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05-25-1976 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 25, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at the hour of 6:03 P.M. Members present: Aldermen Westlund, Lueneburg and Haag in addition to Mayor Black. Members absent: Alderman Peterson. Also present: Administrative Assistant Fleetham and City Engineer Priebe. 2. INVOCATION Due to the early starting time of the regular meeting, the invocation was dispensed with. 3. MINUTES The minutes will be on the agenda of the regular meeting of June 8, 1976. 4. PUBLIC HEARINGS None 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 28/75 - ORDINANCE ESTABLISHING FLOOD PLAIN REGULATIONS After discussion, it was the concensus of the Council to defer consideration until the regular meeting of June 22, 1976. (b) RESOLUTION NO. 5709 - LEASE AGREEMENT WITH STATE OF MINNESOTA, GOVERNMENT MANPOWER OFFICES FOR OFFICE SPACE AT "OLD" ARMORY Administrative Assistant Fleetham stated said office space will be for a CETA representative, full-time, in Hutchinson. After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5709, entitled, Lease Agreement with State of Minnesota, Governor's Manpower Offices for Office Space at "Old" Armory. Motion carried unanimously. (c) RESOLUTION NO. 5710 - RESOLUTION AMENDING RESOLUTION NO. 2927, ESTABLISHING A BASIC PERSONNEL POLICY FOR THE CITY OF HUTCHINSON, MINNESOTA Mayor Black summarized the background work in preparation for this document and stated the changes to it. After discussion, it was moved by Alderman Haag, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 5710, entitled, Resolution Amending 3 Council minutes, May 25, 1976 Resolution No. 2927, Establishing A Basic Personnel Policy for the City of Hutchinson, Minnesota. Motion carried unanimously. (d) RESOLUTION NO. 5711 - CALLING FOR SPECIAL ELECTION Administrative Assistant Fleetham stated said Special Election would be to consider Charter Amendment for Change of Fiscal Year and it would be held Tuesday, June 29, 1976 with polls to be open from 7:00 A.M. to 8:00 P.M. It was then moved by Alderman Westlund, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 5711, entitled Calling for Special Election. Motion carried unanimously. (e) RESOLUTION NO. 5712 - CALLING FOR BOND SALE - TEMPORARY IMPROVEMENT BONDS OF 1974 After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5712, entitled, Calling for Bond Sale - Temporary Improvement Bonds of 1974. Motion carried unanimously. (f) RESOLUTION NO. 5713 - CALLING FOR BOND SALE - 1976 IMPROVEMENTS After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5713, entitled, Calling for Bond Sale - 1976 Improvements. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF THE HOSPITAL BOARD OF DIRECTOR'S MEETING DATED APRIL 27, 1976. Mayor Black noted the meeting time for the Joint meeting of the City Council and Hospital Board regarding the proposed medical clinic on June 16, 1976 has been changed from 6:30 P.M. to 5:30 P.M. There being no further discussion, the minutes were ordered by the Mayor received for filing. (b) MINUTES OF THE BURNS MANOR NURSING HOME BOARD OF DIRECTORS MEETING DATED APRIL 14, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (c) MONTHLY FINANCIAL REPORT - APRIL 1976 There being no further discussion, the report was ordered by the Mayor received for filing. 8. UNFINISHED BUSINESS None - 2 - Council minutes, May 18, 1976 9. NEW BUSINESS (a) CONSIDERATION OF PROPOSED STREET LIGHTING PLAN FOR LAKEWOOD DRIVE After discussion, it was moved by Alderman Haag, seconded by Alderman Lueneburg, to approve the proposed street lighting plan for Lakewood Drive as approved as presented. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY HAND'S, INC. AND FAVORABLE RECOMMENDATION OF THE PLANNING COMMISSION Administrative Assistant Fleetham gave an explanation of the variance request. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag to waive reading and adopt Resolution No. 5714, entitled, A Resolution Granting Variance from Section 10.01 of the Zoning Ordinance to Permit a 60 Foot Loading Dock in the Front Yard Setback. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY WINIFRED PHILLIPS AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Administrative Assistant Fleetham gave an explanation of the conditional use permit request. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5715, entitled, Resolution Grant Conditional Use Permit to Section 5.04 of the Zoning Ordinance to allow the expansion of a garage with a 3 foot setback. Motion carried unanimously. (d) CONSIDERATION OF REGISTERED LAND SURVEY SUBMITTED BY JOHN MILLER Administrative Assistant Fleetham presented copies of said survey for Council consideration. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag, to approved the registered land survey. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR RETAIL "ON -SALE" *TON -INTOXICATING MALT LIQUOR LICENSE SUBMITTED BY HUTCH ELK'S BY MR. DUANE BUSKE FOR A SOFTBALL TOURNMENT AT TARTAN PARK FROM JUNE 18-20, 1976 Discussion was held on the possiblity of the Elks providing additional restroom facilities at Tartan Park for said tournment. It was the concensus of the Council that it be suggested to the Elks that additional restroom facilities be provided. It was then moved by Alderman Lueneburg, seconded by Alderman Westlund to approved the application and authorize issuance of the license. Motion carried unanimously. - 3 - Council minutes, May 25, 1976 (f) CONSIDERATION OF REQUEST FOR RETAIL "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE SUBMITTED BY HUTCH ELK'S BY MR. DUANE BUSKE FOR A FAST PITCH SAFTBALL TOURNMENT AT WEST RIVER PARK FROM JUNE 18-20, 1976 It was the concensus of the Council that it be suggested to the Elks that additional restroom facilites be provided at this park also. It was then moved by Alderman Lueneburg, seconded by Alderman Westlund, to approved the application and authorize issuance of the the license. Motion carried unanimously. (g) CONSIDERATION OF CONFIRMATION OF HIRING PART-TIME EMPLOYEES FOR THE FOLLOWING DEPARTMENTS WATER AND SEWER 1. Mike Tucker 2. Kent Summerfield 3. Paul Meier RECREATION 1. Judy Bretzke After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag, to confirm hiring of said people. Motion carried unanimously. (h) APPOINTMENTS TO BOARDS AND COMMISSIONS A. REVEREND DAVID NATWICK - HOSPITAL BOARD After discussion, Mayor Black reappointed Reverend David Natwick to the Hospital Board for a full five year term upon Council ratification. Alderman Haag moved to ratify said appointment. Alderman Lueneburg seconded the motion and it carried unanimously. (i) CONSIDERATION OF REQUEST TO HOLD PUBLIC DANCE SUBMITTED BY HUTCHINSON JAYCEES FOR JUNE 20, 1976 After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to approve the application and authorize issuance of the permit. Motion carried unanimously. (j) CONSIDERATION OF APPOINTMENT OF COMMUNITY DEVELOPMENT PROGRAM DIRECTOR Mayor Black stated the employment stipulations under the grant program. After further discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag, to appoint Mr. Donald - 4 - Council minutes, May 25, 1976 Pauley Community Development Program Director for the City of Hutchinson effective June 14, 1976. Motion carried unanimously. (k) CONSIDERATION OF REPORT FROM CITY ENGINEER ON FEDERAL AID URBAN PROGRAM City Engineer Priebe stated the State has asked for an update on the program and that a public hearing is required to be held on the updated program. He further stated the program is basically the same as before. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to set public hearing on the updated Federal Aid Urban Program for June 8, 1976 during the course of the regular Council meeting. Motion carried unanimously. (1) CONSIDERATION OF REQUEST OF MR. FRANK SCHILLER FOR 30 DAY TIME EXTENSION FOR DEMOLITION OF BUILDING ON PROPERTY KNOWN AS LOT 2, BLOCK 8 COLLEGE ADDITION After discussion, it was moved by Alderman Haag, seconded by ,alderman Lueneburg, to approve the request and authorize a 30 day time extension to Mr. Frank Schiller for the demolition of the building on the above described property. Motion carried unanimously. (m) CONSIDERATION OF LETTER OF RESIGNATION FROM ALDERMAN MILTON LUENEBURG Alderman Lueneburg presented his letter of resignation from the Hutchinson City Council effective May 31, 1976. After discussion, P?ayor Black entertained a motion to accept the resignation with deepest regrets. Alderman Westlund so moved. Alderman Haag seconded the motion and it carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Informed that Mr. Melvin Johnson has w,rtdrjw[ name from *rer SNF, ; wants for Director of Mainten > r 2. Reviewed the problems encountered with Recreation Facility Attendant. He further stated that in actting in the best interest of the City, he has asked Mr. Nelson to resign from his position. However, Mr. Nelson refused to resign and therefore, Administrative Assistant Fleetham suspended Mr. Nelson for two weeks without pay effective 5:00 P.M. Tuesday, May 25, 1976. After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg to approve the suspension of Mr. William Nelson for two weeks - 5 - Council minutes, May 25, 1976 without pay effective at 5:00 P.M., Tuesday, May 25, 1976. Motion carried unanimously. It was noted Mayor Black and Administrative Assistant Fleetham would meet with Mr. Nelson to review the situation and make a further determination as to whether or not the employment agreement should be severed. 3. Informed he would be on vacation from May 26, 1976 to June 4, 1976. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Lueneburg to approve the claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 6:35 P.M. on motion by Alderman Haag, seconded by Alderman Lueneburg and carried unanimously. - 6 -