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cp06-28-2016HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, JUNE 28, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Peace Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14576 — Resolution Accepting Cash Donation from Minnesota
Community Foundation and Hutchinson Ambassadors for Painting of Hutchinson Signs
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 14, 2016
CONSENT AGENDA
(The items listedjor coni eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Variance Application to Construct a Detached Garage in
the Front Yard Located at 1011 Lewis Avenue SW, James and Carol Christopherson,
Applicants, With Favorable Planning Commission Recommendation (Adopt Resolution
No. 14577)
(b) Consideration for Approval of Conditional Use Permit to Operate a Salon at 300 Hwy 7
West in a C-5 Zoning District, Jon Hantge, Applicant, With Favorable Planning
Commission Recommendation (Adopt Resolution No. 14578)
(c) Consideration for Approval of Site Plan, Preliminary Plat and Final Plat for an Apartment
Complex By Kuepers Architects and Builders at 1315 Montreal Street SE With
Favorable Planning Commission Recommendation (Adopt Resolution No. 14579)
CITY COUNCIL AGENDA JUNE 28, 2016
(d) Consideration for Approval of Hutchinson Downtown Redevelopment Plat No. 3 With
Favorable Planning Commission Recommendation (Adopt Resolution No. 14580)
(e) Consideration for Approval of Resolution No. 14581 — Resolution in Support of
Restoring Minnesota Investment Fund and Job Creation Fund and Calling for Special
Legislative Session
(f) Consideration for Approval of Issuing Transient Merchant License to Jay Malone to Hold
Automobile Sale in Hutchinson Mall Parking Lot from August 13 — 20, 2016
(g) Consideration for Approval of Issuing Short -Term Gambling License to Crow River
Cutters on July 12, 2016, at Main Street Sports Bar and Landy Lodge
(h) Consideration for Approval of Issuing Short -Term Gambling License to Good Sam Club
on August 4-6, 2016, at McLeod County Fairgrounds
(i) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia
Catholic Church on September 11, 2016
(j) Consideration for Approval of Resolution No. 14582 — Resolution Accepting Cash
Donation From VFW Post 906
(k) Claims, Appropriations and Contract Payments — Check Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Check Register B
PUBLIC HEARINGS (6:00 P.M.)
9. REVIEW OF AND APPROVE/DENY FIRST READING OF ORDINANCE NO. 16-759 -
AN ORDINANCE REVISING SECTION 154.119 OF THE TELECOMMUNICATIONS
ORDINANCE
10. CONSIDERATION OF COMMENTS AND INPUT ON THE STORMWATER
POLLUTION PREVENTION PLAN
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Wes items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
11. APPROVE/DENY ORDINANCE NO. 16-758 — AN ORDINANCE APPROVING
REVISIONS TO SECTIONS OF THE HUTCHINSON CITY CHARTER AS
RECOMMENDED BY THE CHARTER COMMISSION
NEW BUSINESS
12. APPROVE/DENY SOLSMART PROGRAM APPLICATION
2
CITY COUNCIL AGENDA JUNE 28, 2016
13. APPROVE/DENY SETTING SPECIAL MEETINGS
(a) "Night of Baseball" — July 8, 2016, at 6:30 p.m. at Veterans Memorial Field
(b) Joint Meeting with EDA Board — July 19, 2016, at 12:00 p.m. at City Center
(c) Joint Meeting with McLeod County Board — July 21, 2016, at 12:00 p.m. at McLeod
County Solid Waste Facility
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Library Board Minutes from May 23, 2016
�b) Resource Allocation Committee Minutes from March 2 and April 5, 2016
c) City of Hutchinson Weeds/Tall Grass Report for May 2016
�d) Planning Commission Minutes from May 17, 2016
e) City of Hutchinson Financial Report and Investment Report for May 2016
MISCELLANEOUS
15. STAFF UPDATES
16. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Resolution 14576 Approving Cash Donations
Department: Finance
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Recognition of Gifts/Donations
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Minnesota Community Foundation and Hutchinson Ambassadors have made cash donations to be used by the
City for the specific purpose of repainting three of the Hutchinson signs. State law requires that all donations are
accepted by formal resolution.
The donations are the result of the private groups working with John Olson and the Street department to repaint all
five Hutchinson signs, with the private donations covering the cost of three signs and the Streets budget covering the
cost of two signs. Since the Streets budget paid the entire cost to contract with the painter, the donations will be
deposited into the Streets budget to offset the cost.
BOARD ACTION REQUESTED:
Approve Resolution No. 14576; approving cash donations for the repainting of three Hutchinson signs..
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14576
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons and/or entities have offered to contribute the cash amounts
set forth below to the City for the specfic purpose of repainting three Hutchinson city signs:
Name of Donor Amount Donation Date
Minnesota Community Foundation $ 835.00 5/25/2016
Hutchinson Ambassadors $ 1,670.00 6/10/2016
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 28th day of June 2016.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JUNE 14, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
Mayor Pro Tem Chad Czmowski called the meeting to order. Members present were Mary Christensen,
Bill Arndt and John Lofdahl. Member absent was Gary Forcier. Others present were Matt Jaunich, City
Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Lofdahl, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION —
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of May 24, 2016
(b) Council Workshop of May 24, 2016
Motion by Christensen, second by Czmowski, to approve the minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Riverside Church Event on June 22, 2016
(b) Consideration for Approval of Agreements with Independent School District 423
i. Grounds Maintenance
ii. Use of Facilities
iii. Park Elementary Lease
(c) Consideration for Approval of Resolution No. 14571 — A Resolution to Sell at Auction Surplus
Police Department Property
CITY COUNCIL MINUTES JUNE 14, 2016
(d) Consideration for Approval of Improvement Project Change Order No. 3 - Letting No. 1, Project
No. 16-01 (2016 Pavement Management Program)
(e) Consideration for Approval of Setting Public Hearing Date to Consider Comments and Input on
the City of Hutchinson Storm Water Pollution Prevention Plan
(f) Consideration for Approval of Purchase of Bobcat Toolcat within Wastewater Department
(g) Consideration for Approval of Issuing Temporary Liquor License to RiverSong Music Festival
on July 15 & 16, 2016
(h) Consideration for Approval of Issuing Temporary Liquor License to Sustainable Farming
Association for Minnesota Garlic Festival on August 13, 2016
(i) Consideration for Approval of Term Sheet with Highfield Apartments of Hutchinson, LLC
0) Claims, Appropriations and Contract Payments
Item 70) was pulled for separate action.
Motion by Arndt, second by Christensen, to approve consent agenda with the exception of Item
70). Motion carried unanimously.
Item 70) — Council Member Lofdahl noted that deductible payments had been made to the
LMCIT for incidents that had occurred in 2012. They are two payments of $25,000 each. These
most likely were unbudgeted items for 2016 in which the City had to use funds from the general
fund to pay out.
Council Member Arndt asked who the City buys its fuel from. Kent Exner, City Engineer, noted
he was not completely sure but is on a contracted basis and can be complicated since three
entities at HATS are involved with the purchase of it. Exner noted he will have the public works
manager look into it and get back to Council Member Arndt.
Motion by Arndt, second by Christensen, to approve Item 70). Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.)
8. APPROVE/DENY RESOLUTION NO. 14573 — RESOLUTION ADOPTING MODIFICATION
TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE
PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-17
Public hearing opened at 6:00 p.m.
Miles Seppelt, EDA Director presented before the Council. Mr. Seppelt explained that the EDA is
working on establishing a tax increment financing district for the EDA's business incubator project.
Mr. Seppelt explained what a tax increment financing district is. The established TIF district will allow
the EDA/City to capture any property taxes generated by the facility in order to pay for certain
qualifying project costs, such as the parking lot, site work and so forth. Along with the establishment
of this TIF District, it is being proposed that the boundaries of TIF District No. 4 be modified. Council
Member Lofdahl clarified property tax payments and apportionments.
Motion by Arndt, second by Lofdahl, to close public hearing. Motion carried unanimously.
2
CITY COUNCIL MINUTES JUNE 14, 2016
Motion by Lofdahl, second by Christensen, to approve Resolution No. 14573. Motion carried
unanimously.
purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. Includes
like monthly or annual reports and communications from other entities.)
9. REVIEW OF REVISIONS TO THE CITY OF HUTCHINSON TELECOMMUNICATIONS
ORDINANCE AND SETTING PUBLIC HEARING DATE
Kent Exner, City Engineer, noted that with the request that came forward from NuTelecom last
year to place telecommunications equipment on city facilities, as well as several other requests that
have come from various vendors, staff has been looking at revising the City's telecommunications
ordinance. John Paulson, Environmental Specialist, then presented before the Council. Mr.
Paulson noted that staff has worked with a consultant on revising the ordinance. Some of the
revisions include adding definitions to add clarification of terminology to existing and new
ordinance language; permit requirements; addressing confidential information; flexibility for City
to require screening and various requirements for small cells. Staff is asking that a public hearing
and first reading of a draft ordinance be placed on the Council's next agenda.
Motion byy Lofdahl, second by Christensen, to set public hearing for June 28, 2016, at 6:00 p.m. to
review telecommumcations ordinance. Motion carried unanimously.
UNFINISHED BUSINESS
10. APPROVE/DENY ORDINANCE NO. 16-758 —AN ORDINANCE APPROVING REVISIONS TO
SECTIONS OF THE HUTCHINSON CITY CHARTER AS RECOMMENDED BY THE CHARTER
COMMISSION
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the Council
voted on the first reading of this ordinance at the last Council meeting. The law requires a unanimous
approval of all council members, therefore the Council will need to table this item due to the absence of
Mayor Forcier. Due to council members' schedules over the next few meetings, the next date to table
this item was uncertain and a special meeting may need to be called.
Motion by Christensen, second by Arndt, to table Ordinance No. 16-758. Motion carried unanimously.
11. APPROVE/DENY ORDINANCE NO. 16-760 — AN ORDINANCE TO REZONE PROPERTY
AT 1550 SHERWOOD STREET SE TO R-2 (MEDIUM DENSITY RESIDENTIAL) FROM R-1
(SINGLE FAMILY RESIDENTIAL) AS REQUESTED BY HAZEL SITZ, PROPERTY OWNER
(Second Reading and Adoption)
Dan Jochum, Planning Director, noted that the first reading of this ordinance was held at the last
Council meeting. This item is to rezone property from R-1 to R-2 to accommodate the construction
of twin homes.
Council Member Arndt had questions regarding drainage and ponding in the area. Jochum noted
that an agreement exists with the plat that notes where the drainage must be directed to. Exner
noted that the owner, Hazel Sitz, and her legal counsel had reviewed and executed a drainage
agreement associated with the property.
Motion by Arndt, second by Christensen, to approve Ordinance No. 16-760. Motion carried
unanimously.
CITY COUNCIL MINUTES JUNE 14, 2016
NEW BUSINESS
12. APPROVE/DENY 2016 STATE AMATEUR BASEBALL TOURNAMENT SUPPORT
REQUEST
Dolf Moon, PRCE Director, presented before the Council. Mr. Moon noted that Hutchinson is co -
hosting the 2016 state amateur baseball tournament which begins August 19th and runs for three
weekends bringing in approximately 6000 people to the community. Mr. Moon introduced John
Arlt from the Hutchinson Huskies board of directors.
Mr. Arlt thanked the City for all of the support in renovating the VMF baseball complex. Mr. Arlt
noted that winning bids to host a state tournament has high competition. The Huskies board is
requesting the City's support with assistance from PRCE, public works, wastewater, police and fire.
The Huskies are also requesting use of city -owned equipment and vehicles. Mr. Arlt noted that the
Huskies board has met with representatives from each department and the requests have been
reviewed and are deemed manageable. Mr. Arlt noted that wifi service is an absolute must for the
facility and is a requirement by the state board. Mr. Arlt explained that beginning July 17, 2016,
members from the state will be in Hutchinson addressing issues that the board will need to address
for the tournament. Mr. Arlt also advertised a Night of Baseball that is being held July 8, 2016. The
Huskies is hosting Business After Hours and invited the Council and all community members to
attend.
Council Member Christensen commented that extra mosquito spraying should be done during
tournament time. Staff will look into extra passes of spraying perhaps during the weeks of the
tournament.
Motion by Lofdahl, second by Arndt, to approve support requests for 2016 State Amateur Baseball
Tournament. Motion carried unanimously.
13. APPROVE/DENY ISSUING MASSAGE LICENSE TO MARIA HAACK OF MARIA' S HAIR
SALON
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that a
background check had been completed on the applicant and staff has no objection to issuing her a
massage license.
Motion by Christensen, second by Lofdahl, to approve issuing massage license to Maria Haack of
Maria's Hair Salon. Motion carried unanimously.
14. APPROVE/DENY NON -WAIVER OF TORT LIABILITY LIMITS FOR GENERAL LIABILITY
Matt Jaunich noted this is an annual housekeeping item. Historically the City has not waived tort
liability limits because if done it would open the City up for more exposure.
.19
CITY COUNCIL MINUTES JUNE 14, 2016
Motion by Lofdahl, second by Czmowski, to approve non -waiver of tort liability limits for general
liability. Motion carried unanimously.
15. APPROVE/DENY PROJECT AWARD FOR 2016 HUTCHINSON DOWNTOWN SIGNAGE
PROJECT — LETTING NO. 8, PROJECT NO. 16-08
a. Resolution No. 14574 - Accepting Bid and Awarding Contract
Kent Exner, City Engineer, noted that four bids were received for this project. The low bid came in
from Graphic House Inc. in the amount of $92,560.00. The bid was complete and responsive. The
design consultant, Hoisington Koegler Group Inc., has reviewed the bid and recommends the award
of this project to the low bidder. In addition to the signs themselves, there will be additional
landscaping/grading/surfacing/aesthetic costs to prepare and finish the areas surrounding the sign
installation areas. These additional costs are estimated to be approximately $25,000. Therefore,
staff is recommending that a total project cost of $120,000 be established to fully address these
improvements. Staff has identified funding sources that include the community improvement fund,
EDA funds and/or contributions from other organizations. Dan Jochum, Planning Director,
reviewed the project and various locations of proposed sign installations.
Bill Teetzel, 133 Lynn Road, presented before the Council. Mr. Teetzel asked the total price of the
signs. Staff noted that the bid came in at $92,560.00. Teetzel asked how many signs this project
includes. Staff noted there are 12 large signs and many smaller directional and parking signs.
Motion by Lofdahl, second by Christensen, to approve Resolution No. 14574. Motion carried
unanimously.
16. APPROVE/DENY RESOLUTION NO. 14572 — RESOLUTION ADOPTING
GARBAGE/RECYCLING/COMPOST POLICY
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that staff is
proposing to revise the garbage/recycling/compost policy. This is being driven for two reasons.
One is to take into account the City Council's desire to allow for a second compost cart for those
who would like one. The second reason is to update the policy to make sure that all "unwritten"
practices are put to paper. Many practices were identified that were not included in the policy when
the City switched hauling contractors last year. The policy was last updated in 1995. The new
policy includes language that will allow property owners the option of obtaining a second compost
cart for an annual fee of $100.
Motion by Christensen, second by Czmowski, to approve Resolution No. 14572. Motion carried
unanimously.
17. APPROVE/DENY RESOLUTION NO. 14575 — RESOLUTION AMENDING 2016 FEE
SCHEDULE
Matt Jaunich, City Administrator, noted that there are garbage fees being collected that are not
included on the fee schedule. These include a delivery fee and sticker costs for extra bags and the
extra compost cart that is now an option. In addition, it is being recommended that the notary fee
be removed from the fee schedule. City staff has been providing notary services to the general
CITY COUNCIL MINUTES JUNE 14, 2016
public, however due to the complexity of legal documents that the general public is bringing in for
notarization, staff will no longer be providing notary services to the general public.
Motion by Lofdahl, second by Czmowski, to approve Resolution No. 14575. Motion carried
unanimously.
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
18. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Parks, Recreation Community Education Board Minutes from March and April 2016
MISCELLANEOUS
19. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that he and Council Member Lofdahl will be at the LMC Conference
for the remainder of this week. Mr. Jaunich also noted that work has begun on the building for the
aquatic project. Mr. Jaunich is also trying to schedule a meeting with the county board, as well as a
Joint meeting with the EDA.
Kent Exner — Mr. Exner provide a project update on Milwaukee/Linden. Mr. Exner thanked the
contractors for their work being dope on the project and the issues they are facing with the rain events.
Seal coating will begin on June 27th. Dakota Rail Trail master plan has been approved by the county
board. Council Member Arndt mentioned that Crow River Sno Pros have purchased old road signs
from the county and they will be installed along the Luce Line Trail and the Dakota Rail Trail. In
addition, they are spraying for weeds and things along the trails. State aid will be approved for the
Main Street/TH 15 project to be completed in 2020.
20. COUNCIL/MAYOR UPDATE
Mary Christensen Christensen — Council Member Christensen mentioned that vehicles were parked in
the no parking zone on 5th Avenue NW near Rocket Hill during a slip -n -slide event. She mentioned
that this is dangerous and should be enforced due to the large volume of children and people in the area
during the event. Council Member Christensen also mentioned that the popcorn wagon usually located
in Library Square is getting upgraded and maintenance and will return soon.
John Lofdahl — Council Member Lofdahl commented that he had received a complaint about garbage
truck speeds traveling down alleys.
Bill Arndt — Council Member Arndt commented that the Edmonton Avenue surface is very bumpy.
Exner noted that some streets in that area of town are not necessarily performing to expectations and
has a lot to do with the native soils. A mill and overlay in the near future is most likely evident for
Edmonton Avenue. Council Member Arndt also commented that mosquitos seem to be thick and he
questioned whether or not the spraying is effective. Council Member Arndt also asked if a flea market
or some other type of market could be held on Sundays at the depot. Miles Seppelt commented that he
will check with the EDA Assistant who administers the Farmers' Market and depot area.
ADJOURNMENT
Motion by Arndt, second by Christensen, to adjourn at 7:00 p.m. Motion carried unanimously.
R
HUTCHINSON CITY COUNCIL ci vof 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Consideration of a Variance to Construct Detached Garage - 1011 Lewis Ave.
Department: Planning
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff F1
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
James and Carol Christopherson are requesting a variance to allow for the construction of a detached garage in the
front yard area. The garage is proposed to be a 26'x36' 3 stall garage that will meet all applicable setbacks and lot
coverage requirements. This property is located on the river and there are several properties in this area with
garages in the front yard, including the property right next door at 1005 Lewis Avenue. The applicant states the
unique circumstance for the variance is that the property is a river lot so there is no access to the back of the lot from
the rear of the property. In addition, there is no access to the back of the lot from the front of the lot without driving on
the neighbor's property. Lastly, the current garage is from the 1960's, so it is very tight fit for cars without the doors
banging together to exit. The applicant also states the practical difficulty of the lot is requested location does not
interfere with front yard, ties in with existing driveway, leaves ample room to street, looks good with same siding as
house, roof line is the same also, will add to property as biggest complaint is too small garage on these era properties.
Little effect on neighbor sight lines.
A variance was granted in 2004, for a front yard garage on Lewis Avenue and in 2000, for a front yard garage at 841 -
2nd Avenue and in 2006 for a 2nd Avenue Property. Variances may be granted when the applicant establishes that
there are practical difficulties in complying with the official control as noted in Section 154.167 of the Zoning
Ordinance.
Two residents spoke in opposition to the variance request. Adrienne Peterson of 1005 Lewis Ave spoke against the
request due to the proposed garage creating a "tunnel" between the the subject property and Peterson's property. In
addition, she noted the garage would block exposure to western sunlight to property. She also indicated the detached
garage would have a negative affect on their property value. George Dostal of 1014 Lewis Avenue also opposed. Mr.
Dostal stated that he purchased his property because Lewis Ave. SW was the nicest street and town and would like to
see it remain the same. Mr. Dostal noted that Lewis Ave. SW is a unique area and he would like to keep it that way.
The Planning Commission voted unanimously to approve the variance request due to the variance request meeting
the Ie al variance requirements.
BOARD ACTION REQUESTED:
Approval of variance as recommended by the Planning Commission.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
�1141-�A. f. -
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, Planning Director and Hutchinson Planning Staff
Date: July 13, 2015 for the July 21, 2015 Planning Commission Meeting
Application: CONSIDERATION OF A VARIANCE TO CONSTRUCT A DETACHED GARAGE IN THE
FRONT YARD LOCATED AT 1011 LEWIS AVE. SW.
Applicant: James and Carol Christopherson
VARIANCE —1011 LEWIS AVE SW
James and Carol Christopherson are requesting a variance to allow for the construction of a detached garage in the front
yard area. The garage is proposed to be a 26' x36' 3 stall garage that will meet all applicable setbacks and lot coverage
requirements. This property is located on the river and there are several properties in this area with garages in the front
yard, including the property right next door at 1005 Lewis Avenue. The applicant states the unique circumstance for the
variance is that the property is a river lot so there is no access to the back of the lot from the rear of the property. In
addition, there is no access to the back of the lot from the front of the lot without driving on the neighbor's property.
Lastly, the current garage is from the 1960's, so it is very tight fit for cars without the doors banging together to exit. The
applicant also states the practical difficulty of the lot is requested location does not interfere with front yard, ties in with
existing driveway, leaves ample room to street, looks good with same siding as house, roof line is the same also, will add
to property as biggest complaint is too small garage on these era properties. Little effect on neighbor sight lines.
A variance was granted in 2004, for a front yard garage on Lewis Avenue and in 2000, for a front yard garage at 841 - 2nd
Avenue and in 2006 for a 2nd Avenue Property. Variances may be granted when the applicant establishes that there are
practical difficulties in complying with the official control as noted in Section 154.167 of the Zoning Ordinance.
Variance
1011 Lewis Avenue SW
Planning Commission — 6-21-16
Page 2
GENERAL INFORMATION
Existing Zoning: R-1 (Single Family Residential)
Property Location: 1011 Lewis Avenue SW
Lot Size: Approximately 100' x 335' (32,133 sq. ft.)
Existing Land Use: Residential
Adjacent Land Use
And Zoning: Residential — R-1 Single Family Residential
Comprehensive
Land Use Plan: Low Density Residential Neighborhood
Applicable
Regulations: Section 154.172
Analysis and
Recommendation:
In order to grant a variance, the request must meet the standards for granting a variance, including the finding of
"practical difficulties." Variances maybe granted when the applicant for the variance establishes that there are practical
difficulties in complying with the official control. "Practical difficulties" as used in connection with the granting of a
variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official
control; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the
variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute a
practical difficulty if reasonable use for the property exists under the terms of the ordinance.
The conditions cited as reason for granting a variance must be due to physical conditions unique to the land or building
involved and must not be applicable to other sites in the same zoning district. Economic considerations may be taken into
account but shall not by themselves be the reason for which a variance is granted.
There is a basic "test" to determine if a request meets the practical difficulties standard. To constitute practical difficulties
all three questions must be answered yes. The following are the factors that must be considered:
Practical difficulties
"Practical difficulties" is a legal standard set forth in law that cities must apply when considering applications for
variances. It is a three -factor test and applies to all requests for variances. To constitute practical difficulties, all three
factors of the test must be satisfied.
1. Reasonableness
The first factor is that the property owner proposes to use the property in a reasonable manner. This factor means that the
landowner would like to use the property in a particular reasonable way but cannot do so under the rules of the ordinance.
It does not mean that the land cannot be put to any reasonable use whatsoever without the variance. For example, if the
variance application is for a building too close to a lot line or does not meet the required setback, the focus of the first
factor is whether the request to place a building there is reasonable.
Variance
1011 Lewis Avenue SW
Planning Commission — 6-21-16
Page 3
Staff feels that the property owner proposes to use the property in a reasonable manner by having a detached garage.
Having a detached garage is a reasonable request. This question was answered YES.
2. Uniqueness
The second factor is that the landowner's problem is due to circumstances unique to the property not caused by the
landowner. The uniqueness generally relates to the physical characteristics of the particular piece of property, that is, to
the land and not personal characteristics or preferences of the landowner. When considering the variance for a building to
encroach or intrude into a setback, the focus of this factor is whether there is anything physically unique about the
particular piece of property, such as sloping topography or other natural features like wetlands or trees.
Stafffeels the landowner's problem is unique to the property because it is not possible to build a garage to the rear of the
home because of the river and the placement of the home blocking access to the rear of the home. Other lots in this area
that aren't on the river have alleys that allow access to the rear of the property. This property does not have an alley for
access to the rear of the lot. This question was answered YES.
3. Essential character
The third factor is that the variance, if granted, will not alter the essential character of the locality. Under this factor,
consider whether the resulting structure will be out of scale, out of place, or otherwise inconsistent with the surrounding
area. For example, when thinking about the variance for an encroachment into a setback, the focus is how the particular
building will look closer to a lot line and if that fits in with the character of the area.
Stafffeels this request will not alter the essential character of the locality. Under the context of this request, staffbelieves
the "locality" is the general neighborhood area around this property. Staffalso feels that the essential character of the
locality would not be altered because there is a garage in the front yard right next door to this property at 1005 Lewis
Avenue. This question was answered YES.
Another factor to consider for granting a variance is whether the variance request is in harmony with the purpose and
intent of the ordinance? The Zoning Ordinance has an introductory section (154.001) that says the intent and purpose of
this chapter shall be:
Please note: Underlined Items are relevant to this request.
(A) To regulate and limit the height and bulk of buildings hereafter to be erected;
(B) To establish, regulate and limit the building or setback lines on or along any street, traffic way, drive or
parkway;
(C) To regulate and limit the intensity of use of lot areas and to regulate and determine the area of open
spaces within and surrounding buildings hereafter to be erected;
(D) To classify, regulate and restrict the location of trades and industries and the location of buildings
designed for specified industrial, business, residential and other uses;
(E) To divide the entire municipality into districts of such number, shape and area, and of such different
classes according to use of land and buildings, height and bulk of buildings, intensity of use of lot areas,
area of open spaces and other classifications, as may be deemed best suited to regulate development;
(F) To fix standards to which buildings or structures therein shall conform;
Variance
1011 Lewis Avenue SW
Planning Commission — 6-21-16
Page 4
(G) To prohibit uses, buildings or structures incompatible with the character of established districts,
(H) To prevent additions to and alteration or remodeling of existing buildings or structures in such a way as to
avoid the restrictions and limitations lawfully imposed;
(I) To classify, regulate and restrict the use of property on the basis of land use relationship;
(J) To provide for variations from these regulations, standards, restrictions and limitations,
(K) To provide for conditional uses, including planned development, within the established districts;
(L) To provide administrative bodies and procedures as shall be necessary to the implementation and
enforcement of the various provisions of this chapter;
(M) To provide for the orderly amendment of this chapter; and
(N) To provide regulations pertaining to pre-existing lots, structures and uses which do not conform to the
regulations, standards, restrictions and limitations established by this chapter.
Another factor to consider is whether the variance is consistent with the Comprehensive Plan? The Hutchinson
Comprehensive Plan doesn't specifically get into issues related to variances. The comprehensive plan is used to plan for
future uses versus specific dimensional standards that are found in the Zoning Ordinance which is discussed in great detail
above.
Based on the fact that all of the three questions above for the variance test were answered yes, staff recommends the
variance be granted due to it meeting the legal standard outlined in the zoning ordinance. It should also be noted that if
the Planning Commission feels that answer to any of the above questions are no, the variance can be denied. The variance
request also appears to meet the intent and purpose of the Zoning Ordinance. Staff recommends approval of the request
for the following reasons:
1) All three questions of the "variance test" are answered yes.
2) The request meets the intent and purpose of the zoning ordinance.
3) The request is consistent with the Comprehensive Plan.
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14577
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF VARIANCE APPLICATION TO CONSTRUCT A DETACHED GARAGE IN THE
FRONT YARD LOCATED AT 1011 LEWIS AVENUE SW, JAMES AND CAROL
CHRISTOPHERSON APPLICANTS.
FACTS
1. James and Carol Christopherson are the applicants and owner of a parcel of land
located at 1011 Lewis Avenue SW, Hutchinson Minnesota; and,
2. The subject property is legally described as:
THE WEST 100 FEET OF THE EAST 200 FEET OF LOT 4 OF
"AUDITOR'S PLAT OF THAT PART OF THE NORTHWEST
QUARTER OF SECTION 1, TOWNSHIP 116 NORTH OF RANGE 30
WEST, LYING SOUTH OF THE MILL POND."
3. James and Carol Christopherson, have applied to the City for a variance to construct a
detached garage in the front yard located at 1011 Lewis Avenue SW.
4. The property is located in the R-1 (Single -Family Residential) Zoning District.
The proposal would vary from Section 154.026 (F) in that the accessory building would
be in front of the principal building on the lot.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the variance on June 21, 2016 with the
following findings:
a. The property owner proposes to use the property in a reasonable manner.
b. The landowner's problem is unique to the property. Due to site
constraints it is feasible to have a detached garage in the front yard.
C. The request will not alter the essential character of the locality. There
are other detached garages in the front yard of homes in this
neighborhood.
d. The variance is in harmony with the purpose and intent of the ordinance
and the variance is consistent with the Comprehensive Plan.
e. The garage must match the house siding and shingles.
f Screening and plantings must be located on the east and south side of
garage. The drainage to the neighboring property may not be altered.
7. The City Council of the City of Hutchinson reviewed the requested variance at its
meeting on June 28, 2016 and has considered the recommendation and findings of the
Planning Commission and hereby does recommend approval of the variance request
with the following findings:
g. The property owner proposes to use the property in a reasonable manner.
h. The landowner's problem is unique to the property. Due to site
constraints it is feasible to have a detached garage in the front yard.
