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cp08-09-2016HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 9, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) CALL MEETING TO ORDER — 4:00 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hutchinson Evangelical Free Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 26, 2016 (b) Joint Meeting With EDA from July 19, 2016 (c) Joint Meeting With County Board from July 21, 2016 CONSENT AGENDA (The items listedfor coni eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 14594 — Resolution to Sell at Auction Surplus Property (Office Chairs) (b) Consideration for Approval of CrossPoint Church Event on August 28, 2016 (c) Consideration for Approval of Renewing Food Vendor License for Hutchinson Downtown Association Popcorn Wagon Located in Library Square (d) Consideration for Approval of Change Order No. 1 — Letting No. 4, Project No. 16-04 (Water Tower Reconditioning — Golf Course Road) (e) Consideration for Approval of Resolution No. 14597 — Resolution Revising Resolution No. 14579 - Adopting Findings of Fact & Reasons for Approval of a Site Plan, Preliminary Plat & Final Plat - Highfield Addition for Construction of an Apartment Complex By Kuepers Architects & Builders CITY COUNCIL AGENDA AUGUST 9, 2016 (f) Consideration for Approval of Resolution No. 14598 - Resolution Revising Resolution No. 14580 - Resolution Adopting Findings of Fact & Reasons for Approval of Hutchinson Downtown Redevelopment Plat No. 3 (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS (4:30 P.M.) APPROVE/DENY ISSUING LIQUOR LICENSE TO SARA POLLMANN OF ZELLA' S COMPANY 9. APPROVE/DENY ORDINANCE NO. 16-762 - AN ORDINANCE ISSUING FRANCHISE TO CARIBOU COFFEE (SECOND READING AND ADOPTION) 10. APPROVE/DENY ORDINANCE NO. 16-763 - AN ORDINANCE OPTING -OUT OF THE REQUIREMENTS OF MINNESOTA STATUTES, SECTION 462.3593 (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR AUGUST 23, 2016) 11. APPROVE/DENY ITEMS FOR DENVER AVENUE SE PROJECT — LETTING NO. 1, PROJECT NO. 17-01 (a) Resolution No. 14595 — Resolution Ordering Improvement and Preparation of Plans & Specifications (b) Resolution No. 14596 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids COMMUNICATIONS REQUESTS AND PETITIONS (The purpose of this portion oj the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 12. APPROVE/DENY RESOLUTION NO. 14599 — SALE OF THE 2016 GENERAL OBLIGATION IMPROVEMENT BONDS 13. APPROVE/DENY RESOLUTION NO. 14600 — AMENDING SECTION 13 OF THE EMPLOYEE HANDBOOK -PERSONNEL POLICY 14. APPROVE/DENY PUBLIC WORKS EQUIPMENT ACQUISITION — AERIAL BUCKET TRUCK GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Library Board Minutes from July 25, 2016 b) City of Hutchinson Weed/Tall Grass Report for June -July 2016 2 CITY COUNCIL AGENDA AUGUST 9, 2016 MISCELLANEOUS 16. STAFF UPDATES 17. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JULY 26, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, and Mary Christensen. Member absent was John Lofdahl. Others present were Matt Jaunich, City Administrator, and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Arndt, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Crosspoint Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt recognized the Hutchinson Police Department on the work they did during the Orange Spectacular held this past weekend at the McLeod County Fairgrounds. Council Member Arndt mentioned that people from all across the United States and Canada were in attendance and he heard several positive comments about the City. (a) Resolution No. 15488 — Resolution Accepting Donation from Dolores Brunner for Hutchinson Police Department Motion by Arndt, second by Czmowski, to approve Resolution No. 15488. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL Doreen Smithers, 526 Adams Street SE, presented before the Council. Ms. Smithers asked for the Council's help in having the alley fixed behind her house. Ms. Smithers stated that the alley has been a problem for years. Ms. Smithers stated she has replaced her garage door twice since she purchased the home. Because the garage is so close to the alley, snow has beenpushed up against it during snow plowing and ice has frozen the bottom of the garage door to the ground due to water flow. Ms. Smithers has spoken to the previous mayor when he was in office, the current mayor and the engineering department about this problem. Ms. Smithers stated that engineering had informed her that the alley would be part of an improvement program, but thus far it has not. John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that he and Ms. Smithers have spoke in the past regarding the alley. Mr. Olson stated that the alley, along with improvements to 5 Avenue Southeast, were scheduled to be improved, but because of CITY COUNCIL MINUTES JULY 26, 2016 other projects and grant funding, the project has been pushed out. Mr. Olson spoke about issues with the line in the area for p toper drainage. Mr. Olson talked about using the current drainage system with a redesign to 5 Avenue to potentially take care of some issues. The cost of installing the drain would be approximately $15,000-20,000. Mr. Jaunich talked about the financing options available and the reasons that this project got pushed back. The Council asked that public works explore different options to see what would be feasible in the near future to alleviate this issue. Options could include asking the apartment complex across the alley to put their drain spouts facing the street side instead of the alley side, look at hard costs for the redesign system, etc. 6. APPROVAL OF MINUTES (a) Regular Meeting of July 12, 2016 (b) Workshop Minutes of July 12, 2016 Motion by Christensen, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedJor coni eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Short -Term Gambling License to Fire Department Relief Association on September 10, 2016 (b) Consideration for Approval of Purchase of Annual Bag Film Order for CreekSide (c) Consideration for Approval of Resolution No. 14592 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit to Allow Construction for a Pole Building for Storage at 805 Hwy 7 West Parcel B in an I -C Zoning District, Harley Albers, Applicant (d) Consideration for Approval of Contract Between City of Hutchinson and the South Central Minnesota Regional Radio Board and the State of Minnesota for the 800 MHz City/Regional Integrated Public Safety Radio Communication Subsystem (e) Consideration for Approval of Resolution No. 14593 — Resolution Authorizing Redevelopment Grant Application and Committing to Local Match (f) Claims, Appropriations and Contract Payments — Check Register A Motion by Arndt, second by Christensen, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Check Register B Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. 2 CITY COUNCIL MINUTES JULY 26, 2016 PUBLIC HEARINGS (6:00 P.M.) 9. APPROVE/DENY ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4, THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-18 WITHIN DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED ADOPTION OF A TAX INCREMENT FINANCING PLAN Jean Ward, HRA Director, presented before the Council. Ms. Ward explained that the item before the Council is to establish a TIF District for the new apartment complex being constructed on Hwy 15 South. With the general occupancy apartment vacancy rate of less than 2%, apartments are in short supply and new rental construction is badly needed to achieve a healthy vacancy rate of 5%. Financing is needed to bridge the shortfall between the development costs and the financing available to the project. A TIF district will allow the capture of property taxes from the project to provide the financing to bridge that shortfall. Nick Anhut, Ehlers & Associates, presented before the Council. Mr. Anhut explained that this will be a housing district and will be governed by a development agreement. Mr. Anhut explained the parameters that have been identified in the TIF document, such as the TIF district collecting TIF dollars for 18 years. Mr. Anhut asked that the Council consider adoption of Resolution No. 14590 adopting a modification to the development program for Development District No. 4 and establishment of TIF District No. 4-18 and Resolution No. 14591 approving the development agreement for TIF District No. 4 and TIF District No. 4-18. Motion by Czmowski, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Forcier, to approve Resolution Nos. 14590 & 14591. Motion carried unanimously. Steve Kuepers, developer of apartment complex, presented before the Council. Mr. Kuepers thanked the Council and staff for a great working relationship and he expressed his excitement in the development. Work will begin in September. COMMUNICATIONS. REOUESTS AND PETITIONS purpose o t is portion o t e agen a is to provi e t e Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 10. PRESENTATION OF CITY OF HUTCHINSON FIVE-YEAR CAPITAL IMPROVEMENT PLAN ACCORDING TO CITY CHARTER SECTION 7.05 Matt Jaunich, City Administrator, presented the proposed five-year capital improvement plan as required by the Hutchinson City Charter. Mr. Jaunich noted that this is a preliminary plan that includes road/infrastructure improvements, sewer/stormsewer, buildings, aquatic center and Hwy 15. A more in depth workshop will be held in August regarding the plan. No action required. UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY ORDINANCE NO. 16-762 - AN ORDINANCE ISSUING FRANCHISE TO CARIBOU COFFEE (FIRST READING, SET PUBLIC HEARING AND SECOND READING AND ADOPTION FOR AUGUST 9, 2016) CITY COUNCIL MINUTES JULY 26, 2016 Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that as part of the site plan and plat approval process, the plan includes using right of way along Century Avenue for access and traffic flow. Because this is using city property, a franchise agreement is required. One thing the Council will need to consider is whether or not a fee should be charged to the applicant, either a one-time fee or an annual fee. Motion by Christensen, second by Arndt, to set public hearing and approve first reading of Ordinance 16-762 which includes a $50.00 franchise fee. Motion carried unanimously. 12. APPROVE/DENY PAVING PROJECT AT CREEKSIDE Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek explained that quotes have been received for pavement repair work at the Creekside Composting Facility. Three areas have been identified to be repaired. In addition, a drainage pipe will be installed that will run from a storm sewer catch basin to each corner of the tipping building. The purpose of the pipe is to collect rain water run-off from the building's rain gutter downspouts to prevent sub -grade saturation and heaving and potential cracking of the new bituminous surfaces during freeze/thaw cycles. The low bid came in from Wm Mueller & Sons in the amount of $76,575.05 which was considerably lower than estimated. Motion by Czmowski, second by Arndt, to approve paving project at Creekside. Motion carried unanimously. Mr. Kosek provided a brief update on activities occurring at the facility. 13. APPROVE/DENY PUBLIC WORKS EQUIPMENT ACQUISITIONS a. 2015 Loader -Mount Snow Blower b. 2016 Wheel Loader With Snow Equipment Snow Wing Snowplow John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the wheel loader transaction will be considered a 2-for-1. The proposed transaction reduces the number of wheel loaders from eight to six. Reduction of the loader fleet has been made possible by utilizing tractors rented for the residential leaf vacuum service, up -fitting them with snowplows. Included with this purchase will be an HLA plow. The current loader - mounted snow blower is now 25 years old. The current snow blower has reached the end of its service life. The loader -mount snow blower has a cost of $98,175.00; the wheel loader with snow equipment has a cost of $122,499.00; and the HLA snow wing snowplow has a cost of $13,562.43. Funding sources come from the debt management plan. Motion by Czmowski, second by Christensen, to approve public works equipment acquisitions as described above. Motion carried unanimously. 14. APROVE/DENY RESOLUTION NO. 14589 — RESOLUTION PLACING PROPOSED CITY CHARTER REVISIONS ON NOVEMBER 2016 ELECTION BALLOT .19 CITY COUNCIL MINUTES JULY 26, 2016 Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that earlier this year, the Council passed an ordinance amending the Charter changing the mayoral terms from two years to four years and requested that the language change be put forth before the voters at the November election. Mr. Sebora noted a minor typographical error in the ballot language that was changed. Motion by Czmowski, second by Christensen, to approve Resolution No. 14589. Motion carried unanimously. 15. APPROVE/DENY SETTING COUNCIL BUDGET WORKSHOP FOR AUGUST 23, 2016, AT 4:00 P.M. Matt Jaunich noted that this will be the annual workshop to review the CIP and review preliminary budget numbers. There will also be an update from the Coalition of Greater Minnesota Cities during the workshop. Motion by Czmowski, second by Arndt, to approve setting Council budget workshop for August 23, 2016, at 4:00 p.m. Motion carried unanimously. 16. APPROVE/DENY SETTING AUGUST 12, 2016, TO CANVASS PRIMARY ELECTION RESULTS Matt Jaunich noted that three days following the election, the Council must canvass the City election results. Motion by Christensen, second by Forcier, to canvass primary election results on August 12, 2016, at 9:00 a.m. Motion carried unanimously. GOVERNANCE e purpose oJ this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Housing and Redevelopment Authority Board Minutes from June 21, 2016 (b) City of Hutchinson Financial and Investment Reports for June 2016 (c) Planning, Zoninu, Building Department Second Quarter Report (d) Planning Commission Minutes from June 21, 2016 (e) Library Board Minutes from June 27, 2016 MISCELLANEOUS 18. STAFF UPDATES John Olson — Mr. Olson provided a project update. Madson Avenue is having utility work completed currently; Milwaukee Avenue has been paved with backfilling and restoration being completed, the same as Linden Avenue (east of Lynn Road); utility work is beginning tomorrow on Linden Avenue (west of Lynn Road); Church Street utility work will be coordinated with Linden Avenue work. All projects are pretty close to schedule and not delayed CITY COUNCIL MINUTES JULY 26, 2016 too much. Parking lot behind Main Street $ports Bar has been improved as well as the trail area near SuperAmerica on Hwy 7 West. 3r Avenue SE old alley panel has been restored to parking. Mr. Olson explained that at the end of May/early June two mosquito traps are put in place that monitor the populations. The numbers are not dramatically high but are consistently high, especially with higher rains and warmer temperatures. A second count is then taken in July. Two more applications are scheduled this season per the contract, however staff will determine if more applications will be needed with some of the activities that are occurring within the city later in the summer. Matt Jaunich — Mr. Jaunich reminded the Council that the August 9th meeting begins at 4:00 p.m. due to the primary election. The City has been selected as a finalist for First Annual Clean Energy Program award and the award will be presented at the State Fair on August 28, 2016. Mr. Jaunich noted that a study will be completed on the water bodies in Hutchinson. The study will review upgrades and improvements to potentially be made. Mr. Jaunich asked for two council members to sit on the steering committee for this project. Mayor Forcier noted he would be interested and it was mentioned that Council Member Lofdahl may be interested. If Council Member Lofdahl is not interested, Council Member Christensen stated she would serve on the steering committee. 19. COUNCIL/MAYOR UPDATE Bill Arndt — Council Member Arndt mentioned that National Night Out is scheduled for August 2nd and is a great time to meet your neighbors. Mary Christensen — Council Member Christensen commented on the joint meetings that Council had last week with EDA and the McLeod County Commissioners. She noted how beneficial both of those meetings were and she hopes they continually annually. ADJOURNMENT Motion by Arndt, second by Czmowski, to adjourn at 6:45 p.m. Motion carried unanimously. Joint City Council / EDA Board Meeting City Council Chambers -City Center 12:00 PM, Tuesday, July 19, 2016 MINUTES Call to Order The joint meeting was called to order at 11:30 a.m. by Mayor Forcier and Jonny Block. Members present were: Mayor Gary Forcier, Council Member Chad Czmowski, Council Member Mary Christensen, Council Member John Lofdahl, Council Member Bill Arndt, EDA Board Member Mike Cannon, EDA Board Member Corey Stearns, EDA Board Member Daron VanderHeiden, and EDA President Jonny Block. Others present were Matt Jaunich, City Administrator, Miles Seppelt, EDA Director and Marc Sebora, City Attorney. II. Approve Agenda III. Summary & Update of Current EDA Projects A. Marketing Update 1. DEED Marketing Initiative 2. EDA Website/Social Media 3. Manufacturer's Summit Miles Seppelt, EDA Director, presented before the group. Mr. Seppelt reviewed the EDA's marketing initiative which includes Business Climate Minnesota which was launched six month ago. It is print material that is distributed throughout the state. Mr. Seppelt also spoke about the EDA's web site and the social media avenues that the EDA uses to get information out. Lastly, Mr. Seppelt talked about the Manufacturer's Summit that was held last February with local manufacturing companies. B. Business Recruitment Update Mr. Seppelt noted that an interested party may be very close to buying/investing in the building for sale on the HTI property. He also noted that a current business has spoken to him about a potential significant expansion. Mr. Seppelt explained that the current businesses in the city are all maintaining a high level of busyness. C. Downtown Redevelopment 1. Hotel Project 2. Old Medical Clinic Site 3. Signage & Wayfinding Master Plan 4. Hutchinson's Farmer's Market Mr. Seppelt reviewed various ongoing/incoming projects. These projects include the hotel project at the intersection of Hwy 15/Hwy 7 which could potentially move forward in the Fall of 2016; old medical clinic site on Franklin Street which could potentially have a project in 2017; signage and wayfinding master plan which will be instituted in August/September this year; Farmer's Market which includes the depot and its amenities as well as the large number of vendors and patrons that attend the Farmer's Market underneath the pavilion and a new program called Power of Produce Kids' Club. D. Hutchinson Enterprise Center Update Miles Seppelt noted that he is hoping the ground breaking will occur in early October with the project completed by June 1, 2017. Mr. Seppelt noted he has one committed tenant so far with another tenant in the works. E. Skilled Workforce Development Update Because of the shortage of the skilled workforce, the EDA has partnered with the school district, Ridgewater College and local industry to help with this shortage challenge. The goal of the program is to build a talent pipeline from school to industry. Currently, certain skilled courses have peaked in areas such as welding, woods and drafting. With this, the technical area at the high school is getting a complete upgrade with very high-tech equipment being put in place. 