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06-16-1976 CCMMINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, JUNE 16, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at 7:55 P.M. Members present: Aldermen Westlund, Haag, and Peterson in addition to Mayor Black. Members absent: None. Also present: Administrative Assistant Fleetham, City Attorney Schantzen, City Engineer Priebe and Community Development Director Pauley. 2. PUBLIC HEARINGS At 8:00 P.M., Mayor Black called to order Public Hearing on the proposed assessment rolls. He then read Publication No. 1799, Notice of Public Hearing on Proposed Assessment Roll 61. Mayor Black then summarized why they were being assessed and the method of assessment. He further stated that Minnesota Statutes, Laws of 1974, Chapter 206, provides for tax deferral for Senior Citizens (hardship cases). The individual must be at least 65 years of age and payments would cause a hardship. The following made inquirements regarding their assessment in Roll No. 61. None There being on one else present, the hearing was declared closed at 8:07 P.M. on motion by Alderman Westlund, seconded by Alderman Peterson, and carried unanimously. Mayor Black declared the hearing on proposed assessment Roll No. 62 with the reading of Publication No. 1800. The following were present to be heard: Larry Sorenson - Objected to the assessment if he 305 Bluff could not get a permit to replace a building on his property because of the irregular lot size. George Field - Inquired if they could get more 103 - 5th Avenue N.E. black dirt fill on their property. Tracy Ahlstrom - Inquired if there will be any other 95 - 5th Avenue, N.E. improvements on this street in addition to curb and gutter. Jerry Selle - Stated his driveway apron is cracked 436 Prospect and requested it be repaired. Council minutes, June 16, 1976 Leo Ziegler - Stated his driveway apron is cracked 459 Prospect and requested it be repaired. There being no one else present wishing to be heard the hearing was declared closed at 8:25 P.M on motion by Alderman Westlund, seconded by Alderman Haag, and carried unanimously. Mayor Black declared the hearing open on proposed assessment Roll No. 63 with the reading of Publication No. 1801. The following were present to be heard: Howard Telecky - Stated that the area under construction 321 Highway 7, East has settled and requested added fill. Elizabeth Meyers - Stated that the settling is quite bad Highway 7, East and also, that a very poor job of sod- ding was done. Timothy Smith - Inquired when street lighting will be Highway 7, East put in there. Administrative Assistant Fleetham stated Mr. Fred Lutz has no objections to the proposed assessments. There being no one else present, the hearing was declared closed at 8:50 P.M. on motion by Alderman Westlund, seconded by Alderman Peterson, and carried unanimously. RESOLUTION NO. 5719 It was moved by Alderman Haag, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5719, Adopting Assessment Roll No. 61. Motion carried unanimously. RESOLUTION NO. 5720 Discussion was held on the assessment against the Larry Sorenson property. It was the concensus of the Council that Mr. Sorenson's assessments be changed to $2,381.40. It was then moved by Alderman Haag, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5720, entitled, Adopting Assessment Roll No. 62. Motion carried unanimously. RESOLUTION NO. 5721 It was moved by Alderman Haag, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5721, entitled, Adopting Assessment Roll No. 63. Motion carried unanimously. 3. NEW BUSINESS (a) CONSIDERATION OF ENTERING AGREEMENT WITH TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INC. TO PREPARE AN AIRPORT MASTER PLAN -2- Council minutes, June 16, 1976 Mr. Wes Hendrickson of TKDA gave a summary of the Planning Study Work Scope changes and the cost reduction. It was noted that the Airport Commission and Airport Manager support the proposed plan. City Engineer Priebe stated that he felt with the reduction in the Work Scope, the Study is still quite adequate. After further discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson to authorize the Mayor and Clerk to sign an agreement with TKDA and Associates to prepare an Airport Master Plan. It was then moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5722, entitled, Authorizing Execution of State Aid Agreement Relative to Airport Master Plan. Motion carried unanimously. (b) CONSIDERATION OF ADVERTISING FOR BIDS FOR PUBLIC OFFICIAL'S LIABILITY INSURANCE FOR THE CITY OF HUTCHINSON AND HUTCHINSON UTILITIES COMMISSION Administrative Assistant Fleetham reviewed past bidding and the outcome of those bids. He then requested to advertise for bids for insurance to cover the City Council and Utilities Commission. It was then moved by Alderman Westlund, seconded by Alderman Peterson to authorize advertising for bids for Public Officials Liability Insurance for the City Council and Utilities Commission to be opened July 27, 1976 at 2:00 P.M. Motion carried unanimously. 4. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT 1. Stated that two offices upstairs are not served with air condition- ing, they are the Machine Room and Personnel Cordinators Office. He further stated that the Off -Set Printing Machine will not work in very hot weather. He then requested authorization to purchase an air conditioner for the two offices. It was then moved by Alderman Haag, seconded by Alderman Peterson to authorize an expenditure not to exceed $500 to purchase and air conditioner. Motion carried unanimously. 2. Reported on the status of the Appreciation Luncheon for Milton Lueneburg. 3. Requested that the Council help make the voters aware of the Special Election on July 12, 1976 and that they understand the proposed amendments. -3- Council minutes, June 16, 1976 4. Gave a summary on our rising insurance costs and requested permission to attend a seminar on insurance at Brainerd from June 21-23, 1976. It was then moved by Alderman Westlund, seconded by Alderman Peterson, to authorize Administrative Assistant Fleetham to attend said seminar. Motion carried unanimously. 5. Stated the City has received final approval for the 1976 LAWCON Grant. 6. Requested the Council consider a Retreat in July or August. 7. Informed of the following meetings: June 29, 1976 - Meeting with Builders and Realtors on Building Code and Zoning Ordinance. June 30, 1976 - Bond Sale at 4:30 P.M. 8. Requested authorization to proceed with plans for an Employee Appreciation Picnic on August 25, 1976. It was the concensus of the Council he should proceed with plans. 9. Discussed the difficulties of having a computer programer writing the program for the City's accounting system. He then requested permission to visit Oak Grove, Illinois to view the computer accounting system to see if we could buy their program. After discussion, it was moved by Alderman Haag, seconded by Alderman Peterson, to authorize expenditure for Administrative Assistant Fleetham to visit Elk Grove, Illinois to view their computer accounting system. 10. Inquired if the Council had any objections to including the water bills with the utility bills. There was no objection from the Council. (b) COMMUNICATIONS FROM MAYOR BLACK 1. Requested Administrative Assistant Fleetham receive quotations on a P.A. System for the Council Chambers. (c) COMMUNICATIONS FROM ALDERMAN WESTLUND 1. Stated that at the League Convention he heard a speaker from the National League of Cities and felt it would be good for the City to join the National League of Cities. 5. ADJOURNMENT There being no further business to come before the Council the meeting was declared adjourned at 9:40 P.M. on motion by Alderman Westlund, seconded by Alderman Haag, and carried unanimously. -4-