Findings of Fact — Resolution 14577
Variance
1011 Lewis Avenue SW
6/28/2016
Page 2
i. The request will not alter the essential character of the locality. There
are other detached garages in the front yard of homes in this
neighborhood.
j . The variance is in harmony with the purpose and intent of the ordinance
and the variance is consistent with the Comprehensive Plan.
k. The garage must match the house siding and shingles.
1. Screening and plantings must be located on the east and south side of
garage. The drainage to the neighboring property may not be altered.
APPLICABLE LAW
8. Minnesota Statue Section 462.357, subd. 6 provides:
(a) Variances shall only be permitted (a) when they are in harmony with the general
purposes and intent of the ordinance and (b) when the variances are consistent
with the comprehensive plan.
(b) Variances may be granted when the applicant for the variance establishes that
there are practical difficulties in complying with the zoning ordinance. "Practical
difficulties," as used in connection with the granting of a variance, means that (a)
the property owner proposes to use the property in a reasonable manner not
permitted by the zoning ordinance; (b) the plight of the landowner is due to
circumstances unique to the property not created by the landowner; and (c) the
variance, if granted, will not alter the essential character of the locality.
9. City ordinance allows variances if the strict enforcement would cause practical
difficulties because of circumstances unique to the individual property under
consideration, and to grant such variances only when it is demonstrated that such
actions will be in keeping with the spirit and intent of the ordinance and when the
variances are consistent with the comprehensive plan.
CONCLUSIONS OF THE LAW
10. There are unique circumstances to the property not created by the landowner.
11. The variance will maintain the essential character of the locality.
12. The variance is consistent with the Zoning Ordinance. Section 154.001 (J) provides a
mechanism to provide for variations from these regulations, standards, restrictions and
limitations.
Findings of Fact — Resolution 14577
Variance
1011 Lewis Avenue SW
6/28/2016
Page 3
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a variance to allow James and Carol
Christopherson, applicant and property owners at 1011 Lewis Avenue SW, to build a detached
garage in the front yard at 1011 Lewis Avenue SW so as to deviate from Section 154.026 (F) is
hereby approved.
Adopted by the City Council this 28m day of June, 2016.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
Petition of Lewis Ave Residents to preserve the beauty and value of
our street by preventing large garages being built in front yards.
Property Requesting Variance: 1011 Lewis Ave SW, Hutchinson
Variance Type: To construct a 3 -car detached garage in the Front Yard
Lewis Avenue is one of the most beautiful streets in Hutchinson. The street is lined by tall
mature trees and large lawns. The open feel of the yards flowing together creates a "park -like"
atmosphere that makes our busy street admired.
We ask that the Hutchinson City Council not approve the request for a Variance at 1011 Lewis
Ave SW. We do not feel that there is a valid hardship to justify the approval of a 3 -car
detached garage to be built in the front yard. We purchased our properties on Lewis Ave
knowing there were certain limitations for access to the back yard. If more space is needed for
storage, we ask that alternative storage options be considered.
We feel the addition of a large 3 -car detached garage in a front yard on Lewis Ave will alter the
essential character of the neighborhood. We ask that our neighbors take into consideration
the negative affect that thjs action will have on our neighbors' property value.
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HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of a Conditional Use Permit for Salon - 300 HWY 7 W.
Department: Planning
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
This request is very straightforward. All uses in the C-5 Zoning District require a Conditional Use Permit. Since this is
a change of use for this building the applicant is required to apply for a CUP. The present use of the space is office
and the applicant is requesting to remodel the office space into a salon. Parking and access appear to be adequate
and won't be a problem. Staff recommends approval of the request.
No one from the public spoke regarding this request.
The Planning Commission unanimously recommended approval of this request.
BOARD ACTION REQUESTED:
Approval of Conditional Use Permit for a Salon in the C-5 zoning district at 300 HWY 7 W.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
DIRECTORS REPORT - PLANNING DEPARTMENT
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To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: June 16, 2016, for June 21, 2016, Planning Commission Meeting
Application: CONSIDERATION OF A CONDITIONAL USE PERMIT TO REMODEL AN EXISTING
OFFICE SPACE INTO A SALON IN THE C-5 CONDITIONAL COMMERCIAL ZONING
DISTRICT LOCATED AT 300 HWY 7W.
Applicant: Jon Hantge, APPLICANT AND PROPERTY OWNER
CONDITIONAL USE PERMIT FOR A SALON IN THE C-5 ZONING DISTRICT
This request is very straightforward. All uses in the C-5 Zoning District require a Conditional Use Permit.
Since this is a change of use for this building the applicant is required to apply for a CUP. The present use of
the space is office and the applicant is requesting to remodel the office space into a salon. Parking and access
appear to be adequate and won't be a problem. Staff recommends approval of the request.
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`Indicates property described in notice
3RD AVENUE N
Conditional Use Permit
300 HWY 7 W — Salon
Planning Commission — 6-21-16
Page 2
GENERAL INFORMATION
Existing Zoning: C-5 (Conditional Commercial District)
Property Location: 300 HWY 7 W
Lot Size: .46 Acres
Existing Land Use: Office Space/warehouse
Adjacent Land Use
And Zoning: C-5 (Conditional Commercial District)
Comprehensive
Land Use Plan: Commercial
Applicable
Regulations: Sections 154.065
Conditional Use Permit:
The Conditional Use Permit (CUP) is required for the change in use to a salon. As noted above, this is a very
straightforward request and staff recommends approval.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
Recommendation:
Staff recommends approval of the proposal with the following conditions.
If the Planning Commission recommends approval of the applicant's request, staff suggests the following
conditions be part of the approval:
1. The standards for granting a conditional use permit would be met, subject to the conditions stated.
2. The proposed building improvements shall comply with the standards of the C-5 district and the
Zoning Ordinance.
3. The Applicant must obtain all necessary permits for any construction that would be needed.
4. The conditional use permit shall remain in effect as long as the conditions required by the permit are
observed. Any expansion or intensification of a conditional use or change to another use requires
approval of a new conditional use permit.
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14578
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF CONDITIONAL USE PERMIT TO OPERATE A SALON AT 300 HWY 7 W IN A C-
5 ZONING DISTRICT, JON HANTGE, APPLICANT.
FACTS
Jon Hantge is the applicant and owner of a parcel of land located at 300 HWY 7 W
Hutchinson Minnesota; and,
2. The subject property is legally described as:
NORTH HALF, HUTCHINSON Block -025 E 87.5' OF LOT 6 & PART
OF LOT 5.
3. Jon Hantge, applicant and property owner, has applied to the City for a conditional use
permit for a Salon at 300 HWY 7 W in a C-5 zoning District.
4. The property is located in the C-5 (Conditional Commercial) Zoning District.
5. The request for a conditional use permit is required because of Section 154.065 (C), as
there are no permitted principal uses in the C-5 District.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the Conditional Use Permit on June 21,
2016 with the following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
b. The proposed building improvements shall comply with the standards of the C-5
district and the Zoning Ordinance.
c. The Applicant must obtain all necessary permits for any construction that would be
needed.
d. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use or
change to another use requires approval of a new conditional use permit.
7. The City Council of the City of Hutchinson reviewed the requested conditional use
permit at its meeting on September 22, 2015 and has considered the recommendation
and findings of the Planning Commission and hereby does recommend approval of the
conditional use permit, subject to the following findings and conditions:
e. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
f The proposed building improvements shall comply with the standards of the C-5
district and the Zoning Ordinance.
g. The Applicant must obtain all necessary permits for any construction that would be
needed.
Findings of Fact — Resolution 14578
Conditional Use Permit
300 HWY 7 W
6/28/2016
Page 2
h. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use or
change to another use requires approval of a new conditional use permit.
APPLICABLE LAW
8. The conditional use permit request meets the following standards as required in
Section 154.175 of the City of Hutchinson Municipal Code.
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
CONCLUSIONS OF THE LAW
9. The requested conditional use permit is consistent with the comprehensive plan.
10. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
11. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Jon
Hantge, applicant and property owner, to have a Salon at 300 HWY 7 W in a C-5 zoning district
is hereby approved.
Adopted by the City Council this 28th day of June, 2016.
ATTEST:
Matt Jaunich Gary T. Forcier
City Administrator Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Site Plan, Preliminary and Final Plat for Highfield Apartments - 1315 Montreal St
Department: Planning
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The applicant has submitted applications for a site plan review, preliminary plat and final plat for an 87 unit apartment
complex located at 1315 Montreal St SE. Please see the following pages for more detailed information about the
project.
Chris Raimann, Architect for Kuepers, Inc. provided an overview of the project to the Planning Commission. Staff
presented its findings and noted a primary concern was screening of the complex/garages/parking lot on the east side
of the property from the adjacent residential neighborhood. Staff noted that they are recommending 6 foot evergreen
trees for screening that are not located on the slope but at the same elevation of the garages floors.
Bruce Naustdal asked where this property was in relation to his property. Staff explained this project is directly west
of the property he owns.
Staff recommended approval of the site plan, preliminary and final plat with the conditions noted in the staff report.
The Planning Commission unanimously recommended approval of the project.
BOARD ACTION REQUESTED:
Approval of site plan, preliminary and final plat as recommended by the Planning Commission.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
�1141-�A. f. -
DIRECTORS REPORT - PLANNING DEPARTMENT
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To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: June 15, 2016 for June 21, 2016, Planning Commission Meeting
Application: CONSIDERATION OF A SITE PLAN, PRELIMINARY AND FINAL PLAT FOR AN
APARTMENT BUILDING LOCATED AT 1315 MONTREAL ST SE.
Applicant: Chris Raimann, Kuepers Inc.
SITE PLAN REVIEW, PRELIMINARY AND FINAL PLAT
Brief Description
The applicant has submitted applications for a site plan review, preliminary plat and final plat for an 87 unit
apartment complex located at 1315 Montreal St SE.
Site Plan Review, Preliminary Plat & Final Plat
Highfield Apartments — 1315 Montreal St SE., Hutchinson.
Planning Commission — 6-21-16
Page 2
GENERAL INFORMATION
Existing Zoning: MXD — Mixed Use District
Property Location: 1315 Montreal St. SE, Hutchinson
Lot Size: 7.33 acres
Existing Land Use: Vacant — Agricultural field
Adjacent Land Use: Institutional — North, Commercial — West, Residential — East, Vacant — South.
Adjacent Zoning: C-2 — West, C-4 — North/South, R-3 —East.
Comprehensive Plan: Commercial
Zoning History: Rezoned MXD approximately 10 years ago.
Applicable
Regulations: City Code of Ordinances Sections 154.174, 153.036 and 153.050
Transportation: Access will be off of the yet to be built Denver Ave. SE.
Physical Characteristics: Relatively flat, property drops off near pond and to SE corner of lot.
Analysis:
See the following for analysis on the site plan review, preliminary plat and final plat.
Site Plan:
The City Council deems it is necessary and appropriate to require site plan approval of developments in certain
zoning districts to preserve and promote attractive, well-planned, stable urban conditions. The following is an
overview of site plan considerations.
Building:
There are three buildings initially proposed on the site. Each building is a 29 -unit apartment building that is
two -stories high. Each building will have 10 — 1 bedroom units, 16 — 2 bedroom units, 2 — 3 bedroom units, and
1 — 2 bedroom type A unit (accessible). Please see attached perspective drawing. The buildings will have vinyl
siding and vinyl shakes, a simulated stone veneer and asphalt shingles. The finish will be similar to what is
seen on a typical single-family home in Hutchinson. The building will be just over 31 feet high to the peak of
the roof. The apartments will be accessed through internal hallways.
In addition to the apartment buildings there are six garages proposed (2 per building) with 10 stalls each. There
would be a total of 60 garage spaces proposed. 27 of the units would not have a garage.
It appears the appropriate amount of fire hydrants are located on-site, presuming the building is fully sprinkled.
Site Plan Review, Preliminary Plat & Final Plat
Highfield Apartments — 1315 Montreal St SE., Hutchinson.
Planning Commission — 6-21-16
Page 3
Staff understands one building will be constructed first and the other two buildings will be built as market
demand allows. It is also worth noting that the developer is seeking Tax Increment Financing from the City for
this project.
Setbacks:
All of the required setbacks appear to be met in the plan.
Parking/Access/Circulation
229 parking spaces are shown on the site plan (160 standard, 60 garage spaces, and 9 handicap spaces). The
zoning ordinance requires 1.0 parking spaces per bedroom and .5 spaces per bedroom for visitors. Based on
staff calculations, 75 parking spaces will be required per building, for a total of 225 parking spaces required for
the site. Staff believes parking will be adequate on site; however it should be noted that Staff recommends
making Denver Avenue no parking on both sides in the vicinity of the apartment complex. The applicant should
keep this in mind in relation to snow removal and develop a staged snow removal plan.
There are three ingress/egress points proposed to the site off of Denver Avenue. There will be no access from
the apartment complex to Montreal St SE, however a construction access will be allowed from Montreal St. to
the site. The internal circulation to the site appears acceptable and appears to meet fire code.
Landscaping and Lighting:
Staff recommends installing a fence along the south edge of the property to provide a barrier to the stormwater
pond.
The Zoning Ordinance requires tree planting at a rate of 1 tree per 800 sq. ft. of landscaped area. Staff will be
doing a complete landscape plan review at the time of building permit plan review. In reviewing previous
projects completed by this developer it appears that they are very aesthetically pleasing. Per the Zoning
Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties or public right
of ways.
Stormwater Management/Erosion Control:
Stormwater is proposed to go to the existing stormwater pond on the south side of the site. The pond will be
made larger to accommodate the additional run-off generated by this project. The existing drainage and utility
easements to the pond must remain to provide the City access to the pond.
Following the final construction plan submittal and City review the City Environmental Specialist will provide
comments that need to be addressed prior to building permits being issued.
Preliminary and Final Plat
The preliminary and final plats as presented appear to meet the requirements of the subdivision and zoning
ordinances.
Lot Arrangement:
The proposed Highfield Addition preliminary plat contains 1 block and 3 lots and 3 outlots. The three lots that
are proposed to be built on at this time range from 2.34 acres to 2.50 acres. These lot sizes and widths appear to
meet the minimum standards of the City of Hutchinson Zoning Ordinance.
Streets and Access:
The proposed development will have direct access off of Denver Ave. SE when it is completed.
Site Plan Review, Preliminary Plat & Final Plat
Highfield Apartments — 1315 Montreal St SE., Hutchinson.
Planning Commission — 6-21-16
Page 4
Utilities and Easements:
Utilities for the proposed apartment lots will come off of Denver Avenue SE. Electrical and gas service is in
the area but will need to be brought to each lot. The preliminary plat has the required drainage and utility
easements noted as required; however the private easements that are shown on the preliminary and final plats
should be removed and not shown on the plat. They can remain in place as private easements but don't need to
be shown on the plat.
Final Plat Review Criteria
After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the
plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of
approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the
records of the Planning Commission.
A plat shall not be recommended for approval unless it:
(a) Conforms to the preliminary plat;
(b) Conforms to the design standards set forth in this chapter;
(c) Conforms to the adopted Comprehensive Plan; and
(d) Is in accordance with all requirements and laws of this state.
Recommendation:
Staff recommends approval of the site plan review, conditional use permit and variance with the following
findings and conditions:
1. The proposed building and site improvements shall comply with the standards of the C-4 district and
the Zoning Ordinance, as well as all other City regulations.
2. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the
developer's responsibility, including improvements and associated costs. This work shall meet all of
the City's engineering standards and be approved by the City.
3. There must be emergency service access around the building that meets the fire code. Fire hydrants
must be located no farther than 400 feet from the building.
4. Exterior refuse collection area must be fully screened.
5. Moving or relocating utility services will be at the property owner's expense.
6. SAC/WAC charges will be due at the time building permits are issued.
7. A parkland contribution fee will be collected with the building permit.
8. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting Montreal St. SE or Denver Avenue SE. The City of Hutchinson must be notified 7 days
prior to any roadway or utility work that is going to be done within the City right of way. All
roadway work must be fully completed to City standards within 10 calendar days of the original
disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to
have the work completed and invoice/assess the property owner for all associated costs.
9. Any reconstruction of existing infrastructure within City of Hutchinson easement areas or right-of-
way shall be the developer's responsibility, including improvements and associated costs. This work
shall meet all of the City's engineering standards and be approved by the City.
10. The play area must be constructed and maintained as noted on the site plan.
11. Any exterior refuse collection area(s) must be fully screened.
Site Plan Review, Preliminary Plat & Final Plat
Highfield Apartments — 1315 Montreal St SE., Hutchinson.
Planning Commission — 6-21-16
Page 5
12. Require the planting of 6' evergreen screening trees along the east side of the property to screen the
parking lot from the residential neighborhood. This screening must be approved by City Staff prior
to a building permit being issued for the project and require the installation of these trees before
issuing a Certificate of Occupancy of the first building.
13. The grading and landscaping on the east and south property lines must be graded and landscaped in a
manner that allows this area to be maintained due to the topography of the area.
14. A subdivision agreement must be agreed to and in place prior to any building permits being issued
on the project.
15. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
16. The Applicant must obtain all necessary permits for the construction of the proposed project.
PVC TRIM OVER COL. TVP.
COORDINATE EXACT PLACEMENT
W/ FIRE MARSHAL J
MUST BE VISIBLE FROMTHE STREET ✓
ASPHALT SHINGLES
VINYL SHAKES
PREFINISHEB BUT.
FASCIA & SOFFIT
VINYL SHAKES
VINYL SIDING BAND
VINYL LAP SIDING
SIM. STONE VENEER
AT COL. BASE: TVP.
VINYL SIDING BAND
ICF FOUNDATION
,of Truss Bearing n
117-101/2" V
Level 2
Level 2
Levell n _
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fi
9 4..
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iE VENT
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GENERALNOTES:
i
TAT PLUMBING PENETRATIONS MUST TERMINATE
AT A MIN. OF 12" ABOVE THE ROOF SURFACE LINE.
E
r
(�
2 ADDRESS NUMBERS SHALL BE INSTALLED INA
Roof T"Bearing n VISIBLE LOCATION PERIBC501.2
Q
Q
117 101/2
'-" V
Level2 3. FDC (CONNECTION) MUST BE LOCATED AT THE
ADDRESS SIDE OF THE BLDG. OR AT AN APPROVED
_0
LOCATION.
_N
oeerv�y� 4. WATER FLOW ALARMS MUST BE INSTALLED ON
108'-118" VVV THE EXTERIOR PER IBC 903.4.2
_ Levell n 5. ALL EXIT DISCHARGE SHALL BE ILLUMINATED PER
V
Foofirio IBC 1006.1
4 6. ALL GLAZING WITHIN 24" OFTHE ARC OF A DOOR
-
TO Foo g SHALL BE SAFETY GLAZING PER IBC 2406.3.
95' 4"
Kuepers Inc.
Highfield Apartments
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223-16
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RIDGE VENT
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NOTE: NO ICE & WATER
SHIELD - UNCONDITIONED
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VINYL CORNER TRIM
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GENERALNOTES:
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1. GARAGE OCCUPANCY GROUP: UOCCUPANCY
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2. GARAGE CONSTRUCTION TYPE: VB
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Highfield Apartments
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LEGEND
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315 MONTREAL STREET SE
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GENERAL NOTES
t.USING COW)TOWS NME SEEM mm
DADED W PELUNO LAND SUEeM INC
2.ALL DIMENNIONS AM 70 BACK OF CURB LM ESS OTHERIM E NOTED.
OT B 3. BUILDING DKVCNONS ARE APM MM41E REFER m BULDND : FLOOR PVNS FOR U40
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4. ADA ACCESS. PN3RlG, ACCESS AHED t STOOPS SIULL HINE A 2K MAX SLOPE FMN TMT.
ALL OBER AREAS SHRI TUNE A MAMMUM 5% RIRNNC SLOPE AND MAX 2% CROSS SLOPE
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m
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fEI,o4� POND a arm 7D Aaow1 rwL FOR coNcrcTc wnx 4awNc 7�N.
rF,ose.e 1310=. ELECROCAL PLAN FOR PRISONS
S. PA6nwm� SU 15 asrDNNME FOR f N MC AND MA ANNO HDRUNTAL AND
on. �VERDu Cama ON S� 7HRDM aR COMPLETION OF TME PRDJWr.
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j
CAM ION mPstn..e..lAwwe4orme.r CIVIL SITE PLAN
ENGINEERING :=-b. N MENDS I mt a 4N IleeZ PLOT.. w Eng2wer 16-016
SERVICES, INC. Phm M3-4ID-a1T2 ma. tn•Iaw. of M•51°t•a/MM�ota. HIGHFIELD APARTMENTS OF HUTCHINSON, LLC
{ Fee w laT-17P-1242 DATE:
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HIGHFIELD APARTMENTS OF HUTCHINSON, LLC
HUTCHINSON. MN
GENERAL N07ES
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14579
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE
PLAN, PRELIMINARY PLAT AND FINAL PLAT FOR AN APARTMENT COMPLEX BY KUEPERS
ARCHITECTS AND BUILDERS AT 1315 MONTREAL ST SE.
FACTS
1. Carlton Holdings I, LLC, is the owner of a parcel of land located at 1315 Montreal St. S.E.,
Hutchinson Minnesota; and,
2. The subject property is legally described as:
Calaford Place Outlot B.
3. Kuepers Architects and Builders, has applied to the City for a site plan review, preliminary and final
plat at 1315 Montreal St. S.E., Hutchinson MN.
4. The Planning Commission met on June 21, 2016, and reviewed the proposed site plan, preliminary
and final plat and hereby recommends approval of the request subject to the following findings and
conditions:
a. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance, as well as all other City regulations.
b. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the developer's responsibility, including improvements and associated costs. This work shall
meet all of the City's engineering standards and be approved by the City.
c. There must be emergency service access around the building that meets the fire code. Fire
hydrants must be located no farther than 400 feet from the building.
d. Exterior refuse collection area must be fully screened.
e. Moving or relocating utility services will be at the property owner's expense.
f. SAC/WAC charges will be due at the time building permits are issued.
g. A parkland contribution fee will be collected with the building permit.
h. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting Montreal St. SE or Denver Avenue SE. The City of Hutchinson must be notified 7
days prior to any roadway or utility work that is going to be done within the City right of way.
All roadway work must be fully completed to City standards within 10 calendar days of the
original disturbance. If the work isn't fully completed within 10 calendar days, the City
reserves the right to have the work completed and invoice/assess the property owner for all
associated costs.
i. Any reconstruction of existing infrastructure within City of Hutchinson easement areas or
right-of-way shall be the developer's responsibility, including improvements and associated
costs. This work shall meet all of the City's engineering standards and be approved by the City.
j. The play area must be constructed and maintained as noted on the site plan.
k. Any exterior refuse collection area(s) must be fully screened.
Require the planting of 6' evergreen screening trees along the east side of the property to
screen the parking lot and garages from the residential neighborhood. This screening must be
approved by City Staff prior to a building permit being issued for the project and require the
installation of these trees before issuing a Certificate of Occupancy of the first building.
Findings of Fact — Resolution # 14579
Site Plan, Preliminary and Final Plat
1315 Montreal St. S.E.
Page 2
m. The grading and landscaping on the east and south property lines must be graded and
landscaped in a manner that allows this area to be maintained due to the topography of the
area.
n. A subdivision agreement must be agreed to and in place prior to any building permits being
issued on the project.
o. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
p. The Applicant must obtain all necessary permits for the construction of the proposed project.
5. The City Council of the City of Hutchinson reviewed the requested sketch plan at its meeting on June
28, 2016, and has considered the recommendation and findings of the Planning Commission and
hereby does recommend approval of the sketch plan, subject to the following findings and conditions:
a. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance, as well as all other City regulations.
b. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the developer's responsibility, including improvements and associated costs. This work shall
meet all of the City's engineering standards and be approved by the City.
c. There must be emergency service access around the building that meets the fire code. Fire
hydrants must be located no farther than 400 feet from the building.
d. Exterior refuse collection area must be fully screened.
e. Moving or relocating utility services will be at the property owner's expense.
f. SAC/WAC charges will be due at the time building permits are issued.
g. A parkland contribution fee will be collected with the building permit.
h. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting Montreal St. SE or Denver Avenue SE. The City of Hutchinson must be notified 7
days prior to any roadway or utility work that is going to be done within the City right of way.
All roadway work must be fully completed to City standards within 10 calendar days of the
original disturbance. If the work isn't fully completed within 10 calendar days, the City
reserves the right to have the work completed and invoice/assess the property owner for all
associated costs.
i. Any reconstruction of existing infrastructure within City of Hutchinson easement areas or
right-of-way shall be the developer's responsibility, including improvements and associated
costs. This work shall meet all of the City's engineering standards and be approved by the City.
j. The play area must be constructed and maintained as noted on the site plan.
k. Any exterior refuse collection area(s) must be fully screened.
1. Require the planting of 6' evergreen screening trees along the east side of the property to
screen the parking lot and garages from the residential neighborhood. This screening must be
approved by City Staff prior to a building permit being issued for the project and require the
installation of these trees before issuing a Certificate of Occupancy of the first building.
m. The grading and landscaping on the east and south property lines must be graded and
landscaped in a manner that allows this area to be maintained due to the topography of the
area.
n. A subdivision agreement must be agreed to and in place prior to any building permits being
issued on the project.
o. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
p. The Applicant must obtain all necessary permits for the construction of the proposed project.
Findings of Fact — Resolution # 14579
Site Plan, Preliminary and Final Plat
1315 Montreal St. S.E.
Page 3
APPLICABLE LAW
6. Section 154.174, 153.036 and 153.050 Municipal Code of Ordinances
CONCLUSIONS OF THE LAW
1. The requested site plan and plat is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to approve a site plan review and preliminary and final plat for an apartment complex at 1315
Montreal St. S.E., Hutchinson, MN is approved.
Adopted by the City Council this 28th day of June, 2016.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of a Preliminary and Final Plat Located at 210 Hassan St SE
Department: Planning
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The preliminary and final plats as presented appear to meet the requirements of the subdivision and zoning
ordinances. Platting the property to delineate new lot lines will allow the City to potentially sell Block 1 Lot 1.
Lot Arrangement:
The proposed Hutchinson Downtown Redevelopment Plat No. 3 preliminary plat contains 1 block and 3 lots. The land
area is 26,136 square feet. A site plan review for a potential bank drive-through was completed in spring of 2016 and
was approved by the Hutchinson City Council. If that project is to move forward the City will have to sell lot 1 to
Mid-Country Bank.
Streets and Access:
The proposed development will have access off of 2nd Avenue SE and Hassan St. SE, as well as the alley on the
block. Per the site plan approval, the alley is proposed to be rerouted to southbound 1-way traffic.
Stormwater Management, Utilities, and Easements
Easements have been put in place for drainage and utilities on the plat. A thorough review of stormwater
management and utilities will be completed when Mid-Country Bank applies for a building permit for the proposed
drive-through.
Nobody from the public spoke regarding this item. The Planning Commission unanimously recommended approval of
the Plat.
BOARD ACTION REQUESTED:
Approval of the preliminary and final plats as recommended by the Planning Commission.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
DIRECTORS REPORT - PLANNING DEPARTMENT
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To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: June 15, 2016 for June 21, 2016, Planning Commission Meeting
Application: CONSIDERATION OF PRELIMNARY AND FINAL PLAT OF HUTCHINSON DOWNTOWN
REDEVELOPMENT PLAT NO. 3
Applicant: CITY OF HUTCHINSON
PRELIMINARY AND FINAL PLAT OF HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT
NO. 3.
Brief Description
The applicant has submitted a preliminary and final plat for the Hutchinson Downtown Redevelopment Plat No. 3. The
preliminary and final plat consists of three lots.
2ND AVENU
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"Iidicatesprcpert�,CEscribed in rotce
Preliminary and Final Plat
Hutchinson Downtown Redevelopment Plat No. 3
Planning Commission — 6-21-16
Page 2
Existing Zoning:
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use:
Adjacent Zoning:
Comprehensive Plan:
Master Plan:
Zoning History:
Applicable
Regulations:
Transportation:
Physical Characteristics:
Analysis:
GENERAL INFORMATION
C-3
2nd Ave. SE and Hassan St. SE
26,136 square feet
Parking Lot
Commercial Development
C-3 Downtown Commercial
Mixed Use
Mixed Use
C-3 for several decades. Has been municipal and private parking lot.
City Code of Ordinances Sections 153.35 — 153.51
The property will be accessed off of 2nd Avenue SE and Hassan St. SE.
Paved parking lot. Flat.
The preliminary and final plats as presented appear to meet the requirements of the subdivision and zoning ordinances.
Platting the property to delineate new lot lines will allow the City to potentially sell Block 1 Lot 1.
Lot Arrangement:
The proposed Hutchinson Downtown Redevelopment Plat No. 3 preliminary plat contains 1 block and 3 lots.
The land area is 26,136 square feet. A site plan review for a potential bank drive-through was completed in
spring of 2016 and was approved by the Hutchinson City Council. If that project is to move forward the City
will have to sell lot 1 to Mid -Country Bank.
Streets and Access:
The proposed development will have access off of 2nd Avenue SE and Hassan St. SE, as well as the alley on the
block. Per the site plan approval, the alley is proposed to be rerouted to southbound 1 -way traffic.
Stormwater Management, Utilities, and Easements
Easements have been put in place for drainage and utilities on the plat. A thorough review of stormwater management
and utilities will be completed when Mid -Country Bank applies for a building permit for the proposed drive-through.
Final Plat Review Criteria
After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the
plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of
approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the
records of the Planning Commission.