19 local partners have contributed to this project so far. IV. Business Climate in Hutchinson/City Council Items for EDA Board to Consider Mayor Forcer asked if the EDA could provide a monthly email update to council members on hot topics. No other general comments were brought forward. V. Adjourn Motion by Arndt, second by Lofdahl, to adjourn the meeting at 1:10 p.m. Motion carried unanimously. MCLEOD COUNTY/CITY OF HUTCHINSON SPECIAL MEETING MINUTES MCLEOD COUNTY SOLID WASTE FACILITY JULY 21, 2016 Mayor Gary Forcier called the joint City Council/County Board meeting to order at 12:15 p.m. Members Present: Mayor Gary Forcier, Council Member Mary Christensen, Council Member Bill Arndt, Council Member John Lofdahl, Council Member Chad Czmowski, Commissioner Paul Wright, Commissioner Joe Nagel, Commissioner Sheldon Nies, Commissioner Doug Krueger, Commissioner Ron Shimanski, City Administrator Matt Jaunich, County Administrator Pat Melvin Staff Present: Marc Sebora, Mike Schumann, Dan Jochum Matt Jaunich, City Administrator, provided a State of the City presentation to the group. Information contained in the presentation included unemployment rates, rental/housing data, building permit/construction data, new developments (aquatic center, apartment complex on Denver Avenue, ALDIs/Pizza Ranch, Caribou Coffee/Einstein Bagel Shop, hotel at Hwy 15/Hwy 7, old medical clinic site, enterprise center for business incubation), and business attraction efforts. Questions were asked regarding staffing levels for the City. Mr. Jaunich explained that the City's workforce was reduced significantly in the mid/late-2000s. A few positions have been added in the last couple of years but not to the level previously. The police department has recurring staffing shortages and the parks department works with a very lean staff. The aquatic center will be run by seasonal employees and will require more staff than previously. Mr. Jaunich also noted that the City is in the middle of an intensive comprehensive job study as well which was last conducted approximately 10-15 years ago. Paul Wright, County Board Chair, presented before the group. Mr. Wright provided an update on various activities occurring within the county such as the county jail remodel, improvements at the solid waste facility, fairgrounds activities, compensation study/restructuring, land values, and first-ever solar garden. Mr. Wright also spoke about the recycling efforts and the materials that can be used for new products. Commissioner Nagel spoke about the restructuring efforts that have been tasked to the county administrator. General discussion was held regarding Trailblazer Transit services and the possibility of a designated bus service. The group spoke of positives and negatives that this type of service will bring to constituents. Commissioner Shimanski brought up the topic of shared dispatch services. Mr. Jaunich noted that the Hutchinson dispatch center had received grant funds for an equipment upgrade years ago and the center will need to be operated independently until 2020. Mayor Forcier noted that as 2020 nears closer, Hutchinson will study the feasibility of sharing this service between the two entities. Details will need to be determined about the type of facility and staffing that would be housed in Hutchinson if the dispatch center would be relocated. Mr. Jaunich then opened the discussion up regarding current shared services and joint ventures between the county and the city. Mr. Jaunich distributed a list of the services currently shared. Council Member Arndt suggested the entities working together to improve the Crow River and watershed. Mr. Jaunich noted that he just recently authorized a study to be completed on the lakes in Hutchinson that lead to the river to see if there are things that can be done to improve situations. Commissioner Krueger mentioned that One Watershed, One Plan would be a good organization for a city representative to sit on. Commissioner Wright spoke of work being done on some local lakes that has been achieved through legacy grant funds that Ducks Unlimited has acquired. Mr. Jaunich brought up the topic of the grinder used at Creekside which was originally purchased jointly with the county. The grinder is near the end of its life and decisions will need to be made on whether or not to replace the equipment and if it is replaced, how it will be funded. Mr. Jaunich noted that the grinder would work well for the county's ag bag grinding operation. The grinder is scheduled on the City's CIP plan for replacement in 2017. (Council Member Czmowski left the joint meeting at 1:30 p.m.) Discussion was held on the current use of the grinder which is provided for free to other cities in the county for yard waste grinding. Both entities want to keep communication open about partnering together on the future use of a new grinder. Mr. Jaunich also mentioned marketing of facilities within Hutchinson that could be done jointly, such as the fairgrounds with the various amounts of tournaments that are held. Mr. Melvin spoke of the McLeod for Tomorrow program that many City and County employees have attended and graduated from. Mr. Melvin mentioned the Chamber of Commerce's Leadership Program which is more Hutchinson -centered where McLeod For Tomorrow is more McLeod County -centered. He asked if there is a way that those two groups could get together to maybe integrate the two in some capacity. It was noted that the Chamber Director could be contacted to work with the McLeod For Tomorrow coordinator. Mr. Jaunich also noted that he and Mr. Melvin have discussed potentially holding a bi-annual City/County meeting of all elected bodies. Additionally, Mr. Melvin noted that the McLeod County Wellness Coordinator will be holding a meeting with all cities to see how partnerships could be had for City wellness programs. Council Member Arndt asked for the County Board's assistance in working with the Winsted Airport and the Luce Line Trail to help with maintenance and signage. Joint Planning Board — It was suggested that a subcommittee of the County Board and City Council meet to work out issues of the joint planning board. Dan Jochum noted that this would be considered in the early part of 2017. It was also noted that the topic of the grinder would be discussed early next week at a County Board meeting. In addition, improvements to the Crow River will stay on the radar of both entities. Commissioner Wright spoke of McKewon Creek which is a courseway to get to Crow River. This area needs to be cleaned out, which comes at a cost of approximately $150,000. This area floods out when parking lots drain out and the question that will be raised is how much is the City willing to contribute towards the cleanout costs? Commissioner Wright spoke of a formula to use to apportion out payment. Motion by Arndt, second by Lofdahl, to adjourn the workshop at 2:05 p.m. HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Resolution for sale of unclaimed items to be sold at auction Department: Police LICENSE SECTION Meeting Date: 8/11/2016 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: RESOLUTION TO SELL AT AUCTION Two office Chairs. BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval of resolution to sell unclaimed property at auction Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY Resolution No. 14594 WHEREAS, Hutchinson Police Services has accumulated surplus department property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 3, Paragraph C for the sale at auction of surplus department property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Hutchinson City Council hereby approves the sale at auction of two office chairs. Adopted by the City Council this 9t" day of August, 2016. Mayor City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: CrossPoint Church Event Department: Police LICENSE SECTION Meeting Date: 8/9/2016 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The CrossPoint Church (1215 Roberts Rd SW) has requested authorization to set up barricades to block traffic flow in front of the church during a Block Party on Sunday August 28, 2016. Our specific request is for the section of Roberts Road between School Road and Boulder Street be blocked off from 11:30-3:30 pm on Sunday, August 28, 2016. The reason for our request is that they will be hosting a car show, as well as all of our parking for the church and event in the high school parking lot. There will be a significant amount of foot traffic between the school parking lot and our church's outdoor space during the block party. The Hutchinson Police has reviewed and approves of the plan. They have also reviewed this request with the Hutchinson School District to ensure traffic flow in to the High School parking would be accessible from School Rd with the pending construction project on that site. BOARD ACTION REQUESTED: Recommend approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci vof 0, a_ � Request for Board Action 79 M-W Agenda Item: Food Vendor License Application Renewal - Popcorn Wagon Department: Administration LICENSE SECTION Meeting Date: 8/9/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Reviewed by Staff 0 consent Agenda Time Requested (Minutes): 0 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Downtown Association has submitted a food vendor renewal application. The Hutchinson Downtown Association owns and operates the popcorn wagon which is located at the corner of 1 st Avenue and Main Street. All required documentation has been submitted along with the application. BOARD ACTION REQUESTED: Approve renewing the food vendor license to Hutchinson Downtown Association to operate a food cart. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City of Hutchinson Mail To: Popcorn Wagon EDA Intern 111 Hassan St SE Hutchinson, MN 55350 Business ID: 726 Business Name: Popcorn Wagon INVOICE Invoice # Post Date 00000295 11/12/2015 License # FV16-0003 Invoice Date 11/12/2015 Due Date 12/01/2015 Amount Due $125.00 Please Return This Portion with your Payment ------------------------------------------------------------------------------------------------------------------------------------- Invoice #: License #: License Type: 00000295 FV16-0003 Food Vendor Application Date: Expiration Date: 11/12/2015 12/31/2016 Fee Items Amount Food Vendor - Cart $125.00 Billing/Invoice Date Total Due Penalties and Late Charges will be applied after: 11/12/2015 $125.00 12/01/2015 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of Improvement Project Change Orders Department: PW/Eng LICENSE SECTION Meeting Date: 8/9/2016 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and/or Supplemental Agreements are proposed as noted: o Change Order No. 1 — Letting No. 4/Project No. 16-04 — Water Tower Project - Golf Course Rd NW This Change Order addresses the telecommunications equipment installation. This Change Order does not affect the Substantial or Final Completion Dates. This Change Order does increase the original contract amount by $8,800.00. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: L4P16-04 7/27/2016 Page 1 of 1 STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City/County of Hutchinson MN Change Order No. 1 FEDERAL PROJECT NO. NA STATE PROJECT NO. NA LOCAL PROJECT NO. L4P16-04 CONTRACT NO. L4P16-04 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Osseo Construction Co., LLC Attn: Timothy J. Popple Water Tower- Golf Course Road TOTAL CHANGE ORDER AMOUNT 13812 12th St $8,800.00 Osseo WI 54758 In accordance with the terms ofthis Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses telecommunications equipment installations as noted in the attached quotations received from Osseo Construction Co., LLC (Osseo Estimate Numbers 254 and 255) This additional work does not affect the Substantial Completion Date orthe Final Completion Date. This Change Order results in an increase/decrease to the Contract in the amount of $ 8,800.00 COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount 42 Installation of Messenger Pipe Supports (6 Each) and Platform Penetrations (2 Each) LS $5,000.00 1 $5,000.00 Installation of Messenger Pipe Sections, Cluster Brackets, Grounding System, and Cable Support 43 Unistrut System LS $3,800.00 1 $3,800.00 Change Order No. 1 Total: $8,800.00 * Funding category is required tortederal projects. Due to this change the Contract Time: a. [ ] Is Increased by Working Days [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days [ ] Is Decreased by Calendar Days b. [ X ] Is Not Changed c. [ ] May be revised if work affected the controlling operation. pproved by Public Works Manager: John Olson Approved by Contractor: Osseo Construction Co., LLC gned Signed ate: 08/09/2016 Phone: 320-234-4209 Date: Phone: pproved by Hutchinson City Council 08/09/2016. gned Signed Mayor, Gary Forcier City Administrator, Matt Jaunich ate: 08/09/2016 Date: 08/09/2016 Orig. Contract Amt $515,300.00 Change Orders: $8,800.00 Completion Date: 10/07/2016 Osseo Construction Co. LLC 14248 10th St P O Box 143 Osseo, WI 54758 Name / Address City of Hutchinson Estimate Date Estimate # 7/26/2016 254 Project Description Qty Rate Total Golf Course Road Tank •6 Each - Messenger pipe supports. 2 installed within the base cone 5,000.00 5,000.00 and 4 within the dry riser (not inclusive of the access tube) spaced evenly, location per direction of the City •2 Each - Platform penetrations. 1 in the existing lower platform and 1 in the new condensate platform, location per direction of the City Call with any questions 715-456-5762 Total $5,000.00 Osseo Construction Co. LLC 14248 10th St P O Box 143 Osseo, WI 54758 Name / Address City of Hutchinson Estimate Date Estimate # 7/26/2016 255 Project Description Qty Rate Total Hutchinson Golf Course road tank •Include with the messenger pipe supports, the installed Andrews 3,800.00 3,800.00 messenger pipe sections and cluster brackets as noted on the "Messenger Pipe Detail, Example" drawing •A common ground system for the tank as shown in the attached example drawings and notes •A cable support Unistrut system on the tank roof as shown in the attached drawing Call with any questions 715-456-5762 Total $3,800.00 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Site Plan, Prelim. & Final Plat for Highfield Addition - Revised Resolution Department: Planning LICENSE SECTION Meeting Date: 8/9/2016 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Resolution No. 14579 approving the site plan and preliminary and final plat for 1315 Montreal St SE (Highfield Addition) was adopted by the City Council on 06/28/2016. The resolution as adopted did not include the name of the plat. For tracking and recording purposes it is necessary to revise said resolution to include the name of the plat on the resolution. The attached Resolution No. 14597 has been revised to include Highfield Addition in the resolution. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14597 RESOLUTION REVISING RESOLUTION NO. 14579 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN, PRELIMINARY PLAT AND FINAL PLAT — HIGHFIELD ADDITION FOR AN APARTMENT COMPLEX BY KUEPERS ARCHITECTS AND BUILDERS AT 1315 MONTREAL ST SE FACTS 1. Carlton Holdings I, LLC, is the owner of a parcel of land located at 1315 Montreal St. S.E., Hutchinson Minnesota; and, 2. The subject property is legally described as: Calaford Place Outlot B. Kuepers Architects and Builders, has applied to the City for a site plan review, preliminary and final plat at 1315 Montreal St. S.E., Hutchinson MN. 4. The Planning Commission met on June 21, 2016, and reviewed the proposed site plan, preliminary and final plat and hereby recommends approval of the request subject to the following findings and conditions: a. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance, as well as all other City regulations. b. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. c. There must be emergency service access around the building that meets the fire code. Fire hydrants must be located no farther than 400 feet from the building. d. Exterior refuse collection area must be fully screened. e. Moving or relocating utility services will be at the property owner's expense. f. SAC/WAC charges will be due at the time building permits are issued. g. A parkland contribution fee will be collected with the building permit. h. The City of Hutchinson must approve a traffic control plan prior to any construction activity impacting Montreal St. SE or Denver Avenue SE. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. i. Any reconstruction of existing infrastructure within City of Hutchinson easement areas or right-of-way shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. j . The play area must be constructed and maintained as noted on the site plan. k. Any exterior refuse collection area(s) must be fully screened. 1. Require the planting of 6' evergreen screening trees along the east side of the property to screen the parking lot and garages from the residential neighborhood. This screening must be approved by City Staff prior to a building permit being issued for the project and require the installation of these trees before issuing a Certificate of Occupancy of the first building. Findings of Fact — Resolution # 14579 Site Plan, Preliminary and Final Plat 1315 Montreal St. S.E. Page 2 m. The grading and landscaping on the east and south property lines must be graded and landscaped in a manner that allows this area to be maintained due to the topography of the area. n. A subdivision agreement must be agreed to and in place prior to any building permits being issued on the project. o. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. p. The Applicant must obtain all necessary permits for the construction of the proposed project. 5. The City Council of the City of Hutchinson reviewed the requested sketch plan at its meeting on June 28, 2016, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the sketch plan, subject to the following findings and conditions: a. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance, as well as all other City regulations. b. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. c. There must be emergency service access around the building that meets the fire code. Fire hydrants must be located no farther than 400 feet from the building. d. Exterior refuse collection area must be fully screened. e. Moving or relocating utility services will be at the property owner's expense. f. SAC/WAC charges will be due at the time building permits are issued. g. A parkland contribution fee will be collected with the building permit. h. The City of Hutchinson must approve a traffic control plan prior to any construction activity impacting Montreal St. SE or Denver Avenue SE. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. i. Any reconstruction of existing infrastructure within City of Hutchinson easement areas or right-of-way shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. j . The play area must be constructed and maintained as noted on the site plan. k. Any exterior refuse collection area(s) must be fully screened. 1. Require the planting of 6' evergreen screening trees along the east side of the property to screen the parking lot and garages from the residential neighborhood. This screening must be approved by City Staff prior to a building permit being issued for the project and require the installation of these trees before issuing a Certificate of Occupancy of the first building. m. The grading and landscaping on the east and south property lines must be graded and landscaped in a manner that allows this area to be maintained due to the topography of the area. n. A subdivision agreement must be agreed to and in place prior to any building permits being issued on the project. o. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. p. The Applicant must obtain all necessary permits for the construction of the proposed project. Findings of Fact — Resolution # 14579 Site Plan, Preliminary and Final Plat 1315 Montreal St. S.E. Page 3 APPLICABLE LAW 6. Section 154.174, 153.036 and 153.050 Municipal Code of Ordinances CONCLUSIONS OF THE LAW 1. The requested site plan and plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to approve a site plan review and Highfield Addition preliminary and final plat for an apartment complex at 1315 Montreal St. S.E., Hutchinson, MN is approved. Adopted by the City Council this 9th day of August, 2016. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Hutchinson Downtown Redev. Plat No. 3 - Revised Resolution Approving Plat Department: Planning LICENSE SECTION Meeting Date: 8/9/2016 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Resolution No. 14580 approving the Hutchinson Downtown Redevelopment Plat No. 3 preliminary and final plat was adopted by the City Council on 06/28/2016. The resolution as adopted contained an error in the plat name as indicated on the attached Revised Resolution No. 14598. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14598 RESOLUTION REVISING RESOLUTION NO. 14580 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT NO. 3. FACTS 1. The City of Hutchinson, has submitted a preliminary and final plat of Hutchinson Downtown Redevelopment Plat No. 3. 2. The City of Hutchinson is the landowner. 3. The subject property is legally described as: Lot 1, Lot 2, and the North 18.00 feet of Lot 3, all in Block 27, SOUTH HALF OF HUTCHINSON, according to the recorded plat thereof. 1 The South 48 feet of Lot 3, Block 27, SOUTH HALF OF HUTCHINSON, according to the recorded plat thereof. 4. The owner has applied to the City for a 3 lot preliminary and final plat to be known as Hutchinson Downtown Redevelopment Plat No.3. The Planning Commission met on June 21, 2016 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. b. Building permits will not be issued until the plat is recorded. 6. The City Council of the City of Hutchinson reviewed the request at its meeting on May 24, 2016, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat of Hutchinson Downton Redevelopment Plat No. 3 subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. b. Building permits will not be issued until the plat is recorded. APPLICABLE LAW 7. The preliminary and final plat request meets the following standards as required in Sections 153.35 — 153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal Code. Findings of Fact — Resolution # 14580 Preliminary and Final plat Hutchinson Downtown Redevelopment Plat No. 3. June 28, 2016 Page 2 CONCLUSIONS OF THE LAW 8. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a 3 lot preliminary and final plat of Hutchinson Downtown Redevelopment Plat No. 3 is hereby approved. Adopted by the City Council this 9th day of August, 2016. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 07/27/2016 - 08/09/2016 Check Date -------------------- 08/09/2016 Check -------------- 192485 Vendor Name --------------------------------------------------------------- A.M. LEONARD INC Description ----------------------------------------------------------------------- 2 CYCLE GAS CANS Amount -------------------- 134.96 08/09/2016 192486 ABDO EICK & MEYERS FINAL AUDIT FEES / REPORTING TO STATE AUDITOR 925.00 08/09/2016 192487 ACE HARDWARE BULB APPLIANCE 12V 401.99 08/09/2016 192488 ADULT TRAINING AND HABILITATION CEN MAY RECYCLING PICK UPS 425.00 08/09/2016 192489 ADULT TRAINING AND HABILITATION CEN JUNE RECYCLING PICK UPS 75.00 08/09/2016 192490 AG SYSTEMS CLAMP 3.64 08/09/2016 192491 ALLIED ELECTRONICS INC HOUR METER, 115 VAC FLUSH 213.86 08/09/2016 192492 ALPHA WIRELESS TECHNICAL SERVICE ON RELOCATION OF NORTH 4,920.46 08/09/2016 192493 AMERICAN BOTTLING CO JULY PURCH 314.64 08/09/2016 192494 AMERICAN DOOR WORKS LM REC BRD RPM, ASTRAGAL 27"& 29" 2,133.36 08/09/2016 192495 AMERIPRIDE SERVICES MOPS, TOWELS 89.53 08/09/2016 192496 ARCTIC GLACIER USA INC. ICE 933.76 08/09/2016 192497 ARNESON DISTRIBUTING CO JULY PURCH 496.00 08/09/2016 192498 ARTISAN BEER COMPANY JULY PURCH 547.06 08/09/2016 192499 ASSURANT EMPLOYEE BENEFITS DENTAL INSURANCE FOR JULY 2016 8,021.60 08/09/2016 192500 AUTOMATIC SYSTEMS CO MONTHLY SERVICE -JULY 2,000.00 08/09/2016 192501 B & C PLUMBING & HEATING INC SHOWER VALVE IN MENS SHOWER - WASTEWATER 343.50 08/09/2016 192502 B & L UTILITY MAINTENANCE NORTH PARK LIGHT POLE MAINTENANCE 5,566.00 08/09/2016 192503 BARGEN INC CRACK REPAIR ALONG CURB LINES- SCHOOL RD 11,979.00 08/09/2016 192504 BARN YARD, THE BAGGING PALLETS 2,553.00 08/09/2016 192505 BCA C. BOCK- 2016 BCA CRIMINALJUSTICE INF U 345.00 08/09/2016 192506 BELLBOY CORP JULY PURCH 979.49 08/09/2016 192507 BERNICK'S MISC PURCH 371.35 08/09/2016 192508 BRAUN INTERTEC CORP ENVIRONMENTAL HOTEL SITE HWY 7/15 2,700.00 08/09/2016 192509 BREAKTHRU BEVERAGE JULY PURCH 11,854.49 08/09/2016 192510 BRYAN ROCK PRODUCTS VMF BALL FIELD -RED BALL DIAMOND AGGREGATE 683.24 08/09/2016 192511 BUSINESSWARE SOLUTIONS JULY Cost per Print 1,546.41 08/09/2016 192512 C & L DISTRIBUTING JULY PURCH 58,137.90 08/09/2016 192513 CARDIAC SCIENCE ELECTRODES, DEFIBRILLATION AED G3 -SQUAD 32.54 08/09/2016 192514 CDW GOVERNMENT INC WASTE WATER SWITCH- EMERG PO 5,450.00 08/09/2016 192515 CENTRAL HYDRAULICS O RING SWIVEL HOSE, HYDRAULIC OIL 160.19 08/09/2016 192516 CREEKSIDE SOILS 3RD AVE PARKING 1,025.76 08/09/2016 192517 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGE 2015 CHEV CAPRICE PPV 85.30 08/09/2016 192518 CROW RIVER ORGANIZATION OF WATER RAIN BARREL 55.00 08/09/2016 192519 CROW RIVER WINERY JULY PURCH 629.58 08/09/2016 192520 DAKOTA COUNTYTECHNICAL COLLEGE NON CREDIT OCCUP/PROF FOCUSED -J. TRNKA 180.00 08/09/2016 192521 DEFOE, PAM SHELTER REFUND 7/23/16 40.00 08/09/2016 192522 DOG -ON -IT -PARKS ROLL BAGS 234.00 08/09/2016 192523 DOMINO'S PIZZA FOOD FOR LUNCH & LEARN ELEVATOR TRAINING 56.86 08/09/2016 192524 DPC INDUSTRIES INC FERRIC CHLORIDE 38% 4,642.39 08/09/2016 192525 DROP -N -GO SHIPPING INC MONTHLY POSTAGE & SOIL SAMPLE MAILING 980.35 08/09/2016 192526 DUININCK INC L9/P15-09 #5 13,016.52 08/09/2016 192527 DUNDEE A. SCHWARTZ GET WELL FLOWERS 34.98 08/09/2016 192528 E2 ELECTRICAL SERVICES INC VARIOUS ELECTRICAL REPAIR NEEDS 3,018.91 08/09/2016 192529 EAST SIDE OIL COMPANIES BULK DIESEL FUEL- GRINDER & LOADER ST CL 367.89 08/09/2016 192530 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM 212.07 08/09/2016 192531 ELECTRO WATCHMAN CIVIC ARENA 8/1/16-10/31/16 117.00 08/09/2016 192532 FARM -RITE EQUIPMENT 2016 BOBCAT TOOLCAT 5600 W/BUCKET, PALLE 50,498.48 08/09/2016 192533 FASTENAL COMPANY ENERGIZER BATTERIES 58.60 08/09/2016 192534 FILZEN, MARY CLOCK & BATTERIES FOR DMV WALL, DVS & MD 95.69 08/09/2016 192535 FIRE SAFETY USA INC FIRE DEPT OPERATING SUPPLIES 1,594.26 08/09/2016 192536 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE 76.00 08/09/2016 192537 FISHER SCIENTIFIC GLV LATX EXM ALOE 223.08 08/09/2016 192538 G & K SERVICES MATS, TOWELS 82.82 08/09/2016 192539 GALCO INDUSTRIAL ELECTRONICS RTE- P1AF20-IDEC 131.51 08/09/2016 192540 GEB ELECTRICAL INC INSTALL 8 SWITCHES FOR LITES 570.00 08/09/2016 192541 GODFATHER'S EXTERMINATING INC ANT CONTROL 550.00 08/09/2016 192542 GOLDSTAR PRODUCTS INC RED HOT 37.5LBS -WASTEWATER CHEMICAL 499.50 08/09/2016 1192543 1 GOPHER STATE FIRE EQUIPMENT CO. JANNUAL INSPECTION & CERTIFICATION 126.81 Check Date ---------------- 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 08/09/2016 Check 192544 192545 192546 192547 192548 192549 192550 192551 192552 192553 192554 192555 192556 192557 192558 192559 192560 192561 192562 192563 192564 192565 192566 192567 192568 192569 192570 192571 192572 192573 192574 192575 192576 192577 192578 192579 192580 192581 192582 192583 192584 192585 192586 192587 192588 192589 192590 192591 192592 192593 192594 192595 192596 192597 192598 192599 192600 192601 192602 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 07/27/2016 - 08/09/2016 Vendor Name --------------------------------------------------------- GRAINGER GRAPE BEGINNINGS, INC GREEN EARTH LAWN CARE INC HACH COMPANY HAGER JEWELRY INC. HANSEN GRAVEL HANSON & VASEK CONSTRUCTION HAWKINS INC H CV N -TV HEIMAN FIRE EQUIPMENT HEMLING, BRAD HILLYARD/ HUTCHINSON HJERPE CONTRACTING HOHENSTEINS INC HOLT MOTORS INC HOLT TOUR AND CHARTER INC. HP INC HUTCHINSON CO-OP HUTCHINSON DOWNTOWN ASSOC. HUTCHINSON LEADER HUTCHINSON WHOLESALE I.M.S. SHARPENING SERVICE IAPE INTERSTATE BATTERY SYSTEM MINNEAPOL ISD423/PRCE J & J DUST CONTROL JACK'S UNIFORMS & EQUIPMENT JJ TAYLOR DIST OF MN JOHNSON BROTHERS LIQUOR CO. JORDAHL, JIM JUUL CONTRACTING CO KEEPRSINC KERI'S CLEANING KOBOW, BECKY KODRU MOONEY KRAFT, JACOB L & P SUPPLY CO LEAGUE OF MN CITIES -INS TRUST LEAGUE OF MN CITIES -INS TRUST LIESTMAN, CALYN LINCOLN MARKETING MN LITIN PAPER COMPANY LOCHER BROTHERS INC LUBE TECH ESI MCKAY, KAREN MCLEOD COUNTY ABSTRACT & TITLE MCLEOD COUNTY RECORDER MCLEOD COUNTY RECORDER MCLEOD COUNTY REGIONAL RAIL AUTHORI MCLEOD COUNTY SOLID WASTE MANAGEMEN MCRAITH, JOHN MECA MENARDS HUTCHINSON MESERB MESSAGE MEDIA MESSERLI & KRAMER MESSNER, KEITH MINNEAPOLIS, CITY OF MINNESOTA FIRE SERVICE CERTIF BOARD MOTOR 1/3 HP JULY PURCH CEMETERY MOWING -JUNE FLD SVC -2V PHOSPHAX, FILTRAX,TURB SENSOR MONEY CLIP & KEY CHAIN- L. BAHR RETIRMEN 1 YDGRANITE SAND 3RD AVE SE SIDEWALK CURB PAVING CROSS -GU AZONE 15 2ND QTR CABLE TV FRANCHISE FEES BALL INTAKE VALVE REIMB FOR EQUIPMENT- CUFF HOLDER BATHROOM CLEANER, FILTER INSTALL CULVERT & FILL OLD DITCH ON ARCH JULY PURCH 2007 FORD F550- HARD START, LONG CRANK T STATE FAIR 9/1/16 - SENIOR CENTER TRIP EDA INTERN PC FUEL DEPOT FURNACE GRANT - CITY AS FISCAL AGENT SUBSCRIPTION -2 YEARS GREASE FITTING CATCH BASIN REPAIR TRAINING NEW MEMBER - PD INVESTIGATIONS DRY0085, MPT -65 CHALLENGE GRANT - EDA FOR CTE CENTER EXTRA APPLICATION REQUIRED DUE TO HEAVY BLACKHAWK CQC RH MATTE FINISH SERPA HOLS JULY PURCH JULY PURCH ADAPTED REC DANCE 7/19/16 706 FRANKLIN WATERLEAK PD REPLACEMENT FIREARMS JULY CLEANING GIFT CARD- CUSTOMER COMPLAINT OF PRODUCT REPLACEMENT OF DRUM SCREEN VALVES FOR US SAFETY FOOTWEAR/SEASONAL CREEKSIDE JD GATORS TRADE-IN SETTLEMENT -CLAIM C0025193 430 WATER ST - OWNER VOIDING COURT ORDER TRAVEL- MAKE DAILY BANK DEPOSITS ADVERTISING IN SIBLEY, NICOLLET & MCLEOD BAGGER SHRINKWRAPPER--LATCH, BOTTOM PLAT JULY PURCH REAR DOOR HINGE REFUND FOR SWIMMING LESSONS TRACT WITH OPEN ENCUMBRANCES PID#23.056. PROCHNOW QUITCLAIM DEED RECORDING FEE FOR NOTARY- BOCK, MAYLAND, 2016 CONTRACT PAYMENT ELECTRONICS TWINS TICKETS FOR AUGUST 11TH TRIP MECA 2016 J. SCHELITZCHE 20"X15' FROSTED P&S 2016-2017 MESERB JOINT POWERS BOARD MEMB MONTHLY ACCESS FEE- AUGUST WAGE GARNISHMENT STABILA ELECTRONIC LEVEL APS TRANSACTION FEES FOR JUNE FIREFIGHTER 11 CERT EXAM BASING Amount_ -----693.98 675.25 6,900.00 14,865.00 58.75 44.00 17,460.00 4,688.85 25,272.76 895.00 44.87 54.94 2,794.00 260.75 2,213.73 605.00 664.40 76.01 1,875.00 120.00 252.16 3,900.00 375.00 447.79 300,000.00 2,708.05 393.92 6,968.13 32,651.71 200.00 1,481.90 1,300.00 39.94 12,944.00 99.99 3,279.35 3,053.53 250.00 63.72 449.00 968.98 50,350.25 36.00 80.00 132.00 880.60 60.00 30,000.00 100.00 660.00 75.00 1,632.33 4,110.75 36.24 356.80 268.43 72.00 240.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 07/27/2016 - 08/09/2016 Check Date -------------------- 08/09/2016 Check -------------- 192603 Vendor Name --------------------------------------------------------------- MINNESOTA VALLEY TESTING LAB Description ----------------------------------------------------------------------- BOD Amount -------------------- 504.60 08/09/2016 192604 MMC TRANSFER PUMP -EMERGENCY LEAK FIX & SYSTE 5,149.76 08/09/2016 192605 MN STATE AMATEUR BASEBALL TOURNAMEN ADVERTISING - EVENT CENTER 125.00 08/09/2016 192606 NASH FINCH COMPANY REIMB FOR PARKING LOT REPAIRS & MAINT 2 754.53 08/09/2016 192607 NORTH CENTRAL LABORATORIES REPLACED BROKEN SAMPLE DRYING OVEN 2,182.15 08/09/2016 192608 NORTHERN BUSINESS PRODUCTS PAPER TOWELS, KLEENEX, NAPKING, INKCRG 528.45 08/09/2016 192609 NU -TELECOM AUGUST PHONE SERVICE 4,172.10 08/09/2016 192610 O'REILLY AUTO PARTS FRT AXLE BRG, TAPER CONE 298.72 08/09/2016 192611 OFFICE DEPOT DOOR HANGER, PEN 204.93 08/09/2016 192612 OFFICE OF MN IT SERVICES MAY SERVICES 99.65 08/09/2016 192613 OFFICE OF SECRETARY OF STATE NOTARY COMMISSIONS- BOCK,MAYLAND,SCHERMA 360.00 08/09/2016 192614 PAUSTIS WINE COMPANY JULY PURCH 2,384.26 08/09/2016 192615 PEARSON BROS INC L3P16-03 FINAL PAYMENT- SEAL COATING PROJECT 222,180.00 08/09/2016 192616 PEARSON BROS INC SQ YD SEAL COAT AS PER CONTRACT- PARKING 5,381.60 08/09/2016 192617 PHB CONSULTING, CO CREEKSIDE - BECKY, SOFTWARE CONSULTING 26.00 08/09/2016 192618 PHILLIPS WINE & SPIRITS JULY PURCH 17,589.50 08/09/2016 192619 PIONEER MANUFACTURING CO BASEBALL MOUND CLAY 40#, 50# BAG 67.60 08/09/2016 192620 POSTMASTER AUGUST POSTAGE 1,700.00 08/09/2016 192621 PUNDSACK, DYLAN SAFETY FOOTWEAR/SEASONAL 175.00 08/09/2016 192622 QUADE ELECTRIC PVC 294.29 08/09/2016 192623 QUILL CORP PULL TOWEL, TISSUE, BATTERIES 345.26 08/09/2016 192624 RJ LTRANSFER FREIGHT 6/22-7/13/16 1,592.75 08/09/2016 192625 RANDY'S BOBCAT SERVICE SCREENED BLACK DIRT 694.69 08/09/2016 192626 RDO EQUIPMENT CO. THERMOSTAT 94.72 08/09/2016 192627 RED BULL DISTRIBUTION COMPANY RED BULL 144.00 08/09/2016 192628 REINER ENTERPRISES INC FLATBED TRUCKING - CREEKSIDE 7,751.87 08/09/2016 192629 RUNNING'S SUPPLY GLOVES, THERMOMETER, SQUEEGEE, SHOP TOWE 371.98 08/09/2016 192630 SEH HUTCH SC STORM SYSTEM DESIGN 1,014.00 08/09/2016 192631 SIBLEY COUNTY COURT ADMINISTRATOR BAIL - J. SCOTT 200.00 08/09/2016 192632 SIGNATURE AQUATICS PROJECT MANAGMENT- HUTCH AQUATIC CENTER 10,393.38 08/09/2016 192633 SIMONSON LUMBER CO ANGLE TRIM 222.38 08/09/2016 192634 SKY PRINTING INC 2016 ORANGE SPECTACULAR SHOW GUIDE -QTR P 150.00 08/09/2016 192635 SOUTHERN WINE & SPIRITS OF MN JULY PURCH 13,970.78 08/09/2016 192636 SPARTAN STAFFING WK ENDING 7/10/16 6,253.00 08/09/2016 192637 STAPLES ADVANTAGE BINDERCLIPS 321.08 08/09/2016 192638 STRATEGIC EQUIPMENT AND SUPPLY OPERATING SUPPLIES & MISC 441.97 08/09/2016 192639 STREICH TRUCKING HAUL 7/18-7/21/16 - CREEKSIDE 4,265.00 08/09/2016 192640 STURGES, JASON ROSENBAUER FIRE TRUCK VISIT, WYOMING MN 15.91 08/09/2016 192641 SUNDBERG AMERICA WZ-ARM-DISPSR 42.65 08/09/2016 192642 SYLVESTER CUSTOM GRINDING, INC SINGLE GRIND MULCH 3,756.00 08/09/2016 192643 TAPS-LYLE SCHROEDER LINEN & TOPS 25.00 08/09/2016 192644 TASC September 2016 Flex Adm. Fees 104.80 08/09/2016 192645 TITAN MACHINERY ENGINE OIL & FILTER -UPTIME -1000 HR SERVI 1,659.00 08/09/2016 192646 TKO WINES JULY PURCH 720.00 08/09/2016 192647 TRAF-O-TERIA SYSTEM CAMPGROUND PREPRINTED TICKET SUPPLY 201.80 08/09/2016 192648 U.S. WATER SERVICES LIQUID POLYMER (4 BARRELS @ 450 LBS EA) 4,133.26 08/09/2016 192649 ULINE ULINE BLK 6 MIL NITRILE GLOVES 119.84 08/09/2016 192650 UNITED FARMERS COOP DYED FUEL#2 10,777.50 08/09/2016 192651 US BANK EQUIPMENT FINANCE CONTRACT - CITY CENTER COPIER 7/20-8/20 395.29 08/09/2016 192652 USAQUATICS AQUATIC CENTER - CONSTRUCTION ADMIN 10,000.00 08/09/2016 192653 VALLEY SALES OF HUTCHINSON 2016 CHEVROLET EQUINOX- WASTEWATER 24,975.00 08/09/2016 192654 VERHEY, JJ LED LIGHTING TOUR WITH CERTS 72.36 08/09/2016 192655 VERIZON WIRELESS JUN24-JULY23'16 CELL PHONE USAGE 2,970.41 08/09/2016 192656 VESSCO INC WATER PLANT- PUMP PACKAGE 7,162.50 08/09/2016 192657 VIKING BEER JULY PURCH 18,127.10 08/09/2016 192658 VIKING COCA COLA JULY PURCH 466.50 08/09/2016 192659 VINOCOPIA INC JULY PURCH 1,381.58 08/09/2016 192660 VIVID IMAGE ANNUAL SAFE & SOUND HOSTING & UPGRADE PL 360.00 08/09/2016 1192661 WAL-MART COMMUNITY ZIP WAX CAR WASH 23.48 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 07/27/2016 - 08/09/2016 Check Date -------------------- 08/09/2016 Check -------------- 192662 Vendor Name --------------------------------------------------------------- WASTE MANAGEMENT OF WI-MN Description ----------------------------------------------------------------------- BIO REATOR LIQUIDS Amount -------------------- 6,553.91 08/09/2016 192663 WELSH, JULIE REFUND ADAP REC 37.00 08/09/2016 192664 WEST CENTRAL SHREDDING SHRED HARD DRIVES, AUDIO TAPES, VHS TAPE 1,358.60 08/09/2016 192665 WINE COMPANY, THE JULY PURCH 790.85 08/09/2016 192666 WINE MERCHANTS INC JULY PURCH 2,971.00 08/09/2016 192667 WITTE, SARA SAFETY FOOTWEAR 154.99 08/09/2016 192668 WM MUELLER & SONS - SEPARATE CK L1P16-01 PMP DRAW REQUEST#3 63.3% COMPLETE 544,557.65 08/09/2016 192669 WOODY'S GRAPHICS BLUE/WHITE POLOS 388.00 08/09/2016 192670 ZENON ENVIRONMENTAL CORPORATION MBR SYSTEM TRAINING REFRESHER 2,480.00 08/09/2016 192671 ZEP SALES AND SERVICE AEROSOL, SUNSCREEN WIPES, ZEP ORANGE RES 750.17 08/09/2016 192672 ZIEGLER INC CREEKSIDE-GRINDER REPAIRS 501.37 GRAND TOTALS I I I 1,709,699.71 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Zellas Company - On-Sale Intoxicating Liquor Department: Administration LICENSE SECTION Meeting Date: 8/9/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Sara Pollmann of Zellas Company has submitted an on-sale/Sunday liquor license application to provide liquor at an establishment located at 14 Main Street South. Ms. Pollmann and her husband are the new owners of Zella's restaurant which is currently in that same location. City code requires that a public hearing be held when a new liquor license is applied for. Since this is an establishment under new ownership, a public hearing is required. BOARD ACTION REQUESTED: Approve issuing on-sale intoxicating/Sunday liquor license to Sara Pollmann of Zellas Company located at 14 Main Street South in Hutchinson, Minnesota. Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: City I I I Hassall 5t Southeast Hutchinson, MN 55356 (324) 587-5 15 1/Fax(324) 234-4244 Investigation Fee: f $375.00 Annual License Fee: f Sunday Sale Fee: �� p $]35.00 ?OWL Application for On -Sale fntoxicatingl'Wine Liquor License In provision of the City of Hutchinson Municipal Code Chapter 112 This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant the N4innesota Statutes, 1976, Section 340.13, for purposes of background investigation. It does not supersede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor Iicenses. Failure to provide information requested may result in denial of the application_ 1. tpe, �V \_J,2-6 Trade Name D of Appl ication 2. ARM 1 ' 'eens-ing Period 3. Type of Application: ❑ NEVA! © RENEWAL ❑ TRANSFER 4. Type of License: -P INTOXICATING l( WINE If WINE, will this establishment be selling Strong Beer? ❑ YES ❑ NO ( If YES, a 3.2 Malt Liquor Application must be filled out -as well.) G. cY W Z Name of Applicant Phone Home Address State Zip Code 8.WEA4. Citizenship Place of Birth Date of Birth 11.14 N . Street Address of Establishment 12. Does the establishment include a patio area? D YES N(N0 (if yes, please attach a schematic of patio area) 13. Will this establishment be selling on Sunday? YES U NO 14. List Qwrzcrs of building Or premises It) be licensed: z1 v 15. List all partners, ofcers Or directors, shareholders (and number of shares each member holds), if corporation: haMW Address Date of Birth �a� a �3 16. Prior experience in this type of business: -P-1$17. Present ownership in any other liquor establishment: --P- 18. . Present ownership in any Other restaurant or food business: 19. Three Business References: z. 3. 20. Corporate or Partnership Title 21. . f Corporate or Partnership Address 22. If this its a transfer application give name, address, of person(s), partnership or eorporation holding license for the past year: Name Address 23. Who owns the bar/tavern fixtures? ZL�� � 24. Are you a Minnesota resident? RYES 0 NO From To 25_ Residential Address for the past five (5) yearn 26: Tli,ee personal references: Name— Address Phone 2. C.aY a QUI ac Y, t q O=t2 'SV -u 3. 27. Employment for the past five gears: Name of i?oyer Phone 2. 28. Any convictions other than minor traffic: ❑ YES ANO (if yes, please explain iu detail) Offense: Conviction Date: Offense: Conviction Date: Offense: Conviction Date: 29. This application rn"t be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 30, This application must be accompanied by State of Minnesota Restaurant License. 31, This application must be accompanied by a certificate of insurance providing fox liquor liability coverage. 32. Applicant, and his associates in this application, will strictly comply with all the laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that l have read the foregoing questions and that the answers to said questions are true of my own knowledge. 1 further understand that an investigation fee not to exceed$500;00 shall be charged an application by the city br county of the investigation is required outside the state, [ further understand the ordinances of the. City of Hutchinson regarding the operation of on -sale liquor licenses and agree to abide by them. 1!3 5ignahue of Applicant Subscribed and swum to before me this day of �+�� 2011x. �ndarc� NotM Puhllo Notary Public memo coin, tease My CwA 00mt4ats My Commissionexpires: LIQUOR ESTABLISHMENT Ordinance 112.419 requires that the manager of the establishment be "a natural person who is a resident of the City". Please complete and sign the fallowing confirming the above. tabus nt 1Vamc Phone Number Fst❑hlisiunentArldress city State zfp 1 w ah25 Q� rterlC rate Narne Phone Number Owmrlcorporaee Address City State zip Y- k I Ci 3�2� Manager Name none Number Manager Address City Stade Zip I declare that the information I have provided on thins application is truthhi, and I authorize the City of Hutchinson to investigate the infon-nation submitted. G�GZ. Signature of owner or authorized officer of establishmem Date Ju112612016 4'00.2$ PM Citizens Insurance Agency 320-567-1174 111 ZELLA-2 OP IDI JC {MI MwyYn'i AC -C MLYE07126120110 �e„� CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A !NATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the pacy(lee) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the poiicy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements . PRDDUClR Citizens Insurance Agency PO Box 936 CONMANTA Scott Decker NAN! 3$0.387-2$74 320-597-1174 102 main Street S Hutchinson, MTV $5350 VWAM ADDREss: Lsdecke Dlahtitch.nom BOP 2$77038 DOP 2877036 Scott Decker LNGURER B APPORDINO COVERAOC NNO IF INS R KA: Stale Auto Insurance Cornpat!y 41953 $ 300,00 MED EXP An oneareal s 6,00 I1JSt1R11kd Zellers Zelle's Company dba 14 Main St S INGWKR sl: IH9URERC: GENERAL AGOREdATE S 2,000,00 Hutchinson, MN 66380 INBURERo: IN&UR&R S AtrT I EURlR � f COVERAGES CERTIFICATE NUMBER. REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE IN8lJRED NAMED ABOVE FOR THE POLICY PEROOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TEAM OR CONDITION OF ANY CONTRACT OR OTHER OOCLIVIENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE 18SUED OR MAY PERTAIN, THE IN8URANCE AF`08DED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITION$ OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF)"LIRANCR THE E1tPIpAT16H U E THE F, NOTIC WILL BE DELIVERED IN CITY OF HUTCHINSON POLICY NUMBERf ATTN. MELISSA umiTe A A X COMMERVAL OENRRAL LIABILITY CLAIMS-MADEOCCUR X LIQUOR LIABILITY Scott Recker s�uTCHINS�lfinlsIV aN, MN 65350 BOP 2$77038 DOP 2877036 ORIOV2018 09101/2018 08/0112017 08/0112017 EACH OCOURRENCE B 1,000,00 $ 300,00 MED EXP An oneareal s 6,00 PERSONAL a ADV INJURY $ 1,004,08 GEWL AGGREGATE LIMT APPL1RS PER x POLICY El UE00r 0 LCC OTH GENERAL AGOREdATE S 2,000,00 PRODUCTS-COMPIOPAOG $ 2,000,00 $ AtrT N*0fLtLIABILITY ANY AUTO AUTOSEO VTVLED Aaf UT HIRED AUTO& AUTOS DMpI ?INGLiELIMrr S boo ILYINJVRY(Pfrporsvny 5 RODILYINJURY (Per eudel) S A 4 S UMORiLLALNIS ULCESOLIAe HCLAIMS-MAOI OCCUR EACH OCCURRENCE i AGGREGATE 5 DED I IRETINTIONS $ A 6VORK06COMPENeATION AND EMPLOYERV WAAILiTY ANY PR0PRIETCRIPARTNERIEXECV7NE YIN OFFICERIMEMWRCLUDEDT fMandstcry In NH) Ue deac2aundw R1P E N OF OPePATIONS ha ow N/A WCP 224$205 00101/2016 WfOli2017 R . 91 EACH ACCIDENT • $ 1900,00 E.L. DISEASE -EA EMPLOYE i 500,00 E.L. DI8EASE -POLICY LIMY I 9 ✓ 00'0 + i OFACRI"ON OF OPERATIDNB I LOCATIONS I VEHICLES IACDRO 101, Addlyonal RerAerl[e Sohedlrte, myy be ellaohed it mors spotoo Is rs4ulredj CERTIFICATE HOLDER CANCELLATION 0 1 988-201 4 ACORD CORPORATION. All rights reserved. ACORD 26 (2014101) The ACORD name and foga are registered marks of ACORD SHOULD ANY OF THEA C ICIE8 BE CANCELLED BEFORE THE E1tPIpAT16H U E THE F, NOTIC WILL BE DELIVERED IN CITY OF HUTCHINSON ACCORDANCE WITH x ! POLICY OVAGIONS. ATTN. MELISSA AUTHOINUED REPR65ENTA 791 ST 8E Scott Recker s�uTCHINS�lfinlsIV aN, MN 65350 0 1 988-201 4 ACORD CORPORATION. All rights reserved. ACORD 26 (2014101) The ACORD name and foga are registered marks of ACORD HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Ordinance No. 16-0762 - Authorizing Franchise Agmt. with Caribou Coffee Department: Legal LICENSE SECTION Meeting Date: 7/26/2016 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: At the June 14, 2016, City Council meeting, the City Council approved the site plan and other documents for Caribou Coffee/Einstein Bagels to be located on the southwest corner of Century Avenue and Highway 15. The site plan for Caribou Coffee included the use of a portion of the City's right-of-way along Century Avenue for access and traffic flow around the new Caribou Coffee building. Attached for your consideration is a franchise agreement between the City of Hutchinson and 1100 Highway 15 S, LLC, the owner of the Caribou Coffee business, which would allow Caribou Coffee to utilize city right-of-way for these purposes. The main components of the franchise agreement are: • a term of 20 years • liability insurance to be provided by 1100 Highway 15 S, LLC in the amount of $1.5 million per occurrence • the franchise is revoked should 1100 Highway 15 S, LLC cease to do business on the property for a year or more • the franchise must be recorded at the McLeod County Recorder's office At the last Council meeting and the first reading of this ordinance, the Council voted to add a $50.00 franchise fee. That fee has been included in the proposed franchise agreement. BOARD ACTION REQUESTED: Approve second reading and adoption of Ordinance No. 16-0762. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 17-762 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING 1100 HIGHWAY 15 S, LLC THE RIGHT TO ENCROACH IN PUBLIC RIGHT OF WAY ON CENTURY AVENUE, EAST OF STATE HIGHWAY NO. 15 THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants 1100 Highway 15 S, LLC, a Minnesota limited liability company, hereafter referred to as Grantee, a franchise to place and construct certain drive aisles into the right of way of Century Avenue, as drawn in Exhibit A, on certain property owned by the City of Hutchinson, described as follows: SEE ATTACHED EXHIBIT "A" Section 2. The franchise is granted for a term of 20 years commencing on the date of the acceptance of the franchise. Grantee shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within thirty (30) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of the general liability insurance to be maintained by Grantee, as provided for in this grant of franchise, has been delivered to the City of Hutchinson. In addition, an annual fee of $50.00 per year must be paid. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agent and employees (the "Indemnified Parties"), against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise, but specifically excluding all liabilities caused by or attributable to the gross negligence or willful misconduct of Grantor or any other Indemnified Party. Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general liability insurance, with an insurance company and with policy limits approved by the City of Hutchinson of not less than $1,500,000.00 per occurrence which approval shall not be unreasonably withheld, conditioned or delayed, such policies, being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the grantee under the franchise, shall name the City of Hutchinson as an additional insured. 081249\014\4466238.v1 Section 6. Grantee shall not have the right to assign the franchise or otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage or permit others to use in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Notwithstanding the foregoing, any tenant of the improvements now or hereafter located on Grantee's property (including, without limitation, Caribou Coffee & Einstein Bros. Bagels), and their customers and invitees, shall be entitled to utilize any and all rights available to Grantee under the franchise. Section 7. In the event that 1100 Highway 15 S, LLC should cease to exist or should fail to use the franchise for one consecutive calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. The City may at the point of expiration of this franchise request that the encroachments be removed form the rights of way at the Grantee's expense. Section 9. 1100 Highway 15 S, LLC shall record this franchise agreement with the McLeod county Recorder's office within 30 of its acceptance by 1100 Highway 15 S, LLC. Section 10. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by 1100 Highway 15 S, LLC. [Remainder of Page Intentionally Left Blank] Adopted by the City Council, this 9th day of August, 2016. Mayor Attest: City Administrator Published in the Hutchinson Leader on First Reading: July 26, 2016 Second Reading: August 9, 2016 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Ordinance Opting-Out of Temporary Family Health Care Dwelling Provisions Department: Planning LICENSE SECTION Meeting Date: 8/9/2016 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Planning Commission met on July 26, 2016 and discussed the new law the State passed regarding Temporary Family Health Care Dwellings. The dwellings are accessory structures similar to "tiny homes" and are also known as "granny pods" and would be allowed as accessory structures on properties unless the City opts out of the law, as was outlined in the legislation. The Planning Commission discussed this issue and felt that there were a lot of unanswered questions regarding the impact these dwellings could have on a neighborhood. Staff also noted that they have never had any questions about these types of structures so is there really a demand from the public for them? There were also many questions regarding how these structures would be served by electric, water, sewer, etc. Because of these questions and the apparent lack of demand for these type of structures the Planning Commission voted to unanimously recommend to the City Council that the City pass an ordinance opting out of the temporary family health care dwelling provisions that was signed into law on May 12, 2016. It should also be noted that the vast majority (95%) of Cities that participated in an informal survey with the Minnesota City Managers Association indicated they planned on opting out of this law. Please see the attached handout from the League of Minnesota Cities on this issue and let me know if you have any questions. Thank you. BOARD ACTION REQUESTED: Approve ordinance opting out of temporary family health care dwelling provisions. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: LEAGUE of CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITIES Temporary Family Health Care Dwellings of 2016 Allowing Temporary Structures — What it means for Cities Introduction: On May 12, 2016, Gov. Dayton signed, into law, a bill creating a new process for landowners to place mobile residential dwellings on their property to serve as a temporary family health care dwelling.' Community desire to provide transitional housing for those with mental or physical impairments and the increased need for short term care for aging family members served as the catalysts behind the legislature taking on this initiative. The resulting legislation sets forth a short term care alternative for a "mentally or physically impaired person", by allowing them to stay in a "temporary dwelling" on a relative's or caregiver's property.2 Where can I read the new law? Until the state statutes are revised to include bills passed this session, cities can find this new bill at 2016 Laws, Chapter 111. Does the law require cities to follow and implement the new temporary family health care dwelling law? Yes, unless a city opts out of the new law or currently allows temporary family health care dwellings as a permitted use. Considerations for cities regarding the opt -out? These new temporary dwellings address an emerging community need to provide more convenient temporary care. When analyzing whether or not to opt out, cities may want to consider that: • The new law alters a city's level of zoning authority for these types of structures. • While the city's zoning ordinances for accessories or recreational vehicles do not apply, these structures still must comply with setback requirements. • A city's zoning and other ordinances, other than its accessory use or recreational vehicle ordinances, still apply to these structures. Because conflicts may arise between the statute and a city's local ordinances, cities should confer with their city attorneys to analyze their current ordinances in light of the new law. ' 2016 Laws, Chapter 111. 2 Some cities asked if other states have adopted this type of law. The only states that have a somewhat similar statute at the time of publication of this FAQ are North Carolina and Virginia. It is worth noting that some states have adopted Accessory Dwelling Unit (ADU) statutes to allow granny flats, however, these ADU statutes differ from Minnesota's Temporary Health Care Dwelling law. 145 UNIVERSITY AVE. WEST PHONE: (651) 281-1200 FAH: [651] 281-1299 ST. PAUL, MN 55103-2044 TOLL FREE: (800) 925-1122 WEB: WWW.LMC.ORG Temporary Family HealthCare Dwellings June 27, 2016 Page 2 Although not necessarily a legal issue for the city, it seems worth mentioning that the permit process does not have the individual with the physical or mental impairment or that individual's power of attorney sign the permit application or a consent to release his or her data. The application's data requirements may result in the city possessing and maintaining nonpublic data governed by the Minnesota Government Data Practices Act. The new law sets forth a permitting system for both cities and counties3. Cities should consider whether there is an interplay between these two statutes. Do cities need to do anything to have the new law apply in their city? No, the law goes into effect Sept. 1, 2016 and automatically applies to all cities that do not opt out or don't already allow temporary family health care dwellings as a permitted use under their local ordinances. Do cities lose the option to opt out after the Sept. 1, 2016 effective date? No, the law does not set a deadline for opting out, so cities can opt out after Sept. 1, 2016. However, if the city has not opted out by Sept. 1, 2016, then the city must not only have determined a permit fee amount before that date (if the city wants to have an amount different than the law's default amount), but also must be ready on that date to accept applications and process the permits in accordance with the short timeline required by the law. Cities should consult their city attorney to analyze how to handle applications submitted after Sept. 1, 2016, but still pending at the time of a later opt out. What if a city already allows a temporary family health care dwelling as a permitted use? If the city already has designated temporary family health care dwellings as a permitted use, then the law does not apply and the city follows its own ordinance. The city should consult its city attorney for any uncertainty about whether structures currently permitted under existing ordinances qualify as temporary family health care dwellings. What process should the city follow if it chooses to opt out of this statute? Cities that wish to opt out of this law must pass an ordinance to do so. The statute does not provide clear guidance on how to treat this opt -out ordinance. However, since the new law adds section 462.3593 to the land use planning act (Minn. Stat. ch. 462), arguably, it may represent the adoption or an amendment of a zoning ordinance, triggering the requirements of Minn. Stat. § 462.357, subd. 2-4, including a public hearing with 10 -day published notice. Therefore, cities may want to err on the side of caution and treat the opt -out ordinance as a zoning provisions 3 See Minn. Stat §394.307 4 Cities do have flexibility as to amounts of the permit fee. The law sets, as a default, a fee of $100 for the initial permit with a $50 renewal fee, but authorizes a city to provide otherwise by ordinance. 5 For smaller communities without zoning at all, those cities still need to adopt an opt -out ordinance. In those instances, it seems less likely that the opt -out ordinance would equate to zoning. Because of the ambiguity of the Temporary Family HealthCare Dwellings June 27, 2016 Page 3 Does the League have a model ordinance for opting out of this program? Yes. Link to opt out ordinance here: Temporary Family Health Care Dwellings Ordinance Can cities partially opt out of the temporary family health care dwelling law? Not likely. The opt -out language of the statute allows a city, by ordinance, to opt out of the requirements of the law but makes no reference to opting out of parts of the law. If a city wanted a program different from the one specified in statute, the most conservative approach would be to opt out of the statute, then adopt an ordinance structured in the manner best suited to the city. Since the law does not explicitly provide for a partial opt out, cites wanting to just partially opt out from the statute should consult their city attorney. Can a city adopt pieces of this program or change the requirements listed in the statute? Similar to the answer about partially opting out, the law does not specifically authorize a city to alter the statutory requirements or adopt only just pieces of the statute. Several cities have asked if they could add additional criteria, like regulating placement on driveways, specific lot size limits, or anchoring requirements. As mentioned above, if a city wants a program different from the one specified in the statute, the most conservative approach would involve opting out of the statute in its entirety and then adopting an ordinance structured in the manner best suited to the city. Again, a city should consult its city attorney when considering adopting an altered version of the state law. What is required in an application for a temporary family health care dwelling permit? The mandatory application requests very specific information including, but not limited to:6 • Name, address, and telephone number of the property owner, the resident of the property (if different than the owner), and the primary care giver; • Name of the mentally or physically impaired person; • Proof of care from a provider network, including respite care, primary care or remote monitoring; Written certification signed by a Minnesota licensed physician, physician assistant or advanced practice registered nurse that the individual with the mental or physical impairment needs assistance performing two or more "instrumental activities of daily life;"7 statute, cities should consult their city attorneys on how best to approach adoption of the opt -out ordinance for their communities. 6 New Minn. Stat § 462.3593, subd. 3 sets forth all the application criteria. This is a term defined in law at Minn. Stat § 256B.0659, subd. 1(i) as "activities to include meal planning and preparation; basic assistance with paying bills; shopping for food, clothing, and other essential items; performing household tasks integral to the personal care assistance services; communication by telephone and other media; and traveling, including to medical appointments and to participate in the community." Temporary Family HealthCare Dwellings June 27, 2016 Page 4 • An executed contract for septic sewer management or other proof of adequate septic sewer management; • An affidavit that the applicant provided notice to adjacent property owners and residents; • A general site map showing the location of the temporary dwelling and the other structures on the lot; and • Compliance with setbacks and maximum floor area requirements of primary structure. The law requires all of the following to sign the application: the primary caregiver, the owner of the property (on which the temporary dwelling will be located) and the resident of the property (if not the same as the property owner). However, neither the physically disabled or mentally impaired individual nor his or her power of attorney signs the application. Who can host a temporary family health care dwelling? Placement of a temporary family health care dwelling can only be on the property where a "caregiver" or "relative" resides. The statute defines caregiver as "an individual, 18 years of age or older, who: (1) provides care for a mentally or physically impaired person; and (2) is a relative, legal guardian, or health care agent of the mentally or physically impaired person for whom the individual is caring." The definition of "relative" includes "a spouse, parent, grandparent, child, grandchild, sibling, uncle, aunt, nephew or niece of the mentally or physically impaired person. Relative also includes half, step and in-law relationships." Is this program just for the elderly? No. The legislature did not include an age requirement for the mentally or physically impaired dweller. 8 Who can live in a temporary family health care dwelling and for how long? The permit for a temporary health care dwelling must name the person eligible to reside in the unit. The law requires the person residing in the dwelling to qualify as "mentally or physically impaired," defined as "a person who is a resident of this state and who requires assistance with two or more instrumental activities of daily living as certified by a physician, a physician assistant, or an advanced practice registered nurse, licenses to practice in this state." The law specifically limits the time frame for these temporary dwellings permits to 6 months, with a one-time 6 month renewal option. Further, there can be only one dwelling per lot and only one dweller who resides within the temporary dwelling 8 The law expressly exempts a temporary family health care dwelling from being considered "housing with services establishment", which, in turn, results in the 55 or older age restriction set forth for "housing with services establishment" not applying. Temporary Family HealthCare Dwellings June 27, 2016 Page 5 What structures qualify as temporary family health care dwellings under the new law? The specific structural requirements set forth in the law preclude using pop up campers on the driveway or the "granny flat" with its own foundation as a temporary structure. Qualifying temporary structures must: • Primarily be pre -assembled; • Cannot exceed 300 gross square feet; • Cannot attach to a permanent foundation; • Must be universally designed and meet state accessibility standards; • Must provide access to water and electrical utilities (by connecting to principal dwelling or by other comparable means 9); • Must have compatible standard residential construction exterior materials; • Must have minimum insulation of R-15; • Must be portable (as defined by statute); • Must comply with Minnesota Rules chapter 1360 (prefabricated buildings) or 1361 (industrialized/modular buildings), "and contain an Industrialized Buildings Commission seal and data plate or to American National Standards Institute Code 119.2" 10; and • Must contain a backflow check valve. I I Does the State Building Code apply to the construction of a temporary family health care dwelling? Mostly, no. These structures must meet accessibility standards (which are in the State Building Code). The primary types of dwellings proposed fall within the classification of recreational vehicles, to which the State Building Code does not apply. Two other options exist, however, for these types of dwellings. If these structures represent a pre -fabricated home, the federal building code requirements for manufactured homes apply (as stated in Minnesota Rules, Chapter 1360). If these structures are modular homes, on the other hand, they must be constructed consistent with the State Building Code (as stated in Minnesota Rules, Chapter 1361). What health, safety and welfare requirements does this new law include? Aside from the construction requirements of the unit, the temporary family health care dwelling must be located in an area on the property where "septic services and emergency vehicles can gain access to the temporary family health care dwelling in a safe and timely manner." What local ordinances and zoning apply to a temporary health care dwelling? The new law states that ordinances related to accessory uses and recreational vehicle storage and parking do not apply to these temporary family health care dwellings. 9 The Legislature did not provide guidance on what represents "other comparable means". 10 ANSI Code 119.2 has been superseded by NFPA 1192. For more information, the American National Standards Institute website is located at https://www.ansi.or/. 