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01-13-1976 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 13, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at the hour of 7:30 P.M. with the following members present: Aldermen Westlund, Lueneburg, Haag and Peterson in addition to Mayor Black. Members absent: None. Also present: Administrative Assistant Fleetham, City Attorney Schantzen and City Engineer Priebe. 2. INVOCATION Due to the excused absence of Reverend Ray Daniel of the Seventh Day Advent Church, the invocation was dispensed with. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman Peterson, the minutes of the special meeting of December 23, 1975, the regular meeting of December 23, 1975 and the special meeting of January 2, 1976 were unanimously approved. 4. PUBLIC HEARINGS None 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) Ordinance No. 31/75 - An Ordinance to Vacate Custer Street After discussion, it was moved by Alderman Haag, seconded by Alderman Peterson, to waive second reading and adopt Ordinance No. 492, entitled, An Ordinance to Vacate Custer Street. Motion carried unanimously. (b) Ordinance No. 32/75 - An Ordinance Amending Section 710:00 of the 1974 Ordinance Code of the City of Hutchinson, entitled, Traffic, Local Regulations, relating to, Through Streets. (Removal of Stop Signs on Jefferson Street) After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Westlund, to waive second reading and adopt Ordinance C2. Council minutes, January 13, 1976 \ No. 493, entitled, An Ordinance Amending Ordinance Section 710:00 of the 1974 Ordinance Code of the City of Hutchinson, entitled, Traffic, Local Regulations, relating to Through Streets. Motion carried unanimously. (c) Ordinance No. 30/75 - An Ordinance Amending Ordinance No. 464, Zoning Regulations of the City of Hutchinson, Sections 4, 8.02, 8.04 providing for Foster Family Homes and Group Homes With the recommendation of the Planning Commission, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to waive first reading and set second reading for January 27, 1976 of Ordinance No. 30/75, entitled, An Ordinance Amending Ordinance No. 464, Zoning Regulations of the City of Hutchinson, Sections 4, 8.02, 8.04 providing for Foster Family Homes and Group Homes. Motion carried unanimously. (d) Ordinance No. 1/76 - An Ordinance Amending Ordinance No. 464 Zoning Regulations of the City of Hutchinson and the Official Zoning Map (Rezoning of Averyon Homes, Inc. Property) With the recommendation of the Planning Commission, it was moved by Alderman Lueneburg, seconded by Alderman Westlund, to waive reading and set second reading for January 27, 1976 of Ordinance No. 1/76, entitled, An Ordinance Amending Ordinance No. 464 Zoning Regulations of the City of Hutchinson and the Official Zoning Map. Motion carried unanimously. (e) Resolution No. 5626 - Trasferring $15,000 From the Liquor Store Fund to the General Fund After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5626, entitled, Transferring $15,000 From the Liquor Store Fund to the General Fund. Motion carried unanimously. (f) Resolution No. 5627 - Accepting $5,0,000 from the Municipal Utilities Commission After discussion, it was moved by Alderman Haag, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 5627, entitled, Accepting $50,000 from the Municipal Utilities Commission. Motion carried unanimously. (g) Resolution No. 5628 - Accepting a $8,052 Payment from the Fire Department, Country Account to the General Fund After discussion, it was moved by Alderman Lueneburg, seconded -2- Council minutes, January 13, 1976 by Alderman Westlund, to waive reading and adopt Resolution No. 5628, entitled, Accepting a $8,052 Payment from the Fire Department, Country Account, to the General Fund. Motion carried unanimously. (h) Resolution No. 5629 - Transferring $10,841.86 from the General Fund to the Firemen's Relief Association After discussion, it was moved by Alderman Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5629, entitled, Transferring $10,841.86 from the General Fund to the Firemen's Relief Association. Motion carried unanimously. (i) Resolution No. 5630 - Resolution Authorizing Transfers to Offset and Close Out Certain Inter -Fund Loans Administrative Assistant Fleetham gave a summary of each of the inter -fund loans, such as where they were taken from and for what purpose. He also informed this will close out a majority of the inter -fund loans. It was the concensus of the Council to adopt a policy that no inter -fund loans would be made in the future. It was moved by Alderman Haag, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 5630, entitled, Resolution Authorizing Transfers to Offset and Close Out Certain Inter -Fund Loans. Motion carried unanimously. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) Monthly Financial Report - December 1975 Discussion was held on the City's Financial Status. There being no further discussion, the report was ordered by the Mayor received for filing. (b) Building Official's Monthly Report There being no discussion, the report was ordered by the Mayor received for filing. (c) Minutes of the Planning Commission Meetings dated December 16, 1975 and December 29, 1975 There being no discussion, the minutes were ordered by the Mayor received for filing. (d) Minutes of the Burns Manor Nursing Home Board Meeting dated November, 1975 There being no discussion, the minutes were ordered by the Mayor received for filing. - 3 - CouNil minutes, January 13, 1976 (e) Recommendation of Nursing Home Board concerning Bids for Alterations to the Ventilating System at Burns Manor Nursing Home Alderman Westlund gave a background of the request for remodeling. He further stated that two bids were received as follows: Peterson Sheet Metal of Alexandria - Base Bid, $25,400 Alternate for Smoke Damper, $463 Mac-In-Erny, Inc. of Maple Plain - Base Bid, $28,010 Alternate for Smoke Damper, $340 He informed those present that the Nursing Home Board recommends that the bid of Peterson Sheet Metal of Alexandria be accepted. After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to accept the recommendation of the Nursing Home Board and award the contract to Peterson Sheet Metal of Alexandria in the amount of $25,400 base bid and two smoke dampers at $463 each; Grand Total, $26,326. Motion carried unanimously. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) Consideration of Preliminary Draft of Hutchinson Municipal Airport Planning Study (Mailed separately December 31, 1975) Administrative Assistant Fleetham reviewed the additions to the preliminary draft submitted by Toltz, King, Duvall, Anderson and Associates and also, the comments made by the Airport Commission. After discussion, it was moved by Alderman Peterson, seconded by Alderman Haag to approve the preliminary draft and authorize Toltz, King, Duvall, Anderson and Associates, to continue negotiations with the State of Minnesota, Department of Aeronautics. Motion carried unanimously. (b) Consideration of Delinquent Water Accounts Delinquent Water Account No. 16-01, Christy's, 18 Main Street North, in the amount of $129.65 was reviewed. It was noted there was no one present wishing to be heard or to show cause why service should not be discontinued, therefore, services were ordered discontinued immediately on motion by Alderman Haag, seconded by Alderman Peterson and carried unanimously. -4- Council minutes, January 13, 1976 Delinquent Water Account No. 12-02, Jon Holmquist, 550 Main Street South, in the amount of $42.35 was reviewed. It was noted there was no one present wishing to be heard or to show cause why service should not be discontinued, therefore, services were ordered discontinued immediately on motion by Alderman Westlund, seconded by Alderman Lueneburg and carried unanimously. Delinquent Water Account No. 156-02, Harvey Getz, 100 Oakland Avenue, in the amount of $34.89 was reviewed. It was noted there was no one present wishing to be heard or to show cause why service should not be discontinued, therefore, services were ordered dis- continued immediately on motion by Alderman Westlund, seconded by Alderman Haag and carried unanimously. Delinquent Water Account No. 46-03, Hutchinson Hardware Hank, 105 Washington Avenue, East, in the amount of $21.65 was reviewed. It was noted there was no one present wishing to be heard or to show cause why service should not be discontinued, therefore, services were ordered discontinued immediately on motion by Alderman Haag, seconded by Alderman Peterson and carried unanimously. Delinquent Water Account No. 148-03, Harlan Emans, 24 Jefferson Street South, in the amount of '$36.22, was reviewed. It was noted there was no one present wishing to be heard or to show cause why service should not be discontinued, therefore, services were ordered discontinued immediately on motion by Alderman Lueneburg, seconded by Alderman Peterson and carried unanimously. Delinquent Water Account No. 44-4, Roger Gilmer, 1056 Jorgenson Street, in the amount of $47.56 was reviewed. It was noted there was no one present wishing to be heard or to show cause why service should not be discontinued, therefore, services were ordered discontinued immediately on motion by Alderman Peterson, seconded by Alderman Westlund and carried unanimously. Delinquent Water Account No. 222-14, Clarence