Preliminary and Final Plat
Hutchinson Downtown Redevelopment Plat No. 3
Planning Commission — 6-21-16
Page 3
A plat shall not be recommended for approval unless it:
(a) Conforms to the preliminary plat;
(b) Conforms to the design standards set forth in this chapter;
(c) Conforms to the adopted Comprehensive Plan; and
(d) Is in accordance with all requirements and laws of this state.
Recommendation:
Staff recommends approval of the preliminary and final plats subject to the following conditions.
1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval.
2. Building permits will not be issued until the plat is recorded.
5
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14580
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT NO. 3.
FACTS
1. The City of Hutchinson, has submitted a preliminary and final plat of Hutchinson Downtown
Redevelopment Plat No. 3.
2. The City of Hutchinson is the landowner.
3. The subject property is legally described as:
Lot 1, Lot 2, and the North 18.00 feet of Lot 3, all in Block 27, SOUTH HALF OF HUTCHINSON,
according to the recorded plat thereof.
The South 48 feet of Lot 3, Block 27, SOUTH HALF OF HUTCHINSON, according to the recorded
plat thereof.
4. The owner has applied to the City for a 3 lot preliminary and final plat to be known as Hutchinson
Downtown Redevelopment Plat No.3.
5. The Planning Commission met on June 21, 2016 and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
b. Building permits will not be issued until the plat is recorded.
6. The City Council of the City of Hutchinson reviewed the request at its meeting on May 24, 2016, and
has considered the recommendation and findings of the Planning Commission and hereby does
recommend approval of the preliminary and final plat of Southwind Fifth Addition subject to the
following findings and conditions:
a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
b. Building permits will not be issued until the plat is recorded.
APPLICABLE LAW
7. The preliminary and final plat request meets the following standards as required in Sections 153.35 —
153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal Code.
Findings of Fact — Resolution # 14580
Preliminary and Final plat
Hutchinson Downtown Redevelopment Plat No. 3.
June 28, 2016
Page 2
CONCLUSIONS OF THE LAW
8. The requested plat is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the application to issue a 3 lot preliminary and final plat of Hutchinson Downtown Redevelopment Plat No.
3 is hereby approved.
Adopted by the City Council this 28m day of June, 2016.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution No. 14581 - Restoration of Funding and Special Legislative Session
Department: EDA
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In this past legislative session the State Legislature dramatically cut funding for two economic development programs
that the City of Hutchinson uses to promote local economic development: the Minnesota Investment Fund and the
Job Creation Fund.
Over the past ten years the City of Hutchinson has won $1.2 million in state grants from the Minnesota Investment
Fund that helped us bring Warrior Mfg., Customer Elation and NuCrane Mfg. to town. The cuts made to these two
programs will dramatically reduce their effectiveness and make it far more difficult to bring economic development
projects to Hutchinson.
The resolution included for your consideration requests that the State Legislature restore funding to these two
important economic development programs.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Adoption of Resolution No. 14581
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 14581
RESOLUTON CALLING FOR RESTORATION OF FUNDING FOR MINNESOTA
INVESTMENT FUND AND JOB CREATION FUND AND SPECIAL LEGISLATIVE SESSION
WHEREAS, the continued economic development of local communities and the State of Minnesota is
necessary to promote the general welfare of the populace; and,
WHEREAS, the State of Minnesota competes nationally and globally for economic development
opportunities; and,
WHEREAS, public assistance, specifically in the form of the Minnesota Investment Fund and the Job
Creation Fund is sometimes needed to move good economic development projects forward; and,
WHEREAS, the Minnesota Investment Fund and the Job Creation Fund have both demonstrated an
excellent return on investment (ROI); and,
WHEREAS, the City of Hutchinson has benefitted greatly from the Minnesota Investment Fund in
particular, with three major projects completed that resulted in the creation of hundreds of jobs; and,
WHEREAS, the City of Hutchinson is currently working on another major project that will require
both the Minnesota Investment Fund and the Job Creation Fund in order to bring to a successful
conclusion; and,
WHEREAS, said project will result in the potential creation of hundreds of high -paying jobs;
NOW, THEREFORE, BE IT RESOLVED that the Hutchinson City Council does hereby request that
the Minnesota Legislature, and the legislative representatives of the City of Hutchinson in particular,
enact legislation that would restore State funding for the Job Creation Fund and the Minnesota
Investment Fund to their original funding levels of $12,500,000 and $15,000,000 respectively.
BE IT FURTHER RESOLVED that the Hutchinson City Council requests that a special session of the
legislature be called as soon as possible to address this important issue.
Dated: June 28, 2016
Adopted:
Gary Forcier, Mayor
ATTEST:
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Transient Merchant Application - Jay Malone Motors
Department: Administration
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
A background investigation was conducted on James (Jay) Malone of Jay Malone Motors for the purpose of obtaining
a transient merchant license in the City of Hutchinson. Jay Malone Motors plans on conducting a car sale at the
Hutchinson Mall on two separate dates. The first sale will be August 13th through the 20th, 2016. Mr. Malone has
been applying for and has been granted this license since 2008.
It would be my recommendation to issue the transient merchant license to James (Jay) Malone.
BOARD ACTION REQUESTED:
Approve issuing transient merchant license to Jay Malone of Jay Malone Motors from August 13 - 20, 2016, at the
Hutchinson Mall parking lot.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
city of
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L'llerk! ist - -- -- ---------
!'he fnllczwing items need to be. r{lnlpi'eted and/or attached in nrder for the appIic'ation to be proccsscd-
Apl7llcatloii.'l11'Y'estigit(ioii fee paid in full [check or money order}; J ves U no
Application corp&led in full and signed_ - L.] Gres .1 no
I lie reby cel-tifr- 1 have Ci]mpletek tilled o u I Illi enllre above airllion Auld that III applic'ali[ln is true. COr1OCL alld:lccurate
.
i I-ull. Undll-sland that anti person who viollltes �tn1 provision uI'the Peddlers. Solicilors. and l ransient Mvrcharlls Or•dimince
No. 073 i5 cuiIIy of a rtiisdcnleEsiior and upon cufIvicIIvn IIierecrI's hitII be puiIis11ed by a fine not excecdinSI.U[}[},[.}p 1?r EJB
11111ll-i>an1)1C11Ll period not exc"ding 90 dries or ♦lobi, pkiu t in either case. Ilse costs of prosecut1011.
r.
.. =�� rir<<+1rr'.� ,fir =17rrrafr•eIJ�rr�•
- ---
Z-763
— -- ...._.... ...
isp - -
Irlt�rnal lUnly
Police x appvoved U denied Nolc.
ID
Cil} colincil D approved U denwd NoIcs
- - -- - --------
11 1: ..., I. -.. i.,..... i.. I,, -JJ I_I ., -,i. r.., Ii.. ,..........
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Short-Term Gambling License - Crow River Cutters
Department: Administration
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term
gambling license application into administration for review and processing. The application is for an event the
organization is holding July 12, 2016, at both Main Street Sports Bar and Landy Lodge. The applicant has completed
the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Crow River Cutters on July 12, 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
city 0f
7AZ =-Y-x'7
1 1 1 Hassan 5tR-:t SOLIl11CaSt
llutchinsm. MN 55350
(320) 587-5151 Fax:. (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
❑ Short "Perm Date(s) - T 11s 1,W6 Fee: $30.00
-_ — Monlh1Day1Year - WonthIDaylYear --- .rn IL
rganization Information y�. %�� A
_ .�eo�►_�r,_C�rr�s .v��� azo ss3-
Name Phone Number
-oft 460 S� 5G- 11W?4e.A!*W NAJ �a
Address where regular meeting are held City State Zip
federal or State iD:ga
Day and time o1'meetings?
Is this organization organized under the laws of the State of Minnesota? 3dyes ❑ no
How long has the organization been in existence? A? How may members in the organization? %e215
What is the purpose of the organization? A:y l�CS _�fgt! rr
In whose custody will organization records be kept?
M.Ike- 606 -
Nance Phone Number
624 69'e 67'6e f '� i.+�Sa►u JtiW S5�3sG
- Address City State Zip
Duly Authorized Officer of the Organization Information
AA (1415F L&e-
13Z9 -3
True Name Phone Number
Residence Address City State n Zip
Date of 13irih: 0� �7 1 �¢� --- Place of Birth: ''rO046f .A Aq
Xfonth/duylyear City State
Have you ever been convicted ol'any crime other than a traffic
offense? ❑ yes
ll'yes, explain:
Cay of llwchm son
Application for Gambling Devices License
Page 3 of 3
Desi nated Gambling Manu er ( uali red under Afinnesota Statute 329)
-l�i'Lr - STA 6'93-/,370s;-
True
$3-/37eTrue Name Phone Number
Z E +u "0 69Z' ra
Residence Address City State Zip
Date ol-I3irth: _ d$ /Z-7 Place of Birth: �Ibykp a►wt*t7R� ,r
.Monthldaylyear City Stale
Have you ever been convicted of any crime other than a traffic offense? ❑ yes Xno
If yes, explain:
1 low long have you been a member of the organization?
Game Information
[_ ication 01
j44Aljt1,.'-8 s r � sem#-z7cb
Name rY'location where game will be played Phone Number
j� I1?*X1 srirAAW iced 5-<-X&
Address of'location where game will he played City State Zip
Date(s) and/or dav(s) gambling devices will be used: (,v through ,(G
AM AM
Iiours of the day gambling devices will be used: From _ PM To -1:049 d5D
Maximum number of player: 470
Will prizes be paid in money or merchandise? ❑ money merchandise
Will refreshments be served during the time the gambling devices will be used? yes Vno
If yes, Willa charge be rnade for such refreshments? )dyes 0 no
Game Information
Location t12
SM 5P7 Mob
Name (?j'location where game will be played Phone Number
A47M*'YaAl 14V 625r -3W
Address oflacaliorr where game will be plaved Cid}r Slate zip
Date(s) and/or day(s) gambling devices will be used: 'r' 1J:p through 7- i vZatG
AM AM
hours of the day gaFnbling devices wiII be used: From p� To
Maximum number of player: P-Jd
Will prizes be paid in money or merchandise? ❑ money Xmerchandise
Wil 1 refreshments be served during the time the gambling devices will be used? 19 yes ❑ no
__Ifyes, will a charge be made for such refreshments? ayes Llno
('I�r of MFrchmsolr
Applicanonf n- (eumfilmy Lk rices License
Page 3 4j3
Officers of the Dr anization (if necessary, dist additional names on se arate sheet)
Name Title
16'M2 7QS ��Ei[rd+ �� ►rl�e! St53 2Y
- Re.sidenc•e Address City State zip
l
'A Awe&�-
Nurne
32.1_ 4a46
Residence Address
rvuuee
5008 G�.s� -S7� C_'_f Al.
Residence Address
Title
'CAIWIVA/ MAI 65350
City State Zip
Title
d
rew- NAI 44.109
City Stale Zi
01ticers or Other Persons Paid for Services Information (i necessa
, dist additional names on separate sheet)
Name
Title
T Residence Address
State
City
Zip
-- Name T
Title
Residence Address
State
(lily
Zip
Name
Title
Iesidence Address _
Cir)
State
Zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City f
Hutchinson Ordinance 114.20 and Minnesota Stat Mes Chapter 349)?
Gambling ManagerDyes Ll Authorized Officer es 0 no
Initial Initial
1 declare that the information 1 have provided on this application is truthful, and I authorize the City of 1-iutchinson
to investigate the informtion submitted. Also, 1 have received from the City of Hutchinson a copy of the City
Ordinance No. 114-220- r lating to gambling and 1 will familiarize myself with the contents thereof.
Signature r azdhorh�ed cjjicer nl'organi_ation Date
Signature ref gambling manager of organization Date
internal use only
FC7ity(�ouncil J approved ❑ denied Notes.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Short-Term Gambling License - Good Sam Club
Department: Administration
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Good Sam Club, a nonprofit organization, has submitted a short-term gambling license application into
administration for review and processing. The application is for an event the organization is holding August 4-6, 2016,
at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent
information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Good Sam Club from August 4-6, 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Cit of
1 I I Hassan 5treel Southeast
Hutchinson, MN 55350
(320) 587-5151 rax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 555
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in Order to be considered
A2plication Type
421�Short Term Date(s) �(� - (o
j te Fee: $30.00
Month/U Year - MonihlDay/Year
Organization Information
a1 V )Co
M LI JU n1 K- -sr--r#+ Cao rt CZ 5,f4M (J-1) i ...
_._ £ -,:2,) -- q 2 I
Name
Phone Number
-4 15 , A)
m►3�s
Address where regular meeting are held
City Stare Zip
Federal or State ID: _in
Day and time of meetings?
Is this organization organized under the laws of the State of Minnesota? dyes ❑ no
How long has the organization been in existence?, TTC yg5
�1Ke}GT'
How may members in the organ iration?�,i�
What is the purpose of the organization?
p 12 C5' • z d Ai
In whose custody will organization records be kept?
Name
Phone Number
t
Address
Cil Sime Zi
Duly Authorized Officer of the Organization Information
i��E I7 t.7mR ago 9 7 6
True Name Phone Number
�''S!* „`j T1rI�u �_,lCi Li [�y i�f�'ri-f`�C►s.� Y1�_ 75� �U
Residence Address City Slate zip
Date of Birth: I �r i Place of Birth: Ht,-rc,µt jj�50 ju T� ry ,
Month/day/year City Slate
Have you ever been convicted of any crime other than a traffic
offense? Myes o
If yes, explain:
Cio? of Hutchinson
Applicarron for Gambling Devices License
Page 2 of 3
11 Designated Gambling Manager (Qualified under Minnesota Statute U29) 11
True Name ' r Phone Number
9— I r INI l) •S&
Residence Address city Slate Zip
Date or Birth: Q t} 1 a 1 LL _ place of Birth: l -p AJ
Monthldaylvear City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes Uno
If yes, explain:
How long have you been a member of the organization? cit & q_ _ (c? q, 1,
Game Information
Location #1
0 4,
1-'40912 MAP
Name of location where game will be played
Phone Number
5 �i _IAV V G .533.E
Address of location where game will be played city
State Zip
Date{s} and/or day(s) gambling devices wiII be used: through
— 1 to
AM
AM
Hours of the day gambling devices will be used: From \10e-1 J�:5 pm
To PM
Maximum number of player:
--��
Will prizes be paid in money or merchandise? l=fmoney ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
J yes Uloo
If es, w I1 a charge be made for such refreshments? LI yes Ll no
Game Information
Location fl2
Name of location where game will be played
Phone Number
Address of location where game will be played city
Slate Zip
Date(s) and/or day(s) gambling devices will be used: through
AM
AM
Hours of the day gambling devices will be used: From _ PM
To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Ciro of Hurchinson
Applicaiion for Gambling Devices License
Page 3 of 3
Officers of the Or anization (jLnecessary, list additional names on separate sheet
-
Name
Title
Residence Address
City
State
Zip
Name
Title
Residence Address
City
State
Lip
Name
Title
Residence Address
City
State
Li
Officers or Other Persons Paid for Services Information f i necessary, list additional names on separate .sheet)
Name
Title
Residence Address
City
State
Zip
Name
Title
Residence A ddress
City
State
zip
Name
Tille
Residence address
City
Slate
Zi
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
(!ambling Manager (2/yes ❑ no Authorized Officer LTyes © no _0
initial Initial
! declare that the information l have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
of aulhori -e officer of organization Date
Signalur of'gatnbling anagen oforganization Date
Internal use only
City Council ❑ approved ❑ denied Notes:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Short-Term Gambling License - St. Anastasia Catholic Church
Department: Administration
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
St. Anastasia Catholic Church has submitted a short-term gambling license application into administration for review
and processing. The application is for an event the church is holding on September 11, 2016. The applicant has
completed the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to St. Anastasia Catholic Church on September 11, 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
cl�y of
(_
7P
I 1 1 I1assan 5lreci Southeast
Ifutehinsoii, MN 55356
(320) 597-5151 lax: ( 320) 2344240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
AAI applications must be received at least 30 days before event in order to be considered
pplication Type
Q Short Term Date(s) 017-11 - /(d C�Xj-1 I Fee:$3D.OQ
Uonth1Da /Year - Monih/DIYear
r�Panizatian Information �J 001& C&-- ZA
i Name Phone Number
address where regular meeting are held Cary State Zip
F=ederal or State 11): rc1%S `'r; [� •� �r� CJ
Day and firm; of meetings? SAW T-re65 . & 14 lklo A..,
Is this organization organized under the laws of the State of Minnesota? Idyes D no
How long has the organization been in existence? 5_"- How may members in the organization? iCzi
What is the purpose o#'[he organization? W1 CU jY.t.2A-r-I C."/y�/
In whose custody will organization records be kept?
r<
T/44/-
Name
Nc1LName Phone Number
S T- s CIL)
-- - .----_ Address City Stale Zi
Duly Authorized Officer of the Organization Information
True Name Phone Numher
a1 Si-br ,,e- wscy 4rN ss
residence Address City Slate Zip
Date of Birth: � - 1 0.7 1 4/Y Place of Birth:
Monthlda}/year
I lave you ever been convicted of any crime other than a traffic
offense?
1 f yes, explain:
Me A) 141-M M IV
City State
D yes no
('10' oftluichrnsnn
Application for Gumhling Devices License
Page 2 of 3
Desi hated Ga-mbling Manager (Quali red under Minnesota Statute 329)
�73' 7
True Name Phone Number
Residence Address City State Zip
Date of Birth: - �� 1 1 (p Place of Birth: sILIZ3{ L_j/�/
Monthldaylyear City Stale
[-lave you ever been convicted of any crime other than a traffic offense? ❑ yes no
if yes, explain:
How long have you been a member of the organization?
5�� 1E.4&-3
Ciame lntbrmation --
Location Ill �--. � -��_�
/TAL
Nance of location where game will be played Phone Number
47AKe S4�,SCJ _L46frF—H ill -CUA/ /�W 5~ _S7 -Cl
Address of locallon where game will be played City _ State Zip
Date(s) and/or day(s) gambling devices will be used: O"l- /%- /f� through
47 A M
Hours of the day gambling devices will be used: From �� ; pM To
Maximum number of player:
Will prizes be paid in money or merchandise? `money ❑ merchandise
Will refreshments be served during the time the'gambling devices will be used? *es ❑ no
if yes, will a charge be made for such refreshments? les ❑ no
II Game Information
Location 112
Nance of location where game will he played
Address ref locatkm where game will he played
Date(s) and/or day(s) gambling devices will be used:
Phone Number
City State Zip
through
AM
Hours of the day gambling devices will be used: From PM 1'0
Maximum number of player: _
Will prizes be paid in money or merchandise? U money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
_]Eyes, will a charge be made for such refreshrnents? ❑ yes ❑ no
AM
C'rq• n(Itulch+nson
,�ppticafwn orGamhling 1)evices License
Page 3 of 3
Officers of the Or anization (if'necessary, list additional names on separate sheet)
R& - a C� e 5 /�) & 10 4 t:',-0
Name Title
LAI&igoc- At16 I SsO.ni
Residence Address city State
Name
Residence Address
Zip
Title
City State Zip
Name
Title
Residence Address
State Zi
City
Officers or Other Persons Paid for Services Information if necessary,
list additional names on se arate•sheet)
- Name
Title
Residence Address T
State Zip
City
Name
Title
Residence Address
State lip
City
Name
Residence -Address
C,
Title
State
I lave you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions ot'all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
I Iutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager yes LJ no — 41�� Authorized Officer 0 -yes ❑ no
Initial Initial
1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
/41
Signalure of awhori_ed officer Uf organization Date
SrI>nruure ofganibling manager of organi.7ation Date
Internal Use Only
City Council LJ approved L] denied Notes:
HUTCHINSON CITY COUNCIL ci vof 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Resolution 14582 - Accepting Donation from VFW
Department: Administration
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff F1
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City received a donation back in January from the VFW in the amount of $15,000. The donation was made on the
condition that the money be used to construct a bathroom facility at the VFW Park and that the money be spent by
July 1, 2016. If not spent by July 1, 2016, the money was to be returned to the VFW.
The City has yet to spend the money, but the VFW has asked that we hold onto the money and appropriately budget
for the bathroom construction in 2017. Because of this, the the VFW has pushed back the deadline to spend the funds
to July 1, 2017. Adopting the resolution would approve of these conditions.
BOARD ACTION REQUESTED:
Approve the resolution accepting the donation with the conditions stated and pushing the deadline back for use of the
money to July 1, 2017
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 14582
RESOLUTION ACCEPTING DONATION
WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens
and is specifically authorized to accept gifts and bequests for the benefit of recreational service
pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the following organization has offered to contribute the cash amount set forth
below to the City of Hutchinson:
Name of Donor
Amnnnt
VFW Post 906 $15,000.00
WHEREAS, the original donation from the VFW Post 906 was accepted by the City Council
through Resolution 14510 on January 12, 2016; and
WHEREAS, the original donation was made on the condition that the City earmarks the
donation for the construction of a bathroom at VFW Park and that the money is spent by July 1,
2016; and
WHEREAS, in the original resolution, if the money was not spent by July 1, 2016, the City
agreed to return the donation to the VFW Post 906; and
WHEREAS, the construction of the bathroom at VFW Park has not taken place and will not
take place before July 1, 2016; and
WHEREAS, the VFW Post 906 has extended the donation and the use of the money until July 1,
2017; and
WHEREAS, if the money is not spent by July 1, 2017 the City agrees to return the donation to
the VFW Post 906; and
WHEREAS, the City Council hereby finds that it is appropriate to accept the donations offered,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA THAT the donation described above is hereby accepted by the
City of Hutchinson with the conditions as laid out in the resolution.
Adopted by the City Council this 28th day of June 2016.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
Charles McLaughlin
Veterans of Foreign Wars Post 906
247 1stAve. SE
Matt Jaunich
City Administrator
City of Hutchinson
111 Hassan ST SE
Hutchinson, MN 55350
06/20/20.6
Hutchinson, MN 55350
RE: Donation for VFW Park Restrooms
Dear Mr. Jaunich:
VFW Post 906 made a $15,000 donation towards the building and
installation of restrooms in VFW Park. our membership has approved
the donation remaining with the City of Hutchinson even though the
building did not occur as part of this year's budget.
Our understanding is the restrooms for VFW Park will be budgeted
for in 2017, and our donation would be used at the time the
restrooms are built.
Please keep us updated as to the progress of this item.
Thank you,
VFW Post 906
Gerald Tews
Gambling Manager
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 06/15/2016 - 06/28/2016
Check Date
---------------------
06/15/2016
Check
--------------
191538
Vendor Name
---------------------------------------------------------------
WELLS FARGO
Description
-----------------------------------------------------------------------
CHECK ORDER FOR NEW DMV ACCOUNT
Amount
---------------------
174.61
06/20/2016
191539
MEDICA
MEDICAL INSURANCE FOR JUNE
121,424.13
06/28/2016
191544
ABSOLUTE LOGISTICS LLC
HAUL- BFG SUPPLY SAINT PAUL MN
300.00
06/28/2016
191545
ACE HARDWARE
LAWN CARE
495.24
06/28/2016
191546
VOID
0.00
06/28/2016
191547
AHLGREN ELECTRIC
1595-ITRWR 15A120 GFCI REC
586.85
06/28/2016
191548
ALLIED PRODUCTS
4X6 NYLON FLAGS
118.90
06/28/2016
191549
ALM E, JAMES
2016 CREEKSIDE MAIL -IN REBATE - MAY
18.00
06/28/2016
191550
ANDERSON, LUANN
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191551
ARCTIC GLACIER USA INC.
ICE
951.96
06/28/2016
191552
ARNESON DISTRIBUTING CO
JUNE PURCH
481.50
06/28/2016
191553
ARTISAN BEER COMPANY
JUNE PURCH
889.70
06/28/2016
191554
ASSURANT EMPLOYEE BENEFITS
DENTAL INSURANCE FOR JUNE 2016
9,117.20
06/28/2016
191555
AUTO VALUE - GLENCOE
FITTING , STRUCTURAL ADHESIVE
114.91
06/28/2016
191556
BAER, RICHARD
2016 CREEKSIDE MAIL -IN REBATE - MAY
6.00
06/28/2016
191557
BALDUS, CAROLYN
2016 CREEKSIDE MAIL -IN REBATE - MAY
42.00
06/28/2016
191558
BARTELS, MERLYN
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191559
BECK, MELISSA
2016 CREEKSIDE MAIL -IN REBATE - MAY
6.00
06/28/2016
191560
BELLBOY CORP
TWANG LEMON/LIME
3,131.35
06/28/2016
191561
BERNICK'S
JUNE PURCH
320.65
06/28/2016
191562
BERRY, AARON
HEADLIGH BULB FOR SQUAD CAR
14.90
06/28/2016
191563
BHATTACHARYA, KAUSHIK
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191564
BMI
ANNUAL FEE 6/1/16-5/31/17
336.00
06/28/2016
191565
BOLTON & MENK INC.
2015 GRANT -RECLAMATION OF RUNWAY 15/33,
28,800.00
06/28/2016
191566
BRADLEY SECURITY LLC
LABOR TO ADJUST & REPAIR VON DUPRIN EXIT
171.25
06/28/2016
191567
BRANDON TIRE CO
NEW TUBE, FANG MOWER
28.98
06/28/2016
191568
BRAUN INTERTEC CORP
PROF SERVICES THRU 5/13/16- GEOTECHNICAL
13,130.75
06/28/2016
191569
BREAKTHRU BEVERAGE
JUNE PURCH
7,854.12
06/28/2016
191570
BUSHMAN, RAQUEL
CONCESSION SUPPLIES
101.95
06/28/2016
191571
C & C CONTRACTING
LAYOUT & STRIPE, RESTRIPE PARKING LOT, Y
1,735.00
06/28/2016
191572
C & L DISTRIBUTING
JUNE PURCH
51,216.26
06/28/2016
191573
CARLSON, MARSHA
2016 CREEKSIDE MAIL -IN REBATE - MAY
15.00
06/28/2016
191574
CAROLINE NYBERG
ULLAND CASE- 43 -CV -16-646 TRANSCRIPT
35.00
06/28/2016
191575
CARS ON PATROL SHOP LLC
TOW FROM CO RD #7 & MAJOR AVE
225.00
06/28/2016
191576
CARY, FRED
2016 CREEKSIDE MAIL -IN REBATE - MAY
6.00
06/28/2016
191577
CENTRAL HYDRAULICS
REPLACE HOSE END OF ORANGE SCREENER
94.02
06/28/2016
191578
CENTRAL MCGOWAN
HIGH PRESSURE CYL
34.72
06/28/2016
191579
CENTRAL TURF & IRRIGATION SUPPLY
TORO INL ANG VLV 1.5"W/FC
78.93
06/28/2016
191580
CHANKASKA CREEK
JUNE PURCH
117.60
06/28/2016
191581
CHASE, MARISSA
2016 CREEKSIDE MAIL -IN REBATE - MAY
30.00
06/28/2016
191582
CHURCH, DONNA
2016 CREEKSIDE MAIL -IN REBATE - MAY
6.00
06/28/2016
191583
CLARKE ENVIRONMENTAL MOSQUITO MANAG
MOSQUITO SERVICES- MAY
4,750.00
06/28/2016
191584
CMK SERVICES LLC
LAWN MOWING 705 DALE ST SW
160.00
06/28/2016
191585
CORPORATE MECHANICAL
MAY 2016 -HVAC
1,630.53
06/28/2016
191586
CRIUS CORP
MACMAT INSTALLATION PARKING LOTS A,D & L
4,900.00
06/28/2016
191587
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGE- 2014 JEEP CHEROKEE SPORT
63.81
06/28/2016
191588
CROW WIND COUNTY SHERIFF'S OFFICE
ULLAND CASE -43 -CV -16-646 B.T. EMANS
75.00
06/28/2016
191589
DAKOTA COUNTY SHERIFF'S OFFICE
ULLAND CASE- SUBPOENA VS B. GREIVE
70.00
06/28/2016
191590
DAVE'S PALLET SERVICE
#2 4 WAY PALLET
5,460.00
06/28/2016
191591
DROP -N -GO SHIPPING INC
CAFR SUPPLIES MAILED TO ABDO, EICK & MEY
605.48
06/28/2016
191592
DUNCOMB, MARY
2016 CREEKSIDE MAIL -IN REBATE - MAY
6.00
06/28/2016
191593
DUQUETTE, SUSAN
2016 CREEKSIDE MAIL -IN REBATE - MAY
30.00
06/28/2016
191594
E2 ELECTRICAL SERVICES INC
BACK HALL LIGHT OUT
219.11
06/28/2016
191595
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM -JUNE
62.73
06/28/2016
191596
EGGIMANN, KIM
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191597
ELECTRO WATCHMAN
FIRE & SECURITY ALARM 6/1/16-8/31/16
699.83
06/28/2016
191598
ENDRESS & HAUSER
FTL31-3PV4/0 ELECTRICAL CONNECTION
353.44
06/28/2016
191599
FAHRNER ASPHALT SEALERS LLC
SY- POLYMER MODIFIED HEAVY SAND LOAD SEA
5,850.00
06/28/2016
191600
FARICY, MAUREEN
2016 CREEKSIDE MAIL -IN REBATE - MAY
33.00
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 06/15/2016
- 06/28/2016
Check Date
--------------------
06/28/2016
Check
--------------
191601
Vendor Name
---------------------------------------------------------------
FARM -RITE EQUIPMENT
Description
-----------------------------------------------------------------------
PIN, SNAP RING, WASHER
Amount
--------------------
55.09
06/28/2016
191602
FASTENAL COMPANY
15/8 SH 12G 10' GAL
50.25
06/28/2016
191603
FIRST ADVANTAGE LNS OCC HEALTH SOLU
ANNUAL ENROLLMENT, COLLECTION
39.75
06/28/2016
191604
FISHER SCIENTIFIC
DRIERITEINDICAT8
307.14
06/28/2016
191605
FOSTER MECHANICAL
HVAC -R SYSTEM REPAIR
1,088.98
06/28/2016
191606
FRANK, RITA
2016 CREEKSIDE MAIL -IN REBATE - MAY
11.00
06/28/2016
191607
FRATZKE, MADGE
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191608
FUHR, WAYNE
2016 CREEKSIDE MAIL -IN REBATE - MAY
9.00
06/28/2016
191609
G & K SERVICES
COVERALLS
175.71
06/28/2016
191610
GARICK CORPORATION
FREIGHT
600.00
06/28/2016
191611
GEOTEK
ROD POST, POINTED SUNGUARD II SMART STAK
997.20
06/28/2016
191612
GFOA
GFOA CERT APPLICATION
505.00
06/28/2016
191613
GOLDSTAR PRODUCTS INC
RED HOT 37.5 LBS
499.50
06/28/2016
191614
GRAINGER
REPLACEMNET MOTOR -FAN MOTOR AT VETRANS P
969.13
06/28/2016
191615
GRAPE BEGINNINGS, INC
JUNE PURCH
914.25
06/28/2016
191616
GREEN EARTH LAWN CARE INC
CEMETERY MOWING
10,197.50
06/28/2016
191617
GREEN LIGHTS RECYCLING
4' FIBER DRUM
84.95
06/28/2016
191618
GREEN, THOMAS
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191619
HACH COMPANY
RCC DR/1900/2400/2500/2700/2800
4,301.99
06/28/2016
191620
HAGER JEWELRY INC.
