (p) CONSIDERATION OF REQUEbT FOR RETAIL NON -INTOXICATING ON -SALE MALT LIQUOR LICENSE - MCLEOD COUNTY AGRICULTURE ASSOCIATION After discussion, it Was moved by Alderman K. Peterson, seconded by Alderman B. Peterson,,to approve the application and authorize issuance of the license. Motion carried unanimously. i (q) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL - MCLEOD COUN Y AGRICULTURAL SOCIETY After discussion, itlwas moved by Alderman Haag, seconded by Alderman Westlund, to approvelthe application and authorize issuance of the license. Motion ca4 ied unanimously. - 6 - Council minutes, July 27, 1976 (r) CONFIRMATION OF EMPLOYMENT OF HOUSE DOCTOR Administrative Assistant Fleetham reviewed the applicatns that were interviewed by the staff and recommended that Mr. Homer Pittman be employed to fill the position. Alderman B. Peterson expressed his reservations in the hiring of Mr. Pittman since he has very little experience in the residential construction. Discussion was held on Mr. Pittman's qualifications and their meeting the job requirements. After further discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to employ Mr. Homer Pittman as House Doctor effective August 15, 1976. Motion carried on a 4-1 vote. (s) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL - JANKE'S RED OWL After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the application and authorize issuance of the license. Motion carried unanimously. (t) APPOINTMENTS TO BOARDS AND COMMISSIONS (a) Planning Commission Mayor Black then appointed Mr. Ken Gruenhagen to the Planning Commission to fill the unexpired term of Sheri Hukriede upon Council ratification. It was moved by Alderman K. Peterson seconded by Alderman B. Peterson, to ratify said appointment. Motion carried unanimously. (b) Community Development Advisory Committee Mayor Black then appointed the following to the Community Development Advisory Committee upon Council ratification: Alderman B. Peterson, Thor Skeie, Phyllis Hegrenes, Paul Yancey, Russei Meade, Lesiie Smith, Mildred Nelson, Harlan Emans, Mr. Earl Zimmerman, Frank Fay, and Garey Knudson. It was moved by Alderman Westlund, seconded by Alderman Haag, to ratify said appointment. Motion carried unanimously. (u) CONSIDERATION OF PLANS AND SPECIFICATIONS FOR BRIDGE APPROACHES City Engineer Priebe presented the Plans and Specifications for the Bridge Approaches. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5759, entitled, Approving Plans and Specifications and Ordering Advertisment for Bids - Project No. 76-29. Motion carried unanimously. - 7 - Council minutes, July 27, 1976 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT 1. Reminded of the Department Head Meeting Thursday, July 29, 1976 at 8:00 A.M. 2. Informed that the materials for the Council Retreat would be mailed out Thursday or Friday. 3. Informed that no bids were received for Public Officials Liability Insurance. 4. Informed that the City payroll is going on to computer and that the City Council would received checks twice a month rather than once a month. 5. Informed that the City Employee Appreciation Picnic is tentatively scheduled for Wednesday, August 25, 1976. (b) COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR PAULEY 1. Presented the Environmental Review on the Community Development Grant. (c) COMMUNICATIONS FROM MAYOR BLACK 1. Acknowledged the letter of resignation from Mrs. Bernice Ratter as Water Billing Clerk effective August 6, 1976. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson to accept the resignation. Motion carried unanimously. It was then moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5757, entitled, Commending Bernice Ratter. Motion carried unanimously. 2. Inquired as to the status of the Grant Application for Dutch Elm Disease Subsidy. Community Development Director Pauley stated no word as been received. (d) COMMUNICATIONS FROM ALDERMAN HAAG 1. Reviewed the status of the proposed extension of Freemont Avenue. 2. Discussion was held on the replacement of ambulances for the Hospital. It was the consensus of the Council that Administrative Assistant Fleetham contact the Regional Development Commission as to the availability of funds to purchase said ambulances. (e) COMMUNICATIONS FROM ALDERMAN K. PETERSON 1. Informed that it was discussed by the Safety Council at the - 8 - Council minutes, July 27, 1976 last meeting that the Speed Limit on the Golf Course Road be reduced. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman B. Peterson to approve the verified claims and authorize issuance of payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 11:10 P.M. on motion by Alderman Westlund, seconded by Alderman Haag and carried unanimously. - 9 -