11 New Minn. Stat. § 462.3593, subd. 2 sets forth all the structure criteria. Temporary Family HealthCare Dwellings June 27, 2016 Page 6 However, unless otherwise provided, setbacks and other local ordinances, charter provisions, and applicable state laws still apply. Because conflicts may arise between the statute and one or more of the city's other local ordinances, cities should confer with their city attorneys to analyze their current ordinances in light of the new law. What permit process should cities follow for these permits? The law creates a new type of expedited permit process. The permit approval process found in Minn. Stat. § 15.99 generally applies; however, the new law shortens the time frame within which the local governmental unit can make a decision on the permit. Due to the time sensitive nature of issuing a temporary dwelling permit, the city does not have to hold a public hearing on the application and has only 15 days (rather than 60 days) to either issue or deny a permit. For those councils that regularly meet only once a month, the law provides for a 30 -day decision. The law specifically prohibits cities from extending the time for making a decision on the permit application. The new law allows the clock to restart if a city deems an application incomplete, but the city must provide the applicant written notice within five business days of receipt of the application identifying the missing information. Can cities collect fees for these permits? Cities have flexibility as to amounts of the permit fee. The law sets the fee at $100 for the initial permit with a $50 renewal fee, unless a city provides otherwise by ordinance Can cities inspect, enforce and ultimately revoke these permits? Yes, but only if the permit holder violates the requirements of the law. The statute allows for the city to require the permit holder to provide evidence of compliance and also authorizes the city to inspect the temporary dwelling at times convenient to the caregiver to determine compliance. The permit holder then has sixty (60) days from the date of revocation to remove the temporary family health care dwelling. The law does not address appeals of a revocation. How should cities handle data it acquires from these permits? The application data may result in the city possessing and maintaining nonpublic data governed by the Minnesota Government Data Practices Act. To minimize collection of protected heath data or other nonpublic data, the city could, for example, request that the required certification of need simply state "that the person who will reside in the temporary family health care dwelling needs assistance with two or more instrumental activities of daily living", without including in that certification data or information about the specific reasons for the assistance, the types of assistance, the medical conditions or the treatment plans of the person with the mental illness or physical disability. Because of the complexities surrounding nonpublic data, cities should consult their city attorneys when drafting a permit application. Should the city consult its city attorney? Yes. As with any new law, to determine the potential impact on cities, the League recommends consulting with your city attorney. Temporary Family HealthCare Dwellings June 27, 2016 Page 7 Where can cities get additional information or ask other questions. For more information, contact Staff Attorney Pamela Whitmore at pwhitmoregImc.org or LMC General Counsel Tom Grundhoefer at t�zrundhoglmc.org. If you prefer calling, you can reach Pamela at 651.281.1224 or Tom at 651.281.1266. Ordinance No. 16-0763 An Ordinance Opting -Out of the Requirements of Minnesota Statutes, Section 462.3593 WHEREAS, on May 12, 2016, Governor Dayton signed into law the creation and regulation of temporary family health care dwellings, codified at Minn. Stat. §462.3593, which permit and regulate temporary family health care dwellings; WHEREAS, subdivision 9 of Minn. Stat. §462.3593 allows cities to "opt out" of those regulations; NOW THEREFORE the City Council of the City of Hutchinson, Minnesota, hereby ordains: OPT -OUT OF MINNESOTA STATUTES, SECTION 462.3593: SECTION 154.026(I). Pursuant to authority granted by Minnesota Statutes, Section 462.3593, subdivision 9, the City of Hutchinson opts -out of the requirements of Minn. Stat. §462.3593, which defines and regulates Temporary Family Health Care Dwellings. This ordinance shall be effective immediately upon its passage and publication. Adopted by the City Council this 23rd day of August, 2016. Gary T. Forcier, Mayor Attest: Matthew Jaunich, City Administrator § 154.026 ACCESSORY BUILDINGS. (A) No accessory buildings shall be erected or located within any required side yard setback, except as provided in §§ 154.056 and 154.057 of this chapter, for R-1 and R-2 Districts. (B) Utility buildings in residential districts shall not exceed 200 square feet and shall be six feet or more from all lot lines of adjoining lots, and shall not be located within a utility easement. (C) No accessory building or garage per single-family homes shall occupy more than 25% of a rear yard, nor exceed 1,000 square feet of floor area. All new homes shall either have an attached or detached garage of at least 400 square feet. Garages less than 400 square feet, but larger than 240 square feet, are allowed by conditional use permit. Garages less than 240 square feet are not allowed. Garages between 1.000 square feet and 1,500 square feet may be allowed with a conditional use permit if they do not occupy more than 25% of the rear yard. Garages larger than 1,500 square feet are not allowed in residential zoning districts. (D) No permit shall be issued for the construction of more than one accessory detached private garage structure for each dwelling. (E) No accessory building or use shall be constructed or developed on a lot prior to the time of construction of the principal building to which it is accessory, except by conditional use permit. (F) Accessory buildings in all districts shall be located to the rear of the principal building. (G) No accessory building in a commercial or industry district shall exceed the height of the principal building, except by conditional use permit. (H) Utility sheds in residential districts which have floor areas greater than 200 square feet shall have a floating concrete slab. Only one utility shed per home is permitted. (I) Pole buildings shall be permitted only if siding and roofing in building materials are similar to the principal structure. Pole buildings are allowed only by conditional use permit. (J) Unattached garages require direct access by public way or in cases of interior lots, a side yard drive setback dimension no less than ten feet between the property line and the principal structure. Direct access to the public right-of-way is not permitted through the rear or side yard of double frontage lots located on any collectors or arterial roadways, except for properties platted prior to 1988. (K) Pursuant to authority granted by Minnesota Statutes, Section 462.3593, subdivision 9, the City of Hutchinson opts -out of the requirements of Minn. Stat. §462.3593, which defines and regulates Temporary Family Health Care Dwellings. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Public Hearing for Denver Ave SE Extension - L1 P17-01 Department: PW/Engineering LICENSE SECTION Meeting Date: 8/9/2016 Application Complete N/A Contact: Keith Messner & John Pad Agenda Item Type: Presenter: Keith Messner & John Pat' Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Following a brief project overview (identified City streets, general project specifications, construction schedule, improvement special assessment information, etc.) by City staff and potential public comments, staff will request that the City Council move forward with the final preparation of project plans/specifications and future advertisement for bids. Please note that the City's Resource Allocation Committee has reviewed the construction work scope and estimated costs associated with this project. The anticipated bid opening date is Wednesday, September 7th, 2016 at 11:00 am. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 583,368.00 Total City Cost: $ 49,368.00 Funding Source: Bond Remaining Cost: $ 534,000.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 14595 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 1/PROJECT NO. 17-01 WHEREAS, a resolution of the City Council adopted the12th day of July 2016, fixed a date for a Council Hearing on the following improvements: Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 12th day of July 2016. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 9th day of August 2016. Mayor: Gary Forcier City Administrator: Matt Jaunich RESOLUTION NO. 14596 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 1/PROJECT NO. 16-01 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following described improvement: Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements undersuch approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:00 am on Wednesday, September 7th, 2016, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, September 13th, 2016 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 9th day of August 2016. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8188 ADVERTISEMENT FOR BIDS LETTING NO. 1/PROJECT NO. 17-01 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:08/09/2016 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office, 111 Hassan St SE, Hutchinson MN, until 11:00 am on Wednesday, September 7th, 2016, for the making of the following described local improvement: L1P16-01: Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping, restoration and appurtenances. all in accordance with the Plans and Specifications on file in the Engineering Office. Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, September 13th, 2016 in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM UNIT QUANTITY Common Excavation (EV) CY 2,380 Select Granular Borrow (CV) CY 1,545 Aggregate Base Class 5 (CV) CY 1,315 Bituminous Paving SY 4,635 RC Pipe Storm Sewer LF 400 Concrete Curb & Gutter LF 2,020 Deciduous Tree TREE 50 Sodding Type Lawn SY 1,315 Striping Epoxy LF 800 All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper. Plans and Specifications are expected to be available 08/17/2016. Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $20.00 by inputting Quest project #4623055 on the website's Project Search page. Please contact QuestCDN.com at 952 -233 -1632 -or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of project documents is available for a nonrefundable price of $80.00 per set, which includes applicable sales tax and shipping. Please make your check payable to City of Hutchinson and send it to Hutchinson City Center, Attn: Plans & Specs, 111 Hassan St SE, Hutchinson MN 55350. Please contact us at 320-234-4209 if you have any questions. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN or purchase the paper set of the bidding documents from the City of Hutchinson. Any bids submitted by contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matt Jaunich, City Administrator PUBLISH IN HUTCHINSON LEADER ON WEDNESDAY, AUGUST 17TH, 2016 AND WEDNESDAY, AUGUST 24TH, 2016. PUBLISH IN FINANCE & COMMERCE ON WEDNESDAY, AUGUST 17TH, 2016 AND WEDNESDAY, AUGUST 24TH, 2016. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Authorizing Resolution 14599 for the Sale of the 2016 G.O. Improvement Bonds Department: Finance LICENSE SECTION Meeting Date: 8/9/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Nick Anhut (Ehlers) Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Nick Anhut from Ehlers will present the 2016 pre-sale report for the issuance of G.O. Improvement Bonds with a par value of $4,010,000. The City of Hutchinson issues 429 General Obligation Improvement Bonds on an annual basis to finance major infrastructure capital expenditure projects. The first step in this process is for council to authorize a resolution to move forward with providing a bond issuance to finance the capital expenditures. Once the resolution is approved, Ehlers, who is the City's financial advisor, will initiate the process. Ehlers will compile documents with city staff assistance, coordinate a bond rating call and solicit competitive bids on behalf of the City of Hutchinson. The proposed Debt Issuance Schedule is provided in the Pre-Sale Report which accompanies this board action form. The bond sale will be awarded to the winning bidder at the September 13th council meeting and the bond proceeds are expected to be received in early October. The 2016 bonding includes the following components: 1) 2016 Pavement Management Program ($2,520,000 par value; 15 year debt service) 2) 2016/2017 Heavy Equipment needs ($1,490,000 par value; 5 year debt service) - see attached equipment list The future debt service payments for this bond issuance will be paid from the debt tax levy dollars and special assessments which meet the guidelines of the City's Debt Management Plan. BOARD ACTION REQUESTED: Approval of Resolution 14599 providing for the sale of general obligation bonds, series 2016A. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Capital Equipment 2016-2017 CIP * The fire truck is shared with rural entities on a 50 / 50 basis. The participating townships and rural cities will reimburse 50% of the total cost over the five year period of 2016-2020. The annual reimbursements will be used to pay the debt service on the G.O. Bonds. 2016 2017 Total New Ice Resurfacer Civic Arena 129,697 129,697 New Engine/Heavy Rescue Fire 579,000 579,000 Police Special Response Vehicle Police 129,000 129,000 1 Ton 4x4 with Aerial Bucket Streets 125,000 125,000 Wheel Loader with wing snowplow Streets 199,062 199,062 Snow blower (loader -mount) Streets 98,175 98,175 Snowplow Truck Streets 196,000 196,000 Total Heavy Fleet 1,326,934 129,000 1,455,934 * The fire truck is shared with rural entities on a 50 / 50 basis. The participating townships and rural cities will reimburse 50% of the total cost over the five year period of 2016-2020. The annual reimbursements will be used to pay the debt service on the G.O. Bonds. EH LEADERS August 9, 2016 Pre -Sale Report for City of Hutchinson, Minnesota LERS IN PUBLIC FINANCE $4,010,000 General Obligation Bonds, Series 2016A Prepared by: Nick Anhut, CIPMA Municipal Advisor Bruce Kimmel, CIPMA Senior Municipal Advisor 1-800-552-1171 1 www.ehiers-inc.com Executive Summary of Proposed Debt Proposed Issue: $4,010,000 General Obligation Bonds, Series 2016A Purposes: The proposed issue includes financing for the following purposes (amount includes project and financing costs): • $2,520,000 Improvement Portion to finance the City's 2016 pavement management program. Debt service will be paid from a combination of $626,183 in special assessments levied for collection from 2017 to 2026, and an ad valorem property tax levy levied for collection from 2017 to 2031. • $1,490,000 Equipment Portion. Debt service will be paid from ad valorem property taxes levied for collection from 2017 to 2021. Payments are structured to replace expiring debt to keep the City's overall debt service tax levy flat during this period. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 412, 429, and 475. The City has held the required public hearings and is under the maximum amount of debt limit proscribed in each statutory authority. For the Improvement Portion, because the City is assessing at least 20% of the project costs the Bonds can be a general obligation without a referendum and will not count against the City's debt limit. Under Chapter 412, the City may issue General Obligation debt to finance capital equipment. Because the amount of equipment certificates issued is less than .25% of the City's market value ($2.1 million), a public hearing and reverse referendum is not necessary. The Equipment Portion of the Bonds does count against the City's General Obligation Debt Capacity Limit of 3% of market value. It is estimated the City will have $24.4 million in capacity remaining after this issuance. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Term/Call Feature: The Bonds are being issued for a 16 year term. Principal on the Bonds will be due on February 1 in the years 2018 through 2032. Interest is payable every six months beginning August 1, 2017. The Bonds maturing on and after February 1, 2026 will be subject to prepayment at the discretion of the City on February 1, 2025 or any date thereafter. Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Presale Report August 9, 2016 City of Hutchinson, Minnesota Page 1 Rating: The City's most recent bond issues were rated "AA-" by Standard & Poor's. The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Basis for Recommendation: We have based this pre -sale recommendation on our understanding of the City's fiscal condition, its project funding requirements, and its desire to reduce future interest costs when possible. We believe the proposed financing is the most efficient way to achieve these objectives, while maintaining future flexibility for future prepayment and/or refinancing. This issue also coincides with the City's past practices to finance these types of projects with this type of debt issue and fits within the City's debt management plan. Method of Sale/Placement: In order to obtain the lowest interest cost to the City, we will competitively bid the purchase of the Bonds from local and national underwriters/banks. We have included an allowance for discount bidding equal to 1.20% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your borrowing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000. For this issue of Bonds we have been directed to use the premium to reduce the size of the issue. The adjustments may slightly change the true interest cost of the original bid, either up or down. You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate large adjustments on the day of sale and other uncertainties. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no viable refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Presale Report August 9, 2016 City of Hutchinson, Minnesota Page 2 Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Bonds are tax-exempt obligations/tax credit obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Signature, No -Litigation, Arbitrage Certificate and Purchase Price Receipt prepared by your Bond Attorney and provided at closing. You have retained Ehlers to assist you with compliance with these rules. Risk Factors: Special Assessments: We have not assumed any pre -paid special assessments and we have assumed that $626,183 in assessments will be levied as projected. If the City receives a significant amount of pre -paid assessments or does not levy the assessments, it may need to increase future levy portions of debt service to make up for lower interest earnings than the expected assessment interest rate. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, so their final fees may vary. If you have any questions pertaining to the identified service providers or if you would like to use a different service provider for any of the listed services please contact us. Bond Attorney: Dorsey & Whitney LLP Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report August 9, 2016 City of Hutchinson, Minnesota Page 3 Proposed Debt Issuance Schedule Pre -Sale Review by City Council: August 9, 2016 Distribute Official Statement: Week of August 29, 2016 Conference with Rating Agency: Week of August 29, 2016 City Council Meeting to Award Sale of the Bonds: September 13, 2016 Estimated Closing Date: October 11, 2016 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts Municipal Advisors: Disclosure Coordinator: Financial Analyst: Nick Anhut Bruce Kimmel Jen Chapman Alicia Gage (651) 697-8507 (651) 697-8572 (651) 697-8566 (651) 697-8551 The Official Statement for this financing will be sent to the City Council at their home or e-mail address for review prior to the sale date. Presale Report August 9, 2016 City of Hutchinson, Minnesota Page 4 Hutchinson, Minnesota $4,010,000 General Obligation Bonds, 2016A Issue Summary Assumes Current Market BQ AA- Rates plus 25bps Total Issue Sources And Uses Dated 1011112016 1 Delivered 1011112016 Improvement Issue Portion Equipment Summary Sources Of Funds Par Amount of Bonds $2,520,000.00 $1,490,000.00 $4,010,000.00 Total Sources $2,520,000.00 $1,490,000.00 $4,010,000.00 Uses Of Funds Total Underwriter's Discount (1.200%) 30,240.00 17,880.00 48,120.00 Costs of Issuance 30,793.01 18,206.99 49,000.00 Deposit to Project Construction Fund 2,454,082.00 1,455,934.00 3,910,016.00 Rounding Amount 4,884.99 (2,020.99) 2,864.00 Total Uses $2,520,000.00 $1,490,000.00 $4,010,000.00 Series 2016A GO Bonds I Issue Summary 1 8/ 3/2016 1 8:36 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $4,010,000 General Obligation Bonds, 2016A Issue Summary Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2017 - - - - - - - 02/01/2018 780,000.00 1.050% 77,550.00 857,550.00 900,427.50 82,029.97 818,397.53 02/01/2019 505,000.00 1.150% 51,210.00 556,210.00 584,020.50 80,088.80 503,931.70 02/01/2020 495,000.00 1.250% 45,402.50 540,402.50 567,422.63 78,147.64 489,274.99 02/01/2021 340,000.00 1.300% 39,215.00 379,215.00 398,175.75 76,206.48 321,969.27 02/01/2022 270,000.00 1.400% 34,795.00 304,795.00 320,034.75 74,265.30 245,769.45 02/01/2023 185,000.00 1.500% 31,015.00 216,015.00 226,815.75 72,324.14 154,491.61 02/01/2024 185,000.00 1.600% 28,240.00 213,240.00 223,902.00 70,382.96 153,519.04 02/01/2025 185,000.00 1.700% 25,280.00 210,280.00 220,794.00 68,441.80 152,352.20 02/01/2026 190,000.00 1.800% 22,135.00 212,135.00 222,741.75 66,500.64 156,241.11 02/01/2027 190,000.00 1.900% 18,715.00 208,715.00 219,150.75 64,559.46 154,591.29 02/01/2028 130,000.00 2.000% 15,105.00 145,105.00 152,360.25 - 152,360.25 02/01/2029 135,000.00 2.100% 12,505.00 147,505.00 154,880.25 154,880.25 02/01/2030 135,000.00 2.200% 9,670.00 144,670.00 151,903.50 151,903.50 02/01/2031 140,000.00 2.300% 6,700.00 146,700.00 154,035.00 154,035.00 02/01/2032 145,000.00 2.400% 3,480.00 148,480.00 155,904.00 155,904.00 Total $4,010,000.00 - $421,017.50 $4,431,017.50 $4,652,568.38 $732,947.19 $3,919,621.19 Significant Dates Dated 10/11/2016 First Coupon Date 8/01/2017 Yield Statistics Bond Year Dollars $23,645.28 Average Life 5.897 Years Avera¢e Coupon 1.7805564% Net Interest Cost (NIC) 1.9840642% True Interest Cost (TIC) 1.9856300% Bond Yield for Arbitrage Purposes 1.7645358% All Inclusive Cost (AIC) 2.2153722% Series 2016A GO Bonds I Issue Summary 1 8/ 3/2016 1 8:36 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $2,520,000 General Obligation Bonds, 2016A Improvement Portion Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2017 - - - - - - - 02/01/2018 170,000.00 1.050% 54,983.47 224,983.47 236,232.64 82,029.97 154,202.67 02/01/2019 180,000.00 1.150% 40,330.00 220,330.00 231,346.50 80,088.80 151,257.70 02/01/2020 180,000.00 1.250% 38,260.00 218,260.00 229,173.00 78,147.64 151,025.36 02/01/2021 185,000.00 1.300% 36,010.00 221,010.00 232,060.50 76,206.48 155,854.02 02/01/2022 185,000.00 1.400% 33,605.00 218,605.00 229,535.25 74,265.30 155,269.95 02/01/2023 185,000.00 1.500% 31,015.00 216,015.00 226,815.75 72,324.14 154,491.61 02/01/2024 185,000.00 1.600% 28,240.00 213,240.00 223,902.00 70,382.96 153,519.04 02/01/2025 185,000.00 1.700% 25,280.00 210,280.00 220,794.00 68,441.80 152,352.20 02/01/2026 190,000.00 1.800% 22,135.00 212,135.00 222,741.75 66,500.64 156,241.11 02/01/2027 190,000.00 1.900% 18,715.00 208,715.00 219,150.75 64,559.46 154,591.29 02/01/2028 130,000.00 2.000% 15,105.00 145,105.00 152,360.25 - 152,360.25 02/01/2029 135,000.00 2.100% 12,505.00 147,505.00 154,880.25 154,880.25 02/01/2030 135,000.00 2.200% 9,670.00 144,670.00 151,903.50 151,903.50 02/01/2031 140,000.00 2.300% 6,700.00 146,700.00 154,035.00 154,035.00 02/01/2032 145,000.00 2.400% 3,480.00 148,480.00 155,904.00 155,904.00 Total $2,520,000.00 - $376,033.47 $2,896,033.47 $3,040,835.14 $732,947.19 $2,307,887.95 Significant Dates Dated 10/11/2016 First Coupon Date 8/01/2017 Yield Statistics Bond Year Dollars $19,940.00 Average Life 7.913 