STAINLESS CHAIN, CHARMS
136.50
06/28/2016
191621
HALLQUIST, GWEN
2016 CREEKSIDE MAIL -IN REBATE - MAY
6.00
06/28/2016
191622
HANSEN GRAVEL
CLASS 5 GRAVEL
32.00
06/28/2016
191623
HANSON & VASEK CONSTRUCTION
STREET, SIDEWALK, ALLEY CONCRETE REPAIRS
6,980.00
06/28/2016
191624
HANSON, BRIAN
2016 CREEKSIDE MAIL -IN REBATE - MAY
12.00
06/28/2016
191625
HANSON, ELENORA
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191626
HAWKINS INC
SODIUM HYDROXIDE 30% DIAPHRAGM
2,875.74
06/28/2016
191627
HENKE, MARY
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191628
HENRYS FOODS INC
CARAMEL APPLE POPS, KOOL POPS, BIG LEAUG
328.69
06/28/2016
191629
HERTEL, JAN
2016 CREEKSIDE MAIL -IN REBATE- MAY
6.00
06/28/2016
191630
HI -LINE INC
CARBIDE BUR, HOSE PROTECTORS
275.03
06/28/2016
191631
HILL, JANEY
2016 CREEKSIDE MAIL -IN REBATE - MAY
15.00
06/28/2016
191632
HILLYARD/ HUTCHINSON
TISSUE, LINER
178.11
06/28/2016
191633
HOHENSTEINS INC
JUNE PURCH
256.00
06/28/2016
191634
HOISINGTON KOEGLER GROUP INC
DOWNTOWN SIGNAGE- MAY 2016
2,300.00
06/28/2016
191635
HOLT MOTORS INC
SWITCH ASSY
133.26
06/28/2016
191636
HOLT TOUR AND CHARTER INC.
ERNIES ON GOLF LAKE -JULY 19 2016
882.50
06/28/2016
191637
HOTAKAINEN, LEONARD
2016 CREEKSIDE MAIL -IN REBATE - MAY
6.00
06/28/2016
191638
HOUGHTON, CURTIS
2016 CREEKSIDE MAIL -IN REBATE - MAY
6.00
06/28/2016
191639
HOYHTYA, DIANE
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191640
HRA
REVOLVING LOAN- N. KRUEGER, 466 BLUFF
3,173.35
06/28/2016
191641
HUTCHFIELD SERVICES INC
COMMERCIAL JANITORIAL -JUNE
1,512.28
06/28/2016
191642
HUTCHINSON HEALTH
EMPLOYEE TESTING -T. UECKER
154.00
06/28/2016
191643
HUTCHINSON LEADER
ADVERTISING
712.63
06/28/2016
191644
HUTCHINSON SENIOR ADVISORY BOARD
TOUR REIMB
710.00
06/28/2016
191645
HUTCHINSON UTILITIES
DAMAGED ST LIGHT IN INDUSTRIAL PARK 6-5-
1,291.22
06/28/2016
191646
HUTCHINSON WHOLESALE
V BELT, SHOP TOWELS
136.63
06/28/2016
191647
HUTCHINSON, CITY OF
WATER SERVICE 5/1-5/31/16
204.29
06/28/2016
191648
HUTCHINSON, CITY OF
REPLENISH ATM
5,000.00
06/28/2016
191649
I.M.S. SHARPENING SERVICE
BASIN REPAIRS
3,000.00
06/28/2016
191650
ICC BIRMINGHAM DISTRICT OFFICE
GOVERNMENTAL MEMBERSHIP- K. DIMLER
135.00
06/28/2016
191651
IDEALSERVICE INC
PREVENTATIVE MAINT ON WORK ON VFD'S
2,687.82
06/28/2016
191652
INTERSTATE BATTERY SYSTEM MINNEAPOL
REBUILD, SRM -27
112.95
06/28/2016
191653
INTOXIMETERS INC
MOUTHPIECE ASIV OR ECIR
95.00
06/28/2016
191654
ISKIERKA, PAM
2016 CREEKSIDE MAIL -IN REBATE - MAY
18.00
06/28/2016
191655
J & J DUST CONTROL
10' PASSES CALCIUM CHLORIDE @ .25 GAL/SY
4,350.00
06/28/2016
191656
J & R COMPLETE AUTO & RADIATOR
REFRIGERANT, A/C SYSTEM
152.71
06/28/2016
191657
JACOBSEN, SEPTEMBER
REPLACEMENT TABLE LEGS, DECORATIONS
320.25
06/28/2016
191658
JASON SCHULTZ TRUCKING, INC
CASES VP 2 -CYCLE PREMIXED FUEL- FOR SMAL
133.00
06/28/2016
1191659
IJAUNICH, MATT
LMC CONF
42.29
Check Date
----------------
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
06/28/2016
Check
191660
191661
191662
191663
191664
191665
191666
191667
191668
191669
191670
191671
191672
191673
191674
191675
191676
191677
191678
191679
191680
191681
191682
191683
191684
191685
191686
191687
191688
191689
191690
191691
191692
191693
191694
191695
191696
191697
191698
191699
191700
191701
191702
191703
191704
191705
191706
191707
191708
191709
191710
191711
191712
191713
191714
191715
191716
191717
191718
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 06/15/2016 - 06/28/2016
Vendor Name
---------------------------------------------------------
JAY MALONE MOTORS
JEFF MEEHAN SALES INC.
JERG ENS, MARY
JJ TAYLOR DIST OF MN
JOHNSON BROTHERS LIQUOR CO.
JONES, LAURIE
KLEMM, JUDY
KNIFE RIVER
KNORR, HEATHER
KNUTSON, LANCE
KOHLS SWEEPING SERVICE
KOPCA, WENDY
KRUSE, KIM
KUBASCH,CAROL
L & P SUPPLY CO
LADWIG, MARY
LAEHN, LISA
LANDSCAPE CONCEPTS INC
LE, VY
LESTER BUILDING SYSTEMS LLC
LEWIS, SUZANNE
LEXISNEXIS
LIEN, MIKE
LOCATORS & SUPPLIES
LOCHER BROTHERS INC
LOGIS
LOVELESS, SHARON
LYONS, KAITLYN
MAGNUSON, MARLENE
MAHER, AMY
MARKGRAF-PLAISANCE, ANDREA
MARSHALL CONCRETE PRODUCTS
MARTIN, JUDITH
MARTIN-FOOSE, DONNA SUE
MAYTAG LAUNDRY & CAR WASH
MCKAY, KAREN
MCLEOD COUNTY SOLID WASTE MANAGEMEN
MCLEOD PUBLISHING INC
MCNAMARA, PATRICIA
MCNAMARA, RICHARD
MCRAITH, JOHN
MED COMPASS
MEDICA
MEEKER COUNTY SHERIFF'S OFFICE
MEIER, KIM
MELBO, BRANT
MENARDS HUTCHINSON
MES-MIDAM
MINI BIFF
MINNEAPOLIS, CITY OF
MINNESOTA CONTINUING LEGAL EDUCATIO
MINNESOTA DEPT OF MOTOR VEHICLE
MINNESOTA DEPT OF MOTOR VEHICLE
MINNESOTA PETROLEUM SERVICE
MINNESOTA RURAL WATER ASSN
M I N N ESOTA STATE BAR ASSOC
MINNESOTA VALLEY TESTING LAB
MORGAN CREEKVINEYARDS
MORRIS, HOUSTON
MIRROR ASY-RANGER
MAY COMMISSIONS - CREEKSIDE BAG SALES
2016 CREEKSIDE MAIL -IN REBATE - MAY
JUNE PURCH
JUNE PURCH
2016 CREEKSIDE MAIL -IN REBATE - MAY
2016 CREEKSIDE MAIL -IN REBATE - MAY
12" CATCH BASIN ROUND GRATE
SCHEDULING CONFLICT
2016 CREEKSIDE MAIL -IN REBATE - MAY
PILED CONCRETE AND ASPHALT CHUNKS
2016 CREEKSIDE MAIL -IN REBATE - MAY
PARENT COACHING
2016 CREEKSIDE MAIL -IN REBATE - MAY
COVER -AIR CLEANER, FILTER A/C CARTRIDGE
2016 CREEKSIDE MAIL -IN REBATE - MAY
2016 CREEKSIDE MAIL -IN REBATE - MAY
WEEDING, APPLYING PREEN AT PUMP STATION
WITHDRAWAL FROM CLASS- CONFLICT WITH SCH
32'X38" 26 GUAGE STEEL W/SCREWS & SEALAN
2016 CREEKSIDE MAIL -IN REBATE - MAY
MAY USER
BOILER LICENSE APP FEE
WALLMOUNT SUNX-SPF30 LOTION FOIL PACK
JUNE PURCH
NETWORKTHRU 4/23/16-J. WONDRA
930 MCCOY ROAD
CLASS CANCELLED
2016 CREEKSIDE MAIL -IN REBATE - MAY
SCHEDULING CONFLICT
WEDDING 5/21/16 REFUNDABLE DAMAGE DEPOSI
STRASSEN RETAINING, CRACOVIA PAVERS
2016 CREEKSIDE MAIL -IN REBATE - MAY
2016 CREEKSIDE MAIL -IN REBATE - MAY
LINEN CLEANING
REFUND -MEDICAL REASON
APPLIANCES- RECYCLING
ADVERTISER DISPLAYO WEDDING DIRECTORY
2016 CREEKSIDE MAIL -IN REBATE - MAY
2016 CREEKSIDE MAIL -IN REBATE - MAY
OLD LOG THEATER TICKETS
SCBA USER- MEDICAL EXAM
MEDICAL INSURANCE FOR JULY 2016
SERVICE CHARGE- M. SHAHIDUALLAH
2016 CREEKSIDE MAIL -IN REBATE - MAY
2016 CREEKSIDE MAIL -IN REBATE - MAY
PVC PIPE, ELBOW, COUPLING
SWIVEL HOSE W/HUD *KB*
RENT REG BLUE MINI BIFF
APS TRANSACTION FEES- MAY
MN JUDGES CRIMINAL BENCHBOOK 7TH EDITION
TITLE TRANSFER TAX & FEES FOR 2005 DODGE
SALES TAX & REG FEE ON 2016 CHEVY EQUINO
SITE COULD NOT PUMP FUEL- ALARMS ARE AC
MRWA LINE TRACING- M. LIEN
MEMBER ID 11444- MEMBERSHIP 7/2016-6/201
BOD
JUNE PURCH
2016 CREEKSIDE MAIL -IN REBATE - MAY
Amount_
------ 76.18
14,759.17
9.00
8,855.51
17,156.03
6.00
6.00
127.28
97.00
30.00
2,860.00
6.00
40.00
24.00
358.74
12.00
30.00
1,009.95
46.00
3,014.46
18.00
151.41
50.00
226.21
31,741.15
7,642.00
3.00
50.00
6.00
74.00
300.00
1,537.29
6.00
3.00
307.64
30.00
20.00
17.50
6.00
15.00
624.63
1,970.00
121,424.13
70.00
3.00
12.00
1,345.16
1,242.40
76.50
100.80
249.00
420.75
1,649.25
828.88
125.00
408.00
1,135.60
168.00
3.00
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 06/15/2016
- 06/28/2016
Check Date
--------------------
06/28/2016
Check
--------------
191719
Vendor Name
---------------------------------------------------------------
NAVICO
Description
-----------------------------------------------------------------------
ELITE -5 TI MED/HIGH/DOWNSCAN, BIOBASE: 1
Amount
--------------------
2,987.91
06/28/2016
191720
NELSON, SANDRA
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191721
NEOPOST USA INC
DS35,ESP01- PRICE INCLUDES 1STYR
SUPPOR
3,087.00
06/28/2016
191722
NEW FRANCE WINE
JUNE PURCH
1,758.50
06/28/2016
191723
NEWCOMB, LARRY
2016 CREEKSIDE MAIL -IN REBATE
- MAY
12.00
06/28/2016
191724
NICKLASSON ATHLETIC COMPANY
BATTING TEE RUBBER
107.80
06/28/2016
191725
NORD, KAY
2016 CREEKSIDE MAIL -IN REBATE
- MAY
6.00
06/28/2016
191726
NORTH CENTRAL LABORATORIES
PLASTIC WEIGHING BOATS
178.63
06/28/2016
191727
NORTHERN SAFETY TECHNOLOGY
RESPONDER SERIES, CON3 SUPER -LED
193.84
06/28/2016
191728
NORTHWESTERN POWER EQUIP
HI -E -DRY DEHUMIDIFIER
2,055.74
06/28/2016
191729
O'REILLYAUTO PARTS
BASE MAKER, PARTS, PLIERS, COUPLER
937.11
06/28/2016
191730
OFFICE OF MN IT SERVICES
SERVICES ENDING 5/31/16
105.56
06/28/2016
191731
OSOWSKI, MELODIE
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191733
PAULSON, ELAINE
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191734
PAUSTIS WINE COMPANY
JUNE PURCH
2,063.51
06/28/2016
191735
PELLINEN LAND SURVEYING
TH 7&15 PARCELSS- HOTEL SITE, PROF
SERVI
5,224.49
06/28/2016
191736
PERFECTION PACKAGING INC
SEEDS
159.60
06/28/2016
191737
PETERSON, CAROL
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191738
PHILLIPS WINE & SPIRITS
JUNE PURCH
13,250.19
06/28/2016
191739
PHILLIPS, ARNOLD
2016 CREEKSIDE MAIL -IN REBATE
- MAY
12.00
06/28/2016
191740
PIECHOWSKI, MATT
SAFETY BOOT REIMB- SEASONAL
94.00
06/28/2016
191741
PIONEER MANUFACTURING CO
ATHLETIC FIELD MARKING PAINT
2,035.00
06/28/2016
191742
PIONEERLAND LIBRARY SYSTEM
Q2 2016 FUNDING
40,843.75
06/28/2016
191743
PREIMESBERGER, ROSE
2016 CREEKSIDE MAIL -IN REBATE
- MAY
6.00
06/28/2016
191744
PRO AUTO MN INC.
ROTATE TIRES 2002 FORT F350 SUPER
DUTY
605.79
06/28/2016
191745
QUADE ELECTRIC
INSTALL OF GAS DETECTION SYSTEM, BLDGS 2
12,347.90
06/28/2016
191746
RANDY'S BOBCAT SERVICE
SCREENED BLACK DIRT
500.18
06/28/2016
191747
RANISATE, LINDA
2016 CREEKSIDE MAIL -IN REBATE
- MAY
6.00
06/28/2016
191748
RDO EQUIPMENT CO.
ROLLER FACE CAS
454.86
06/28/2016
191749
REFLECTIVE APPAREL FACTORY INC
ANSI HOODED WINDBREAKER
330.34
06/28/2016
191750
REINER ENTERPRISES INC
FLATBED HAUL 5/2-5/16/16
6,950.80
06/28/2016
191751
RHOADES, PATRICIA
2016 CREEKSIDE MAIL -IN REBATE
- MAY
6.00
06/28/2016
191752
RIES, NICK
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191753
ROBERTS, FRANK
2016 CREEKSIDE MAIL -IN REBATE
- MAY
12.00
06/28/2016
191754
RUST, PEGGY
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191755
RYAN, MARJORIE
2016 CREEKSIDE MAIL -IN REBATE
- MAY
27.00
06/28/2016
191756
SAM'S CLUB
MISC PURCH
1,516.73
06/28/2016
191757
SAMTUR, HAROLD
2016 CREEKSIDE MAIL -IN REBATE
- MAY
6.00
06/28/2016
191758
SARAZIN, PAULINE
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191759
SATHER, COLLEEN
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191760
SATHER, DAVE
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191761
SCARCELY LTD
REVOLVING LOAN- N.KRUEGER, 466 BLUFF
250.00
06/28/2016
191762
SCHAEFER, MARLENE
2016 CREEKSIDE MAIL -IN REBATE
- MAY
15.00
06/28/2016
191763
SCHAEFFER MFG CO
SUPREME GEAR LUBE
1,377.60
06/28/2016
191764
SCHATZ CONSTRUCTION INC
REMOVE METAL PANELS & REPLACE
1,195.00
06/28/2016
191765
SCHENACH, MIKE
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191766
SCHERMERHORN, MARDY
2016 CREEKSIDE MAIL -IN REBATE
- MAY
6.00
06/28/2016
191767
SCHIMMEL CONSTRUCTION LLC
REVOLVING LOAN- N KRUEGER, 466 BLUFF
27,434.00
06/28/2016
191768
SCHMIDT, MARY
2016 CREEKSIDE MAIL -IN REBATE
- MAY
15.00
06/28/2016
191769
SCHNEIDER, BRUCE
2016 CREEKSIDE MAIL -IN REBATE
- MAY
30.00
06/28/2016
191770
SIMONSON LUMBER CO
STEEL FRAME & SLAB
695.00
06/28/2016
191771
SINSEL, LISA
2016 CREEKSIDE MAIL -IN REBATE
- MAY
6.00
06/28/2016
191772
SKJEVELAND, LOWELL
2016 CREEKSIDE MAIL -IN REBATE
- MAY
6.00
06/28/2016
191773
SMITH, ALLYN
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191774
SMOCK, NANCY
2016 CREEKSIDE MAIL -IN REBATE
- MAY
3.00
06/28/2016
191775
SMSC ENTERPRISES
ORF CHARGES MAYFY16
10,641.00
06/28/2016
191776
SCRENSEN'S SALES & RENTALS
BED EDGER RENTAL
69.00
06/28/2016
191777
SOUTHERN MINNESOTA INSPECTION
ANNUAL AUTO LIFT INSPECT -HATS, PERIODIC
656.60
06/28/2016
1191778
ISOUTHERN WINE & SPIRITS OF MN
IJUNE PURCH
15,656.48
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 06/15/2016
- 06/28/2016
Check Date
--------------------
06/28/2016
Check
--------------
191779
Vendor Name
---------------------------------------------------------------
SOUTHWAY GREENHOUSE
Description
-----------------------------------------------------------------------
OUTDOOR PLANT COMBO -S. WITTE
Amount
--------------------
35.00
06/28/2016
191780
SOWELL, CRYSTAL
2016 CREEKSIDE MAIL -IN REBATE - MAY
10.00
06/28/2016
191781
SPARTAN STAFFING
WK ENDING 05/29/16
5,595.84
06/28/2016
191782
SPRENGLER, MARVIN
UB refund for account: 2-803-0230-6-01
39.52
06/28/2016
191783
SPS COMMERCE INC
WEBFORMS MONTHLY SUBSCRIPTION
148.60
06/28/2016
191784
STANDARD PRINTING
BUISNESS CARDS -JJ VERHEY
40.00
06/28/2016
191785
STANG, JEANETTE
2016 CREEKSIDE MAIL -IN REBATE - MAY
18.00
06/28/2016
191786
STAPLES ADVANTAGE
FILTERS BREW RITE
296.10
06/28/2016
191787
STOFFEL, GORDON
2016 CREEKSIDE MAIL -IN REBATE - MAY
15.00
06/28/2016
191788
STONE, BETSY
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191789
STRATEGIC EQUIPMENT AND SUPPLY
BAGS, SWORD PICKS
336.34
06/28/2016
191790
STREICH TRUCKING
LOADS 6/2-6/10
2,955.00
06/28/2016
191791
SUBWAY WEST
EDA LUNCH
93.64
06/28/2016
191792
TAPLIN, JOHNATHON
2016 CREEKSIDE MAIL -IN REBATE - MAY
18.00
06/28/2016
191793
TAPS-LYLE SCHROEDER
CLEANED LINENS & TOPS
25.00
06/28/2016
191794
TEK MECHANICAL
INSTALLED 2 NEW SLOAN HYDRONIC FLUSH
609.18
06/28/2016
191795
THOMSON REUTERS -WEST
DISCOUNT PLAN- MAY
1,778.35
06/28/2016
191796
TRAFFIC MARKING SERVICE INC
4" BROKEN LINE YELLOW, 4" SOLID LINE YEL
2,384.00
06/28/2016
191797
TRAINOR, DARLENE
2016 CREEKSIDE MAIL -IN REBATE - MAY
12.00
06/28/2016
191798
TREFZ, JOYCE
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191799
TRI COUNTY WATER
RO FILTERS
90.00
06/28/2016
191800
TRUE BRANDS
CORKSCREW, GLASSES, KADDY, BUTTLE SUIT
608.65
06/28/2016
191801
UNIFORMS UNLIMITED
CATALOG PANEL BADGE
459.80
06/28/2016
191802
UNUM LIFE INSURANCE CO OF AMERICA
LIFE & LTD INSURANCE FOR MONTH OF JULY
2,110.84
06/28/2016
191803
USA BLUE BOOK
ELIMINATOR, HYDRANT, UNIVERSAL SPANNER
1,614.96
06/28/2016
191804
VANDERVEEN, PAT
REFUNDABLE DAMAGE DEPOSIT- 5/14/16
300.00
06/28/2016
191805
VANDYKE, MARCELLA
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191806
VERIZON WIRELESS
MAY SERVICES
38.19
06/28/2016
191807
VERTECH SOLUTIONS & SERVICES
RENTAL AC A4#12053
129.91
06/28/2016
191808
VIKING BEER
JUNE PURCH
13,267.55
06/28/2016
191809
VIKING COCA COLA
JUNE PURCH
1,412.47
06/28/2016
191810
VINOCOPIA INC
JUNE PURCH
835.25
06/28/2016
191811
VOLZ, JOSH
FF2 TRAINING
227.64
06/28/2016
191812
VORDERBRUGGEN, DONALD
2016 CREEKSIDE MAIL -IN REBATE - MAY
9.00
06/28/2016
191813
WAGNER, CHERYL
2016 CREEKSIDE MAIL -IN REBATE - MAY
21.00
06/28/2016
191814
WAGNER, MARTHA
2016 CREEKSIDE MAIL -IN REBATE - MAY
6.00
06/28/2016
191815
WASTE MANAGEMENT OF WI -MN
5/16-5/31/16 DISPOSAL FEES
12,765.70
06/28/2016
191816
WAULCOZO, DEANA
2016 CREEKSIDE MAIL -IN REBATE - MAY
12.00
06/28/2016
191817
WCCO-AM
ADVERTISING
2,050.00
06/28/2016
191818
WELCOME NEIGHBOR
NEW RESIDENTVISITS- JUNE
60.00
06/28/2016
191819
WEST CENTRAL SANITATION INC.
MAY REFUSE SERVICE
45,580.91
06/28/2016
191820
WEST CENTRAL SHREDDING
3 COUNSOLES
50.00
06/28/2016
191821
WHEALY, GRETTA
2016 CREEKSIDE MAIL -IN REBATE - MAY
6.00
06/28/2016
191822
WHEELER, DARREL
2016 CREEKSIDE MAIL -IN REBATE - MAY
9.00
06/28/2016
191823
WILKING, DEB
2016 CREEKSIDE MAIL -IN REBATE - MAY
105.00
06/28/2016
191824
WINE COMPANY, THE
JUNE PURCH
4,024.15
06/28/2016
191825
WINE MERCHANTS INC
JUNE PURCH]
1,571.57
06/28/2016
191826
WINEGAR, KARIN
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191827
WINKLER, PATRICK
2016 CREEKSIDE MAIL -IN REBATE - MAY
93.00
06/28/2016
191828
WITHERS, NESHA
2016 CREEKSIDE MAIL -IN REBATE - MAY
3.00
06/28/2016
191829
WM MUELLER & SONS
4" BIT & 2" BIT IN AREAS OF 3 ISLANDS RE
34,071.78
06/28/2016
191830
WRS IMPORTS LLC
JUNE PURCH
792.00
06/28/2016
191831
ZIEGLER INC
ALTERNATOR
187.62
06/28/2016
191832
ZWI LLI NG, TROY
TRAVEL TO LAB CONFERENCE
97.20
GRAND TOTAL
I
I
1
841,969.39
CHECK REGISTER B - FOR CITY OF HUTCHINSON
CHECK DATE FROM 06/15/2016 - 06/28/2016
Check Date Check
----------------------------------
06/28/2016 191732
Vendor Name
---------------------------------------------------------------
OUTDOOR MOTION
Description Amount
----------------------------------------------------------------------- --------------------
TIRES, TUBES, CHAIN 757.00
GRAND TOTAL I
i 757.00
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Public Hearing & 1st Reading of Telecommunications Ordinance Chapter 154.1
Department: PW/WW
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Kent Exner/John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff will provide a summary of the changes being proposed to the Telecommunication Ordinance at the Public
Hearing. Any public comment received at the Public Hearing will be considered. City staff with consultant support
has been administering an effort to revise the City's Telecommunications Ordinance, Chapter 154.119, relating to the
use of small cell technologies. Definitions have also been added to the ordinance to add clarification to language
being used in the chapter. If no revisions to the ordinance is needed, City staff requests that the first reading of this
ordinance occur at the June 28th meeting and the second reading (ultimate City Council approval) will occur at the
July 12th meeting.
BOARD ACTION REQUESTED:
1st reading of Telecommunications Ordinance revisions.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 16-0759
AN ORDINANCE AMENDING CHAPTER 154 (ZONING) OF THE CITY OF HUTCHINSON CODE
OF ORDINANCES ADDING LANGUAGE IN SECTION 154.119 (TELECOMMUNICATIONS);
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of hearing was duly given and publication of said hearing was duly made and was made to
appear to the satisfaction of the City Council that it would be in the best interests of the City to amend
the Telecommunications Ordinance to add language in Section 154.119 of the City Code as follows:
§ 154.119 TELECOMMUNICATIONS ORDINANCE
(A) Purpose and intent. In order to accommodate the communication needs of the residents,
business and industry while protecting the health, safety and general welfare of the City, the following
regulations are imposed in order to:
(1) Facilitate the use of wireless communication services, television and radio antennas, for
residents, business and industry of the City;
(2) Minimize adverse effects of towers through careful design and site standards;
(3) Avoid potential damage to adjacent properties from tower or antenna failure through
structural standards and setback requirements; and
(4) Maximize the use of existing and approved towers and buildings to accommodate new
wireless telecommunication antennas in order to reduce the number of towers needed to serve the
community; and
(5) To regulate access to and ongoing use of public rights-of-way and facilities, such as
water tanks, building roof tops, lighting masts and other structures by telecommunications providers
for their telecommunications facilities.
(B) Definitions
(1) "Accessory Equipment" are the wires, cables, generators, air conditioning units, and
other equipment or facilities that are used with Antennas.
(2) "Aesthetics" (also known as "Conceal" or "Concealment" or "Stealth Design") refers to
state-of-the-art design techniques used to blend the object into the surrounding environment and to
minimize the negative aesthetic impacts to be further defined in the review process). Examples of
aesthetic design techniques include architecturally screening roof mounted antennas and accessory
Equipment, integrating Telecommunications Facilities into architectural elements, nestling
Telecommunications Facilities into the surrounding landscape so that the topography or vegetation
reduces their view, using the location that would result in the least amount of visibility to the public,
minimizinz the size and appearance of the Telecommunications Facilities, and designing Towers to
appear other than as Towers, such as light poles, power poles, flag poles, and trees..
(3) "Applicant" is any person or entity who files an application for any permit or is party
to any lease agreement required by this Ordinance for the construction, replacement, installation, or
alteration of wireless communication facility or any component thereof.
(4) "Antenna" is any exterior transmitting or receiving device mounted on a Tower,
Monopole, building, or other structure and used in communications that radiate or capture
electromagnetic waves, digital signals, analog signals, radio frequencies(excluding radar signals),
wireless telecommunications signals or other communications signals. "Antenna" does not include a
lightning rod.
(5) "Antenna Support Structure" is any new or existing Tower, building, water tower, or
electric transmission tower carrying over 200 kilo volts of electricity that can be used for the location
of Antennas without increasing the height or mass of the existing structure.
(6) "Applicant" shall mean and refer to the person(s), party or entity, owning and/or
operating the transmission equipment proposed in an application.
