07-13-1976 CCMMINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JULY 13, 1976
1. CALL TO ORDER
Mayor Black called the meeting to order at the hour of 7:30 P.M.
with the following members present: Aldermen Westlund, B. Peterson,
Haag, and K. Peterson in addition to Mayor Black. Members absent:
None. Also present: Administrative Assistant Fleetham, City Engineer
Priebe, City Attorney Schantzen, and Community Development Director
Pauley.
2. INVOCATION
Reverend Keith Duehn of Bethlehem United Methodist Church delivered
the invocation.
3. MINUTES
On motion by Alderman Westlund, seconded by Alderman B. Peterson,
the minutes of the regular meeting of June 22, 1976 and the special
meetings of June 29, 1976 and June 30, 1976 were unanimously
approved.
4. PUBLIC HEARINGS
(a) 8:00 P.M. - CONSIDERATION OF PROJECT 76-26 - WATERMAIN AND
SANITARY SEWER (CONTINUED FROM JUNE 22, 1976)
Mayor Black declared the hearing open at 8:12 P.M. with the
reading of Publication No. 1804. Mayor Black then read a
letter from Hutchinson Growth, Inc. outlining a proposal
for payment of the assessments on their property affected
by the proposed project. There being no one else present
wishing to be heard, the hearing was declared closed at
8:17 P.M. on motion by Alderman Westlund, seconded by Alderman
K. Peterson and carried unanimously.
After discussion, it was moved by Alderman Haag, seconded by
Alderman K. Peterson, to waive reading and adopt Resolution
No. 5751, entitled, Establishing Agreement with Hutch Growth,
Inc. for Assessment Payments. Motion carried unanimously.
It was then moved by Alderman K. Peterson, seconded by Alderman
Westlund, to waive reading and adopt Resolution No. 5744, entitled,
Ordering Improvement and Preparation of Plans, Project 76-26.
Motion carried unanimously.
5. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) COMMUNICATIONS FROM MR. LOWELL OTTO
Said material was ordered filed by Mayor Black.
Council minutes, July 13, 1976
(b) COMMUNICATIONS FROM MR. RICHARD MCCORMICK
City Engineer Priebe submitted a preliminary plat of the First
Addition to Johnson Court proposed for development by Mr.
McCormick. He further stated that Mr. McCormick would go
ahead with platting if the property could received City
Water Service. City Engineer Priebe then indicated the
location of present City water and outlined the extension
costs. It was the concensus of the Council that water service
should be provided to anyone within the City. After
discussion, it was moved by Alderman Haag, seconded by Alderman
K. Peterson, to refer the preliminary plat to the Planning
Commission. Motion carried unanimously.
(c) COMMUNICATIONS FROM RESOP REALTY
Said communications were to request street lights in the area of
Freemont Avenue. Discussion was held on the need of lights in
that area. After said discussion, it was moved by Alderman
Westlund, seconded by Alderman B. Peterson to refer said request
to the Utilities Commission for their reviewal and recommendation.
Motion carried unanimously.
Discussion was held on the extension of Freemont Avenue. It was
the concensus of the Council that Alderman Haag bring the matter
up for discussion and the next Hospital Board Meeting.
6. RESOLUTIONS AND ORDINANCES
(a) RESOLUTION NO. 5723 - AUTHORIZING HOSPITAL BOARD OF DIRECTORS TO
ADVERTISE FOR BIDS FOR PROPOSED HOSPITAL MEDICAL BUILDING
City Attorney Schantzen reviewed the plans and specifications for
the proposed medical building. It was then moved by Alderman
Haag, seconded by Alderman K. Peterson, to waive reading and
adopted Resolution No. 5723, entitled, Authorizing Hospital Board
of Directors to advertise for Bids for Proposed Hospital Medical
Building. Motion carried unanimously.
(b) RESOLUTION NO. 5736 - TRANSFER OF REVENUE SHARING FUNDS TO HELP
PURCHASE PUBLIC SAFETY EQUIPMENT
It was moved by Alderman Westlund, seconded by Alderman K. Peterson
to waive reading and adopt Resolution No. 5736, entitled, Transfer
of Revenue Sharing Funds to Help Purchase Public Safety Equipment.
Motion carried unanimously.
