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01-27-1976 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 27, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at the hour of 7:30 P.M. Members Present: Aldermen Westlund, Lueneburg, Haag and Peterson in addition to Mayor Black. Members absent: None. Also present: City Engineer Priebe, City Attorney Schantzen and Administrative Assistant Fleetham. 2. INVOCATION Reverend Ray Daniel of the Seventh Day Adventist Church delivered the invocation. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman Lueneburg, the minutes of the regular meeting of January 13, 1976 were unanimously approved. 4. PUBLIC HEARINGS None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) REQUEST OF HUTCH ELK'S TO ADDRESS THE CITY COUNCIL CONCERNING PLANS FOR REMODELING Due to the absence of a representative of the Hutch Elk's,the matter was not discussed. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 30/75 - ORDINANCE AMENDING ORDINANCE NO. 464, SECTIONS 4, 8.02, 8.04, PROVIDING FOR FOSTER FAMILY HOME AND GROUP HOMES Alderman Lueneburg outlined the action taken by the Planning Commission at their meeting of January 20, 1976. It was moved by Alderman Westlund, seconded by Alderman Lueneburg, to waive reading and adopt Ordinance No. 494, entitled, Ordinance Amending Ordinance No. 464, Sections 4, 8.02, 8.04, Providing for Foster Family Home and Group Homes. Motion carried unanimously. (b) ORDINANCE NO. 1/76 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (Rezoning Averyon Homes Property) It was moved by Alderman Lueneburg, seconded by Alderman Haag, to waive reading and adopt Ordinance No. 495, entitled, An Ordinance Amending Ordinance No. 464, Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map. Motion carried unanimously. Council minutes, January 27, 1976 (c) RESOLUTION NO. 5634 - APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON It was moved by Alderman Westlund, seconded by Alderman Lueneburg to waive reading and adopt Resolution No. 5634, entitled, Approving Securities for Collateral form Citizens Bank and Trust Co. of Hutchinson. Motion carried unanimously. (d) RESOLUTION NO. 5635 - APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION It was moved by Alderman Lueneburg, seconded by Alderman Peterson to waive reading and adopt Resolution No. 5635, entitled, Approving Securities for Collateral from the Citizens Bank & Trust Co. of Hutchinson as sponsoring agency of the Hutchinson Utilities Commission. Motion carried unanimously. (e) RESOLUTION NO. 5636 - RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE FEBRUARY 7, 1976 It was moved by Alderman Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5636, entitled, Resolution Adopting Position Classification Assignment Table effective February 7, 1976. Motion carried unanimously. (f) ORDINANCE NO. 2/76 - AN ORDINANCE AMENDING ORDINANCE NO. 464, CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (Rezoning HAVTI and Hutchinson Community Hospital Site) It was moved by Alderman Westlund, seconded by Alderman Peterson, to waive first reading and set second reading for February 10, 1976 of Ordinance No. 2/76, entitled, An Ordinance Amending Ordinance No. 464, concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map. Motion carried unanimously. (g) RESOLUTION NO. 5637 - APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 5637, entitled, Approving Securities for Collateral from the First National Bank of Hutchinson. Motion carried unanimously. (h) RESOLUTION NO. 5638 - APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 5638, entitled, Approving Securities for Collateral from First National Bank of Hutchinson as sponsoring agency of the Hutchinson Utilities Commission. Motion carried unanimously. - 2 - Council minutes, January 27, 1976 7.' REPORTS OF OFFICIERS, BOARDS AND COMMISSIONS (a), MINUTES OF THE HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS ,MEETING DATED DECEMBER 19, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (b) MINUTES OF THE AIRPORT COMMISSION MEETING DATED JANUARY 7, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (c) MINUTES OF THE BURNS MANOR NURSING HOME BOARD MEETING DATED DECEMBER 11, 1975 AND DECEMBER 12, 1975 There being no discussion, the minutes were ordered by the Mayor received for filing. (d) CONSIDERATION OF REQUEST FROM CLERK -ADMINISTRATIVE ASSISTANT TO ATTEND ILLINOIS -WISCONSIN -MINNESOTA MANAGEMENT ASSOCIATION ANNUAL MEETING Discussion was held on the seminar. It was then moved by Alderman Westlund, seconded by Alderman Haag to authorize Administrative Assistant Fleetham to attend this seminar. Motion carried unanimously. 8. UNFINISHED BUSINESS (a) UTILIZATION OF ABANDONED WESTERN STATION Mr. Neil Jensen, Attorney for Mr. David Sheppard, requested clarification of the Conditional Use Permit granted Mr. Sheppard by the Council at their meeting of January 13, 1976. Mayor Black stated that the permit was granted for a period of one year ending December 31, 1976 to use the driveway of the building as a used car lot and the building itself to be used as an office only. It was the concensus of the Council that the site was to be used for this only and if any other utilitzation of the building is proposed, it must have Council approval before put into operation. 