(7) "City" shall mean and refer to the City of Hutchinson or the authorized agent as
designated by the City Council of the City of Hutchinson.
(8) "Co -location" is the sharing of structures by two or more wireless service providers on
a single support structure or otherwise sharing a common location.
(9) "Easement" is a legal interest in real property that transfers a partial property right to
the holder of the easement authorizing a person or party to use the land or property of another for a
particular purpose.
(10) "Engineer" refers to but is not limited to a radio, electrical, structural, or mechanical
engineer, licensed by the State of Minnesota.
01) "Equipment Lease Area" is an specified area at the at the base of or near a
Telecommunication Facility, Tower, or Antenna that can contain an enclosed structure or open
platform within which are housed, among other things, batteries, generators, air conditioning units,
wireless communications or electrical equipment, or other Accessory Equipment, which may be
connected to the Telecommunications Facility, Tower or Antenna by cable.
(12) "Inventory of Small Cell Sites" refers to an accurate and current inventory of all Small
Cell Sites approved by Lessor pursuant to this Lease Agreement, including sites that become inactive
for any reason.
(13) "Landline Broadband Backhaul Transport Service" refers to a fiber or other high-
speed landline communications transport service contracted by Lessee from a third -party provider that
interconnects with the Base Station Equipment at the Point -of -Demarcation and provides transport
service back to Lessee's network.
(14) "Lessee" is the party who rents land or property from a lessor. The lessee is also known
as the "tenant", and must uphold specific obligations as defined in the lease agreement and by law.
(15) "Lessor" is the owner of an asset that is leased under an agreement to the lessee. The
lessee makes one-time or periodic payments to the lessor in return for the use of the asset. The lease
agreement is binding on both the lessor and the lessee, and spells out the rights and obligations of both
parties.
(16) "Monopole" is a structure composed of a single spire used to support
telecommunications equipment having no buy wires or ground anchors.
(17) "Permit Holder" a person or entity who holds a permit issued pursuant to this
Ordinance for a Telecommunications Facility.
(18) "Point of Demarcation" is the point of where the Transmission Media of Small Cell
uibment terminates and interconnects with broadband backhaul transmission facilities_ whether
provided by landline or wireless communications infrastructure.
(19) "Public Utility Structure" is a structure which is owned by a governmental agency or
utility combanv and which may be/can be used to support illumination devices or lines and other
equipment carrying electricity or communications.
(20) "Radio Propagation Study" the propagation of radio waves is described through the
modeling of the different physical mechanisms (free -space attenuation, atmospheric attenuation,
vegetation and hydrometer attenuation, attenuation by diffraction, building penetration loss, etc). This
modeling is necessary for the conception of telecommunications systems and, once they have been
designed, for their actual field deployment. Propagation models are implemented in engineering tools
for the prediction different parameters useful for the field deployment of systems, for the study of the
radio coverage (selection of the emission sites, frequency allocation, powers evaluation, antenna gains,
polarization) and for the definition of the interferences occurring between distant transmitters.
(21) "Residential Accessory Communication Devices" are any satellite dishes, television
Antennas, radio Antennas, amateur radio Antennas, and similar communication transmission/reception
devices and associated Accessory Equipment that are a permitted accessory use within a residential
district.
(22) "Right -of -Way (ROW)" is the actual physical land area within a route that is acquired
for a specific purpose, such as a transmission line or roadway.
(23) "Rooftop Mounted Wireless Telecommunications Facility means a wireless
telecommunication facility with antennas located on the roof of a building or on top of a structure and
consistinz of antennas, support structures and accessory equipment, but are adequately screened so as
not to appear as stand-alone devices above the top of the roof line.
(24) "Small Cell Equipment" refers to Wireless Facilities and Transmission Media
attached, mounted, or installed on a proprietary or leased utilitypole, street light, building or other
structure and used to provide Personal Communications Service.
(25) "Small Cell Site" is defined as a low-power radio access facility, together with
associated antennas, mounting and mechanical equipment, which provides and extends wireless
communications systems' service coverage and increases network capacity.
(26) "Street Light" is defined as a raised source of light usually mounted on a pole and
constituting one of a series spaced at intervals along a public street or highway used to illuminate a
public area, usually urban. Also referred to as a streetlamp_
(27) "Telecommunications Equipment" refers to Antennas, Accessory Equipment, or
Towers.
(28) "Telecommunications Facilities" are the structures and equipment which make up a
telecommunications network. Telecommunications facilities are defined by Federal Standard 1037C as
the following:
a) A fixed, mobile, or transportable structure, including (1) all installed electrical and
electronic wiring, cabling, and equipment and (2) all supporting structures, such as
utility, ground network, and electrical supporting structures.
b) A network provided service to users or the network operating administration.
c) A transmission pathway and associated equipment.
d) In a protocol applicable to a data unit, such as a block or frame, an additional item of
information or a constraint encoded within the protocol to provide the required control.
e) A real property entity consisting of one or more of the following: a building, a structure,
a utility system, pavement, and underlying land.
(29) "Tower" is any of the following: a ground or roof mounted pole, spire, free standing,
self-supporting lattice or monopole structure, or combination thereof taller than fifteen (15) feet,
including but not limited to supporting lines, cables, wires, braces, and masts, intended primarily for
the purpose of mounting an Antenna, meteorological device, or similar apparatus above grade (except
amateur radio Antennas).
(30) "Traffic Light/Traffic Signal System" are electrically operated colored signaling
devices positioned at road intersections, pedestrian crossings, and other locations to control conflicting
flows of traffic.
(31) "Transmission Media" is all of the Lessee's radios, antennas, transmitters, wires, fiber
optic cables, and other wireless transmission devices that are part of the Small Cell Equipment.
(32) "Wireless Communications" refers to any personal wireless services as defined in the
Federal Communications Act of 1996, including FCC licensed commercial wireless
Telecommunications services such as cellular, personal communication services (PCS), specialized
mobile radio (SMR), enhanced specialized mobile radio (ESM&), global system of mobile
communication (GSM), pang and similar services that currently exist or may be developed.
(33) "Utility Pole" is a structure that is: (1) owned or operated by: (a) a public utility, (b) a
communications service provider, (c) a municipality, (d) an electric membership corporation; or (e) a
rural electric cooperative, and (2) designed and used to: (a) carry lines, cables, or wires for telephone,
cable television, or electricity; or (b) provide lighting.
(C) Permit required
(1) Permit required. Prior to any construction of installation activities, a
telecommunications provider planning to install, construct or operate telecommunications facilities in
the City shall apply for a telecommunications application and obtain a building permit and, if required,
a conditional use permit pursuant to this seetien Ordinance as applicable.
(2) Building and Design Standards and Allowed Locations for Telecommunications
Facilities. All Telecommunications Facilities shall be constructed and maintained in accordance with
the following standards:
A. Existing Telecommunication Facilities
1.Existing Telecommunications Facilities located on or attached to existing
structures, prior to the adoption of this Ordinance, are regulated by the
provisions of the zoning district for each such parcel. Once the leases for
existing Telecommunication Facilities expire or are otherwise terminated, the
owner of the Telecommunication Facilities shall apply for a permit under this
Ordinance and those existing Telecommunications Facilities shall be reauired
to conform to all requirements of this Ordinance for new Telecommunication
Facilities. The City may, among other remedies, require relocation of
equipment, at the Telecommunication Facilities expense, to permitted areas
under this Ordinance.
B. New Telecommunications Facilities:
1.New Telecommunications Towers shall be located onlv on barcels owned and
controlled by the City without a conditional use permit, with the exact location
on such barcels determined at the sole discretion of the Citv.
2.Antennas shall be located on a new or replacement Tower at the locations
permitted for Telecommunications Facilities only if the Applicant complies
with the following requirements, in addition to the other requirements of this
Ordinance:
a) Unless the Applicant is a provider of Wireless Communications, the
Applicant shall provide an analysis prepared by a radio or electrical
engineer demonstrating that the proposed location of the Antennas is
necessary to meet the coverage and/or capacity needs of its system.
The Applicant shall provide a network map describing all of the
Applicant's Telecommunications Facilities that provide any coverage
within the City's limits. All Applicants shall provide documentation
prepared by a radio or electrical engineer to show the Antennas would
not cause interference with other existing or approved
Telecommunications Equipment. The Applicant shall also pay the
reasonable expenses of a radio or electrical engineer retained by the
City, at the City's option, to review this analysis,
b) The new or replacement Telecommunications Facilities shall use
Stealth Design techniques as approved by the City. Economic
considerations or hardships shall not be the sole justification for failing
to provide Stealth Design techniques.
c) The new or replacement Tower and Antenna, including attachments
other than lightning rods, shall not exceed 150 feet in height, measured
from grade. The City may, but shall not be required to, increase this
height up to 190 feet if the Entity finds the increase in height would not
have a significant visual impact, would not have a negative property
value impact on surrounding, properties because of proximity,
topography or screening by trees or buildings or would accommodate
two or more users. The City may waive this height limitation for a
Tower and/or Antenna if used wholly or partially for essential public
services, such as public safety_
3.A new Antenna may be attached to an existing public utility structure, utility
pole or street light within a right-of-way if:
a) The Antenna does not extend more than fifteen (15) feet above the top
of the existing utility structure.
b) The Antenna is no larger than three (3) cubic feet and has no individual
surface larger than four (4) feet.
c) The Antenna extends outward from the utility structure no more than
three (3) feet.
d) There is no ground mounted equipment.
e) There is no interference with public safety communications or with the
original use of the public utility structure.
f) The Applicant agrees that the Antenna must be removed and relocated,
at Applicant's expense, when the City or utility requires the removal
and relocation of the public utility structure.
g) The Telecommunications Permit Application and all necessary
agreements permitting the use of public property are approved.
h) Its inclusion/attachment does not exceed the facilities structural
capacity_
i) Note: no equipment will be allowed on fiberglass light poles.
4."Construction Plan"
a) A new wireless support structure will require a written plan for
construction that demonstrates the use of aesthetics as defined in the
definitions and approved by the City; includes the total height and
width of the wireless facility and wireless support structure, including
cross section and elevation, footing, foundation and wind speed details,
a structural analysis indicating the capacity for future and existing
antennas, including a geotechnical report and calculations for the
foundations capacity, the identity and qualifications of each person
directly responsible for the design and construction, and signed and
sealed documentation from a professional engineer that shows the
proposed location of the wireless facility and wireless support structure
and all easements and existing structures within two hundred (200) feet
of such wireless facility or wireless support structure.
b) Substantial modification of an existing wireless facility or wireless
support structure requires the following:
1) An application with the name, business address, and point of
contact for the applicant,
2) The location of the proposed or affected wireless support
structure or wireless facility, and
3) A construction plan that describes the proposed modifications
to the wireless support structure and all equipment and network
components, including antennas, transmitters, receivers, base
stations, power supplies, cabling, and related equipment.
(3) Telecommunications Permit Application. Telecommunications providers shall apply for a
permit on an application form obtained from the City. A telecommunications provider shall file three
copies of the applications with the City Planning and Bttilding Depai4ment. Applications shall be
complete and include all information required by this e section, including a route map
showing the location of the provider's existing and proposed facilities.
Public Data. The contents of all telecommunications permit
applications and any other documents supportingthe he application may be classified as public data and
as such may be released in accordance with the Minnesota Data Practices Act or other abblicable
regulation or court order
(5) Application Fee and Escrow. The application shall be accompanied by a one-time non-
refundable application fee in the amount identified on the application form. At the discretion of the
City, an escrow fee may be required for applications that require analysis by the City's
communications consultant, such as an interference analysis and intermodulation study. The
application fee and escrow amount are established in the City's fee schedule, set annually by the City
Council. The Applicant shall also pav the expenses of a third -party engineer's service or technical
study as required by the City.
(6) Additional Information. The City may request an applicant to submit such additional
information as the City deems reasonably necessary or relevant. The applicant shall comply with all
such requests within reasonable deadlines for such additional information established by the City.
(D) Amateur radio antenna towers. The construction or erection of towers supporting amateur
radio antennas shall be a permitted use in all zoning districts, subject to the following requirements:
(1) This type of tower requires a building permit;
(2) This type of tower shall be allowed only in the rear yard of residentially zoned properties.
If there is insufficient space within the rear yard to erect the tower and any related guy wires, then the
property owner may apply for a conditional use permit to erect a tower in another yard (front or side);
(3) This type of tower shall not exceed 75 feet in height, except by conditional use permit;
(4) This type of tower shall conform to the accessory structure setback for the district in which
it is located:
(5) Amateur radio antenna towers shall be installed in accordance with the instructions
furnished by the manufacturer of the tower model. Antennas mounted on a tower may be modified and
changed at any time so long as the published allowable load on the tower is not exceeded and the
structure of the tower remains in accordance with the manufacturer's specifications; and
(6) This type of tower shall be exempt from the requirements of divisions (E) — (R) of this
section.
(E) Antennae Mounted on Roofs, Walls, and Existing Towers. The placement of wireless
telecommunication antennae on roofs, walls and existing towers must be approved by the City,
provided the antennae meet the requirements of this seetien ordinance, and after submittal and
approval of all permits, applications, fees and information identified in Section B of this ordinance.
(F) Tower Locations. Antennas on a public structure or existing structures are allowed in all
districts by resolution approved by the City, without a conditional use permit. However, all antenna
installations must comply with the requirements of this ordinance. Towers not exceeding 75 feet in
height may be erected after the issuance of a building permit, without a conditional use permit.
However, all tower installations must comply with the requirements of this ordinance. All towers
shall be of a monopole construction and subject to the regulations listed in Chapter 151 of the City
Code, regarding airport zoning. Towers exceeding 75 feet in height shall be allowed only by
conditional use permit and shall only be allowed in the following zoning districts:
(1) C-1, neighborhood convenience commercial district;
(2) C-2, automotive service commercial district:
(3) C-3, central commercial district;
(4) C-4, fringe commercial district;
(5) C-5, conditional commercial district;
(6) UC, industrial/commercial district;
(7) I-1, light industrial park district;
(8) I-2, heavy industrial district; and
(9) BP, business park district.
(G) Tower setbacks. The following setbacks shall apply in the listed districts.
(1) In C-1, C-2, C-3, C-4, C-5, BP, PC, I-1 and I-2 districts, the setback of the tower shall be at
a ratio of one foot of setback for every two feet of height of tower (i.e., a 100 -foot tower would require
a 50 -foot setback from all property lines and the street right-of-way).
(2) In the event that any portion of the property directly abuts a district zoned R-1,
single-family residential; R-2, medium density residential; R-3, medium-high density residential; R-4,
high density residential; R-5, manufactured home park; any residential planned unit development; or
A-1, agricultural or R-1, rural residential in the Joint Planning Area; the setback to these districts shall
be at a ratio of one foot for every one foot of height of structure (i.e., a 100 -foot tower would require a
100 -foot setback from any property line which is residentially or agriculturally zoned).
(H) Co -location requirements. All commercial towers erected, constructed or located within the
City shall comply with the following requirements.
(1) A proposal for a new commercial tower shall not be approved unless the applicant has
provided proof that the proposed tower cannot be accommodated on an existing or approved tower or
building within a one -mile search radius of the proposed tower due to one or more of the following
reasons:
A. The antenna would exceed the structural capacity of the existing or approved tower or
building, as documented by a qualified and licensed professional engineer, and the
existing or approved tower cannot be reinforced, modified or replaced to
accommodate planned or equivalent equipment at a reasonable cost;
B. The antenna would cause interference materially impacting the usability of other
existing or planned antenna at the tower or building as documented by a qualified and
licensed professional engineer, and the interference cannot be prevented at a
reasonable cost;
C. Existing or approved towers and building within the search radius cannot
accommodate the planned antenna at a height necessary to function reasonably as
documented by a qualified and licensed professional engineer; or
D. Other unforeseen reasons that make it unfeasible to locate the planned antenna
equipment upon an existing or approved tower or building.
(2) Any proposed commercial tower shall be designed, structurally, electronically and in all
respects, to accommodate both the applicant's antennas and comparable antennas for at least two
additional users if the tower is over 100 feet in height or, for at least one additional user, if the tower is
over 75 feet in height. Towers must be designed to allow for future rearrangement of antennas upon
the tower and to accept antennas mounted at varying heights.
(I) Structural and landscaping requirements. Proposed or modified towers and antennas shall
meet the following design requirements:
(1) Towers and antennas shall be designed to blend into the surrounding environment through
the use of color and camouflaging architectural treatment, except in instances where the color is dictated
by federal or state authorities, such as the Federal Aviation Administration:
(2) Commercial towers shall be of a monopole design unless the City determines that an
alternative design would better blend into the surrounding environment. Towers must be self-
supporting without the use of wires, cables, beams, or other means;
(3) Landscaping plans for the base of the tower must be submitted with the application of the
conditional use permit, or building permit, should a conditional use permit not be needed. These plans
must be compatible with the surrounding character of the area and must be approved either by the City
prior to the issuance of the conditional use permit or building permit; and
Screening plans ° apaque
barrier- to be eaastpdeted of either- br-iek fnasaar-y walls or- solid wood feneing of a height of He less than
si�E €eet.as may be required by the City, and reviewed shall be inclusive of the following:
A. When used, walls or fences must provide for full visual screening of accessory
buildings or storage areas, as viewed from residential areas and state and county
roads;
B. The materials used for constructing the wall or fence shall be specified in the site plan
and shall meet the requirements of this ordinance;
C. Berms, if used, shall be constructed with a slope not to exceed 3:1 and shall be
covered with sod or other landscape material sufficient to prevent erosion of the berm.
D. Trees, hedges or other vegetative materials, when used, must provide at 75 percent
(75%) screening capacity throughout the year. Such screening must also conform to
all vegetative setback requirements of the Hutchinson Zoning Ordinance.
(J) Construction Requirements. Proposed or modified towers and antennas shall meet the
following construction requirements:
(1) All antennae, towers, and accessory structures shall comply with all applicable provisions
of this ordinance.
(2) Towers shall be certified by a qualified and licensed professional engineer to conform to the
current structural standards and wind loading requirements of the Minnesota State Building Code and
Electronics Industry Association.
(3) No part of any antenna or tower nor any lines, cable, equipment, wires, or braces in
connection with either shall at any time extend across or over any part of the right-of-way,
public street, highway, sidewalk, or property line.
(4) Towers and associated antennae shall be designed to conform to accepted electrical
engineering methods and practices and to comply with the provisions of the National Electrical Code.
(5) All signed and remote control conductors of low energy extending substantially
horizontally above the ground between a tower or antenna and a structure, or between towers, shall be
at least eight (8') above the ground at all points, unless buried underground.
(6) AAs applicable to its location, with final determination by the City, towers affixed to
the ground shall include security fencing to discourage el mbing of the tower- access by unauthorized
persons.
(7) Tower locations should provide the maximum amount of screening possible of off-site
views of the facility. Existing on-site vegetation shall be preserved to the maximum extent practicable.
The area around the base of the tower and any accessory structures shall be landscaped and/or
screened. The tenant must maintain, in good and healthy condition, at all times, all landscapes
attendant to the wireless telecommunications facility, including landscaping of the public right-of-wa.
Any dead or dying landscaping must be promptly replaced or rehabilitated. See Section I of this
ordinance.
(K) Resolution of Interference. The installation and operation of new antennas, towers, and
associated facilities shall not cause harmful interference to pre-existing telecommunication system
broadcast or reception, whether they be commercial or residential. Telecommunications providers
shall, at their own expense, maintain any equipment in a safe condition, in good repair and in a manner
so as not to conflict with the use of the surrounding premises. If within 60 days from the initial
installation and operation of any new antenna system, the City receives notice of interference from an
adjacent property, additional study and remedy may be required. The applicant shall be responsible for
the expenses incurred in any independent validation of interference, provided, however, should the
independent analysis conclude that the interference objections were valid; the new antenna facility
owner shall be responsible for any independent validation fees. If new facilities are found to cause
impermissible interference, the new tenant shall take all measures reasonably necessary to correct and
eliminate the interference. If the interference cannot be eliminated within 30 days, the new facility
owner shall immediately cease operating its facility until the interference has been eliminated.
(L) Tower Lighting. Towers shall be required to meet Federal Aviation Administration (FAA) and
Federal Communications Commission (FCC) requirements and shall not be artificially lighted unless
required by the Federal Aviation Administration to do so. If the tower does require artificial lighting, a
letter stating this need and a description of the lighting shall be provided to the City prior to approval.
The lighting, unless required by the FAA to be otherwise, must be defused.
(M) Lights and Other Attachments. No antenna or tower shall have affixed or attached to it in any
way, except during time of repair or installation, any lights, reflectors, flashers, or other illuminating
device, except as required by the Federal Aviation Administration (FAA) or the Federal
Communications Commission (FCC), nor shall any tower have constructed on, or attached to, in any
platform, catwalk, crow's next, or like structure, except during periods of construction or repair.
(N) Accessory Utility Buildings. All utility buildings and structures accessory to a tower shall be
architecturally designed to blend in with the surrounding environment and shall meet the minimum
setback requirements of the zoning district in which the tower site is located. Ground mounted
equipment shall be screened from view by suitable vegetation, except where a design of non -vegetative
screening better reflects and complements the architectural character of the surrounding neighborhood.
(0) Maintenance Requirements.
(1) The yard area in front of the fences and walls shall be trimmed and maintained in a neat and
attractive manner.
(2) Repairs to damaged areas of walls or fences shall be made within thirty (30) days of
sustaining said damage.
(3) Areas left in a natural state and vegetative screening areas shall be properly maintained in a
well -kept condition.
(4) Diseased, dying, or dead vegetative screening elements shall be removed and then replaced,
at a minimum, with healthy plants of the same size required when first planted.
(P) Abandoned or Unused Towers and Antennas. Abandoned or unused towers or portions of
towers shall be removed as follows:
(1) All abandoned or unused towers and associated facilities shall be removed within six
months of cessation of operations at the site unless a time extension is approved by the Planning
Commission. In the event that a tower is not removed within six months of cessation of operations at a
site, the tower and associated facilities may be removed by the City, and the costs of removal assessed
against the property; or
(2) Unused portions of towers above a manufactured connection shall be removed within six
months of the time of antenna location. The replacement of portions of a tower previously removed
requires the issuance of a new conditional use permit.
(Q) Public Safety Telecommunication Interference. Commercial wireless telecommunications
services shall not interfere with public safety telecommunications. Before the introduction of new
service or changes in existing services, telecommunication providers shall notify the City at least ten
days in advance of any changes and allow the City to monitor interference levels during the testing
process.
(R) Signs and Advertising. The use of any portion of a tower for signs, other than warning or
equipment information signs, is prohibited.
(S) Additional Submittal Requirements. In addition to information listed elsewhere in this section,
conditional use permit applications for towers shall include the following supplemental information:
(1) A report from a qualified and licensed professional engineer which:
A. Describes the general tower height and design including a cross-section and elevation;
B. Documents the height above grade for all potential mounting positions for co -located
antennas and the minimum separation distances between antennas. This information
can be general in scope, with specific documentation to be submitted with the
building permit application;
C. Describes the tower's capacity, including the number and type of antennas it can
accommodate;
D. Includes an engineer's stamp, registration number, and signature; and
E. Additional information necessary to evaluate the request.
(2) For all commercial towers, a letter of intent committing the tower owner and his or her
successors to allow the shared use of the tower if an additional user agrees in writing to meet
reasonable terms and conditions for shared use;
(3) If the tower exceeds 200 feet, a letter of approval from the Federal Aviation Administration
(FAA);
(4) A letter from the FAA if artificial lighting is deemed necessary; and
(5) Recommendation for approval by the Municipal Airport Commission.
(T) Satellite Dishes. Satellite dishes greater than one meter in diameter shall be allowed only by a
conditional use permit in all districts. Design plans shall include provisions for screening and shall be
submitted with the conditional use permit application.
(U) Small Cell Sites.
(1) Small Cell Site Plan.
A. Small Cell Submissions. The applicant shall submit a preliminary site plan to the
City, for review and approval. The applicant shall also submit an application which
shall include: (i) photographs or accurate renderings, including correct colors and
exact dimensions, of each type of proposed small wireless facility, (ii) a statement
signed by a professional engineer licensed in the State of Minnesota stating that the
proposed facilities comply with all applicable Federal Communications Commission
regulations, including, without limitation, regulations pertaining to the emission of
radio frequency radiation, and (iii) such additional information as the planning
director may reasonably require in order to determine whether the requirements of
this section are met. The application and site plan for the communication small cell
shall be approved only if the following minimum standards are met:
1. The communication small cells may encompass multiple sites.
2. The communication small cells shall be substantially concealed from view by
means of painting, tinting, or use of camouflage or stealth materials to match the
surface of the building or other structure to which they are affixed or by other
suitable methods, such as by flush -mounting or integration into the design
elements of the building or structure.
3. Electrical power and battery backup cabinets shall, to the extent practicable, be
roof -mounted or otherwise located so as not to be visible from a public street or,
where not practicable as determined by the City, such equipment shall be
appropriately screened by landscaping or other means minimizing visibility
from a public street.
4. The placement of small cells may be approved by the City, provided the antenna
meets the requirements of this ordinance, and after submittal and approval of all
permits, applications, fees and information identified in Section B of this
ordinance. Small cell antennas on a public structure or existing structures are
allowed in all districts by resolution approved by the City, without a conditional
use permit. However, all antenna installations must comply with the
requirements of this ordinance.
5. At such time that the communication small cell ceases to be used for
communications purposes for three (3) consecutive months, the applicant shall
remove the communication small cell from the property. If the applicant fails to
remove the communication small cell within 30 days of written notice from the
zoning administrator, the director of development and permits or designee,
through his or her own agents or employees, shall be authorized to remove the
communication small cell and assess all charges incurred in such removal on the
applicant.
6. Special requirements based on whether communication small cell is affixed to a
building or pole:
a) Building -mounted:
1). The communication small cell may be attached to any building
that is at least twenty (20) feet in height as measured from the
ground level,
2). When attached to such building, the communication small cell
shall be affixed at least eighteen (18) feet in height as measured
from the ground level.
b) Pole -mounted:
1). The communication small cell shall be mounted on a pole that
supports an athletic field or parking lot light, street light or utility
line. Such pole shall be at least fifteen (15) feet in height as
measured from the ground level. Note: fiberglass poles, poles for
traffic lights or traffic signal systems cannot be used and are
prohibited for the mounting of any antennas or
telecommunications equipment,
2). Height Restrictions. All Small Cell Equipment installations shall
be in compliance with height restrictions applicable to poles and
other structures in certain overlay zoning districts. In all other
zoning areas, Small Cell Equipment shall not be installed at a
height exceeding thirty (30) feet,
3). The communication small cell shall not protrude outward more
than two 2) feet from the pole on which it is mounted,
4). There shall be no more than one (1) communication small cell
per pole,
5). The antenna size does not exceed the diameter or width of the
pole on which it is mounted.
6). Security - construction for small cell sites on existing utility poles
must be installed in a manner that will not allow the public to
come into physical contact with the equipment or create injury_
Equipment must be mounted securely and include electrical surge
protection, safety cable connector locks, no sharp edges, or any
other botential hazards.
(1) Placement of Small Cell Technology in the Right of Way: The following Standards shall
apply for the placement of Small Cell Technology in the public right-of-way, or on a public road, City
easement or any other City property_
A. The City will determine whether the location (and any existing pole) identified by the
applicant as a Small Cell Site is within the City Right -of -Way. If it is not, the request
would be outside the scope of the Lease Agreement as the City would not have
authority to approve the Small Cell Site Application.
B. In determining whether to allow the installation of a Small Cell Technology Wireless
Support Structure within the right-of-way, the City shall consider the following
factors and make a determination if it is appropriate:
1. Demonstrated need for the Small Cell Technologies within the geographic area
requested by a radio propagation study in order to deliver adequate service,
2. Proof that all co -location sites in the area of need are/were pursued and have been
denied, or that there does not exist the ability to co -locate using existing
structures. The Applicant must demonstrate all actions taken to achieve
colocation.
3. The character of the area in which the Small Cell Technology Wireless Support
Structure is requested, including evidence of surrounding properties and uses,
4. Stealth Technology, if any, proposed to be utilized by the Applicant, or proof that
Stealth Technology is either: (a) unnecessary, or b) cannot be used.
5. Proof that the proposed Small Cell Technology Wireless Support Structure is the
minimal physical installation that will achieve the Applicant's ,goals.
6. The safety and aesthetic impact of any proposed Small Cell Technology Wireless
Support Structure, related accessory equipment, and/or Equipment Compound.
(2) Ownership of the Pole. The Lessor will determine the ownership of the Pole identified for
installation of Small Cell Equipment.
(3) Site Eligibility. Lessor shall determine whether a requested City street light pole or the
location for the installation for a new pole is eligible as a Small Cell Site based on space availability or
other considerations. In addition, Lessor must determine whether public safety considerations prevent
eligibility of a street light pole as a Small Cell Site. Concerning a request to install a new pole, Lessor
shall determine whether City policies and availability of Right -of -Way prevent the pole installation at
the requested location.
(4) Structural Capacity. For anyproposed installation on an existing pole, the applicant must
provide evidence that the pole has adequate structural capacity to carry the additional loading from the
proposed installation. The City may retain the services of an independent technical expert at the
applicant's expense to review, evaluate, and provide an opinion regarding the applicant's structural
documentation.