Years Avera¢e Coupon 1.8858248% Net Interest Cost (NIC) 2.0374798% True Interest Cost (TIC) 2.0402323% Bond Yield for Arbitrage Purposes 1.7645358% All Inclusive Cost (AIC) 2.2135943% Series 2016A GO Bonds I Improvement Portion 1 8/ 3/2016 1 8:36 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $626,183 General Obligation Bonds, 2016A Assessments 1.0% over TIC - Equal Principal Assessments Date Principal Coupon Interest Total P+I 12/31/2017 62,618.30 3.100% 19,411.67 82,029.97 12/31/2018 62,618.30 3.100% 17,470.50 80,088.80 12/31/2019 62,618.30 3.100% 15,529.34 78,147.64 12/31/2020 62,618.30 3.100% 13,588.18 76,206.48 12/31/2021 62,618.30 3.100% 11,647.00 74,265.30 12/31/2022 62,618.30 3.100% 9,705.84 72,324.14 12/31/2023 62,618.30 3.100% 7,764.66 70,382.96 12/31/2024 62,618.30 3.100% 5,823.50 68,441.80 12/31/2025 62,618.30 3.100% 3,882.34 66,500.64 12/31/2026 62,618.30 3.100% 1,941.16 64,559.46 Total $626,183.00 $106,764.19 $732,947.19 Significant Dates Filing Date 1/01/2017 First Payment Date 12/31/2017 Series 2016A GO Bonds - A I SINGLE PURPOSE 1 8/ 3/2016 1 8:20 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $1,490,000 General Obligation Bonds, 2016A Equipment Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I 105% Overlevy 02/01/2017 - 02/01/2018 610,000.00 02/01/2019 325,000.00 02/01/2020 315,000.00 02/01/2021 155,000.00 - - 1.050% 22,566.53 1.150% 10,880.00 1.250% 7,142.50 1.300% 3,205.00 - 632,566.53 335,880.00 322,142.50 158,205.00 - 664,194.86 352,674.00 338,249.63 166,115.25 02/01/2022 85,000.00 1.400% 1,190.00 86,190.00 90,499.50 Total $1,490,000.00 - $44,984.03 $1,534,984.03 $1,611,733.23 Significant Dates Dated 10/11/2016 First Coupon Date 8/01/2017 Yield Statistics Bond Year Dollars $3,705.28 Average Life 2.487 Years Average Coupon 1.2140528% Net Interest Cost (NIC) 1.6966078% True Interest Cost (TIC) 1.7092989% Bond Yield for Arbitrage Purposes 1.7645358% All Inclusive Cost (AIC) 2.2243063% IRS Form 8038 Net Interest Cost 1.2140528% Weighted Average Maturitv 2.487 Years Series 2016A GO Bonds I Equipment 1 8/ 3/2016 1 8:36 AM $I FREERS LEADERS IN PUBLIC FINANCE Resolution No. 14599 Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $4,010,000 General Obligation Bonds, Series 2016A A. WHEREAS, the City Council of the City of Hutchinson, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $4,010,000 General Obligation Bonds, Series 2016A (the "Bonds"), to finance street improvements and the acquisition of capital equipment in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 5:30 p.m. on September 13, 2016, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 9th day of August, 2016. Matt Jaunich — City Administrator HUTCHINSON CITY COUNCIL ci vof 0, a_ � Request for Board Action 79 M-W Agenda Item: Resolution 14600 Amend Section 13 of the Employee Handbook-Personnel Poli Department: Administration LICENSE SECTION Meeting Date: 8/9/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F1 New Business Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Currently, the City of Hutchinson Employee Handbook- Personnel Policy language regarding vacation leave with pay for full time employees requires that an employee work a full year before being granted vacation leave. The has proven to be difficult and restrictive for new employees who, for various reasons, need time some away from work during the first year of employment. These include situations likes vacations planned prior to hire, important family events (weddings, graduations, non-immediate family funerals), brief emergencies, and others. To address this, administration is recommending that the Vacation Leave with Pay policy language be amended to allow new full time employees to begin accruing vacation leave upon hire and allowing them to use accrued vacation after 3 months of continuous full time employment and upon approval of the employee's supervisor. The actual proposed language revisions are included in the attachment to this form. It should be noted that even though new full time employees will be allowed to use accrued vacation after 3 months of employment, the current policy language remains in place that states a new employee who terminates employment prior to completing one year of service will not be compensated for any accrued vacation. BOARD ACTION REQUESTED: Adopt Resolution No. 14600 to amend Section 13 - Vacation Leave with Pay - of the City of Hutchinson Employee Handbook - Personnel Policy Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLLTION NO. 14600 A RESOLUTION AMENDING SECTION 13 — VACATION LEAVE WITH PAY - OF THE CITY OF HUTCHINSON EMPLOYEE HANDBOOK — PERSONNEL POLICY THE HUTCHINSON CITY COUNCIL HEREBY AMENDS SECTION 13 — VACATION LEAVE WITH PAY - OF THE CITY OF HUTCHINSON EMPLOYEE HANDBOOK — PERSONNEL POLICY: SECTION 13 VACATION LEAVE WITH PAY Vacation leave shall be determined by length of service for regular full time and regular part time employees. Only those regular part time employees who have worked 1200 hours or more in the initial anniversary year and each subsequent preceding anniversary year are entitled to paid vacation leave. For these employees, vacation leave shall be granted on a pro -rata basis. For regular full time employees, the paid vacation schedule is as follows: Upon hire, vacation accrues each bi-weekly @gy period. Vacation accrues at a rate of 3.08 hours/bi-weekly pay period with a final calendar year accrual of 3.00 hours. After three months of connnugus service, vacation leave may be used as it is earned. subject to sonroval by the employee's supervisor. 2 After completion of seven years of continuous service, an additional lump sum of 40 hours vacation is granted. Vacation then accrues at the rate of 120 hours (3 weeks) per year. Vacation accrues at a rate of 4.62 hours/bi-weekly pay period with a final calendar year accrual of 4.50 hours. 3 After completion of twelve years of continuous service, an additional lump sum of 40 hours vacation is granted. Vacation then accrues at the rate of 160 hours (4 weeks) per year. Vacation accrues at a rate of 6.16 hours/bi-weekly pay period with a final calendar year accrual of 6.0 hours. For eligible regular part time employees, the paid vacation schedule is as follows: After completion of one year of continuous service, the hours worked in the previous 52 week period will be computed. If the hours worked exceed 1,200, the equivalent percentage (%) of regular full time annual hours (2,080) will be calculated and applied to the regular full time accrual rate. (i.e. work 1,248 = 60% of full time; 60% of the 80hours/year accrual rate = 48 hours of vacation accrual). The employee is credited with the lump sum vacation hours. 2 After completion of seven years of working 1,200 or more hours, the percentage (%) of hours worked will be applied to the regular full time employee accrual rate of 120 hours/year and the resulting lump sum of, vacation accrual credited to the employee. 3 After completion of twelve years of working 1,200 or more hours, the percentage (%) of hours worked will be applied to the regular full time 103 -. employee accrual rate of 160 hours/year and the resulting lump sum of vacation accrual credited to the employee. If a paid holiday falls during an employee's vacation leave, the holiday shall not be counted against the vacation time. Vacation accrual may not be used until after it is earned and is posted on the payroll leave accrual system. As vacation leave is granted to employees for a period of recreation, each regular full time employee of the City must use at least 40 hours of vacation leave each calendar year, beginning with the first full calendar year following the first continuous year of employment. Beyond this requirement, leave time may accrue up to a maximum of two times the current annual leave, as of each subsequent calendar year, for future use. Each regular part time employee earning vacation must use at least the pro rata amount of the 40 hours of vacation equal to the rate for which their vacation leave was earned (i.e. worked 60% of full time, must use at least 24 hours of vacation). The minimum use of the accrual must occur by the end of the anniversary year. Beyond this requirement, leave time may accrue up to a maximum of two times the current annual leave, as of each subsequent anniversary year, for future use. In the year preceding retirement, there shall be no maximum limit on accrued leave. Leave time not used according to this policy shall be forfeited. All employees shall give a 10 -day advance notice to the immediate supervisor of desired vacation dates if 2 or more days of vacation are requested; salaried employees shall give this notice in writing. The supervisor shall determine whether requested dates allow for reasonable scheduling of work within the department. When possible, vacation days shall not be scheduled for a week when overtime is also required. Hourly employees shall be eligible for no more than 40 hours pay in any week when vacation is used, except in unusual circumstances or where other City policy authorizes the use. Any employee leaving the municipal service in good standing after at least one year of service and after giving proper notice of such termination of employment shall be compensated for vacation leave accrued and unused to the date of separation. Adopted by the City Council this day of , 2016. Gary Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator SECTION 13 VACATION LEAVE WITH PAY Vacation leave shall be determined by length of service for regular full time and regular part time employees. Only those regular part time employees who have worked 1200 hours or more in the initial anniversary year and each subsequent preceding anniversary year are entitled to paid vacation leave. For these employees, vacation leave shall be granted on a pro -rata basis. For regular full time employees, the paid vacation schedule is as follows: After c�rAPleti9R 49 Re yea F of GeRtinue-i-is eivFC�, 90 hew Fs (2 wee I(s) sh a I I he ranted n f-te ane yeaf Upon hire, vacation accrues each bi-weekly pay period. Vacation accrues at a rate of 3.08 hours/bi-weekly pay period with a final calendar year accrual of 3.00 hours. After three months of continuous service, vacation leave may be used as it is earned, subject to approval by the employee's supervisor. After completion of seven years of continuous service, an additional lump sum of 40 hours vacation is granted. Vacation then accrues at the rate of 120 hours (3 weeks) per year. Vacation accrues at a rate of 4.62 hours/bi-weekly pay period with a final calendar year accrual of 4.50 hours. After completion of twelve years of continuous service, an additional lump sum of 40 hours vacation is granted. Vacation then accrues at the rate of 160 hours (4 weeks) per year. Vacation accrues at a rate of 6.16 hours/bi-weekly pay period with a final calendar year accrual of 6.0 hours. For eligible regular part time employees, the paid vacation schedule is as follows: After completion of one year of continuous service, the hours worked in the previous 52 week period will be computed. If the hours worked exceed 1,200, the equivalent percentage (%) of regular full time annual hours (2,080) will be calculated and applied to the regular full time accrual rate. (i.e. work 1,248 = 60% of full time; 60% of the 80hours/year accrual rate = 48 hours of vacation accrual). The employee is credited with the lump sum vacation hours. After completion of seven years of working 1,200 or more hours, the percentage (%) of hours worked will be applied to the regular full time employee accrual rate of 120 hours/year and the resulting lump sum of vacation accrual credited to the employee. After completion of twelve years of working 1,200 or more hours, the percentage (%) of hours worked will be applied to the regular full time employee accrual rate of 160 hours/year and the resulting lump sum of vacation accrual credited to the employee. If a paid holiday falls during an employee's vacation leave, the holiday shall not be counted against the vacation time. Vacation accrual may not be used until after it is earned and is posted on the payroll leave accrual system. As vacation leave is granted to employees for a period of recreation, each regular full time employee of the City must use at least 40 hours of vacation leave each calendar year, beginning with the first full calendar year following the first continuous year of employment. Beyond this requirement, leave time may accrue up to a maximum of two times the current annual leave, as of each subsequent calendar year, for future use. Each regular part time employee earning vacation must use at least the pro rata amount of the 40 hours of vacation equal to the rate for which their vacation leave was earned (i.e. worked 60% of full time, must use at least 24 hours of vacation). The minimum use of the accrual must occur by the end of the anniversary year. Beyond this requirement, leave time may accrue up to a maximum of two times the current annual leave, as of each subsequent anniversary year, for future use. In the year preceding retirement, there shall be no maximum limit on accrued leave. Leave time not used according to this policy shall be forfeited. All employees shall give a 10 -day advance notice to the immediate supervisor of desired vacation dates if 2 or more days of vacation are requested; salaried employees shall give this notice in writing. The supervisor shall determine whether requested dates allow for reasonable scheduling of work within the department. When possible, vacation days shall not be scheduled for a week when overtime is also required. Hourly employees shall be eligible for no more than 40 hours pay in any week when vacation is used, except in unusual circumstances or where other City policy authorizes the use. Any employee leaving the municipal service in good standing after at least one year of service and after giving proper notice of such termination of employment shall be compensated for vacation leave accrued and unused to the date of separation. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of Public Woks equipment acquisitions - Aerial bucket truck Department: PW LICENSE SECTION Meeting Date: 8/9/2016 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: AERIAL BUCKET TRUCK The proposed transaction is a 2-for-1 transaction for a new aerial boom truck, primarily utilized for Forestry operations in Streets & Parks and also used interdepartmentally for facility maintenance. This transaction would replace two current trucks with one truck. The current trucks are: STRT-447-HTK 55'/ 60' wh - 18 years old STRT-373-TK1 28'/ 33' wh - 28 years old The goal was to come up with as high a working height as possible on a light cab/chassis, so the truck GVWR remained under 26,000 lbs. which will allow operators without a commercial driver license (CDL) to use the truck. FUNDING This equipment was identified for funding within the recently updated debt management plan. PO 19383 $ 76,222.00 ABM Equipment & Supply 2017 Versalift 47' (52' working height) aerial bucket PO 19384 $ 33,846.39 Holt Motors 2017 Ford F550 cab/chassis Total $110,068.39 The cost to replace this truck was anticipated to be $108,000. Following this transaction, there will be one other aerial bucket truck in the fleet: STRT-926-TK1 2000 Ford/ETI aerial bucket truck 37'/ 42' wh BOARD ACTION REQUESTED: Approve/deny Public Works equipment acquisitions, Purchase orders No. 19372 and 19373. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 110,068.39 Total City Cost: $ 110,068.39 Funding Source: Heavy equipment bond Remaining Cost: $ 0.00 Funding Source: Purchase Order Number City of PURCHASE REQUISITION 1 1 9 1 3 8 1 3 7 Department: Submitted by`' Heavy Equipment Account#: Bond Date':' 08/01/16 John Olson Check the Appropriate Box. Is Item Budgeted 0 YES ❑ NO If not budgeted, where will the money come from? Department Head Director Finance Director City Administrator Invoice To: Attn: VENDOR Public Works Department John Olson 1400 Adams St SE inson, MN 55350 INFORMATION Shipping Address City of Hutchinson Public Works 1400 Adams St SE Hutchinson, MN 55350 Vendor: Equipment & Supply Contact Name Phone No. Will Harris Address r333nd St NE 952.935.5451 ins, MN 55343-8337 Fax No. E-Mail Check if only source available and state reason ❑ Check Box ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL 1 EA 47' (52' working height) Versalift boom installed on 76,222.00 $76,222.00 Ford F550 chassis SUBTOTAL' TAX (7.375%)'' $76,222.00 SHIPPING' TOTAL DUE' $76,222.00 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). Receiving Information: Date Received Received By Invoice Amount Verified By 19383 - 08-01-2016 - PR - ABM Equipment & Supply.xlsxPage 1 of 2 Vendor: VENDOR Aspen Equipment INFORMATION Contact Name Mark Address 9150 Pillsbury Ave S Phone No. 952.888.2525 Bloomington, MN 55420-3686 Fax No. E-Mail QUANTITY UNITS ORDERING INFORMATION' DESCRIPTION UNIT PRICE TOTAL 1 EA 40' (45' working height) Versalift boom installed on 63,661.16 $63,661.16 Ford F550 chassis Comparable aerial lift boom available with 52' working height on light chassis unavailable. This is the closest comparable unit. SUBTOTAL' $63,661.16 TAX (7.375%)' I SHIPPING' TOTAL DUE' $63,661.16 VENDOR INFORMATION Vendor: Contact Name Address' Phone No. Fax No. E-Mail ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL SUBTOTAL' $0.00 TAX (6.875%)' SHIPPING'.. TOTAL DUE' $0.00 ABM 333 2"d STREET NE HOPKINS, MN 55343-8337 952-938-5451 800-229-5451 FAX 952-938-4159 www.abrn!! .cam Custom Truck Equipment for the Utility, Construction, Municipal and Refuse Industries Quotation # 071916-250 John Olson City of Hutchinson 1400 Adams Street SE Hutchinson, MN 55350 Dear John, July 19, 2016 In response to your request for a quote on a 47' aerial basket and custom body to be installed on your 2017 Ford F-550 84" CA chassis with diesel engine and automatic transmission, I am pleased to offer you the following: Versalift VST -47-1 complete with three (3) insulated booms and to include the following features: - 47 foot to bottom of platform. - 52 foot working height. - 30 foot horizontal reach. - Single stick three (33) function right hand upper controls with deadman trigger, - "TruGuard" dielectric isolating system providing 4" isolation of entire control console. - Hydraulic platform rotator, offering 180 degree rotation. - Master/slave hydraulic leveling with upper control to tilt for clean out or rescue. - Engine start/stop manually controlled from basket and manual switch at turret and outrigger controls. Emergency 12 volt DC hydraulic system with manual control at basket, manual switch at turret. - 2 -speed throttle wlmanual control at basket, with manual switch at the turret and outriggers controls. - Five (5) slip rings. - Continuous rotation 360 degrees unrestricted. - Six (6) GPM open center hydraulic system. - Side mounted telescopic upper boom allows low stowing of platform. Fiberglass inner boom, meeting ANSI A92.2-2001 or Category C, 46 KV and below. BRINGING YOU THE BEST NAMES IN THE B USINESS An Equal Opportunity Employer Quotation # 071916-250 -2- July 19, 2016 - Chassis insulating system {fiberglass lower boom insert} providing 12 inch insulation gqp and including accommodations to bridge insulation gap for testing per ANSI A92.2-2001. - All three fiberglass booms to be finished with white urethane paint over a white gelcoat. - Non -lube bearings used throughout. - One (1) set of hydraulic tool outlets at basket with Parker/Bruning couplers. (dripless) - Internal hydraulic oil reservoir with dual sight gauges and 17 -gallon capacity. - Bottom suction with a gate valve is provided. - 24" x 48" x 42" fiberglass basket, with right hand controls and walk-in door hinged on right side. - Vinyl basket and control cover. - Auto boom latch on upper boom. Coil spring platform support. Mounting hardware. - Unit painted to match chassis (Oxford White). - Two operators and two service manuals. ANSI A92.2-2001 data plate. Provide an 7.5 GPM fanbeld clutch pump. - A -Frame outriggers mounted behind cab in front of body. - Modified A -Frame outriggers at rear. - Outriggerlboom interlock system. - Outrigger controls recessed in rear apron of body. Custom Flatbed Body 48" high x 34" wide x 18" deep fiberglass compartment with aluminum transverse open to both sides with full width shelf 12" from top of compartment and full width drawer to pull both ways at bottom. Doors to have 3 -paint D -ring latches and spring loaded door holders. Top of compartment to be covered with aluminum treadplate. Fiberglass gelcoat white to match cab. - 130" long x 94" wide steel treadplate platform body. Top surface of deck to be coated with black "sure -foot" non. -skid material. Long sills to be 4" x 8" subframe with 3" channel integral crossmembers. - ICC type bumper at rear with aluminum treadplate apron tapered from end of body to rear outriggers. Quotation # 071916-250 -3- July 19, 2016 - 24" wide staircase type access with aluminum gripstrut fold -down steps and pool type grab handle. Steps to be Iocated on curbside ahead of rear outrigger. Aluminum bulkhead at front with expanded metal screen over window. Four (4) 24" x 24" aluminum outrigger pads with aluminum pad holders, located near outriggers. Four (4) wheel chocks with storage for two on each side under deck at rear wheels. Holder for long reach chain saw to store during road travel while still being connected to tool circuit at platform. - Backup alarm. - Two (2) 8" amber LED strobes with guards (one strobe at each front corner of cab guard) and. two (2) amber LED warning lights in rear apron. All lights wired to single switch in cab. - Full protective cage 94" wide over cab and hood supported in front and rear and with covered #9 steel expanded meshing. Cab guard to be solid from rear of cab to bottom of windshield. Paint white to match cab. PRICE AS DESCRIBED FOR BODY, AERIAL & INSTALLATION $ 76,222.04 CHASSIS - 2017 Ford F-550 Regular Cab (4x4) 84" CIA 1 169" WB 19,500 lb GVWR Package (plow package) - 7,000 lb front axle with stabilizer bar - 13,500 lb rear axle (limit slip) - 6 -speed auto transmission with PTO provision - Power steering Trailer tow mirrors 40 gallon fuel tank — AFT of rear axle - 6.7L Turbo Diesel Engine - Speed control/tilt steering wheel Air conditioning Six (6) 2251708 19.5G aggressive traction tires - 4.88 rear ratio - Stainless Nurf bars Engine block heater - Vinyl 40/20/40 split bench seat - Trailer tow package/tow command with brake controller Front tow hooks AM/FM electronic stereo/clock radio - Cigar lighter Dual cup holders Quotation # 071619-250 - Hydro boost brakes with 4 wheel ABS Drivers and passenger air bags and side bags - Interval wipers/washers - Halogen head lamps 175 amp alternator 78 amp/hr battery - Oxford white wlclear coat finish - Upfitter switches (4) PRICE AS DESCRIBED FOR CHASSIS -4- July 19, 2016 $ 43,523.40 OPTIONS: - "Electroguard" insert on outer section of telescopic upper boom to provide 38" insulation gap even when inner boom is fully retracted. $ 775.00 Power equipment group and heated mirrors. 