(c) RESOLUTION NO. 5734 - AUTHORIZING FILING OF CITY OF HUTCHINSON
FIVE YEAR PARK AND OPEN SPACE PLAN WITH STATE PLANNING AGENCY
Community Development Director Pauley reviewed the Five Year Plan
and informed that the Planning Commission and Park and Recreation
Board had approved the plan. It was then moved by Alderman
Westlund, seconded by Alderman K. Peterson, to waive reading and
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Council minutes, July 13, 1976
adopt Resolution No. 5734, entitled, Authorizing Filing of City
of Hutchinson Five Year Park and Open Space Plan with State
Planning Agency. Motion carried unanimously.
(d) RESOLUTION NO. 5735 - AUTHORIZING FILING OF PREAPPLICATION FOR
GRANT TO ACQUIRE AND DEVELOP OPEN SPACE UNDER PROVISIONS OF THE
FEDERAL LAND AND WATER CONSERVATION FUND ACT AND STATE NATURAL
RESOURCE FUND
Community Development Director Pauley stated the purpose of
this preapplication and reviewed its contents. Considerable
discussion was held on the Long Range Plan of the Fire Department
for this area as a possible site for a new fire barn. After
discussion, it was moved by Alderman Westlund, seconded by
Alderman K. Peterson to waive reading and adopt Resolution No. 5735,
entitled, Authorizing Filing of Preapplication for Grant to Acquire
and Develop Open Space under Provisions of the Federal Land and Water
Conservation Fund Act and State Natural Resource Fund. Motion
carried unanimously.
(e) RESOLUTION NO. 5737 - COMMUNITY DEVELOPMENT CITIZENS PARTICIPATION
PLAN
Mayor Black stated that he agreed with the concept of the Citizen
Participation Plan but questioned the advisibility of naming
representatives from specific organizations. After discussion,
it was the concensus of the Council the resolution should be
amended to show representatives from general clubs and organizations
rather than specific clubs or organizations. It was then moved
by Alderman Westlund, seconded by Alderman K. Peterson, to waive
reading and adopt Resolution No. 5737, entitled, Community
Development Citizens Participation Plan. Motion carried unanimously.
(f) RESOLUTION NO. 5739 - CANVASSING ELECTION RETURNS OF CITY SPECIAL
ELECTION HELD JULY 12, 1976
It was moved by Alderman Westlund, seconded by Alderman Haag, to
waive reading and adopt Resolution No. 5739, entitled, Canvassing
Election Returns of City Special Election held July 12, 1976.
Motion carried unanimously.
(g) RESOLUTION NO. 5741 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES
AND APPROVAL OF SUBSTITUTED SECURITIES OF FIRST NATIONAL BANK OF
HUTCHINSON, MINNESOTA
It was moved by Alderman Westlund, seconded by Alderman B. Peterson,
to waive reading and adopt Resolution No. 5741, entitled, Resolution
Authorizing Release of Securities and Approval of Substitute Securities
of First National Bank of Hutchinson, Minnesota. Motion carried
unanimously.
(h) RESOLUTION NO. 5742 - TRANSFERRING $10,000 from the LIQUOR STORE
FUND TO THE GENERAL FUND
It was moved by Alderman Haag, seconded by Alderman K. Peterson,
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Council minutes, July 13, 1976
to waive reading and adopt Resolution No. 5742, entitled,
Transferring $10,000 from the Liquor Store Fund to the
General Fund. Motion carried unanimously.
(i) RESOLUTION NO. 5743 - RESOLUTION ACCEPTING HOCKEY ARENA
City Attorney Schantzen review the items discussed at the
Special Meeting of July 12th and the method of payment of
the building construction contractor. He further stated
that the City of Hutchinson should have Builder's Insurance
during the construction of the building.
Mr. Audley Jorgenson was present and had the following
questions: (a) Inquired what would be total City
cost and (b) Inquired if there had been a referendum
on this subject several years ago and, if so, why is the
arena being built now.
Mayor Black stated that if citizens pledge $550,000 to
build said building, which is private not tax dollars,
it is clearly shown the arena is wanted and needed.
There being no further discussion, it was moved by
Alderman Westlund, seconded by Alderman Haag, to
waive reading and adopt Resolution No. 5743, entitled,
Resolution Accepting Hockey Arena. Motion carried
unanimously.