(5) Historic Preservation. All Small Cell Site installations on an historic building, site, or
within an historic district shall be stealth installations subject to the review of the Minnesota State
Historic Preservation Office (SHPO) in order to satisfy that the installations are compatible with the
regulations applicable to the historic building, site or district. Lessee shall implement design concepts,
and the use of camouflage or stealth materials, as necessary in order to achieve compliance with SHPO
review, the City and other applicable regulations as amended. Further, Lessee acknowledges that under
City regulations, all installations on Public Rights -of -Way are subject to review by SHPO. Prior to
submitting a Small Cell Site Abblication_ Lessee shall meet with SHPO to discuss any botential design
modifications appropriate for the installation.
(6) Review Criteria. All Small Cell Site Applications requesting access to a City street light
pole must include a load bearing study to determine whether the attachment of Small Cell Equipment
may proceed without pole modification or whether the installation will require pole re -enforcement or
replacement. If pole re -enforcement or replacement is necessary, applicant shall provide engineering
design and specification drawings demonstrating the proposed alteration to the pole. En 'n eering
documents will be review to determine:
A. compliance with contractual requirements under this Lease Agreement,
B. no interference with City_public safety radio system, traffic signal light system, or
other communications combonents:
C. inclusion of appropriate design of stealth components necessary to comply with
historic preservation requirements or aesthetic design elements for downtown
attachments, and
D. compliance with City_pole attachment regulations for street light poles, including
replacement of Utility electric meter with dual meters.
(7) Determine Compliance with any other Applicable Requirements. As appropriate, the City
or their designee shall require Lessee to make design modifications in order to comply with applicable
contractual, regulatory, or legal requirements. Failure to make the requested design modifications shall
result in an incomplete Small Cell Site Application, which may not be processed under this Lease
Agreement.
(8) Approval of Application. Upon finding that the Small Cell Site Application is complete and
in compliance with all applicable requirements as outlined above, the City shall consider such Small
Cell Site application. The approval of the Small Cell Site Application requesting to attach to a City
light pole, or to install a new pole, shall authorize Lessee to proceed to obtain an excavation Permit
from the City. Lessee shall comply with the requirements and pay all appropriate Minnesota standard
promulgated ROW Permit fees. Upon obtaining a ROW Permit, Lessee may proceed to install the
Small Cell Equipment in coordination with any affected City departments. Approval of a Small Cell
Site Application related to the use of a utility pole, or a pole owned by any other third -party, shall
authorize Lessee to proceed with attachment process applicable to the pole owner and in accordance
with the pole owner's regulations proceed to obtain a ROW Permit. Again, Lessee shall proceed with
the Small Cell Equipment installation in coordination with any affected City departments. Upon
completion of the installation, Lessee shall notify the City, or their designee, in writing and provide a
picture of said installation to be included in the Small Cell Site Application records.
(9) Repair of Public Right -of -Way. The tenant must repair, at its sole cost and expense, any
damage including, but not limited to, subsidence, cracking, erosion, collapse, weakening, or loss of
lateral support) to City streets, sidewalks, walks, curbs, butters, trees, parkways, street light poles,
utility lines and systems, underground utility lines and systems, or sewer lines and systems, that results
from any activity performed in connection with the permittee's installation, operation, or maintenance
of a wireless telecommunications facility. In the event the tenant fails to complete said repair within
the number of days stated on a written notice from the City, the City may cause said repair to be
completed and invoice the tenant for all costs incurred by the City as a result of such repair. The tenant
must promptly pay any costs so invoiced.
(V) EFFECTIVE DATE AND APPLICABILITY TO EXISTING FACILITIES. All Wireless
Telecommunications Facilities existing on or before July 1, 2009, shall be allowed to continue as they
presently exist, as legally permitted non -conforming uses. Such facilities shall be used or repaired
without having to comply with the Ordinance. Any material modification, including changes that
could result in interference, additional structural loading, or aesthetics of an existing
Telecommunications Facility, will require review and permitting in compliance with this Ordinance.
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and
publication.
Adopted by the City Council this 12th day of July, 2016
Attest:
City Administrator Mayor
TITLE AND SUMMARY OF ORDINANCE NO. 16-0759
The following Ordinance is hereby published by title and summary:
Title of Ordinance: Telecommunications Ordinance
An Ordinance to Amend Title 15, Chapter 154, Section 119 of the City of Hutchinson Code of
Ordinances, Telecommunications Ordinance.
2. Summary of Ordinance:
This ordinance amends Title 15, Chapter 154, Section 119 of the Hutchinson City Code, which
sections sets forth uniform requirements for telecommunications in the chapter.
This Chapter applies in the City of Hutchinson, Minnesota and to persons outside the City who
are, by contract or agreement with the City, users of telecommunications in the City. Except as
otherwise provided herein, the City Engineer shall administer, implement, and enforce the
provisions of this Chapter.
This Ordinance shall take effect upon publication in accordance with the Hutchinson City
Charter.
3. Availability of Ordinance:
A complete, printed copy of this Ordinance is available for inspection by any person during
regular business hours in the office of the City Clerk,
This Ordinance was passed by the City Council of the City of Hutchinson on the 12th day of July,
2016.
ATTEST:
Matt Jaunich, City Administrator Gary Forcier, Mayor
Date of Publication: July 20, 2016
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Public Hearing to Consider Comments and Input on the SWPPP
Department: Public Works
LICENSE SECTION
Meeting Date: 6/28/2015
Application Complete N/A
Contact: Kent Exner/John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Per requirements of the MPCA whom administer the National Pollution Discharge Elimination System (NPDES)
Phase II permit, the City must have a Public Hearing and consider comments prior to submitting the Storm Water
Pollution Prevention Plan (SWPPP) Annual Report for 2015. This regulation applies to all cities that are determined to
have and maintain a Municipal Separate Storm Sewer System (MS4). Public comment and testimony will be received
at this hearing.
BOARD ACTION REQUESTED:
Approval of MS4 Annual Report for 2015
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Minnesota Pollution
Control Agency
520 Lafayette Road North
St. Paul, MN 55155-4194
MS4 Question Worksheet for
2015 Annual Report
Municipal Separate Storm Sewer Systems (MS4s)
Reporting period January 1, 2015 to December 31, 2015
Due June 30, 2016
Copy of questions — Not ubmittal
Instructions: This form is for your personal use only. Complete the online Annual Report to provide a summary of your activities under
the 2013 MS4 Permit (Permit) between January 1, 2015, and December 31, 2015. The online Annual Report and additional information
can be found online at: httr)s://www.r)ca.state.mn.us/water/submittina-ms4-annual-reports.
Questions: Contact Cole Landgraf (651-757-2880, cole.landgrafQstate.mn.us) or Rachel Stangl (651-757-2879, rachel.staryJJR)state.mn.us).
Contact information *AIN6,
10
MS4 General contact information
Full name: John Paulson Title: Project/Environme6ll/Regulatory Manager
Mailing address: 111 Hassan St SE
City: Hutchinson State: MN Zip code: 55350
Phone: 320.234.5682 Email: jpaulson@ci.hutchinson.mn.us
Preparer contact information (if different from the MS4 General contact)
Full name: Title:
Mailing address:
City: tate: Zip code:
Phone: r Email:
Minimum Control Measure (M Tt P is education and outreach [V.G.1 ]
The following questions refer to Part I II.D. of the Permit.
2. Did you select a stormwalePrelated issue of high priority to be emphasized during this Permit term? ® Yes ❑ No
[Part III.D.1.a.(1)] IN
3. If'Yes' in Q2, whyour stormwater-related issue(s)? Check all that apply.
F-1 Total Maximu Daily Loads (TMDLs)
❑ Local businesses
❑ Residential best management practices (BMPs)
❑ Pet waste
❑ Yard waste
❑ Deicing materials
❑ Household chemicals
❑ Construction activities
❑ Post -construction activities
Assist with development of Lake/River Association. Launched association
on May 14, 2015. Did outreach about association to residents on and near
the lake/river. Conducted litter/trash/debris cleanup with CROW Joint
® Other (describe): Powers group and worked with two groups of students to pick up litter.
4. Have you distributed educational materials or equivalent outreach to the public focused on illicit discharge ® Yes ❑ No
recognition and reporting? [Part III.D.1.a.(2)]
www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats
wq-strm4-06a • 1/ 12116 Page 1 of 10
5. Do you have an implementation plan as required by the Permit? [Part II I.D.1.b.]
® Yes ❑ No
6. How did you distribute educational materials or equivalent outreach? [Part II I.D.1.a.] Check all that apply in table below.
7. For the above checked in Q6, what is the intended audience? Check all that apply in table below.
8. For the above checked in Q6, enter the total circulation/audience in table below. (if unknown, use best estimate)
Q 6. How did you distribute
educational materials
(Check all that apply):
Q 7• Intended audience.
Check all that apply.)
Q 8.
Total
circulation
/audience:
Residents
Local
businesses
Developers
Students
Employees
Other
❑ Brochure
®
®
❑
®
❑
❑
6000
❑ Newsletter
❑
❑
®
❑
❑
❑
40
❑ Utility bill insert
®
®
❑
❑
®
❑
15000
❑ Newspaper ad
❑
❑
❑
❑
❑
❑
❑ Radio ad
❑
❑
❑
❑
❑
❑
❑ Television ad
❑
❑
❑
❑
❑
❑
❑ Cable access channel
❑
❑
❑
❑
❑
❑
❑ Stormwater-related
event
❑
❑
❑
❑
❑
❑
® School presentation
orproject
❑
❑
❑
®
❑
❑
200
® Website
®
®
®
®
❑
200
® Other. describe
Good Housekeeping
❑
❑
❑
❑
®
❑
50
® Other. describe
Rain Barrel Sale
®
❑
❑
❑
❑
❑
65
❑ Other. describe
❑
❑
E1W
❑
❑
❑
For Q9 and Q10, provide a brief description of each activity rjLjjAo public education and outreach (e.g., rain garden workshop,
school presentation, public works open house) held and thec ctivity was held from January 1, 2015, to December 31, 2015.
[Part III.D.1.c.(4)]
9. Date of activity in table below
10. Description of activity in table below
9. Date of activity
10. Description of activity
04/25/2015
Rain Barrel Sale. Provided information about importance of water reuse. - 65 sold
05/18/2015
Trash Litter Volunteer Event with Maplewood Academy students and staff. Provided talk to group
about function of SW ponds and importance of maintaining SW infrastructure - 21 total
04/23/2015
Rain Garden maintenance Volunteer Event with Hutchinson HS class. Educated group about the
design and function of native vegetation in removing contaminants. - 20 students
06/23/2AO
jjublic Meeting that was also aired on HCVN. Overview of Hutchinson MS4 program and specific
Ptomponents related to stormwater education.
ff
11. Between January 1, 2015, and December 31, 2015, did you modify your BMPs, measurable goals, or ® Yes ❑ No
future plans for your public education and outreach program? [Part IV.B.]
AW
If'Yes,' describe these modifications:
Made revisions to Implementation Plan to include a wider range of different contaminants or stormwater
related issues. Completed amendments to City Storwmater Management Plan and included various
items related to MCM 1.
MCM 2: Public participation/involvement [V.G.2]
The following questions refer to Part III.D.2.a. of the Permit.
12. You must provide a minimum of one opportunity each year for the public to provide input on the ® Yes ❑ No
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adequacy of your Stormwater Pollution Prevention Program (SWPPP). Did you provide this opportunity
between January 1, 2015, and December 31, 2015? [Part III.D.2.a.(1)]
13. If'Yes' in Q12, what was the opportunity that you provided? Check all that apply. ® Yes ❑ No
® Public meeting
❑ Public event
❑ Other
14. If 'Public meeting' in Q13, did you hold a stand-alone meeting or combine it with another event?
❑ Stand-alone
® Combined
Enter the date of the public meeting: 06/23/2015
Enter the number of citizens that attended and were informed about your SWPPP: 10 (HCVN-65)
15. If'Public event in Q13, describe:
Enter the date of the public meeting:
Enter the number of citizens that attended and were informed about your SWPPP:
16. If'Other' in Q13, describe:
Enter the date of the public meeting:
Enter the number of citizens that attended and were informed about your SWPPP:
17. Between January 1, 2015, and December 31, 2015, did you receive any input regarding your SWPPP? ❑ Yes ® No
If'Yes,' enter the total number of individuals or organizations that provided comments on your
SWPPP.
18. If'Yes' in Q17, did your modify your SWPPP as a result of written inffireceived? [Part III.D.2.b.(2)] ❑ Yes ❑ No
If'Yes,' describe those modifications. a
19. Between January 1, 2015, and December 31, 2015, did you modify your BMPs, measurable goals, or ® Yes ❑ No
future plans for your public participation/involvement program? [Part IV.B.]
If'Yes,' describe those modifications.
Made revisions to Implemertl'atiol Plan to include a wider range of different contaminants or stormwater
related issues. This would include volunteer events that may cover topics such as waste reduction,
pond cleanups, etc. Completed amendments to City Storwmater Management Plan and included
various items related to MCM 1.
MCM 3: Illicit discharge detection and elimination [V.G.3]
The following questions refer to Part I II. D.3. of the Permit.
20. As of December 31, 2015, have you enacted a regulatory mechanism which prohibits non-stormwater ® Yes ❑ No
discharges to your MS4?
21. If'Yes' in Q20, Provide either a website address to the above regulatory mechanism or upload a copy.
How will you provide this regulatory mechanism?
® Website address
❑ Upload
22. If'Website address' in Q21, provide the link here: http://www.ci.hutchinson.mn.us/city-council/city-
charter/#citycode
23. If'Upload' in Q21, upload the appropriate document to the Annual Report form. Only files 10 MB or less
will upload.
24. Did you identify any illicit discharges between January 1, 2015, and December 31, 2015? [Part ® Yes ❑ No
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I I I. D.3. h. (4)]
25. If'Yes' in Q24, enter the number of illicit discharges detected. 6
26. If'Yes' in Q24, how did you discover these illicit discharges? Check all that apply and enter the number
of illicit discharges discovered by each category.
® Public complaint
® Staff
27. If'Public complaint in Q26, enter the number discovered by the public: 3
28. If 'Staff in Q26, enter the number discovered by staff: 3
29. If'Yes' in Q24, did any of the discovered illicit discharges result in an enforcement action (this includes Yes ❑ No
verbal warnings)?
30. If'Yes' in Q29, what type of enforcement action(s) was taken and how many of each action were issued Ye No
between January 1, 2015, and December 31, 2015? Check all that apply. For each of the below
checked, enter the number that were issued.
® Verbal warning: 3
® Notice of violation: 2
® Fine: 1
❑ Criminal action:
❑ Civil penalty:
® Other: describe.
Revocation of wastewater discharge permit was included with incident that re44Sr.
ceive
31. If'Yes' in Q29, did the enforcement action(s) taken sufficiently address the illicit di*arge(s)? ® Yes ❑ No
32. If'No' in Q31, why was the enforcement not sufficient to address ft illicit dis rge(s)?
33. Do you have written Enforcement Response Procedures (ERPs) to`compel compliance with your illicit ® Yes ❑ No
discharge regulatory mechanism(s)? [Part III.B.]
34. If'Yes' in Q33, provide either a website address to the above ERPs or upload a copy. How will you
provide these ERPs?
❑ Website address
® Upload
35. If'Website address' in Q34, provide the link here:
36. If'Upload' in Q34, upload the appro@ dWument to the Annual Report form. Only files 10 MB or less
will upload.
37. Did you train all field staff in illicit discharge recognition (including conditions which could cause illicit ® Yes ❑ No
discharges) and reporting illicit discharges for further investigations? [Part III.D.3.e.]
38. If'Yes' in Q37, how did you train your field staff? Check all that apply.
❑ Email
® PowerPoint
❑ Presentation
❑ Video
❑ Field training
❑ Other: describe
The wing questions refer to Part III.C.1. of the Permit.
39. D ou update your storm sewer system map between January 1, 2015, and December 31, 2015? [Part
® Yes
❑ No
III.C.1.]
40. Does your storm sewer map include all pipes 12 inches or greater in diameter and the direction of
® Yes
❑ No
stormwater flow in those pipes? [Part III.C.1.a.]
41. Does your storm sewer map include outfalls, including a unique identification (ID) number and an
® Yes
❑ No
associated geographic coordinate? [Part III.C.1.b.]
42. Does your storm sewer map include all structural stormwater BMPs that are part of your MS4? [Part
® Yes
❑ No
III.C.1.c.]
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Page 4 of 10
43. Does your storm sewer map include all receiving waters? [Part III.C.1.d.] ® Yes ❑ No
44. In what format is your storm sewer map available:
❑ Hardcopy only
® GIS
❑ CAD
❑ Other: describe
45. Between January 1, 2015, and December 31, 2015, did you modify your BMPs, measurable goals, or ® Yes ❑ No
future plans for your illicit discharge detection and elimination (IDDE) program? [Part IV. B.]
If 'Yes,' describe those modifications.
Revised map with new system details as they were discovered. Reviewed and revised ERP to improve
flow of process and to more accurately reflect process being implemented.
MCM 4: Construction site stormwater runoff control [V.G.4]
The following questions refer to Part I II.D.4. of the Permit
46. As of December 31, 2015, have you enacted a regulatory mechanism that is at least as stringent as the ® Yes ❑ No
Agency's general permit to Discharge Stormwater Associated with Construction Activity (CSW Permit) No.
Minn. R. 100001 (http://www.pca.state.mn.us/index.php/view-document.htmIAW=182jM) for erosion and
sediment controls and waste controls? [Part III.D.4.a.]
47. Have you developed written procedures for site plan reviews as required by the Permit? [Part III.DA.b.] ® Yes ❑ No
48. Have you documented each site plan review as required by the Permit? [Part III.D.4.f.] ® Yes ❑ No
49. Enter the number of site plan reviews conducted for sites an acre or greater between January 1, 2015,
and December 31, 2015. 5
50. What types of enforcement actions do you have available to compel compliance with your regulatory
mechanism? Check all that apply and enter the number of each used from January 1, 2015, to December
31, 2015.
® Verbal warning, Number that were issued: 1
® Notice of violation, Number that were isaed: 1
❑ Administrative order, Number that were issued:
® Stop -work order, Number that were isgNd: 0
❑ Fine, Number that were issue
❑ Forfeit of security of bond moey:
® Withholding of certificate of occupancy 0
® Criminal action, Number that were issued: 0
® Civil penalty, Number that were issued: 0
❑ Other: describe. , Number that were issued:
51. Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your ® Yes ❑ No
construction site stormwater runoff control regulatory mechanism(s)? [Part III.B.]
)er of active construction sites an acre or greater that were in your jurisdiction between
5, and December 31, 2015:
ritten procedures for identifying priority sites? [Part III.D.4.d.(1)]
, How are sites prioritized? Check all that apply.
)phy
:eristics
ceiving water(s)
® Stage of construction
® Compliance history
® Weather conditions
❑ Other: describe
55. Do you have a checklist or other written means to document site inspections when determining
9
® Yes ❑ No
//�■1M
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compliance? [Part III.D.4.d.(4)]
56. Enter the number of site inspections conducted for sites an acre or greater between January 1, 2015, and
December 31, 2015 50
57.
Enter the frequency at which site inspections are conducted (e.g., daily, weekly, monthly). [Part
111. D.4. d. (2)]
58. Enter the number of trained inspectors that were available for construction site inspections between
January 1, 2015, and December 31, 2015
59. Provide the contact information for the inspector(s) and/or organization that conducts construction
stormwater inspections for your MS4. List your primary construction stormwater contact first if you have
multiple inspectors.
(1) Inspector name:
Organization: John Paulson, City of Hutchinson
Phone (office): 320.234.5682
Phone (work cell): 320.583.1941
Email: jpaulson@ci.hutchinson.mn.us
Preferred contact method: email
(2) Inspector name:
Organization: Chad Muchow, City of Hutchinson Project Inspector
Phone (office): 320.234.5679
Phone (work cell): 320.583.3821 1
Email: cmuchow@ci.hutchinson.mn.us
Preferred contact method: email
(3) Inspector name:
Organization: Keith Messner, City of Hutchinson Project Inspector
Phone (office): 320.234.4239,
Phone (work cell): 320.583.4574
Email: kmessner@ci.jAchinson.mmWs
Preferred cont t . email
60. What training did inspectors ceive? Check all that apply.
® University of Minnesota Erosion and Stormwater Management Certification Program
❑ Qualified Compliance Inspector of Stormwater (QCIS)
❑ Minnesota Laborers Training Center Stormwater Pollution Prevention Plan Installer or Supervisor
❑ Minnesota Utility Contractors Association Erosion Control Training
❑ Certifi d Professional in Erosion and Sediment Control (CPESC)
Certifild Professional in Stormwater Quality (CPSWQ)
Certified Erosion Sediment and Storm Water Inspector (CESSWI)
❑ Other: describe
Vutween January 1, 2015, and December 31, 2015, did you modify your BMPs, measurable goals, or
ure plans for your construction site stormwater runoff control program? [Part IV. B.]
If 'Yes,' describe those modifications:
Made modifications to SOP to reflect changes being made to permit tracking software. New software
required development of all new permit formats and enforcement document templates.
weekly, upon
installation of
BMPs
® Yes ❑ No
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MCM 5: Post -construction stormwater management in new development and redevelopment [V.G.5]
The following questions refer to Part III.D.5. of the Permit.
62. As of December 31, 2015, have you enacted a regulatory mechanism to incorporate all requirements as ® Yes ❑ No
specified in Part III.D.5.a. of the Permit?
63. What approach are you using to meet the performance standard for Volume, Total Suspended Solids
(TSS), and Total Phosphorus (TP) as required by the permit? [Part III.D.5.a.(2)] Check all that apply.
Refer to the link http://www.pca.state.mn.us/index.php/view-document.html?qid=17815 for guidance on
stormwater management approaches.
® Retain a runoff volume equal to one inch times the area of the proposed increase of impervious
surfaces on-site
❑ Retain the post -construction runoff volume on site for the 95th percentile storm
❑ Match the pre -development runoff conditions '2
❑ Adopt the Minimal Impact Design Standards (MIDS)
❑ An approach has not been selected
❑ Other method (Must be technically defensible - e.g., based on modeling, research and act NbleWO
engineering practices) AL
If `Other method,' describe:
64. Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your post- ® Yes ❑ No
construction stormwater management regulatory mechanism(s)? [Part III.B.]
65. Between January 1, 2015, and December 31, 2015, did you modify your BMPs, measurable goals, or future ® Yes ❑ No
plans for your post -construction stormwater management program? [Part IV. B.]
If'Yes,' describe those modifications.
Completed amendments to the City of Hutchinson Stormwater Management Plan.
MCM 6: Pollution prevention/good housekeeping for municipal operations [V.G.6]
The following questions refer to Part I II. D.6. of the Permit.
66. Enter the total number of structural stormwater BMPs, outfalls (excluding underground outfalls), and
ponds within your MS4 (exclude privately owned). Enter the number for each category below:
Structural stormwater BMPs: 5
Outfalls: 76
Ponds: 53
67. Enter the total number of structural stormwater BMPs, outfalls (excluding underground outfalls), and
ponds that were inspected from January 1, 2015 to December 31, 2015 within your MS4 (exclude privately
owned) [Part III.D.6.e.]. Enter the number for each category below:
Structural stormwater BMPs: 5
/ Outfalls: 28
Ponds: 14
68. Have you developed an alternative inspection frequency for any structural stormwater BMPs, as allowed in ❑ Yes ® No
Part III.D.6.e.(1) of the Permit?
69. Based on inspection findings, did you conduct any maintenance on any structural stormwater BMPs? [Part ® Yes ❑ No
III.D.6.e.(1)]
70. If'Yes' in Q69, briefly describe the maintenance that was conducted:
The City operates 5 hydro dynamic seperators that are vacuumed out at least once per year, and more
frequently as needed. This work is included in our Public Works Work Order program and is a routine
maitnenance task.
71. Do you own or operate any stockpiles, and/or storage and material handling areas? [Part III.D.6.e.(3)] ® Yes ❑ No
72. If'Yes' in Q71, did you inspect all stockpiles and storage and material handling areas quarterly? [Part ® Yes ❑ No
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III.D.6.e.(3)]
73. If'Yes' in Q72, based on inspection findings, did you conduct maintenance at any of the stockpiles and/or ❑ Yes ® No
storage and material handling areas?
74. If'Yes' in Q73, briefly describe the maintenance that was conducted:
75. Between January 1, 2015, and December 31, 2015, did you modify your BMPs, measurable goals, or ® Yes ❑ No
future plans for your pollution prevention/good housekeeping for municipal operations program? [Part IV.B.]
If'Yes,' describe those modifications:
Revisions to targeted education information for P2 and good housekeeping will inlcude information
targeted towards fueling operations. The change was recommended as part of our annual program revie
with staff so all City staff that use the fueling facilities understand the emergency actions and reporting
procedures in the event a spill does occur.
Discharges to impaired waters with a EPA -approved TMDL that includesv licable WLA
If you have been assigned a Waste Load Allocation (WLA) in a TMDL that was approved by the U.SVnvirorwwental Protection
Agency (EPA) prior to August 1, 2013, and were not meeting WLA(s) at the time of your permitofti[ication you must complete the
TMDL Annual Report Form, available at: http://stormwater.pca.state.mn.us/index.phP/Download Pape Ath TMDL forms.
Attach your completed TMDL Annual report form to the actual Annual Report as instructed within that document. [Part III.E.]
77. [question left blank for you to attach a file]
4A
Alum or Ferric Chloride Phosphorus Treatment Systems
The following questions refer to Part III.F.3.a. of the Permit. Provide the information below as it pertains to your alum or ferric
chloride phosphorus treatment system.
78.
Date(s) of operation:
Lq
MOMW
C-1:
Vonth
Q79
Chemical(s) used for
treatment
Q80
Gallons of alum or ferric
chloride treatment
Q 81
Gallons of water treated
Q82
Calculated pounds of
phosphorus removed
J uar
February
March
April
May
June
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83. Any performance issues and corrective action(s), including date(s) when corrective action(s) were taken, between
January 1, 2015, and December 31, 2015:
Partnerships A�' )Crt
84. Did you rely on any other regulated MS4s to satisfy one or more permit requirements? ❑ Yes ® No
85. If'Yes' in Q84, describe the agreements you have with other regulated MS4s and which permit
requirements the other regulated MS4s help satisfy: [Part IV.B.6.]
Additional information
If you would like to provide any additional files to accompany your Annual Report, use the space below to upload those files. For
each space, you may attach one file.
86. [question left blank for you to attach a file]
87. [question left blank for you to attach a file]
88. [question left blank for you to attach a file]
89. [question left blank for you to attach a file]
Owner or Operator Certification
The person with overall administrative responsibility for SWPPP implementation and permit compliance must certify this MS4
Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City
Administrator) or ranking elected official (i.e., Mayor, Township Supervisor).
® Yes - l certify under penalty of law that this document and all attachments were prepared under my direction or supervision
in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information
submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible
for gathering the infor=ion, the information submitted is, to the best of my knowledge and belief, true, accurate, and
complete (Minn. 7001.0070). l am aware that there are significant penalties for submitting false information, including
the possibility ofT, and imprisonment (Minn. R. 7001.0540).
By tying m in the following space, I certify the above statements to be true and correct, to the best of my
knowled e, an that information can be used for the purpose of processing my MS4 Annual Report.
ame of certifying official: The certifying official must electronically sign the online Annual Report form.
Ti : Director of Public Works Date: 06/29/2016
(mm/dd/yyyy)
Note: In the online form, you will be prompted to provide the email(s) of the individual(s) you would like to receive the MS4 Annual
Report for 2015 submittal confirmation email from the MPCA. After you submit the form, please allow up to three business days to
receive this confirmation email.
Email (1) kexner@ci.hutchinson.mn.us
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Email (2) jpaulson@ci.hutchinson.mn.us
Email (3)
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HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Consideration of Charter Commission Amendments
- Second Reading
Department: Administration
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City Council reviewed, discussed and had its first reading of this item at the May 24, 2016, City Council meeting.
At the last meeting, the Council had to table the second reading and formal adoption of the ordinance with the Charter
amendments due to a full Council not being in attendance. The ordinance is again
before the Council for
consideration.
BOARD ACTION REQUESTED:
Consider second reading and adoption of Ordinance No. 16-759.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 16-758
Publication No.
AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 3.01, 4.011, 4.02, 7.05, 7.06
and 10.01 OF HUTCHINSON CITY CHARTER
The City Council hereby ordains:
WHEREAS, the Hutchinson Charter Commission met on April 27, 2016to review
sections of the City Charter for updating or amending; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 3.01 changing the first council meeting in January following a regular municipal
election to be held on the first Monday rather than the first business day; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 4.011 striking language referencing a specific month that the primary election
will be held; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 4.02 adding language allowing the City Council authority to cancel a special
election if only one official candidate files for a vacant council seat; and
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 7.05 changing the date from June 1 to August 1 for the city administrator to
prepare and submit to the council a recommended five-year capital improvement program; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 7.06 changing the date from the first regular Council meeting in September to
the second regular Council meeting in September for the budget to be considered; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 10.01 allowing the Council to approve temporary uses of public property rather
than approval being done by ordinance; and,
WHEREAS, Minnesota Statute 410.12, Subd. 7, allows Charter changes to be made by
ordinance,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, THAT:
Sections 3.01, 4.011, 4.02, 7.05, 7.06 and 10.01 of the Hutchinson City Charter as
attached hereto are hereby revised and these changes to the City Charter will take effect 90 days
from adoption of this ordinance.
Adopted by the City Council this day of , 2016.