9. NEW BUSINESS (a) CONSIDERATION OF ISSUANCE OF A CONDITIONAL USE PERMIT TO AVERYON HOMES TO ALLOW GROUP HOME AT PART OF LOT 92, LYNN ADDITION AND FAVORABLE RECOMMENDATION OF THE PLANNING COMMISSION. Administrative Assistant Flee -ham outlined the request and action taken by the Planning Commission. - 3 - Council minutes, January 27, 1976 After discussion, it was moved by Alderman Luerieburg, seconded by Alderman Haag, to authorize issuance of the Conditional Use Permit contingent that additional off-street parking is provided if needed. Motion carried unanimously. (b) CONSIDERATION OF PLATTING A PARCEL OF LAND TO BE KNOWN AS MCDONALD ", FOURTH ADDITION (PRELIMINARY AND FINAL PLAT) AND FAVORABLE RECOMMENDATION OF THE PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson, to approve said plat contingent that the appropriate Parks and Playgrounds Contribution is made. Motion carried unanimously. (c) CONSIDERATION OF FINAL PLAT OF STONEY POINT SECOND ADDITION AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Haag, seconded by Alderman Peterson, to approve the final plat contingent that the appropriate Parks and Playgrounds Contribution is made. Motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR LICENSE TO SELL CIGARETTES AT RETAIL - LITTLE PIONEER CAFE BY OSCAR GUSTAFSON After discussion, it was moved by Alderman Haag, seconded by Alderman Lueneburg, to approve the application and authorize issuance of the license. Motion carried unanimously. (e) REPORT OF THE UTILITIES COMMISSION REGARDING FUEL COST MODIFICATION Mr. Clint Tracy, representing the Utilities Commission, gave an explanation of their present fuel cost adjustment plan, which is on a quarterly basis and then requested permission to make said adjustments on a monthly basis. It was noted under the proposed monthly adjustment plan, they would be able to flucuate with the price of the fuel.. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag to waive reading and adopt Resolution No. 5639, entitled, Authorize Utilities Commission to make Montly Fuel Cost Adjustments, with.quarterly reports to be submitted for Council review. Motion carried unanimously. (f) CONSIDERATION OF AUTHORIZING THE HUTCHINSON COMMUNITY HOSPITAL TO PURCHASE NEW EQUIPMENT Said request was to purchase a Corning Flame Photometer and a Corning Blood Gas Machine which were budgeted for in the Fiscal 1975 Budget. After discussion, it was moved by Alderman Haag, seconded by Alderman Peterson, to authorize purchase of said machines. Motion carried unanimously. - 4 - Council minutes, January 27, 1976 (g) CONSIDERATION OF REQUEST FOR REFUND OF FEE FOR LICENSE TO SELL CIGARETTES AT RETAIL - JERGEN'S CAFE, NEIL JERGENS It was the concenus of the Council that it is their policy not to make refunds on this type of license application fee. It was then moved by Alderman Westlund, seconded by Alderman Lueneburg, to deny said request. Motion carried unanimously. (h) CONSIDERATION OF CHANGING THE FISCAL YEAR Administrative Assistant Fleetham informed that City Attorney Schantzen suggested that a Charter amendment, if desired by the Council, could be done through the adoption of an ordinance with ratification by the voters following a 90 day waiting period. He then explained the procedure to be followed in making said change. He further outlined the advantages of having the fiscal year run the same as the calendar year. After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to authorize the staff to prepare the necessary documents for action by the Council at the next regular meeting. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT 1. Informed he had discussions with Mr. Bob Sanders of Juran 6 Moody, regarding the sale of bonds and the necessary documents. 2. Informed of the following meetings on Wednesday, January 28, 1976: 7:30 A.M. - Population Committee Meeting 11:45 A.M. - Land Use Committee Meeting 3. Informed that Mayor Black was elected President of the Coalition of Outstate Cities and that he was appointed Secretary -Treasurer of the same organization. 4. Presented forms to the Council for evaluation of Department Heads. 5. Discussion was held on the marking of fire hydrants. 6. Inquired what the feelings of the Council were as to the development of a logo for the City of Hutchinson to be placed on the water bills, stationery, etc. After discusison, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to authorize an expenditure, not to exceed $100 for the development of a logo for the City of Hutchinson. Motion carried unanimously. (b) f:OMMUNICATIONS FROM THE CITY COUNCIL 1. Mayor Black Commented on the Fire Department Annual Report and commended them on the fine job they have done in the past. - 5 - Council minutes, January 27, 1976 Chief Smith informed those present that the Annual Meeting with the townboards will be held February 3, 1976, at which time the new contracts for fire protection for them will be presented to them. 2. Alderman Peterson Suggested that the Council adopt a policy to attend all Civic Events, such as the Chamber of Commerce Annual Meeting. It was the concensus of the Council that Administrative Assistant Fleetham send a letter to the Chamber of Commerce requesting that trey try not to schedule such events on a Tuesday evening. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) Verified Claims It was moved by Alderman Westlund, seconed by Alderman Lueneburg, to approve the claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 9:00 P.M. on motion by Alderman Westlund, seconded by Alderman Haag and carried unanimously. - 6 -