850.00 Above prices do not include sales tax. NOTE: WHEN PURCHASING A NEW CHASSIS THROUGH ABM EQUIPMENT & SUPPLY, YOU AGREE TO ACCEPT ONE OF THE FOLLOWING OPTIONS: moo 1) TO PAY FOR THE CHASSIS IN FULL AS SOON AS IT ARRIVES AT THE DEALER. 2} YOU AGREE TO PAY A FEE EQUAL TO 1% OF THE CHASSIS PRICE PER MONTH TO COVER FLOOR PLANNING, WHILE THE CHASSIS IS IN OUR POSSESSION, AND FURTHER AGREE TO PAY THE CHASSIS PURCHASE PRICE IN FULL BEFORE THE CHASSIS LEAVES OUR FACILITY. Thank you for considering ABM Equipment & Supply. I hope with the enclosed information that you will be able to place this business with us. Should you have any questions, or need any additional information, please do not hesitate to contact me. Sincerely, Accepted By: va qd"& Date: Will Harris Utility Sales Manager ri ' a � z ■ �'•+r��f' } _ �44 •wa��L } .�,•yy.,J� i_ a� _ = f ti • S' •� fir, y.� ! ���� Y,� {• �, _ �r� ■ �� •op • i t4 •�ti • ri ' a � z ■ �'•+r��f' } _ �44 •wa��L } .�,•yy.,J� i_ a� _ = f ti • S' •� fir, y.� ! ���� Y,� {• �, _ �r� ■ �� AAEQUIPMENT 111ELP/NG PEOPLE SUCCEED CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420-3686 - Phone: (952) 888-2525 Fax: (952) 656-7159 Website: www.aspenequipment.com Cust Name: City Of Hutchinson Contact: John Olson Phone: 320-587-5151 Fax: 320-234-4240 Dealership: Contact: Quote Number: Quote Date: 2/23/2016 CITY OF HUTCH INSON-25-OTH-42423-14-18-v1 E -Mail: Aspen Equipment is pleased to offer the following quotation for your consideration Qty Part/Spec Number Description 1 RDK-10DW Reading RDK-10DW Redi-Dek Platform, 10'L, 60" CA Dual Wheel chassis Understructure - (2) 4" structural steel channel longitudinal sills gusseted to each side of longitudinal sills at strategic locations. 3" x 10" gauge steel channel cross members full width. 1/8 tread plate floor welded to cross members Front Bulkhead: 14 gauge - A40-60 coated w/ side gusset and window Rear Apron - 12 gauge safety tread plate STT Lighting kit and rear license plate mounting location Stake Pockets - 7 gauge steel stake pockets each side with 1/4" steel tie bar Primer - Reading's exclusive E -coat priming system Powder coated black 1 10507379 1 10507380 1 13580288-BLK 1 14302333 1 Hotshift PTO 1 Single Section DM pump 1 01070010 1 01070028 1 01070025 1 FLUSH MOUNT STD 1 20224 1 MIN Dot 1 13010001 1 13010002 1 13010026 1 4T308 2 Wheel Chocks/Alum Bkts 1 7960A 1 Strobe Installation EA 1 Versalift Aerial Submitted by, Mark Lundeen 612-719-4414 Redi-Dek Aluminum Fuel Filler Redi-Dek Aluminum Def Filler RDK 2" recever hitch Light Adapter, 99/60/84 Ford Cab Chassis Hotshift PTO for Automatic Transmission Single section = 3200 PSI direct mount pump 2" Pintle/Ball combo, rigid mount, 16,000# G.T.W. 2"x2" Multi-level receiver tube mount, 12,000# G.T.W. Pin and clip for 2"x2" receiver tube hitch Adder to extend frame up to 24", single channel 7 -way flat pin trailer socket Minnestota DOT Inspections Triangle Safety Kit First Aid Kit 5T899 5 Ib. Fire Extinguisher - Class ABC Dry Chemical 4T308 5 Ib. Fire Extinguisher Bracket Aluminum wheel chock brackets and rubber wheel chocks, 1 pair ECCO Amber LED strobe light, 5 1/2" DIA, 5.6" H, Class 1 Mount strobe, route wire to switch, tie-up and guard. VERSALIFT SST-40-EIH, insulated 40ft. (12.2m) telescopic aerial full pressure Unitrol single -lever control with VERSALIFT TruGuard TIM system (Patent Pending) including safety trigger and emergency stop control. 180 degree platform rotator. Fiberglass inner boom and patented ELECTROGARD provide 42 in. (1.07m) insulation gap fully retracted or extended, meeting ANSI A92.2-2001 requirements for Cat. C, 46 KV and below. The inner boom and ELECTROGARD are finished with white urethane paint over white gel coat. Self-locking worm gear Continued On Next Page F.O.B.: Bloomington, MN (Unless otherwise specified) Equipment Specifications subject to change Quote valid for 30 days from date of quotation Installed $5,129.00 $161.00 $285.00 $437.00 $26.00 $2,174.00 $1,308.00 $127.00 $48.00 $3.00 $218.00 $157.00 $100.00 $33.00 $44.00 $62.00 $63.00 $550.00 $156.00 $230.00 $36,499.00 Chassis modifications including, but not limited to alterations or relocation of components related to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the frame rails, shortening or lengthening frame rails and the like will be added to the selling price. "Mfg's Surcharges may be added to this quotation. Exhaust Systems: With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are configured and have difficulty stipulating whether certain components (I.e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust configuration possible, regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore, Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such, Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. 1 of 2 �EQU/PMENT CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420-3686 -Phone: (952)888-2525 Fax: (952)656-7157 Website: www.aspenequipment.com Cust Name: City Of Hutchinson Quote Number: Quote Date: 2/23/2016 Contact: John Olson CITY OF HUTCH INSON-25-OTH-42423-14-18-v1 Phone: 320-587-5151 Fax: 320-234-4240 Dealership: Contact: Aspen Equipment is pleased to offer the following quotation for your consideration Qty Part/Spec Number Description Installed rotation drive with shear ball bearing. Engine start/stop from platform and lower controls. Continuous rotation with 3 -pass collector ring. Multi -link hose carrier system through booms. Non -lube bearings used at all pivot points. Integral hydraulic oil reservoir with dual sight gauges and 12 gal. (45.4 L) capacity. Closed 24 in. X 30 in. X 42 in. (0.61 m X 0.76m X 1.07m) fiberglass platform w/ curside step. Liner for 24 in X 30 in. X 42 in. closed platform. Vinyl platform cover for 24 in X 30 in. X 42 in. platform. Hydraulic tool power at platform. Master/slave hydraulic leveling with upper and lower control to tilt for cleanout or rescue. Standard 47 inch tall pedestal. Ratchet style boom cradle. Mounting hardware for chassis installation. Plunger and decals for throttle control (chassis interface parts not included). Chassis insulation system ( lower boom insert). Safety harness and lanyard. Hydraulic oil and power source not included. Unit painted standard white urethane. Two operator's and two service manuals. ANSI A92.2-2001 data plate. Non -returnable skid for flatbed shipment. Emergency 12 volt power. 1 Torsion Springs Level ride torsion system $1,494.00 1 Grab Handle Add grab handle to the rear of the truck $240.00 1 Rear Access Steps Add rear steps for access to the aerial $426.00 1 Install Install aerial unit on flat bed truck $9,596.00 Tax Note: Applicable sales tax and/or FET estimates will be confirmed and added to the final invoice Quote Sub Total: $59,566.00 Submitted by, Estimated Sales Tax: $4,095.16 Mark Lundeen 612-719-4414 Total: $63,661.16 F.O.B.: Bloomington, MN (Unless otherwise specified) Equipment Specifications subject to change Quote valid for 30 days from date of quotation Chassis modifications including, but not limited to alterations or relocation of components related to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the frame rails, shortening or lengthening frame rails and the like will be added to the selling price. "Mfg's Surcharges may be added to this quotation. Exhaust Systems: With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are configured and have difficulty stipulating whether certain components (I.e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust configuration possible, regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore, Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such, Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. 2of2 t 11 •�� Purchase Order Number City of PURCHASE REQUISITION 1 1 9 1 3 8 1 4 7 Department: Submitted by`' Heavy Equipment Account#: Bond Date':' 08/01/16 John Olson Check the Appropriate Box. Is Item Budgeted 0 YES ❑ NO If not budgeted, where will the money come from? Department Head Director Finance Director City Administrator Invoice To: Attn: VENDOR Public Works Department John Olson 1400 Adams St SE hinson, MN 55350 INFORMATION Shipping Address City of Hutchinson Public Works 1400 Adams St SE Hutchinson, MN 55350 Vendor: Motors Contact Name Phone No. Mark Benton Address r245okato St W 800.622.5429 to, MN 55321 Fax No. E-Mail Check if only source available and state reason ❑ Check Box ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL 1 EA 2017 F550 cab chassis 169" wb / 84" ca 33,846.39 $33,846.39 SUBTOTAL' TAX (7.375%)'' $33,846.39 SHIPPING' TOTAL DUE' $33,846.39 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). Receiving Information: Date Received Received By Invoice Amount Verified By 19384 - 08-01-2016 - PR - Holt Motors.xlsxPage 1 of 2 Vendor: VENDOR ABM Equipment INFORMATION Contact Name Will Harris Address 333 2nd St NE Phone No. 952.888.2525 Hopkins, MN 55343 Fax No. E-Mail QUANTITY UNITS ORDERING INFORMATION' DESCRIPTION UNIT PRICE TOTAL 1 EA 2017 Ford F550 cab chassis 169" wb / 84" ca 43,623.00 $43,623.00 SUBTOTAL' $43,623.00 TAX (7.375%)' SHIPPING' TOTAL DUE' $43,623.00 VENDOR INFORMATION Vendor: Contact Name Address' Phone No. Fax No. E-Mail ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL SUBTOTAL' $0.00 TAX (6.875%)' SHIPPING' TOTAL DUE' $0.00 Holt Motors, Inc. 2017 F-550 Chassis, SD Regular Cab 245 Cokato Street West, Cokato, Minnesota, 55321 4x2 SD Regular Cab 193" WB DRW XL(F5G) Office: 320-286-2176 Selected Equipment & Specs Dimensions Wheelbase: 193.0" * Front legroom: 43.9" * Front headroom: 40.8" * Front hiproom: 62.5' * Front shoulder room: 66.7" Passenger volume: 64.6cu.ft. * Cargo volume: 11.6cu.ft. * Maximum cargo volume: 11.6cu.ft. Powertrain 362hp 6.8L SOHC 30 valve V-10 engine with SMPI * Recommended fuel: regular unleaded * federal * TorclShift 6 speed automatic transmission with overdrive * Rear -wheel drive * Limited slip differential * Fuel Economy Cty: N/A * Fuel Economy Highway: N/A * Transmission PTO provision Suspension/Handling Front Mono -beam non -independent suspension with anti -roll bar, HD shocks * Rear DANA 130 rigid axle leaf spring suspension with anti -roll bar, HD shocks * Firm ride Suspension * Hydraulic power -assist re -circulating ball Steering Front and rear 19.5 x 6 argent steel wheels * LT225/70SR19.5 GBSW AS front and rear tires * Dual rear wheels Body Exterior 2 doors * Driver and passenger folding door mirrors * Black door mirrors * Black bumpers * Trailer harness * Clearcoat paint * Front and rear 19.5 x 6 wheels Convenience Manual air conditioning with air filter * Manual front windows * Manual door locks * Manual tilt steering wheel * Manual telescopic steering wheel * Day -night rearview mirror * 1 1st row LCD monitor * Front cupholders * Passenger visor mirror Seats and Trim Seating capacity of 3 * Front 40-20-40 split -bench seat * 4 -way driver seat adjustment * Manual driver lumbar support * 4 - way passenger seat adjustment * Centre front armrest with storage Entertainment Features AM/FM stereo radio * 8 speakers * Fixed antenna Lighting, Visibility and Instrumentation Halogen aero -composite headlights * Delay -off headlights * Fully automatic headlights * Variable intermittent front windshield wipers * Light tinted windows * Front reading lights * Tachometer * Oil pressure gauge * Outside temperature display * Trip computer * Trip odometer Safety and Security 4 -wheel ABS brakes * 4 -wheel disc brakes * Driveline traction control * Dual front impact airbag supplemental restraint system with passenger cancel * Dual seat mounted side impact airbag supplemental restraint system * Safety Canopy System curtain 1st row overhead airbag supplemental restraint system * Manual door locks * Manually adjustable front head restraints Dimensions General Weights Curb 166 lbs. Front GAWK 6500 lbs. Payload 12471 lbs. Rear curb weight 141 lbs. Front spring rating 6500 lbs. Trailering Type Harness Fuel Tank type GVWR _ _ 19500 lbs. Rear GAWK 14706 lbs. Front curb weight 25 lbs. Rear axle capacity 14706 lbs. Rear spring rating 15000 lbs. Yes Trailer sway control Capacity 40 gal. Yes Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 1 Price Level: 725 Quote ID: 09292 Holt Motors, Inc. 2017 F-550 Chassis, SD Regular Cab 245 Cokato Street West, Cokato, Minnesota, 55321 4x2 SD Regular Cab 193" WB DRW XL(F5G) Office: 320-286-2176 Selected Equipment & Specs (cont'd) Interior cargo Cargo volume 11.6 cu.ft. Powertrain Engine Type Block material Iron Head material Aluminum Injection Sequential MPI Orientation Longitudinal Valves per cylinder 3 Engine Spec Mechanical Bore 3.55" Displacement 415 cu.in. Engine Power 4.88 Output 362 HP @ 4,750 RPM Alternator Type HD Battery Amp hours 78 Run down protection Yes Transmission Electronic control Yes Overdrive Yes Type Automatic Transmission Gear Ratios 1 St 3.974 3rd 1.516 5th 0.858 Reverse Gear ratios 3.128 Transmission Torque Converter Stall ratio 1.90 Transmission Extras Driver selectable mode Yes Oil cooler Regular duty Drive Type 6.8L Type Rear -wheel Drive Feature SOHC Limited slip differential Mechanical Power take -off provision Yes Drive Axle Ratio 4.88 Exhaust Material Stainless steel Emissions Maximum cargo volume 11.6 cu.ft. Cylinders V-10 Ignition Electronic Liters 6.8L Recommended fuel Regular unleaded Valvetrain _ _ _ SOHC Compression ratio Stroke 9.2:1 4.16" Torque 457 ft. -Ib @ 3,250 RPM Amps 240 Cold cranking amps 750 Type HD Lock-up______ Yes Speed 6 2nd 2.318 4th 1.149 6th 0.674 Sequential shift control SelectShift PTO provision Yes Traction control Driveline System type Single Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 1 Price Level: 725 Quote ID: 09292 C Holt Motors, Inc. 245 Cokato Street West, Cokato, Minnesota, 55321 Office: 320-286-2176 2017 F-550 Chassis, SD Regular Cab 4x2 SD Regular Cab 193" WB DRW XL(F5G) Selected Equipment & Specs (cont'd) CARE Federal EPA Tier 2 Bin 8 fuel Economy Fuel type Gasoline Driveability Brakes ABS 4 -wheel ABS channels 3 Type 4 -wheel disc vented discs Front and rear Suspension Control Ride Firm Front Suspension Independence Mono -beam non -independent Anti -roll bar Regular Front Spring Type Coll Grade HD Front Shocks Type HD Rear Suspension Independence DANA 130 rigid axle Type Leaf Anti -roll bar Regular Rear Spring Type Leaf Grade HD Rear Shocks Type HD Steering Activation Hydraulic power -assist Type Re -circulating ball Steering Specs # of wheels 2 Exterior Front Wheels Diameter 19.5" Width 6.00" Rear Wheels Diameter 19.5" Width 6.00" Dual Yes Front and Rear Wheels Appearance Argent Material Steel Front Tires Aspect 70 Diameter 19.5" Sidewalls BSW Speed S Tread AS Type LT Width 225mm LT load rating G RPM 645 Rear Tires Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 I Price Level: 725 Quote ID: 09292 3 Holt Motors, Inc. 2017 F-550 Chassis, SD Regular Cab 245 Cokato Street West, Cokato, Minnesota, 55321 4x2 SD Regular Cab 193" WB DRW XL(F5G) Office: 320-286-2176 Selected Equipment & Specs (cont'd) Aspect 70 Sidewalls _ _ _ _ BSW Tread AT Width 225mm RPM 645 Wheels Wheelbase 193.0" Body Features S Front license plate bracket Yes Body material Aluminum Body Doors Manual Door count 2 Exterior Dimensions Cab to axle 108.0" Safety Airbags Driver front -impact Yes Overhead Safety Canopy System curtain 1 st row Passenger side -impact Seat mounted Seatbelt Height adjustable Front Diameter 19.5" Speed S Type LT LT load rating G Front splash guards Yes Side impact beams Yes Frame section modulus Driver side -impact Passenger front -impact 17.2cu. in. Seat mounted Cancellable Seating Passenger Capacity Capacity 3 Front Seats Split 40-20-40 Type Split -bench Driver Seat Fore/aft Manual Way direction control 4 Passenger seat Fore/aft Manual Way direction control 4 Front Head Restraint Control Manual Front Armrest Centre Yes Front Seat Trim Material Vinyl Convenience AC And Heat Type Air conditioning Manual Reclining Manual Lumbar support Manual Reclining Manual Type Adjustable Storage Yes Back material Vinyl Air filter Yes Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 1 Price Level: 725 Quote ID: 09292 0 Holt Motors, Inc. 245 Cokato Street West, Cokato, Minnesota, 55321 Office: 320-286-2176 Selected Equipment & Specs (cont'd) Audio System Radio AM/FM stereo Seek -scan Yes Audio Speakers Speaker type Regular Audio Antenna Type Fixed LCD Monitors 1 st row 1 Convenience Features 12V DC power outlet 2 Back-up alarm Yes Door Lock Activation Type Manual Instrumentation Type Display Analog Instrumentation Gauges Tachometer Yes Engine temperature Yes Engine hour meter Yes Instrumentation Warnings Oil pressure Yes Battery Yes Key Yes Door ajar Yes Brake fluid Yes Instrumentation Displays Clock In -radio display Systems monitor Yes Instrumentation Feature PRND in IP Yes Trip odometer Yes Steering Wheel Type Material Urethane Telescoping Manual Front Side Windows Window 1st row activation Manual Window Features Tinted Light Front Windshield Wiper Variable intermittent Rear Windshield Window Fixed 2017 F-550 Chassis, SD Regular Cab 4x2 SD Regular Cab 193" WB DRW XL(F5G) Radio grade Regular Speakers 8 Primary monitor size (inches) 2.3 AC power outlet 1 Oil pressure Yes Transmission fluid temp Yes Engine temperature Yes Lights on Yes Low fuel Yes Service interval Yes Exterior temp Yes Trip computer Yes Tilting Manual Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 I Price Level: 725 Quote ID: 09292 5 Holt Motors, Inc. 2017 F-550 Chassis, SD Regular Cab 245 Cokato Street West, Cokato, Minnesota, 55321 4x2 SD Regular Cab 193" WB DRW XL(F5G) Office: 320-286-2176 Selected Equipment & Specs (cont'd) Interior Passenger Visor Mirror Yes Rear View Mirror Day -night Yes Headliner Coverage Full Floor Trim Coverage Full Trim Feature Gear shift knob Urethane Lighting Dome light type Fade Variable IP lighting Yes Storage Front Beverage holder(s) Yes Illuminated Yes Dashboard Covered Legroom Front 43.9" Tmrf • • 7 Front 40.8" Hip Room Front 62.5" Shoulder Room Front 66.7" Interior Volume Passenger volume 64.6 cu.ft. Material Cloth Covering Vinyl/rubber Interior accents Chrome Front reading Yes Glove box Locking Instrument panel Bin Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 1 Price Level: 725 Quote ID: 09292 0 Holt Motors, Inc. 245 Cokato Street West, Cokato, Minnesota, 55321 Office: 320-286-2176 2017 F-550 Chassis, SD Regular Cab 4x2 SD Regular Cab 193" WB DRW XL(F5G) Warranty - Standard Equipment & Specs Warranty Basic Distance 36000 miles Months 36 months Powertrain Distance 60000 miles Months 60 months Corrosion Perforation Distance Unlimited miles Months 60 months Roadside Assistance Distance 60000 miles Months 60 months Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 i Price Level: 725 Quote ID: 09292 7 67P Extra Heavy -Duty Front $285.00 $263.00 End Suspension - 7,500 GAWR Includes upgraded front axle and max 7,500 lbs. front springs/GAWR rating for configuration selected. Incomplete vehicle package - requires further manufacture and certification by a final stage manufacturer. 473 Snow Plow Prep Package $85.00 $79.00 Includes pre -selected springs (see Order Guide Supplemental Reference for springs/FGAWR of specific vehicle configurations). NOTE 1: Restrictions apply, see Supplemental Reference or Body -Builders Layout Book for details. NOTE 2: Also allows for the attachment of a winch. 62R Transmission Power Take- $280.00 $257.00 Off Provision Includes transmission mounted live drive and stationary mode PTO. 18A Upfitter Interface Module $295.00 $272.00 43C 110V/400W Outlet $75.00 $69.00 Includes 1 in -dash mounted outlet. STDRD Radio: AM/FM Stereo Included Included Includes 4 speakers. Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 1 Price Level: 725 Quote ID: 09292 8 Holt Motors, Inc. 2017 F-550 Chassis, SD Regular Cab 245 Cokato Street West, Cokato, Minnesota, 55321 4x2 SD Regular Cab 193" WB DRW XL(F5G) Office: 320-286-2176 Selected Options Code Description MSRP Invoice F5G Base Vehicle Price (F5G) $39,015.00 $36,869.00 660A Order Code 660A N/C N/C 56M Ford US National Fleet $0.00 -$2,750.00 Incentives Ford US National - 07/06/16 99Y Engine: 6.8L 3 -Valve Included Included SOHC EFI NA V10 44P Transmission: TorclShift 6- Included Included Speed Automatic (6R140) Includes SelectShift. X8L Limited Slip w/4.88 Axle $360.00 $332.00 Ratio 68M GVWR: 19,500 Ib Payload $1,155.00 $1,063.00 Plus Upgrade Package Includes upgraded frame, rear -axle and low deflection/high capacity springs. Increases max RGAWR to 14, 706. NOTE: See Order Guide Supplemental Reference for further details on GVWR. T H B Tires: 225/70 Rx 19.5G $190.00 $175.00 BSW Traction Includes 4 traction tires on the rear and 2 all -season tires on the front. Optional spare is 225/70Rx19.5G BSW all -season. 