Attest:
Matthew Jaunich, City Administrator
Gary T. Forcier, Mayor
Section 3.01. COUNCIL MEETINGS. On the first business da Monday in in
January following a regular municipal election the council shall meet at the usual place
and time for the holding of council meetings. If the first Monday is a holiday, the first
Tuesday in January shall then be used. At this time the newly elected members of the
council shall assume their duties. Thereafter the council shall meet at such time each
month as may be prescribed by ordinance and resolution. The mayor or any other three
members of the council may call special meetings of the council upon at least twelve
hours' notice to each member of the council and such reasonable public notice as may be
prescribed by council rule in compliance with the laws of Minnesota. To the extent
provided by law all meetings of the council shall be public, and any citizen shall have
access to the minutes and records thereof at all reasonable times.
Section 4.011. PRIMARY MUNICIPAL ELECTION. The city shall establish a
primary election to coincide with state primary elections. generally the first Tuesday
following the seeond Monday in September-. No later than the next city council
meeting after the adoption of this charter change, the council shall designate each council
seat, whether occupied or not, by a separate numerical number or letter of the alphabet
and assign each council member to one of the seats, with the mayor assigned as mayor.
Each council seat and the office of mayor so designated, shall be a separate office for
each subsequent election. Any incumbent member of the council filing for re-election
shall be a candidate only for the office of which he/she is the incumbent, except in the
case where an incumbent council member files for the office of mayor. Each person
filing for the office of council member shall state in his/her affidavit of candidacy, the
designated council seat that he/she is a candidate for. If less than three candidates file for
any one seat, the candidates or candidate shall proceed to the general or special election.
Incumbency shall not be designated on the ballot.
Section 4.02. SPECIAL ELECTIONS. The council may by resolution order a special
election and provide all means for holding it. Except as provided in Section 2.09, the city
administrator shall give at least two weeks' published notice of a special election. The
procedure at such election shall conform as nearly as possible to that prescribed for other
city elections, including a primary municipal election if an elective office is to be filled at
the special election.
In the event that there is only one official candidate on the ballot for the vacant council seat, the
special election for the council seat may be canceled by the citv council on its own motion pursuant to
Minnesota Statute Section 205.10 subd. 6 and that candidate shall be appointed to serve the
remainder of the unexpired term for the vacant council seat.
Section 7.05. CAPITAL IMPROVEMENT PROGRAM. The city administrator shall
prepare and submit to the council a recommended five-year capital improvement program
no later than june J August 1 each year. The capital improvement program shall include
a list of all capital improvements proposed to be undertaken during the next five fiscal
years, with appropriate supporting information as to the necessity for such improvements;
cost estimates, method of financing and recommended time schedules for each such
improvement; and the estimated annual cost of operating and maintaining the facilities to
be constructed or acquired. This information shall be revised and extended each year for
capital improvement still pending or in process.
Section 7.06. COUNCIL ACTION ON BUDGET. The budget shall be considered by
the €ice second regular monthly meeting of the council in September and at subsequent
meetings until a budget is adopted for the ensuing year. The meetings shall be so
conducted as to give interested citizens a reasonable opportunity to be heard. The council
may revise the proposed budget but no amendment to the budget shall increase the
authorized expenditures to an amount greater than the estimated income. The council
shall adopt the budget by a resolution which shall set forth the total for each budgeted
fund and each department with such segregation as to objects and purposes of
expenditures as the council deems necessary for purposes of budget control. The council
shall also adopt a resolution levying the amount of taxes provided in the budget and the
city administrator shall certify the tax resolution to the county auditor in accordance with
law. Adoption of the budget resolution shall constitute appropriations at the beginning of
the fiscal year of the sums fixed in the resolution for the several purposes named.
Section 10.01. FRANCHISES REQUIRED. No person, firm or corporation shall place
or maintain any permanent or semi-permanent fixtures in, over, upon, or under any street
or public place for the purpose of operating a public utility or for any other purpose,
without a franchise therefore from the City, except where the city's authority is
preempted by state or federal law; provided, however, that temporary uses such as street
vendors, periodic displays and sales of food, beverages and merchandise, facilities for
short-term public gatherings and similar enterprises shall be regulated by permit a-"
ordinanee or Council approval as the Council may see fit. A franchise shall be granted
only by ordinance, which shall not be an emergency ordinance. Every ordinance granting
a franchise shall contain all the terms and conditions of the franchise. The grantee shall
bear the costs of publication of the franchise ordinance and shall make a sufficient
deposit with the city administrator to guarantee publication before the ordinance is
passed.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Approval for SolSmart Program Application
Department: Public Works
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
SolSmart is a new national designation program designed to recognize communities that have taken key steps to
address local barriers to solar energy and otherwise foster the growth of strong local solar markets. It is funded by the
U.S. Department of Energy SunShot Initiative through the Solar Powering America by Recognizing Communities
(SPARC) funding opportunity.
The SolSmart program primarily seeks to address solar "soft costs," or business process or administrative costs that
can increase the time and money it takes to install a solar energy system — costs which are then passed on to solar
customers. The SolSmart designation program will provide high-profile, national recognition for communities that have
made it cheaper and easier for home and business owners to invest in solar energy. In addition, achieving designation
will send a signal to solar companies that a community is "open for business." Such efforts can help attract new
business, providing jobs and other economic development benefits.
Communities committed to pursuing SolSmart designation will be eligible for no-cost technical assistance from a team
of national solar and local government experts. This technical assistance is designed to help communities meet the
criteria for designation.
An important component of pursuing the SolSmart designation is a comprehensive review of existing ordinances to
identify barriers and opportunities for various types of solar development. Similar to the Wind and
Telecommunications Ordinances in recent years, solar development growth has created a need for local governments
to develop ordinances to effectively and efficiently manage this development. SolSmart will provide technical
assistance so that the ordinance and permitting process are appropriate.
City staff will be available to provide a brief overview of the program and to answer any questions that you may have.
BOARD ACTION REQUESTED:
Approval to apply to enter SolSmart Program.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
SOLAR STATEMENT
The City of Hutchinson is committed to participating in SolSmart, a national program to
encourage solar energy development locally.
Our goal includes supporting sustainable solar development in the Hutchinson area by building
upon current best solar practices, incorporating new ones, educating our residents and business
owners on renewable energy solutions.
The City of Hutchinson is located in McLeod County, which recently entered into an agreement
with the St. Paul Port Authority to provide a PACE (Property Assessed Clean Energy) program
which can be used as a solar pv funding mechanism. The City has constructed a 400 kW solar pv
project on a closed landfill, further exhibiting our dedication to the expansion of our local solar
market.
Our Planning Department in conjunction with the Engineering Department plans to oversee the
tracking of solar metrics such as developments in the permitting application process, the
establishment of community solar programs, and the creation of solar related planning
documents.
Understanding that staff time and resources are vital to addressing solar best practice
opportunities, The City of Hutchinson is committed to allotting time for staff to work with
SolSmart representatives over the duration of the program development.
HUTCHINSON CITY COUNCIL ci vof 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Calling of a Special Meeting for 6:30 p.m. on July 8
Department: Administration
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff F1
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City Council has been invited to take part in pre-game ceremonies on the field recognition of field improvements
at Veteran Memorial Field by the Hutchinson Huskies Baseball Club. The event will take place starting at 6:30 p.m. on
Friday, July 8 with a Hutchinson Huskies baseball game to follow at 7:30. I'm asking that we officially set that meeting
as a special meeting of the City Council.
BOARD ACTION REQUESTED:
Approval of calling a special meeting for 6:30 p.m. on Friday, July 8 at Veterans Memorial Field for a "Night of
Baseball" with the Hutchinson Huskies.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Calling of a Special Joint Meeting with the EDA for 12:00 pm on July 19
Department: Administration
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
We are looking to schedule our annual joint meeting with the EDA. The EDA has thrown out a date of July 19 at noon.
Lunch would be provided. If this works for the majority of you, I'm asking that you call that as a special meeting.
BOARD ACTION REQUESTED:
Approval of calling a special meeting with the EDA for 12:00 p.m. on Tuesday, July 19 in the Council Chambers
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Calling of a Special Joint Meeting with the County Board for 12:00 pm on July 21
Department: Administration
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As has been discussed from time-to-time, I was able to schedule a joint meeting/workshop with the McLeod County
Board for Thursday, July 21 at Noon in the conference room at the McLeod County Solid Waste Facility here in
Hutchinson. The County will be giving a "State of the County" report along with myself giving a "State of the City"
report. The meeting will also present an opportunity to discuss items of interest for both bodies. I'll be working with the
County Administrator to come up with agenda for the meeting prior to us getting together. In preparation for that
meeting, I'm asking that we officially set that meeting as a special meeting of the City Council.
BOARD ACTION REQUESTED:
Approval of calling a special meeting for 12:00 p.m. on Thursday, July 21 at the McLeod County Solid Waste Facility
in Hutchinson
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
UNAPPROVED MINUTES
Library Board Meeting Minutes
Monday, May 23, 2016 @ 4:35 p.m.
Present: Jon Ross, Dianne Wanzek, Mary Christensen, Gerry Grinde, Jack Sandburg, Julie Lofdahl, and Katy
Hiltner,Ex-Officio Excused: Steve Bailey
Jon Ross called the meeting to order. The minutes from the April 25, 2016 meeting were reviewed. Motion
made to approve minutes as written by Jack Sandburg, seconded by Gerry Grinde. Minutes approved as written.
Old Business:
Genealogy Xchange Group -
Thursday, May 26 at 7:00 Stephanie Chappell will present "A Soldier's Story"
Stephanie found a letter in a box at the MN History Center. This soldier was at the stockade in Hutchinson in
1862. By following one thread, you can follow the genealogy of a person.
Group is taking shape. Last month for the workshop, there were 10 people present. Half of these were new
attendees. They sat in a circle and had great discussions with everyone participating.
New Business:
Summer Schedule -
Returning college students will be returning to their positions to help in mornings and afternoons. Maria Jacobs
will be helping to fill out the schedule as needed (in May and early June). In the fall, Katy will be looking at one
or two library positions to fill.
Spring has been good, very busy. A different group of people other than those who came to the library in the
winter have been coming in.
Summer Reading Kick-off -
Sherry Lund will be coming to our June meeting to tell us about the Summer Reading Program. The theme this
year is Read for the Win! Sherry has been visiting schools. All teachers have been contacted. Registration ends
July 2,d. Prizes can be picked up through August 20.
What about visitors that want to check out books? Library patrons who are visiting the library from out-of-state
may register for a library card as a "nonresident borrower." The fee for purchasing a nonresident borrower card
is $30 per year per card.
For those patrons who are considered "reciprocal borrowers," these patrons may register their library card with
PLS before checking out materials. Pioneerland Library System will honor the following reciprocal library cards:
• issued by Minnesota public libraries which are members of Minnesota Library Borrowers Card Compact.
• issued by Grant County Library in South Dakota.
• issued by a member of MnLINK.
Anyone with a Pioneerland Library System card can check out books in all 31 libraries in the system.
Question was asked, How much does it cost in taxes for residence to use a library? Katy did not have an
immediate answer but will follow up.
Pioneerland Library Passport -
Willmar came up with this idea. The goal of this program is to get adults to travel around to the 31 libraries in
the Pioneerland Library System. Each library will stamp your passport. There will be prizes for the stamps. Katy
is looking at doing this at the Hutchinson Library.
Storage Room Clean Up -
The facilities manager is cleaning up the area and looking for ways to find storage. Many of the items in the
storage room are not things that will be used again. Some things could be stored more efficiently.
The new cleaning service is working out well.
A possible far out project is a fund for new furniture. Right now an option is to have the furniture steam cleaned.
New lighting materials are ordered but not here yet.
Other -
How is the parking since Novation moved to their new location? Parking is tighter. One library patron sat and
counted how many people went in and out of Novation in an hour. He said the count was 40.
Internet hot spots were not put into the park because of the expense because the light poles are fiberglass and
could not hold the equipment. Board thought it was a good idea and suggested maybe a city building could
be used.
Eating in the library - this library does not allow it. Every library sets its own rules.
The new statue is in place outside of the Library.
Dianne saw Rudy's talk and thought it was so worth watching. Very funny and witty.
Motion to adjourn by Dianne Wanzek, seconded by Mary Christensen. Meeting adjourned at 5:07 pm.
Next meeting: June 27, 2016 at 4:30 p.m.
April 2016 Donations
American Legion Auxiliary memorial books with interests of members $160.00
Hutchinson Lions Club children's books 150.00
Russ & Lorraine Erickson children's books 50.00
Total $ 360.00
Resource Allocation
Committee
March 2, 2016
4:00 PM
Hutchinson City Center
Attendees: Matt Jaunich, Andy Reid, Kent Exner (Committee Members)
Dolf Moon, John Olson, John Paulson (Contributing Participants)
Meeting Minutes
1. 2016 Infrastructure Improvement Program —review project estimated cost/funding worksheet
- Kent E. provided an updated draft of the 2016 Infrastructure Improvement Program worksheet The worksheet included cost estimations
and associated funding alternatives relative to previously identified projects. Due to recent high construction cost estimates, an alternate
bid approach to the 2016 Pavement Management Program project that would provide project cost/funding flexibility was reviewed. The
roadway segments that could be addressed by alternate bids within the project documents include Grove Street, West Shore Drive and/or
Madson Avenue. Also, the exact project timeframes associated with the 2016 Street Seal Coating project were discussed and will be
established within the project specifications to avoid Water Carnival week and the State Amateur Baseball Tournament.
2. 2016 Infrastructure Maintenance Funds — review estimated funding and potential improvements
- John O. provided a worksheet stating what maintenance projects/efforts are proposed to be addressed in 2016. At this point, the estimated
total cost of these improvements is $256,364 which includes addressing bridges, parking lots/areas, sidewalks, streetlights, street
surfacing and trails in a variety of manners. RAC members acknowledged that there appears to be approximately $49,000 within this
fund through the end of 2015 and the 2016 funding allocation will be $250,000 as previously established.
3. 2016 Pavement Management Report — review annual report and associated information
- John O. provided an overview of the annual City Pavement Management Report. At this time, the report indicates a system -wide
pavement condition index (PCI) rating of 70 which is within the City's stated PCI goal range of 65 to 75. As reviewed by RAC members,
the report notes that approximately $2,160,000 should be allocated for street pavement improvement projects (reconstruction, reclaim,
mill/overlay, seal coating, etc.) to maintain an overall rating within the desired range. Also, the report states that approximately $200,000
should be allocated annually for maintenance efforts (general maintenance, patching, crack repair, etc.). Similar to past years, this report
will be presented to the City Council at a meeting in the near future.
4. Roberts Park Lift Station —review construction quotes and upcoming project process/delivery
- John P. provided a review of the Roberts Park Lift Station Replacement project and distributed a technical memorandum from Nero
Engineering that further explained the ultimate design approach/recommendation. Also, the recently received construction quotes were
reviewed and, per City staff s guidance, will be forwarded to the City Council for consideration at their next meeting.
5. City Citizen Survey — review results related to infrastructure functionality/maintenance/improvements
- Item postponed to a future meeting.
6. Other Discussion
Resource Allocation
Committee
April 5, 2016
4:00 PM
Hutchinson City Center
Attendees: Gary Forcier, John Lofdahl, Matt Jaunich, Andy Reid, Kent Exner (Committee Members)
Dolf Moon, John Olson, John Paulson (Contributing Participants)
Meeting Minutes
1. 2016 Infrastructure Improvement Program — review project estimated cost/funding worksheet
Kent E. provided an updated draft of the 2016 Infrastructure Improvement Program worksheet. This worksheet includes project costs
(actual and estimations) and associated funding allocations. Recent construction bid results for the 2016 Pavement Management Program
and 2016 Street Seal Coating projects were reviewed and deemed to be responsive and appropriate. Per the alternate bid results for the
PMP letting, RAC members agreed that not awarding the Grove Street portion of this project would be in the best interest of the City from
a project funding standpoint (bonding limitations). Also, due to the very competitive bid for the seal coating work, City staff will be
working with the apparent low bidder to increase the scope of this project in order to fully utilize the dedicated project funding
($250,000).
2. Denver Avenue SE Extension — review proposed assessments, possible development and timelines
- Kent E. provided an overview of the preliminary layout for the potential Denver Avenue SE Extension project and associated construction
cost estimation. RAC members briefly discussed the possibility of an adjacent apartment complex development occurring in 2016/2017
and the special improvement assessments that would be this developer's responsibility. Also, a variety of timelines for ultimately
constructing this segment of Denver Avenue were contemplated.
3. City Debt Management Plan — review draft of updated/amended document and future approach
- Matt J. and Andy R. provided an overview of the revised City Debt Management Plan document draft. RAC members agreed that
increased funding for both improvement projects and heavy fleet investments would be in the best interest of the City from infrastructure
longevity and service delivery standpoints. Looking forward, this document will be presented at a City Council workshop and, ultimately,
considered by the Council for approval/adoption.
4. County Roadway Turnback — review the upcoming execution of a previous tumback agreement
- Kent E. reviewed the proposed finalization of an established roadway tumback agreement with McLeod County. The roadway segments
involved in this arrangement include portions of South Grade Road SW and Adams Street NE (location diagram provided). The tumback
requirements stated within the associated agreement have been satisfied by the City and McLeod County. Thus, City staff will be
preparing the necessary Resolutions to fully document this tumback within the City's Municipal State Aid System and seeking the City
Council's approval in the near future.
5. County Trails Plan — review document final draft and future related activities
Kent E. provided a review of the McLeod County Trails Plan final draft and associated approval hearings/meetings. This document
appears to be satisfactory from the City's perspective and will hopefully facilitate trail improvements throughout the County.
6. MnDOT Bike Counter — review potential cost-sharing opportunity for long-term bike counter installation
- Kent E. reviewed the possibility of the City accepting a fairly sophisticated bicycle counting system from MnDOT. The approximate
value of the system equipment is $5,000 and would be solely funded by MnDOT. However, the City would be responsible for the
installation costs which could be up to $5,000 depending on who actually performs the installation (City staff versus contractors). RAC
members reviewed the potential location for this system (near the Luce Line State Trail and Arch Street intersection) and agreed that this
would be a beneficial investment for the City.
7. City Citizen Survey — review results related to infrastructure functionality/maintenance/improvements
- RAC members briefly reviewed some of the City Citizen Survey results pertaining to infrastructure items.
8. Other Discussion
- Kent E. mentioned that MnDOT may move the Federal Aid allocation for Century Avenue SE from 2019 to 2018 and possibly increase
the funding amount (currently $500,000) and that the TH 15 downtown improvements will most likely be programmed in 2020.
Hutchinson Properties Orded To Be Cleared By City 1 06/20/2016
Enforcement
Number Address Parcel Category Date Filed Status Date Closed
EEN16-0006
197 3rd Ave NW
31-117-29-12-0490
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0007
187 3rd Ave NW
31-117-29-12-0500
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0008
157 3rd Ave NW
31-117-29-12-0530
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0009
430 Glen St NW
31-117-29-11-0230
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0010
430 Water St NW
31-117-29-12-0270
Tall Grass/Noxious We&
05/06/2016
Abated
05/23/2016
EEN16-0011
455 Water St NW
31-117-29-12-0370
Tall Grass/Noxious We&
05/06/2016
Abated
05/23/2016
EEN16-0012
465 Water St NW
31-117-29-12-0360
Tall Grass/Noxious We&
05/06/2016
Abated
05/23/2016
EEN16-0013
505 California St NW
36-117-30-11-0420
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0014
535 California St NW
36-117-30-11-0450
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0015
961 Carolina Pkwy NW
36-117-30-07-0940
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0016
969 Carolina Pkwy NW
36-117-30-07-0930
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0017
1105 Carolina Ave NW
36-117-30-06-0140
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0018
700 Alaska Ct NW
36-117-30-06-0130
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0019
710 Alaska Ct NW
36-117-30-06-1080
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0020
720 Alaska Ct NW
36-117-30-06-1090
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0021
730 Alaska Ct NW
36-117-30-06-1100
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0022
740 Alaska Ct NW
36-117-30-06-1110
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0023
750 Alaska Ct NW
36-117-30-06-1120
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0024
791 California St NW
36-117-30-06-0310
Tall Grass/Noxious We&
05/06/2016
Abated
05/23/2016
EEN16-0025
855 Golf Course Rd NW
36-117-30-07-0262
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0026
1150 Carolina Ave NW
36-117-30-06-0450
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0027
731 Arizona St NW
36-117-30-06-1000
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0028
21 Grove St NW
31-117-29-14-0280
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0029
725 Goebel St SW
01-116-30-10-1220
Tall Grass/Noxious We&
05/06/2016
Closed
05/09/2016
EEN16-0030
325 Lake St SW
01-116-30-07-0570
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0031
975 Osgood Ave SW
01-116-30-07-0830
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0032
510 Fischer St SW
01-116-30-07-1010
Tall Grass/Noxious We&
05/06/2016
Abated
05/23/2016
EEN16-0033
440 Dale St SW
01-116-30-07-1020
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0034
505 Harmony Ln SW
01-116-30-01-0270
Tall Grass/Noxious We&
05/06/2016
Closed
05/16/2016
EEN16-0035
955 Hassan St SE
06-116-29-15-0380
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
Hutchinson Properties Orded To Be Cleared By City 1 06/20/2016
Enforcement
Number Address Parcel Category Date Filed Status Date Closed
EEN16-0036
965 Hassan St SE
06-116-29-15-0370
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0037
5 Century Ave SE
07-116-29-03-0560
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0038
1115 Jefferson St SE
07-116-29-02-0040
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0039
125 Oakland Ave SE
06-116-29-11-0490
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0040
736 Ivy Ln SE
06-116-29-11-0830
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0041
105 Adams St SE
06-116-29-02-0250
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0042
335 Adams St SE
06-116-29-07-0120
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0043
550 Monroe St SE
06-116-29-10-0110
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0044
446 Monroe St SE
06-116-29-07-0570
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0045
236 Erie St SE
06-116-29-02-0480
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0046
446 Huron St SE
06-116-29-07-0370
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0047
640 Hwy 7 E
32-117-29-14-0090
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0048
465 Hwy 7 E
32-117-29-12-0200
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0049
1000 Goebel St SW
01-116-30-10-1140
Tall Grass/Noxious We&
05/10/2016
Closed
05/27/2016
EEN16-0050
915 South Grade Rd SW
01-116-30-15-0460
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0051
907 Dale St SW
01-116-30-14-0110
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0052
954 Keith St SW
01-116-30-15-0470
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0053
506 Juul Rd SW
01-116-30-08-1230
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0054
226 Franklin St SW
06-116-29-04-0430
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0055
236 Franklin St SW
06-116-29-04-0440
Tall Grass/Noxious We&
05/10/2016
Abated
05/23/2016
EEN16-0056
715 Franklin St SW
06-116-29-11-1110
Tall Grass/Noxious We&
05/10/2016
Abated
05/23/2016
EEN16-0057
625 Franklin St SW
06-116-29-11-1000
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0058
595 Franklin St SW
06-116-29-11-0070
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0059
215 5th Ave NE
31-117-29-09-0640
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0060
7 9th Ave NE
31-117-29-02-0640
Tall Grass/Noxious We&
05/10/2016
Abated
05/23/2016
EEN16-0061
882 Oak St NE
31-117-29-02-0690
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0062
715 Oak St NE
31-117-29-07-0850
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0063
219 College Ave NE
31-117-29-07-0960
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0064
47 McLeod Ave NE
31-117-29-07-0680
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0065
141 5th Ave NE
31-117-29-10-0140
Tall Grass/Noxious We&
05/10/2016
Abated
05/23/2016
Hutchinson Properties Orded To Be Cleared By City 1 06/20/2016
Enforcement
Number Address Parcel Category Date Filed Status Date Closed
EEN16-0066
716 Main St S
06-116-29-11-1040
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0067
615 Main St S
06-116-29-11-0660
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0068
596 Main St S
06-116-29-11-0060
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0069
570 Main St S
06-116-29-11-0040
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0070
526 Main St S
06-116-29-06-0600
Tall Grass/Noxious We&
05/10/2016
Abated
05/23/2016
EEN16-0071
646 2nd Ave SW
01-116-30-01-0850
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0072
720 2nd Ave SW
01-116-30-02-0070
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0073
908 2nd Ave SW
01-116-30-02-0300
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0074
705 Park Island Dr SW
02-116-30-10-0351
Tall Grass/Noxious We&
05/10/2016
Abated
05/23/2016
EEN16-0075
715 Park Island Dr SW
02-116-30-10-0360
Tall Grass/Noxious We&
05/10/2016
Abated
05/23/2016
EEN16-0076
1020 West Shore Dr SW
10-116-30-01-0090
Tall Grass/Noxious We&
05/10/2016
Abated
05/23/2016
EEN16-0077
705 Dale St SW
01-116-30-10-0300
Tall Grass/Noxious We&
05/10/2016
Abated
05/23/2016
EEN16-0078
1100 Hwy 15 S
12-116-30-01-0030
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0079
218 Grove St SW
06-116-29-04-0520
Tall Grass/Noxious We&
05/10/2016
Closed
05/17/2016
EEN16-0080
195 4th Ave NW
31-117-29-12-0380
Tall Grass/Noxious We&
05/05/2016
Closed
05/16/2016
EEN16-0081
87 4th Ave NW
31-117-29-11-0590
Tall Grass/Noxious We&
05/18/2016
Closed
05/27/2016
EEN16-0082
338 4th Ave SW
06-116-29-05-0350
Tall Grass/Noxious We&
05/18/2016
Closed
05/27/2016
EEN16-0083
35 7th Ave SE
06-116-29-11-0740
Tall Grass/Noxious We&
05/18/2016
Closed
05/27/2016
EEN16-0084
245 Monroe St SE
06-116-29-02-0510
Tall Grass/Noxious We&
05/18/2016
Abated
05/31/2016
EEN16-0085
236 Huron St SE
06-116-29-02-0670
Tall Grass/Noxious We&
05/18/2016
Closed
05/31/2016
EEN16-0086
556 Main St S
06-116-29-11-0020
Tall Grass/Noxious We&
05/18/2016
Closed
05/27/2016
EEN16-0087
810 Oak St NE
31-117-29-07-0540
Tall Grass/Noxious We&
05/18/2016
Closed
05/27/2016
EEN16-0088
830 Elm St NE
31-117-29-07-0370
Tall Grass/Noxious We&
05/18/2016
Closed
05/27/2016
EEN16-0089
535 MADSON AVE SW
Tall Grass/Noxious We&
05/18/2016
Closed
05/27/2016
EEN16-0090
1867 West Shore Dr SW
10-116-30-08-0540
Tall Grass/Noxious We&
05/18/2016
Closed
05/27/2016
EEN16-0091
1137 Prairie View Dr SW
10-116-30-01-0920
Tall Grass/Noxious We&
05/18/2016
Closed
05/27/2016
EEN16-0092
990 Echo Dr SE
06-116-29-13-0590
Tall Grass/Noxious We&
05/24/2016
Closed
06/08/2016
EEN16-0093
1100 West Shore Dr SW
10-116-30-01-0150
Tall Grass/Noxious We&
05/27/2016
Closed
06/08/2016
EEN16-0094
705 Lynn Rd SW
06-116-29-12-1140
Tall Grass/Noxious We&
05/27/2016
Abated
06/08/2016
EEN16-0095
845 Lynn Rd SW
06-116-29-13-0480
Tall Grass/Noxious We&
05/27/2016
Closed
06/08/2016
Hutchinson Properties Orded To Be Cleared By City
06/20/2016
Enforcement
Number Address Parcel Category Date Filed Status Date Closed
EEN16-0096
125 5th Ave NE
31-117-29-10-0130
EEN16-0097
141 5th Ave NE
31-117-29-10-0140
EEN16-0098
605 Franklin St SW
06-116-29-11-1020
EEN16-0099
570 Adams St SE
06-116-29-10-0020
EEN16-0100
140 Morningside Dr NE
32-117-29-14-0710
Records:
95
05/27/2016
Population:
Range (Using Current Index)
Enforcement.DateFiled Between 5/1/2016 12:00:00 AM AND 5/31/2016
11:59:59 PM
Tall Grass/Noxious We&
05/27/2016
Closed
06/08/2016
Tall Grass/Noxious We&
05/27/2016
Abated
06/10/2016
Tall Grass/Noxious We&
05/27/2016
Closed
06/08/2016
Tall Grass/Noxious We&
05/27/2016
Closed
06/08/2016
Tall Grass/Noxious We&
05/27/2016
Closed
06/08/2016
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, May 17, 2016
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The May 17, 2016 Planning Commission meeting was called to order by Acting Chair
Norton at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner
Kirchoff, Commissioner Kalenberg, Commissioner Norton, Commissioner Arndt,
Commissioner Wick, and Commissioner Fahey. Also present were Dan Jochum, City
Planner, Kent Exner, City Engineer, Marc Sebora, City Attorney, and Kyle Dimler,
City Building Official.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED APRIL 19, 2016.
Motion by Commissioner Fahey, Second by Commissioner Wick. Motion
approved.
Motion to Approve — Motion to Reject
4. PUBLIC HEARINGS
A. CONSIDERATION OF A LOT SPLIT, PRELIMINARY AND FINAL PLAT OF
SOUT14WIND FIFTH ADDITION, AND REZONE FROM R-1 TO R-2
LOCATED AT 1550 SHERWOOD ST SE
Dan Jochum, City Planner, addressed the Commission.
Mr. Jochum reviewed the lot split application as noted in the Commission's
packet first. Following Mr. Jochum next provided a review of the preliminary
and final plat and the rezoning as noted in the Commission's packet.
Mr. Jochum noted that special consideration has been given to ensure drainage
from this site will flow towards Sherwood St. SE and only drainage from west
portion of roof is to flow westward.
Motion by Commissioner Arndt, second by Commissioner Fahey moved to close
public hearing at 5:35 p.m.