(j) RESOLUTION NO. 5749 - ACCEPTING $50,000 TRANSFER FROM THE
HUTCHINSON UTILITIES COMMISSION
It was moved by Alderman B. Peterson, seconded by Alderman
Westlund, to waive reading and adopt Resolution No. 5749,
entitled, Accepting $50,000 Transfer from the Hutchinson
Utilities Commission. Motion carried unanimously.
(k) RESOLUTION NO. 5745 - APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-26
After discussion, it was moved by Alderman K. Peterson, seconded
by Alderman Westlund, to waive reading and adopt Resolution
No. 5745, entitled, Approving Plans and Specifications and Ordering
Advertisement for Bids - Project 76-26. Motion carried unanimously.
(1) RESOLUTION NO. 5746 - APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-27
After discussion, it was moved by Alderman K. Peterson, seconded
by Alderman Westlund, to waive reading and adopt Resolution
No. 5746, entitled, Approving Plans and Specifications and Ordering
Advertisement for Bids - Project 76-27. Motion carried unanimously.
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Council minutes, July 13, 1976
(m) APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT
FOR BIDS - PROJECT 76-28
It was moved by Alderman K. Peterson, seconded by Alderman
Westlund, to waive reading and adopt Resolution No. 5747,
entitled, Approving Plans and Specifications and Ordering
Advertisement for Bids - Project 76-28. Motion carried
unanimously.
7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
(a) MONTHLY FINANCIAL REPORT - JUNE 1976
There being no discussion, the report was ordered by the
Mayor received for filing.
(b) BUILDING OFFICIAL'S MONTHLY REPORT
There being no discussion, the report was ordered by the
Mayor received for filing.
(c) MINUTES OF THE NURSING HOME BOARD OF DIRECTORS MEETING DATED
JUNE 15, 1976
There being no discussion, the minutes were ordered by the
Mayor received for filing.
8. UNFINISHED BUSINESS
None
9. NEW BUSINESS
(a) CONSIDERATION OF REQUEST OF NUTRITION FOR ELDERLY PROGRAM FOR
DESIGNATION OF PARKING SPOTS FOR HANDICAPPED
A memorandum concerning the subject from Chief O'Borsky was
reviewed. After discussion, it was moved by Alderman Haag,
seconded by Alderman K. Peterson, to waive reading and adopt
Resolution No. 5750, entitled, Establishing Time Limit Parking
Zone. Motion carried unanimously.
(b) CONSIDERATION OF REQUEST OF ISD #423 TO ERECT FENCE ADJACENT TO
EAST PROPERTY LINE OF JUNIOR -SENIOR HIGH SCHOOL PROPERTY
Administrative Assistant Fleetham and City Engineer Priebe reviewed
the circumstances behind said request and why a special use permit
is needed. After discussion, it was moved by Alderman Haag, seconded
by Alderman B. Peterson, to approve the request and authorize
issuance of a Special Use Permit. Motion carried unanimously.
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Council minutes, July 13, 1976
(c) CONSIDERATION OF PURCHASE OF ADDITIONAL SET OF BELTS FOR SLUDGE
DEWATERING EQUIPMENT
A letter from Rieke Carroll Muller Associates, Inc. dated July 1,
1976 was reviewed. Discussion was held on the durability of said
belts and the delivery time on the purchase of an additional set
of belts. After considerable discussion, it was moved by
Alderman B. Peterson, seconded by Alderman Westlund, to authorize
the City Clerk and City Engineer to negotiate a purchase price
on said belts not to exceed $2,300. Motion carried unanimously.
(d) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT
RETAIL SUBMITTED BY HAZEL REYNOLDS FOR WOODY'S DRIVE INN
After discussion, it was moved by Alderman Westlund, seconded by
Alderman Haag, to approve the application and authorize issuance
of the license contingent that all outstanding accounts with the
City are paid in full. Motion carried unanimously.
(e) CONSIDERATION OF REQUEST FOR ANNEXATION - MR. ROBERT PAETZEL
City Engineer Priebe and Administrative Assistant Fleetham
indicated the area proposed for annexation. City Engineer
Priebe stated that city water and sewer are available to
this property. Further, said request was approved by the
Planning Commission contingent to the payment of a Parks
and Playgrounds Contribution. After discusion, it was moved
by Alderman Haag, seconded by Alderman Westlund, to waive
reading and adopt Resolution No. 5748, entitled, Request
for Annexation. Motion carried unanimously. Said request
is approved only upon payment of parks and playgrounds
contribution.