Freitag, 615 Brown Street, in the amount of $50.47 was reviewed. It was noted there was no one present wishing to be heard or to show cause why service should not be discontinued, therefore, services were ordered discontinued immediately on motion by Alderman Westlund, seconded by Alderman Lueneburg and carried unanimously. Delinquent Water Account No. 228-4A, Plaza Furniture, 1155 Plaza 15, in the amount of $17.09 was reviewed. It was noted there was no one present wishing to be heard or to show cause why service should not be discontinued, therefore, services were ordered discontinued immediately on motion by Alderman Haag, seconded by Alderman Peterson and carried unanimously. - 5 - Council minutes, January 13, 1976 Delinquent Water Account No. 6-14, Luvern Schneider, 26 Grove Street in the amount of $25.87 was reviewed. It was noted Mr. Schneider indicated he would mail a check for the above stated amount on January 13, 1976. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag to discontinue services if the account was not paid in full by January 15, 1976. Motion carried unanimously. (c) Consideration of Application for Snow Removal Permit 1. E. H. Peterson After discussion, it was moved by Alderman Haag, seconded by Alderman Lueneburg to approve the application and authorize issuance of the permit. Motion carried unanimously. (d) Consideration of Application for Short -Term Retail "On -Sale" Non -Intoxicating Malt Beverage License - North Star Chapter of the Beer Can Collectors of America It was noted said application was approved by the Chief of Police. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Westlund, to approve the application and authorize issuance of the license. Motion carried unanimously. (e) Consideration of Cost Report on 1976 Improvement Projects City Engineer Priebe stated the total project cost for Projects 76-02 - 76-25 is $963,841. He further recommended that a hearing be held on the projects to gain citizen's input and then decide which projects to delete. After further discussion, it was moved by Alderman Haag, seconded by Alderman Peterson to waive reading and adopt Resolution No. 5631, entitled, Resolution Receiving the Report and Calling for Hearing on 1976 Improvement Projects. Motion carried unanimously. (f) Consideration of Specifications for 1976 Motor Vehicles Administrative Assistant Fleetham gave a summary of the discussions held at the Budget Preparation sessions which lead to this request. After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to authorize publication of Advertisement for Bids with bids to be opened at 2:00 P.M. on Tuesday, February 10, 1976. Motion carried unanimously. (g) Consideration of Authorizing Mayor and City Clerk to enter agreement with Serco of Roseville to perform certain tests on the Hutchinson Sanitary Sewer influent and effluent City Engineer Priebe outlined the correspondence received from the Minnesota Pollution Control Agency. He further stated that he had - 6 - Couillal minutes, January 13, 1976 contacted Rieke Carroll Muller Associates and they recommended Serco to perform the tests. After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to authorize the Mayor and City Clerk to enter agreement with Serco to perform tests on Hutchinson Sanitary Sewer influent and effluent. Motion carried unanimously. (h) Consideration of Proposed Used Car Sales at the Old Western Site located at the corner of Main Street and Highway 7, West Administrative Assistant Fleetham stated that the building is a non -conforming structure and also,that it has been empty for six months. The building is of questionable condition, therefore, it was recommended that, the building be used as an office only. He further stated that, the party understands this condition and agrees to it. Said usa,,would be for a one year term. After discussion, it was moved',by Alderman Westlund, seconded by Alderman Lueneburg, to authorize use for a one year term to expire December 31, 1976 contingent that the building is used for an office only. Motion carried unanimously. (i) Consideration of Working Agreement - Circle Pine & Hutchinson Utility Comm. Mr. Orville Kuikun of the Utilities Commission presented copies of the proposed working agreement. He stated that is will finalize the concept which was approved May 13, 1975. It was questioned whether or not City Attorney Schantzen has reviewed this agreement. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to authorize the Mayor and City Clerk to sign said agreement subject to the approval of the City Attorney. Motion carried unanimously. (j) Modification of Pay Classification Plan Mayor Black stated a memorandum has been received from the Clerk - Administrative Assistant and Personnel Coordinator regarding salaries for City Employees. Said memorandum included salary surveys of cities of a similar size. He further stated that he was not aware of the great difference between Hutchinson's salaries and those of other cities. It was noted that if approved, salary adjustments for hourly employees would be made February 7, April 1, and August 1. Administrative Assistant Fleetham recommended approval of the proposed modifications. After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson to authorize the staff to prepare the necessary resolutions to amend the Pay Classification Plan and transfer funds from the Unallocated portion of the Budget. Motion carried unanimously. (k) Consideration of Change of Meeting Date Mayor Black stated that State Law requires that Caucuses be haNld on Tuesday February 24, 1976 and that no public meetings can be - 7 - Council minutes, January 13, 1976 held on that date. After discusison, it was moved by Alderman Lueneburg, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5633, entitled, Change of City Council Meeting Date. Motion carried unanimously. 10. MISCELLANEOUS (a) Communications from Clerk -Administrative Assistant 1. Informed that the Zoning Ordinance conflicts with the Ordinance Code Section 260:00, entitled Establishing Planning Commission, in regards to the issuance of variances by the Zoning Board of Appeals. Administrative Assistant Fleetham recommended that the Zoning Ordinance be changed to conform to the Ordinance Code. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Westlund to ask the Planning Commission to initiate an amendement to the Zoning Ordinance. Motion carried unanimously. 2. Presented a bill from Jeff's Cleaning Service for refinishing of the floor at the "Old Armory". 3. Informed that there will be a meeting of the Coalition of Outstate Cities on Friday, January 23, 1976 at Morris, Minnesota. He also requested that those planning on attending notify him and he would make reservations. 4. Informed there will be a meeting sponsored by the Regional Development Commission on Wednesday, Janizary 14, 1976 at 7:30 P.M. in the Council Chambers of the Hutchinson City Hall to elect a representative from McLeod County Cities. 5. Informed that Hutchinson Farm Service has requested a Building Permit to construct Grain Bins adjacent to their present location at 249 Washington Avenue East. He further stated there is no legal way a Building Permit can be issued for this because it does not conform to the State Building Code and Fire Code. 6. Reminded of a meeting on Thursday, January 15, 1976 at 8:00 A.M. with the Water & Sewer and Engineering Department Employees. 7. Recommended that the fee for Zoning Change from the Hutchinson Community Hospital be waived since it was the City's error that the Hospital was placed in the wrong Zoning District. It was the consensus of the Council that the fees be waive. 8. Informed that Rollerskating will be begin on Wednesday, January 14, 1976 at the "Old Armory". - 8 - Council minutes, January 13, 1976 (b) Communications from Mayor 1. Informed a letter has been received from the State Planning Agency accepting the proposal for Hutchinson's Transit Study. 2. Informed a letter has been received from the League of Minnesota Municipalites requesting nominations for the C. C. Ludwig Award. 3. Informed the State League Convention will be held June 9-11, 1976 at Duluth, Minnesota. 4. Informed a letter had been received in regards to purchasing the 1975 Supplement to the Minnesota Statutes 1974. He then request City Attorney Schantzen to review the letter and present a recommendation to the City Council. (c) Communications from Aldermen 1. Alderman Westlund (a) Inquired what the status of the fiscal year change is. Administrative Assistant Fleetham stated it has been placed on the agenda for the next regular meeting. 2. Alderman Haag (a) Inquired if any additional police patrol can be given to Pedestrain Crossing in Uncontrolled Crosswalks. Administrative Assistant Fleetham stated he would pass the request on to Chief O'Borsky. (d) Communications from City Attorney 1. Stated the next Hearing on the Proposed West River Bridge will be February 13, 1976. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) Verified Claims On motion by Alderman Westlund, seconded by Alderman Lueneburg, the verified claims with the addition of the claim from Jeff's Cleaning Service were approved and payment was authorized from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 9:40 P.M. on motion by Alderman Lueneburg, seconded by Alderman Westlund and carried unanimously. - 9 -