64Z Wheels: 19.5" Argent Included Included Painted Steel A HD Vinyl 40/20/40 Split STD STD Bench Seat Includes driver's side manual lumbar, center armrest, cupholder and storage. PAINT Monotone Paint Application STD STD 193WB 193" Wheelbase STD STD 67P Extra Heavy -Duty Front $285.00 $263.00 End Suspension - 7,500 GAWR Includes upgraded front axle and max 7,500 lbs. front springs/GAWR rating for configuration selected. Incomplete vehicle package - requires further manufacture and certification by a final stage manufacturer. 473 Snow Plow Prep Package $85.00 $79.00 Includes pre -selected springs (see Order Guide Supplemental Reference for springs/FGAWR of specific vehicle configurations). NOTE 1: Restrictions apply, see Supplemental Reference or Body -Builders Layout Book for details. NOTE 2: Also allows for the attachment of a winch. 62R Transmission Power Take- $280.00 $257.00 Off Provision Includes transmission mounted live drive and stationary mode PTO. 18A Upfitter Interface Module $295.00 $272.00 43C 110V/400W Outlet $75.00 $69.00 Includes 1 in -dash mounted outlet. STDRD Radio: AM/FM Stereo Included Included Includes 4 speakers. Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 1 Price Level: 725 Quote ID: 09292 8 Holt Motors, Inc. 2017 F-550 Chassis, SD Regular Cab 245 Cokato Street West, Cokato, Minnesota, 55321 4x2 SD Regular Cab 193" WB DRW XL(F5G) Office: 320-286-2176 Selected Options (cont'd) Code Description MSRP Invoice 76C Exterior Backup Alarm (Pre $140.00 $128.00 Installed) Custom accessory. 425 50-State Emissions STD STD System AS-04 Medium Earth Gray N/C N/C Z1 01 Oxford White N/C N/C SUBTOTAL $41,880.00 $36,757.00 Fuel Charge $0.00 $94.39 Destination Charge $1,195.00 $1,195.00 TOTAL $43,075.00 $38,046.39 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 1 Price Level: 725 Quote ID: 09292 9 Holt Motors, Inc. 245 Cokato Street West, Cokato, Minnesota, 55321 Office: 320-286-2176 Major Equipment MSRP (Based on selected options, shown at right) $39,015.00 6.8L V-10 SOHC w/SMPI 362hp Exterior:Oxford White TorgShift 6 speed automatic w/OD Interior:Medium Earth Gray * 4 -wheel ABS * Traction control * LT 225/70R19.5 G BSW AS S -rated front tires * LT 225/70R19.5 G BSW AT S -rated rear tires * Battery with run down protection * Firm suspension * Air conditioning * Tinted glass * AM/FM stereo with seek -scan * Daytime running * Dual manual mirrors * Variable intermittent wipers * 19.5 x 6 steel wheels * Dual front airbags w/passenger cancel * Driver and front passenger seat mounted side * Tachometer airbags Included * Message Center * Reclining front split -bench seats * Vinyl seats * Steering -wheel mounted audio controls * Rear axle capacity: 14706 lbs. * Front spring rating: 6500 lbs. * Rear spring rating: 15000 lbs. * Frame section modulus: 17.2 cu.in. * Cab to axle: 108" * Transmission PTO Provision Fuel Economv Snow Plow Prep Package City Hwy N/A N/A 2017 F-550 Chassis, SD Regular Cab 4x2 SD Regular Cab 193" WB DRW XL(F5G) Selected Options MSRP STANDARD VEHICLE PRICE $39,015.00 Order Code 660A N/C Monotone Paint Application STD 193" Wheelbase STD 50 -State Emissions System STD GVWR: 19,500 Ib Payload Plus Upgrade Package $1,155.00 Limited Slip w/4.88 Axle Ratio $360.00 Tires: 225/70Rx19.5G BSW Traction $190.00 Extra Heavy -Duty Front End Suspension - 7,500 GAWR $285.00 Oxford White N/C Engine: 6.8L 3 -Valve SOHC EFI NA V10 Included Transmission: TorgShift 6 -Speed Automatic (6R140) Included Wheels: 19.5' Argent Painted Steel Included Radio: AM/FM Stereo Included HD Vinyl 40/20/40 Split Bench Seat STD Transmission Power Take -Off Provision $280.00 Upfitter Interface Module $295.00 Snow Plow Prep Package $85.00 110V/400W Outlet $75.00 Exterior Backup Alarm (Pre Installed) $140.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 I Price Level: 725 Quote ID: 09292 10 Holt Motors, Inc. 245 Cokato Street West, Cokato, Minnesota, 55321 Office: 320-286-2176 2017 F-550 Chassis, SD Regular Cab 4x2 SD Regular Cab 193" WB DRW XL(F5G) Medium Earth Gray N/C SUBTOTAL $41,880.00 Destination Charge $1,195.00 TOTAL $43,075.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 i Price Level: 725 Quote ID: 09292 11 Holt Motors, Inc. 2017 F-550 Chassis, SD Regular Cab 245 Cokato Street West, Cokato, Minnesota, 55321 4x2 SD Regular Cab 193" WB DRW XL(F5G) Office: 320-286-2176 Performance Performance predictions in this report represent an estimate of vehicle performance based on standard operating conditions. Variations in customer equipment, load configuration, ambient conditions, and/or operator driving techniques can cause significant variations in vehicle performance. These values are not representative of results that may be shown in actual dynamometer tests. This report should therefore be used as a guide for comparative vehicle performance. Light Duty GVW Totals Cargo Weight 0 lbs Occupants Weight 450 lbs Payload Weight 450 lbs Curb Weight (as configured) 166 lbs TOTAL 616 lbs GVWR 19,500 lbs GCW Totals Adjusted GVW 616 lbs Weight of trailer: 0 lbs Weight of trailer cargo 0 lbs TOTAL 616 lbs GCWR N/A lbs Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: John Olsen, City of Hutchinson By: Mark Benton Date: 07/22/2016 1 Price Level: 725 Quote ID: 09292 12 John Olson From: M Benton <mbenton@holtmotors.com> Sent: Monday, July 25, 2016 9:59 AM To: John Olson Subject: Re: Quote 2017 F550 Bucket Truck John Changed the spec's. Quote price stays the same. Please change you spec's to reflect 169wb / 84 Ca. Thanks Mark Benton From: John Olson Sent: Monday, July 25, 2016 9:11 AM To• M Benton Cc: Ken Wichterman Subject: RE: Quote 2017 F550 Bucket Truck Mark, I did find that the measurements should be: 84" C/A / 169" W/B The quote indicated 193" W/B. Just wanted to let you know, in case that affects the pricing. John O From: M Benton [mailto:mbenton(c)holtmotors.com] Sent: Friday, July 22, 2016 10:26 AM To: John Olson Cc: Ken Wichterman Subject: Quote 2017 F550 Bucket Truck Gentleman: Enclosed please find a quote with spec's for your new bucket truck I have been asked to submit. Please look over quote and let me know if any changes need to be made for this truck to meet your needs. I have made the changes to this quote reflecting the discussion we had on 07/21/2016. 2017 F550 std cab. $43,075.00 Holt Discounts. $ 5,028.61 Ford Concession $ 4,200.00 Total $33,846.39* * Plus tax, title and doc fees I Thanks You Mark Benton Holt Motors Inc. 245 Cokato St W Cokato Mn 55321 612-270-5294 cell 800-622-5429 office ABM 333 2"d STREET NE HOPKINS, MN 55343-8337 952-938-5451 800-229-5451 FAX 952-938-4159 www.abrn!! .cam Custom Truck Equipment for the Utility, Construction, Municipal and Refuse Industries Quotation # 071916-250 John Olson City of Hutchinson 1400 Adams Street SE Hutchinson, MN 55350 Dear John, July 19, 2016 In response to your request for a quote on a 47' aerial basket and custom body to be installed on your 2017 Ford F-550 84" CA chassis with diesel engine and automatic transmission, I am pleased to offer you the following: Versalift VST -47-1 complete with three (3) insulated booms and to include the following features: - 47 foot to bottom of platform. - 52 foot working height. - 30 foot horizontal reach. - Single stick three (33) function right hand upper controls with deadman trigger, - "TruGuard" dielectric isolating system providing 4" isolation of entire control console. - Hydraulic platform rotator, offering 180 degree rotation. - Master/slave hydraulic leveling with upper control to tilt for clean out or rescue. - Engine start/stop manually controlled from basket and manual switch at turret and outrigger controls. Emergency 12 volt DC hydraulic system with manual control at basket, manual switch at turret. - 2 -speed throttle wlmanual control at basket, with manual switch at the turret and outriggers controls. - Five (5) slip rings. - Continuous rotation 360 degrees unrestricted. - Six (6) GPM open center hydraulic system. - Side mounted telescopic upper boom allows low stowing of platform. Fiberglass inner boom, meeting ANSI A92.2-2001 or Category C, 46 KV and below. BRINGING YOU THE BEST NAMES IN THE B USINESS An Equal Opportunity Employer Quotation # 071916-250 -2- July 19, 2016 - Chassis insulating system {fiberglass lower boom insert} providing 12 inch insulation gqp and including accommodations to bridge insulation gap for testing per ANSI A92.2-2001. - All three fiberglass booms to be finished with white urethane paint over a white gelcoat. - Non -lube bearings used throughout. - One (1) set of hydraulic tool outlets at basket with Parker/Bruning couplers. (dripless) - Internal hydraulic oil reservoir with dual sight gauges and 17 -gallon capacity. - Bottom suction with a gate valve is provided. - 24" x 48" x 42" fiberglass basket, with right hand controls and walk-in door hinged on right side. - Vinyl basket and control cover. - Auto boom latch on upper boom. Coil spring platform support. Mounting hardware. - Unit painted to match chassis (Oxford White). - Two operators and two service manuals. ANSI A92.2-2001 data plate. Provide an 7.5 GPM fanbeld clutch pump. - A -Frame outriggers mounted behind cab in front of body. - Modified A -Frame outriggers at rear. - Outriggerlboom interlock system. - Outrigger controls recessed in rear apron of body. Custom Flatbed Body 48" high x 34" wide x 18" deep fiberglass compartment with aluminum transverse open to both sides with full width shelf 12" from top of compartment and full width drawer to pull both ways at bottom. Doors to have 3 -paint D -ring latches and spring loaded door holders. Top of compartment to be covered with aluminum treadplate. Fiberglass gelcoat white to match cab. - 130" long x 94" wide steel treadplate platform body. Top surface of deck to be coated with black "sure -foot" non. -skid material. Long sills to be 4" x 8" subframe with 3" channel integral crossmembers. - ICC type bumper at rear with aluminum treadplate apron tapered from end of body to rear outriggers. Quotation # 071916-250 -3- July 19, 2016 - 24" wide staircase type access with aluminum gripstrut fold -down steps and pool type grab handle. Steps to be Iocated on curbside ahead of rear outrigger. Aluminum bulkhead at front with expanded metal screen over window. Four (4) 24" x 24" aluminum outrigger pads with aluminum pad holders, located near outriggers. Four (4) wheel chocks with storage for two on each side under deck at rear wheels. Holder for long reach chain saw to store during road travel while still being connected to tool circuit at platform. - Backup alarm. - Two (2) 8" amber LED strobes with guards (one strobe at each front corner of cab guard) and. two (2) amber LED warning lights in rear apron. All lights wired to single switch in cab. - Full protective cage 94" wide over cab and hood supported in front and rear and with covered #9 steel expanded meshing. Cab guard to be solid from rear of cab to bottom of windshield. Paint white to match cab. PRICE AS DESCRIBED FOR BODY, AERIAL & INSTALLATION $ 76,222.04 CHASSIS - 2017 Ford F-550 Regular Cab (4x4) 84" CIA 1 169" WB 19,500 lb GVWR Package (plow package) - 7,000 lb front axle with stabilizer bar - 13,500 lb rear axle (limit slip) - 6 -speed auto transmission with PTO provision - Power steering Trailer tow mirrors 40 gallon fuel tank — AFT of rear axle - 6.7L Turbo Diesel Engine - Speed control/tilt steering wheel Air conditioning Six (6) 2251708 19.5G aggressive traction tires - 4.88 rear ratio - Stainless Nurf bars Engine block heater - Vinyl 40/20/40 split bench seat - Trailer tow package/tow command with brake controller Front tow hooks AM/FM electronic stereo/clock radio - Cigar lighter Dual cup holders Quotation # 071619-250 - Hydro boost brakes with 4 wheel ABS Drivers and passenger air bags and side bags - Interval wipers/washers - Halogen head lamps 175 amp alternator 78 amp/hr battery - Oxford white wlclear coat finish - Upfitter switches (4) PRICE AS DESCRIBED FOR CHASSIS -4- July 19, 2016 $ 43,523.40 OPTIONS: - "Electroguard" insert on outer section of telescopic upper boom to provide 38" insulation gap even when inner boom is fully retracted. $ 775.00 Power equipment group and heated mirrors. 850.00 Above prices do not include sales tax. NOTE: WHEN PURCHASING A NEW CHASSIS THROUGH ABM EQUIPMENT & SUPPLY, YOU AGREE TO ACCEPT ONE OF THE FOLLOWING OPTIONS: moo 1) TO PAY FOR THE CHASSIS IN FULL AS SOON AS IT ARRIVES AT THE DEALER. 2} YOU AGREE TO PAY A FEE EQUAL TO 1% OF THE CHASSIS PRICE PER MONTH TO COVER FLOOR PLANNING, WHILE THE CHASSIS IS IN OUR POSSESSION, AND FURTHER AGREE TO PAY THE CHASSIS PURCHASE PRICE IN FULL BEFORE THE CHASSIS LEAVES OUR FACILITY. Thank you for considering ABM Equipment & Supply. I hope with the enclosed information that you will be able to place this business with us. Should you have any questions, or need any additional information, please do not hesitate to contact me. Sincerely, Accepted By: va qd"& Date: Will Harris Utility Sales Manager FIF2 UNAPPROVED MINUTES Library Board Meeting Minutes Monday, July 25 2016 @ 4:30 p.m. Present: Jon Ross, Dianne Wanzek, Mary Christensen, Gerry Grinde, Steve Bailey, and Katy Hiltner, Ex -Officio Excused: Julie Lofdahl and Jack Sandberg Jon Ross called the meeting to order. The minutes from the June 27, 2016 meeting were reviewed. Motion made to approve minutes as written by Dianne Wanzek, seconded by Steve Bailey. Minutes approved as written. Old Business: Lighting in Library: New LED bulbs have been installed on the main and 2"d floor (large decorative fixtures.) Due to a small fan attached to each bulb, the new bulbs are creating a buzzing/humming noise. Jamie Johnson with Minnesota GreenCorps is looking into options for quieter bulbs. There have been no reported patron complaints with the noise. Summer Reading Program - A total of 84 teens have signed up for the Teen Summer Reading Program — wow! The library saw a successful Minute to Win It Program in June with 7 teens in attendance. The Children's Reading Program has over 500 participants — very successful! Upcoming Stories in the Park programs include a Minnesota Science Museum water program on Thursday, July 28. In case of inclement weather, the event will be held at the county fairgrounds. One Book, One Community— The committee is still in the process of selecting a book. Funding considerations for next year include pursuing a Legacy grant to help cover programming costs. New Business: Budget Requests — Pioneerland Library System issued funding request letters on July 7, 2016, to area cities and counties. This year's request is a 2% increase over FY2016. Katy will be speaking before the Hutchinson City Council on Tuesday, Sept. 27tH Job Posting — Library Assistant I The library is need of a Library Assistant I. Katy will be posting the job notice internally this week and will then create a public post (if needed). The hours available for this Library Assistant I position are 5-9 hours/week with a Saturday rotation (10 a.m.-5 p.m.) Coming Up: Annual Used Book Sale - The Friends Annual Used Book Sale will be held Friday, Sept. 16th 10 a.m.-6 p.m. and Saturday, Sept. 17th 9 a.m.-4 p.m. This book sale will coincide with the Hutchinson Arts and Crafts Festival, which will feature the Legacy arts program "One Another." Fall Projects - Katy's idea is to create a monthly newsletter and calendar featuring library news and programs. Katy also talked with Kay Johnson at the River Song Music Festival. Kay suggested that Katy put together a few draft articles for a possible library column in the newspaper. In addition to print materials, Katy would like to update the Library's Web page to include an "About" page highlighting the library's history. In addition, Katy is talking with the Friends of the Library to find out if there is interest in creating a Friends' page. Pokemon GO - Library Square is busy with Pokemon Go! Board members commented that the gaming has provided good interaction for children. Other - Tuesday Aug. 2"d (afternoon) -Friday, Aug. 5t", Katy will be out of the office on a vacation. All approved a motion to adjourn. Meeting adjourned at 5:03 p.m. Next meeting: Aug. 22, 2016 at 4:30 p.m. Minutes submitted by Mary Christensen, Library Board Member June 2016 Donations Celia Smykalski (donation for Diabetic Living Magazine) $19.97 Total $ 19.97 Hutchinson Properties Orded To Be Cleared By City 08/03/2016 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN16-0101 700 Shiloh St NW 36-117-30-07-0570 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0102 526 Main St S 06-116-29-06-0600 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0103 965 Hassan St SE 06-116-29-15-0370 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0104 714 Jefferson St SE 06-116-29-11-0450 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0105 545 Hassan St SE 06-116-29-06-0890 Tall Grass/Noxious We& 06/08/2016 Abated EEN16-0106 1380 Montreal St SE 07-116-29-12-0160 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0107 715 Franklin St SW 06-116-29-11-1110 Tall Grass/Noxious We& 06/08/2016 Abated EEN16-0108 791 California St NW 36-117-30-06-0310 Tall Grass/Noxious We& 06/08/2016 Abated EEN16-0109 430 Water St NW 31-117-29-12-0270 Tall Grass/Noxious We& 06/08/2016 Abated EEN16-0110 455 Water St NW 31-117-29-12-0370 Tall Grass/Noxious We& 06/08/2016 Abated EEN16-0111 465 Water St NW 31-117-29-12-0360 Tall Grass/Noxious We& 06/08/2016 Abated EEN16-0112 1000 Goebel St SW 01-116-30-10-1140 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0113 520 Larson St SW 01-116-30-11-0260 Tall Grass/Noxious We& 06/08/2016 Abated EEN16-0114 646 2nd Ave SW 01-116-30-01-0850 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0115 487 California St NW 36-117-30-11-0350 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0116 1285 Hwy 7 W 36-117-30-13-0260 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0117 1855 Island View Cir SW 10-116-30-08-0750 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0118 1847 Island View Cir SW 10-116-30-08-0760 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0119 1839 Island View Cir SW 10-116-30-08-0770 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0120 226 Franklin St SW 06-116-29-04-0430 Tall Grass/Noxious We& 06/08/2016 Closed EEN16-0121 112 Garden Rd NE 32-117-29-14-0450 Tall Grass/Noxious We& 06/23/2016 Abated EEN16-0122 735 Franklin St SW 06-116-29-11-1090 Tall Grass/Noxious We& 06/23/2016 Closed EEN16-0123 541 4th Ave SW 01-116-30-08-0360 Tall Grass/Noxious We& 06/23/2016 Closed EEN16-0124 549 Hassan St SE 06-116-29-06-0900 Tall Grass/Noxious We& 06/23/2016 Closed EEN16-0125 638 Jefferson St SE 06-116-29-11-0420 Tall Grass/Noxious We& 06/23/2016 Closed EEN16-0126 595 Jefferson St SE 06-116-29-10-0380 Tall Grass/Noxious We& 06/23/2016 Closed EEN16-0127 532 Jefferson St SE 06-116-29-06-0860 Tall Grass/Noxious We& 06/23/2016 Closed EEN16-0128 145 Erie St SE 06-116-29-02-0370 Tall Grass/Noxious We& 06/23/2016 Closed EEN16-0129 7 9th Ave NE 31-117-29-02-0640 Tall Grass/Noxious We& 06/23/2016 Abated EEN16-0130 47 McLeod Ave NE 31-117-29-07-0680 Tall Grass/Noxious We& 06/23/2016 Abated 06/16/2016 06/16/2016 06/16/2016 06/16/2016 06/20/2016 06/16/2016 07/07/2016 06/17/2016 06/17/2016 06/17/2016 06/17/2016 06/17/2016 06/17/2016 06/17/2016 06/17/2016 07/11/2016 07/01/2016 07/01/2016 07/01/2016 07/01/2016 07/01/2016 07/01/2016 07/01/2016 07/11/2016 07/11/2016 Hutchinson Properties Orded To Be Cleared By City 08/03/2016 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN16-0131 803 Texas Ct NW 36-117-30-10-0310 Tall Grass/Noxious We& 06/23/2016 Closed 07/01/2016 EEN16-0132 505 Monroe St SE 06-116-29-07-1010 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0133 965 Hassan St SE 06-116-29-15-0370 Tall Grass/Noxious We& 07/21/2016 Abated EEN16-0134 540 Glen St SW 06-116-29-12-0110 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0135 338 4th Ave SW 06-116-29-05-0350 Tall Grass/Noxious We& 07/21/2016 Abated EEN16-0136 605 Harmony Ln SW 01-116-30-01-0190 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0137 915 South Grade Rd SW 01-116-30-15-0460 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0138 526 Main St S 06-116-29-06-0600 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0139 35 7th Ave SE 06-116-29-11-0740 Tall Grass/Noxious We& 07/21/2016 Abated EEN16-0140 646 Harmony Ln SW 01-116-30-01-0410 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0141 435 Adams St SE 06-116-29-07-0590 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0142 570 Adams St SE 06-116-29-10-0020 Tall Grass/Noxious We& 07/21/2016 Abated EEN16-0143 510 Fischer St SW 01-116-30-07-1010 Tall Grass/Noxious We& 07/21/2016 Abated EEN16-0144 545 Hassan St SE 06-116-29-06-0890 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0145 735 Main St S 06-116-29-11-0900 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0146 705 Dale St SW 01-116-30-10-0300 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0147 520 Larson St SW 01-116-30-11-0260 Tall Grass/Noxious We& 07/21/2016 Abated EEN16-0148 234 Jefferson St SE 06-116-29-03-0980 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0149 998 Jefferson St SE 06-116-29-15-0310 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0150 706 Glen St SW 06-116-29-12-0910 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0151 940 North High Dr NW 36-117-30-02-0260 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 Records: 51 Population: All Records Enforcement.DateFiled Between 6/1/2016 12:00:00 AM AND 7/31/2016 11:59:59 PM