(f) CONSIDERATION OF REQUEST OF NORTHLAND BEVERAGE TO PLACE
VENDING MACHINES IN CITY PARKS AS RECOMMENDED BY THE
PARKS AND RECREATION BOARD
Administrative Assistant Fleetham informed that the City
would receive $1.20 for each case of pop sold. Further,
Northland Beverage will assume all charges for maintenance
and vandalism. After discussion, it was moved by Alderman
K. Peterson, seconded by Alderman Haag, to approve said
request. Motion carried unanimously.
(g) CONSIDERATION OF APPLICATION FOR GRANT-IN-AID FROM DEPARTMENT
OF AGRICULTURE FOR RESIDENTIAL PROPERTY TREE REMOVAL SUBSIDY
Community Development Director Pauley gave a summary of the
grant program.
Tree Inspector Jim Brodd stated that there are 20 City and
16 Private confirmed diseased trees in the City.
Council minutes, July 13, 1976
It was the concensus of the Council to adopt a policy to help
residents with the removal of diseased trees whether or not
the grant was approved.
After discussion, it was moved by Alderman Westlund, seconded
by Alderman B. Peterson, to waive reading and adopt Resolution
No. 5738, entitled, Authorizing Submission of Application for
Grant -In -Aid Residential Property Tree Removal Subsidy.
Motion carried unanimously.
(h) CONSIDERATION OF BIDS FOR REPAIR OF LIBRARY BUILDING ROOF
One bid was received from Mr. Charles L. Salley in the amount
of $2,500. It was noted by Street Superintendent Roberts
that Mr. Salley is presently repairing the roof of the City
Hall building and is well satisfied with his work. After
discussion, it was moved by Alderman Haag, seconded by
Alderman Westlund, to accept the bid of Mr. Charles L.
Salley in the amount of $2,500 for the repair of the
Library Building roof. Motion carried unanimously.
(i) CONSIDERATION OF APPLICATION FOR GRANT FUNDING FROM MINNESOTA
HOUSING FINANCE AGENCY
Community Development Director Pauley gave a summary of the grant
application. After discussion, it was moved by Alderman Westlund,
seconded by Alderman Haag, to waive reading and adopt Resolution
No. 5740, entitled, Authorizing Filing Application for Grant
Funding For A Home Improvement Program. Motion carried
unanimously.
(j) CONSIDERATION OF DOES ORGANIZATION TO OPERATE FOOD STAND IN
LIBARY SQUARE ON WEDNESDAY, JULY 21, 1976
After discussion, it was moved by Alderman Westlund, seconded
by Alderman Haag, to approve said request. Motion carried
unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT
1. Administrative Assistant Fleetham reported on his trip to
Elk Grove, Illinois. He further stated that the City
could possibly use their program to put the City financial
records on the computer.
2. Reminded of the Council Retreat to be held August 3, 1976
beginning at 8:30 A.M. in the Basement Conference Room of
the Hospital. He further stated that Mr. Jim Cosby of
the City of Hastings will be the Guest Speaker.
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Council minutes, July 13, 1976
3. Reviewed the status of the employment of a Director of
Maintenance Services.
(b) COMMUNICATIONS FROM MAYOR BLACK
1. Considerable discussion was held on the proposed draft
of the Off Street Parking Assessment Ordinance and the
equitablity of the assessment formula. It was the
concensus of the Council that the proposed ordinance
be place on the agenda for the next regular Council
meeting.
2. Mayor Black reported that the City of Hutchinson is
not eligible to join the National League of Cities
because we do not meet the pcpulation requirement.
He further stated that at present we are an associate
member of the organization and do have all the rights
of a member except voting.
3. Reminded of the Coalition of Outstate Cities Meeting
to be held August 4, 1976 at the Crow River Country
Club.
(c) COMMUNICATIONS FROM ALDERMAN K. PETERSON
1. Discussion was held on the memorandum submitted by
Recreation Director Keith regarding the alteration
of school policy toward Recreation Department Use of
School Facilities.
11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
After discussion, it was moved by Alderman Westlund, seconded by
Alderman K. Peterson, to approve the verified claims and authorize
payment from the appropriate funds. Motion carried unanimously.
12. ADJOURNMENT
There being no further business to corse before the Council, the meeting
was declared adjourned at 10:27 P.M. on motion by Alderman K. Peterson,
seconded by Alderman Haag and carried unanimously.
WM