Arndt, Kalenberg moved to approve with staff recommended conditions.
Approved unanimously will be on Council consent agenda next Tuesday evening.
Minutes
Hutchinson Planning Commission
May 17, 2016
Page 2
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
B. CONSIDERATION OF A SITE PLAN, VARIANCE TO BUILDING HEIGHT,
AND CONDITIONAL USE PERMIT FOR HIGH SCHOOL RENOVATIONS
IN A R-2 ZONE LOCATED AT 1200 ROBERTS RD SW
Mr. Jochum introduced Kevin Holm representing LHB the designers of the
proposed renovation to the Hutchinson High School.
Mr. Holm addressed the Commission. Mr. Holm reviewed the proposed scope of
the project in general terms. Mr. Holm noted that the need for a variance is driven
by a design that focuses on a smaller building footprint and using a three-story
structure.
Mr. Holm noted that the proposal is for a combination of brick veneer and pre-
cast concrete panels for the portion of the building involved in the variance
request.
Mr. Jochum addressed the Commission and provided the Staff report included in
the Commission's packet.
Mr. Jochum noted that the R-2 Zoning District has a maximum building height of
35' permitted. The variance application is requesting 48' building height.
Mr. Jochum reviewed the 3 -part test required for the granting of a variance per
MN State Law. Staff believes that this site and proposal meet the requirements of
the required 3 -part test.
Mr. Jochum noted that the site is currently quite constrained which limits that
ability to provide an addition horizontally rather than vertically. Staff
recommends approval of the variance application.
Mr. Jochum noted that the C.U.P. is required for any use other than residential in
the R-2 Zoning District.
Mr. Jochum noted Staff believes the Site Plan improves the site over the current
layout in general and specifically in regards to alignment of drive lane
intersections. Mr. Jochum also noted the care provided in the design to provide
adequate screening from adjacent residential areas.
Mr. Jochum note Staff recommends approval of the Site Plan, the C.U.P., and the
Variance with the conditions noted in the Commission's packet.
Commissioner Arndt asked if there is a possible redesign for bussing access.
Minutes
Hutchinson Planning Commission
May 17, 2016
Page 3
Mr. Jochum noted it would be a question best directed to the School District
leaders.
Brett Haugen, 160 Orchard Ave. SE representing Crossroad Church addressed the
Commission. Mr. Haugen noted a long-standing agreement for parking with the
high school.
Mr. Holm noted the design intends to maintain this agreement.
Jim Waldron 530 School Rd. SW representing neighbors. Concerned with
parking on street during construction and blocking mailboxes, concern with
possibly adding a drive from the Middle School to the High School to alleviate
traffic on School Rd., concerned there is adequate street lighting at the
intersection of McDonald Dr. and School Rd during activity events.
Mr. Jochum noted that Staff did note a need for as good of lighting as possible in
the proposed plan.
Assistant Principal and Mr. Holm noted due to light trespass regulations the
design of the lighting will need to terminate within the boundaries of the School
property.
Assistant Principal noted that due to budget constraints the previously considered
private road to the Middle School was not included in the final project.
Mr. Jochum noted Staff would need to review and approve a proposed parking
plan for parking increases on the City street.
Motion by Commissioner Fahey, second by Commissioner Wick to close public
hearing at 6:04 p.m.
Motion by Commissioner Fahey to approve with 15 Staff recommended
conditions, second by Commissioner Wick. Motion approved unanimously. Item
will be on City Council consent agenda next Tuesday.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
C. CONSIDERATION OF A SITE PLAN, VARIANCE TO REDUCE SETBACKS
AND CONDITIONAL USE PERMIT FOR DRIVE THROUGH TO BUILD A
NEW CARIBOU COFFE/EINSTEIN BAGEL IN A C-4 ZONE LOCATED AT
1100 HWY 15 S
Mr. Jochum addressed the Commission. Mr. Jochum introduced Dan Wozniak
representing Erickson Family, property owners of the subject site.
Minutes
Hutchinson Planning Commission
May 17, 2016
Page 4
Mr. Wozniak noted the proposed project will be a combination Caribou
Coffee/Einstein Bagels. Mr. Wozniak noted that the project is a nice stone EIFS
faced building with heaviest traffic flow in the morning period of the day.
Mr. Jochum reviewed the applications as noted in the Commission's packet.
Mr. Jochum noted that the proposed redevelopment of this site is likely the best
that will be able to be achieved.
Commissioner Norton asked if abatement of tanks on this site has been
completed.
Mr. Wozniak and Mr. Jochum both noted that the in -ground fuel tanks have
already been removed from this site.
Mr. Jochum noted that some of the components of the proposed Site Plan, such as
parking layout, are not completely ideal but are likely as good as can be provided
on this site based upon the applicant's desired use of the space.
Mr. Jochum reviewed the right-of-way encroachment noted in Commission's
report. Previously, this encroachment was approximately 2,000 square feet. The
proposed site plan encroaches into the right-of-way slightly less than the existing.
Staff does note that it is not in the City's best interest to permit right-of-way
encroachments on a large scale.
Commissioner Norton stated he believes this proposal is likely the best use of this
property based upon its size and location.
Commissioner Arndt asked if a left turn off of Century would be permitted.
Mr. Jochum noted that would be part of the layout.
Commissioner Fahey commended Staff for working to make this site workable.
Mr. Jochum noted the variance for this application is due to the shape and size of
the existing lot that makes it very difficult to comply with the strict requirements
of the Zoning Ordinance.
Mr. Jochum noted the variance is due to the setback encroachments as laid out in
the Commission's packet.
Mr. Jochum noted the C.U.P. is required for the drive-through proposed.
Mr. Jochum noted Staff recommends approval with Conditions 1 — 19 for the
C.U.P., Site Plan
Minutes
Hutchinson Planning Commission
May 17, 2016
Page 5
Motion by Commissioner Arndt, Second by Commissioner Wick to close public
hearing at 6:22 p.m. Motion approved unanimously.
Motion by Commissioner Fahey, Second by Commissioner Wick to approve with
19 staff recommended conditions. Approved unanimously. Item will be on City
Council's consent agenda next Tuesday.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
5. NEW BUSINESS
A. A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR
DEVELOPMENT DISTRICT NO. 4 AND A TAX INCREMENT
FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO.
4-17 CONFORM TO THE GENERAL PLANS FOR THE DEVELOPMENT
AND REDEVELOPMENT OF THE CITY.
Mr. Jochum addressed the Commission. Mr. Jochum noted he was presenting
on behalf of Miles Seppelt, EDA Director.
Mr. Jochum noted that the proposal is for the Business Incubator project
proposed by the Hutchinson EDA.
Mr. Jochum noted that the Planning Commission's approval is not legally
required, but rather Staff is seeking the Commission's verification that the
proposed project is in agreement with the Comprehensive Plan. Staff
recommends approval of the proposal.
Mr. Jochum noted the proposal is to include the portion of the Industrial Park
that will be the location of the EDA's proposed business incubator project.
Commissioner Fahey asked City Attorney Sebora what the thought process is
in incorporating these lots in something of a piece meal.
Mr. Jochum noted that the TIF projects are required to pass a "but for" test,
meaning the project would not proceed but for the TIF component.
Commissioner Wick asked if there would be sunset date for this project.
Mr. Jochum noted the proposed last year of the TIF would be 2026.
Motion by Commissioner Fahey, second by Commissioner Kalenberg to
recommend approval and concur that the proposal is in agreement with the
City's Comprehensive Plan. Motion approved unanimously.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
Minutes
Hutchinson Planning Commission
May 17, 2016
Page 6
6. UNFINISHED BUSINESS
None.
7. COMMUNICATION FROM STAFF
A. Upcoming Meetings
Mr. Jochum noted that the month of June is anticipated to be a busy month as
well. Included projects are a hotel, Mid -Country Bank project, and a C.U.P. for a
beauty salon in the C-5 zoning district.
Mr. Jochum noted he anticipates a possible redevelopment project on South Hwy
16
8. ADJOURNMENT
Motion by Commissioner Wick, Second by Commissioner Arndt to adjourn at
6:38 p.m.
HUTCHINSON CITY COUNCIL
City A
Request for Board Action7AL
-0
i
Agenda Item: May 2016 Financial & Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 6/28/2016
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff
Governance
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For council review, attached are the May Financial Reports for the general
fund and enterprise funds.
Also attached is the May Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: - Funding Source:
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 5/31/2016
DESCRIPTION
2016 ACTUALS
MAY YTD
2016
BUDGET
AVAILABLE
BALANCE
2016
% BDGT
USED
2015 YTD
ACTUAL
2015
BUDGET
2015
% BDGT
USED
General Fund
SUPPLIES
54,010
218,194
770,593
552,399
28.32
218,156
782,636
TAXES
-
-
4,581,035
4,581,035
-
13,401
4,491,446
0.30
OTHER TAXES
8,091
75,707
272,000
196,293
27.83
74,449
257,500
28.91
LICENSES & PERMITS
41,311
115,817
271,500
155,683
42.66
138,572
267,900
51.73
INTERGOVERNMENTAL REVENUE
9,316
48,579
1,284,330
1,235,751
3.78
32,003
1,225,766
2.61
CHARGES FOR SERVICES
160,167
896,334
2,350,666
1,454,332
38.13
706,174
2,031,070
34.77
MISCELLANEOUS REVENUES
12,738
79,668
291,300
211,632
27.35
186,223
666,225
27.95
TRANSFERS -IN
118,197
444,511
2,332,404
1,887,894
19.06
422,096
2,160, 537
19.54
FINES & FORFEITURES
4,635
18,511
55,000
36,489
33.66
18,501
55,000
33.64
CAPITAL CONTRIBUTIONS
-
-
25,000
25,000
-
-
25,000
-
TOTAL REVENUES
354,455
1,679,127
11,463,235
9,784,108
14.65
1,591,419
11,180,444
14.23
WAGES & BENEFITS
591,595
2,784,608
7,595,480
4,810,872
36.66
2,756,077
7,491,996
36.79
SUPPLIES
54,010
218,194
770,593
552,399
28.32
218,156
782,636
27.87
SERVICES & CHARGES
236,867
882,745
2,461,936
1,579,191
35.86
869,510
2,303,346
37.75
MISCELLANEOUS EXPENSES
21,777
119,135
525,226
406,091
22.68
111,388
498,116
22.36
TRANSFERS -OUT
-
49,878
100,000
50,123
49.88
48,425
96,850
50.00
CAPITAL OUTLAY
-
-
10,000
10,000
-
7,423
192,058
3.86
TOTAL EXPENDITURES
904,249
4,054,559
11,463,235
7,408,676
35.37
4,010,979
11,365,002
35.29
NET REVENUE
(549,794)
(2,375,432)
-
2,375,432
(2,419,560)
(184,558)
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 5/31/2016
DESCRIPTION
General Fund by Deaartment
2016 ACTUALS
MAY
YTD
2016 2015
2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
2,400.80
12,798.11
44,290.00
31,491.89
28.9
14,779.60
46,380.00
31.9
City Administrator
31,475.27
148,739.16
430,251.00
281,511.84
34.6
159,329.46
410,458.00
38.8
Elections
-
0.55
15,950.00
15,949.45
0.0
3,495.50
7,378.00
47.4
Finance Department
35,908.20
155,384.32
361,468.00
206,083.68
43.0
129,225.80
428,830.00
30.1
Motor Vehicle
16,011.18
85,199.30
203,836.00
118,636.70
41.8
73,419.29
184,836.00
39.7
Assessing
-
-
60,911.00
60,911.00
-
-
60,911.00
-
Le al
18,417.14
101,274.07
288,193.00
186,918.93
35.1
96,095.26
243,497.00
39.5
Planning
8,397.04
40,781.02
149,972.00
109,190.98
27.2
55,276.36
145,943.00
37.9
Information Services
41,019.92
190,928.47
504,738.00
313,809.53
37.8
151,697.89
414,288.00
36.6
City Hall Building
13,695.36
38,784.92
131,322.00
92,537.08
29.5
32,424.18
95,343.00
34.0
Police Department
269,894.41
1,173,163.98
3,062,565.00
1,889,401.02
38.3
1,154,674.68
3,072,077.00
37.6
Hospital Security
21,520.53
105,018.70
293,886.00
188,867.30
35.7
107,354.70
291,299.00
36.9
Emergency Management
155.40
1,130.55
12,800.00
11,669.45
8.8
999.20
14,388.00
6.9
Safety Committee
-
8,600.16
9,500.00
899.84
90.5
7,956.35
9,590.00
83.0
Fire Department
11,300.49
117,118.87
306,733.00
189,614.13
38.2
114,903.66
292,199.00
39.3
Protective Inspections
23,847.92
90,855.01
227,556.00
136,700.99
39.9
98,272.61
233,248.00
42.1
Engineering
32,057.53
153,404.85
402,714.00
249,309.15
38.1
166,061.60
452,058.00
36.7
Streets & Alleys
90,146.73
429, 695.15
1, 517, 341.00
1, 087, 645.85
28.3
497, 369.98
1, 409, 089.00
35.3
Park/Recreation Administration
24,388.91
92,068.31
222,323.00
130,254.69
41.4
89,957.85
223,966.00
40.2
Recreation
25,020.99
96,801.75
234,397.00
137,595.25
41.3
80,884.49
222,940.00
36.3
Senior Citizen Center
9,574.79
35,665.47
83,747.00
48,081.53
42.6
29,242.46
74,795.00
39.1
Civic Arena
19,465.89
140,241.06
323,727.00
183,485.94
43.3
141,473.62
324,826.00
43.6
Park Department
86,550.73
319,087.74
852,751.00
533,663.26
37.4
305,696.89
839,821.00
36.4
Recreation Building & Pool
10,035.27
48,010.51
170,818.00
122,807.49
28.1
54,017.07
188,732.00
28.6
Events Center
20,182.87
99,324.46
243,017.00
143,692.54
40.9
94,142.04
234,707.00
40.1
Evergreen Building
2,636.73
9,553.10
25,450.00
15,896.90
37.5
4,752.97
12,688.00
37.5
Library
5,136.72
58,869.50
206,365.00
147,495.50
28.5
64,337.81
198,724.00
32.4
Cemetery
10, 942.13
38, 896.64
130, 785.00
91, 888.36
29.7
37, 422.57
301, 398.00
12.4
Airport
4,905.18
31,184.68
104,635.00
73,450.32
29.8
33,257.02
107,159.00
31.0
Unallocated General Expense
69,160.60
231,978.58
841,194.00
609,215.42
27.6
212,458.11
823,434.00
25.8
TOTAL EXPENDITURES
904,249
4,054,559
11,463,235
7,408,676
35.4
4,010,979
11,365,002
35.3
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 5/31/2016
DESCRIPTION
Liquor Fund
SALES
MISCELLANEOUS REVENUES
TOTAL REVENUES
COST OF SALES
WAGES & BENEFITS
SUPPLIES
SERVICES & CHARGES
MISCELLANEOUS EXPENSES
TRANSFERS -OUT
CAPITAL OUTLAY
DEPRECIATION EXPENSE
DEBT SERVICE
TOTAL EXPENDITURES
NET REVENUE
2016 ACTUALS
MAY YTD
2016
2016 AVAILABLE % BDGT 2015 YTD
BUDGET BALANCE USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
517,379
2,209,173
5,868,000
3,658,827
37.65
2,134, 060
5,695,000
37.47
551
1,310
3,000
1,690
43.67
1,352
3,000
45.06
517,931
2,210,483
5,871,000
3,660,517
37.65
2,135,412
5,698,000
37.48
396,790
1,675,382
4,398,810
2,723,428
38.09
1,587,707
4,271,071
37.17
43,652
217,731
568,211
350,480
38.32
211,979
521,408
40.66
1,425
5,025
17,400
12,375
28.88
9,292
16,600
55.98
19,939
79,749
198,350
118,601
40.21
69,309
196,793
35.22
-
200
5,650
5,450
3.54
350
5,500
6.36
-
-
475,000
475,000
-
-
465,000
-
-
-
20,000
20,000
-
-
27,000
-
-
-
80,200
80,200
-
-
82,075
-
-
-
128,055
128,055
-
-
128,305
-
461,805
1,978,087
5,891,676
3,913,589
33.57
1,878,637
5,713,752
32.88
56,125
232,396
(20,676)
(253,072)
256,775
(15,752)
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 5/31/2016
DESCRIPTION
Water Fund
SALES
LOCAL SALES TAX
CHARGES FOR SERVICES
MISCELLANEOUS REVENUES
TOTAL REVENUES
WAGES & BENEFITS
SUPPLIES
SERVICES & CHARGES
MISCELLANEOUS EXPENSES
TRANSFERS -OUT
CAPITAL OUTLAY
DEPRECIATION EXPENSE
DEBT SERVICE
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
2016 ACTUALS
MAY YTD
2016
2016 AVAILABLE % BDGT 2015 YTD
BUDGET BALANCE USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
173,118
872,019
2,306,000
1,433,981
37.82
872,868
2,300,000
37.95
48,690
129,212
685,000
555,788
18.86
165,800
725,000
22.87
2,208
47,821
50,000
2,179
95.64
35,162
50,000
70.32
4,810
9,943
85,000
75,057
11.70
9,331
84,153
11.09
228,826
1,058,996
3,126,000
2,067,004
33.88
1,083,161
3,159,153
34.29
36,881
178,521
479,983
301,462
37.19
153,506
500,766
30.65
5,480
39,961
122,400
82,439
32.65
35,570
123,250
28.86
58,122
224,156
507,350
283,194
44.18
127,025
457,724
27.75
217
8,971
13,500
4,529
66.45
9,516
16,700
56.98
-
-
43,145
43,145
-
-
43,145
-
-
-
250,000
250,000
-
119,514
543,750
21.98
-
-
1,150, 000
1,150, 000
-
-
1,104, 000
-
-
227,937
1,408,611
1,180,674
16.18
226,020
1,312,414
17.22
100,700
679,546
3,974,989
3,295,443
17.10
671,152
4,101,749
16.36
128,126
379,450
(848,989)
(1,228,439)
412,009
(942,596)
Services & Charges includes expenses of $59,400 to repair well #4.
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 5/31/2016
DESCRIPTION
Sewer Fund
SALES
LOCAL SALES TAX
LICENSES & PERMITS
CHARGES FOR SERVICES
MISCELLANEOUS REVENUES
TOTAL REVENUES
WAGES & BENEFITS
SUPPLIES
SERVICES & CHARGES
MISCELLANEOUS EXPENSES
TRANSFERS -OUT
CAPITAL OUTLAY
DEPRECIATION EXPENSE
DEBT SERVICE
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
2016 ACTUALS
MAY YTD
2016
2016 AVAILABLE % BDGT 2015 YTD
BUDGET BALANCE USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
257,177
1,337,591
3,213,000
1,875,409
41.63
1,375,579
3,203,000
42.95
48,690
129,212
685,000
555,788
18.86
165,800
725,000
22.87
-
5,200
7,000
1,800
74.29
6,100
7,000
87.14
-
1,295
4,000
2,705
32.38
3,137
4,000
78.43
6,028
13,849
117,000
103,151
11.84
6,158
101,153
6.09
311,895
1,487,148
4,026,000
2,538,852
36.94
1,556,774
4,040,153
38.53
48,245
232,085
622,085
390,000
37.31
209,982
679,626
30.90
21,018
75,042
236,100
161,058
31.78
74,483
249,300
29.88
74,072
300,208
742,550
442,342
40.43
253,392
762,511
33.23
14,612
25,351
24,500
( 851)
103.47
16,078
24,000
66.99
-
-
43,145
43,145
-
-
43,145
-
-
199,807
350,000
150,193
57.09
3,025
691,250
0.44
-
-
1,530,000
1,530,000
-
-
1,495,000
-
-
539,538
1,568,854
1,029,316
34.39
480,336
1,573,470
30.53
157,947
1,372,031
5,117,234
3,745,203
26.81
1,037,296
5,518,302
18.80
153,947
115,117
(1,091,234)
(1,206,351)
519,478
(1,478,149)
Capital Outlay consists of expenditures for the forcemain bypass project approved by council in 2015.
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 5/31/2016
DESCRIPTION
2016 ACTUALS
MAY YTD
2016
BUDGET
AVAILABLE
BALANCE
2016
% BDGT
USED
2015 YTD
ACTUAL
2015
BUDGET
2015
% BDGT
USED
Refuse Fund
SUPPLIES
1,945
14,162
62,400
48,238
22.70
16,583
65,400
SALES
97,702
480,187
1,149, 500
669,313
41.77
472,434
1,133, 700
41.67
INTERGOVERNMENTAL REVENUE
-
2,633
12,500
9,868
21.06
2,656
12,500
21.25
MISCELLANEOUS REVENUES
1,308
2,498
2,500
2
99.91
-
2,500
-
TOTAL REVENUES
99,010
485,318
1,164,500
679,182
41.68
475,090
1,148,700
41.36
WAGES & BENEFITS
14,159
58,287
190,804
132,517
30.55
76,439
179,288
42.64
SUPPLIES
1,945
14,162
62,400
48,238
22.70
16,583
65,400
25.36
SERVICES & CHARGES
58,389
234,310
704,727
470,417
33.25
228,861
702,650
32.57
MISCELLANEOUS EXPENSES
292
1,278
3,750
2,472
34.07
1,174
3,250
36.13
TRANSFERS -OUT
-
-
55,000
55,000
-
-
55,000
-
CAPITAL OUTLAY
-
36,760
95,000
58,240
38.69
75,058
159,418
47.08
DEPRECIATION EXPENSE
-
-
124,000
124,000
-
-
131,500
-
DEBT SERVICE
-
23,124
24,260
1,136
95.32
1,003
24,261
4.13
TOTAL EXPENDITURES
74,785
367,921
1,259,941
892,020
29.20
399,118
1,320,767
30.22
NET OF REVENUES & EXPENDITURES
24,225
117,397
(95,441)
(212,838)
75,972
(172,067)
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 5/31/2016
DESCRIPTION
Compost Fund
SALES
CHARGES FOR SERVICES
MISCELLANEOUS REVENUES
TOTAL REVENUES
COST OF SALES
INVENTORY COST ADJUSTMENT
WAGES & BENEFITS
SUPPLIES
SERVICES & CHARGES
MISCELLANEOUS EXPENSES
TRANSFERS -OUT
CAPITAL OUTLAY
DEPRECIATION EXPENSE
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
2016 ACTUALS
MAY YTD
2016
2016 AVAILABLE % BDGT 2015 YTD
BUDGET BALANCE USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
492,158
1,559,324
1,636,796
77,472
95.27
2,065,790
2,729,160
75.69
1,535
2,100
58,500
56,400
3.59
860
58,500
1.47
27,214
29,620
6,000
(23,620)
493.67
34
6,000
0.57
520,907
1,591,044
1,701,296
110,252
93.52
2,066,684
2,793,660
73.98
319,201
917,545
1,117, 265
199,720
82.12
1,607,302
2,357,500
68.18
(46,151)
(129,006)
(525,746)
(396,740)
24.54
(397,431)
(1,054,568)
37.69
46,971
207,816
559,899
352,083
37.12
256,156
797,164
32.13
9,637
27,538
70,257
42,719
39.20
39,030
154,500
25.26
25,230
72,322
188,573
116,251
38.35
147,825
344,350
42.93
1,231
5,440
13,500
8,060
40.30
1,446
13,500
10.71
-
-
110,000
110,000
-
-
110,000
-
149,274
149,274
150,000
726
99.52
25,478
250,000
10.19
-
-
134,000
134,000
-
-
142,600
-
605,393
1,250,928
1,817,748
566,820
68.82
1,679,806
3,115,046
53.93
15,514
340,116
(116,452)
(456,568)
386,878
(321,386)
Expenditures are substantially below last year's level due to the lower production model.
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 5/31/2016
DESCRIPTION
2016 ACTUALS
MAY YTD
2016
BUDGET
AVAILABLE
BALANCE
2016
% BDGT
USED
2015 YTD
ACTUAL
2015
BUDGET
2015
% BDGT
USED
Storm Water Utility
SUPPLIES
389
3,288
43,925
40,637
7.48
4,276
34,175
SALES
72,840
354,516
855,867
501,351
41.42
326,900
790,200
41.37
LICENSES & PERMITS
435
1,115
-
(1,115)
-
1,440
-
-
CHARGES FOR SERVICES
-
-
-
-
-
630
-
-
MISCELLANEOUS REVENUES
1,515
4,063
7,000
2,937
58.04
225
6,000
3.75
TOTAL REVENUES
74,791
359,694
862,867
503,173
41.69
329,195
796,200
41.35
WAGES & BENEFITS
18,003
88,937
243,986
155,049
36.45
38,194
241,318
15.83
SUPPLIES
389
3,288
43,925
40,637
7.48
4,276
34,175
12.51
SERVICES & CHARGES
14,142
26,983
164,100
137,117
16.44
17,642
146,350
12.05
MISCELLANEOUS EXPENSES
106
5,124
11,250
6,126
45.55
5,285
11,250
46.98
CAPITAL OUTLAY
-
-
120,000
120,000
-
-
128,000
-
DEPRECIATION EXPENSE
-
-
133,000
133,000
-
-
116,000
-
DEBT SERVICE
-
140,983
150,850
9,867
93.46
136,111
193,992
70.16
TOTAL EXPENDITURES
32,639
265,314
867,111
601,797
30.60
201,509
871,085
23.13
NET OF REVENUES & EXPENDITURES
42,151
94,380
(4,244)
(98,624)
127,686
(74,885)
Sales revenue is up due to the budgeted rate increase of 8.3%.
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 5/31/2016
DESCRIPTION
HATS Ooeration
INTERGOVERNMENTAL REVENUE
CHARGES FOR SERVICES
MISCELLANEOUS REVENUES
TRANSFERS -IN
TOTAL REVENUES
WAGES & BENEFITS
SUPPLIES
SERVICES & CHARGES
MISCELLANEOUS EXPENSES
CAPITAL OUTLAY
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
2016 ACTUALS
MAY YTD
2016
2016 AVAILABLE % BDGT 2015 YTD
BUDGET BALANCE USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
46,050
111,283
156,045
44,762
71.31
69,180
151,500 45.66
17,291
79,157
530,000
450,843
14.94
107,570
546,000 19.70
219
506
3,150
2,644
16.06
-
3,250 -
-
49,878
99,755
49,878
50.00
48,425
96,850 50.00
63,560
240,823
788,950
548,127
30.52
225,175
797,600 28.23
4,651
22,762
59,470
36,708 38.27
28,232
57,898
48.76
29,898
83,798
528,600
444,802 15.85
118,380
546,925
21.64
15,369
54,846
161,200
106,354 34.02
61,174
159,700
38.31
-
-
5,171
5,171 -
35
6,550
0.53
-
-
33,600
33,600 -
-
26,527
-
49,918
161,406
788,041
626,635 20.48
207,820
797,600
26.06
13,642
79,417
909
(78,508)
17,355
-
IW.S
Executive summary
as of May 31, 2016
Asset allocation review
Value on % of
05/31/2016 ($) portfolio
A Cash
2,779,427.29
19.71
Cash
2,779,427.29
19.71
B Fixed Income
11,325,439.52
80.29
us
11,084,879.23
78.59
International
240,560.29
1.70
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non -Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
14,104,866.81
100%
Balanced mutual funds are allocated in the 'Other' category
Equity sector analysis
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
50
41
33
25 —
17
8
W
0
Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
2016 2017 2017
0 Taxable income
Total taxable income: $200,009.99
Total expected cash flow: $200,009.99
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 05/31/2016 ($) port.
A Aaa/AAA/AAA 4 2,843,320.79 25.08
B Aa/AA/AA 3 1,540,125.83 13.55
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB
0
0.00
0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
30
6,941,992.89
61.37
G Not rated
0
0.00
0.00
Total
37 $11,325,439.52 100%
F W—A
6
Report created on: June 01, 2016 Page 1 of 3
IWe?
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of May 31, 2016
Bond overview
Total quantity
11,204,000
Total market value
$11,294,809.65
Total accrued interest
$30,629.87
Total market value plus accrued interest
$11,325,439.52
Total estimated annual bond interest
$194,185.75
Average coupon
1.74%
Average current yield
1.72%
Average yield to maturity
1.13%
Average yield to worst
1.13%
Average modified duration
2.51
Average effective maturity
3.64
Credit quality of bond holdings
Value on
% of
Effective credit rating Issues 05/31/2016 ($)
port.
A Aaa/AAA/AAA 4 2,843,320.79
25.08
B Aa/AA/AA 3 1,540,125.83
13.55
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB 0 0.00 0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
30
6,941,992.89
61.37
G Not rated
0
0.00
0.00
Total
37
$11,325,439.52
100%
Ar, A
F
Investment type allocation
Investment type
Taxable ($)
Tax-exempt /
deferred ($)
Total ($)
% of
bond
port.
Certificates of deposit
6,941,992.89
0.00
6,941,992.89
61.30
Municipals
2,037,334.17
0.00
2,037,334.17
17.99
U.S. federal agencies
2,346,112.46
0.00
2,346,112.46
20.72
Total
$11,325,439.52
$0.00
$11,325,439.52
100%
Bond maturity schedule
$ Millions
2.5
17.8%
2.0
1.5
1.0
0.5
0.0
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2027 + Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: June 01, 2016 Page 1 of 2
UBS
y Prepared for City Hutchinson
4* U 11--3 RP 38446 •City of Hutchinson •Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of May 31, 2016
Summary of bond holdings
Maturity
Year
Issues
Quantity
Est. annual
income ($)
Current Yield to
yield (%) maturity (%)
Yield to Modified
worst (%) duration
Adjusted
cost basis ($)
Unrealized
gain/loss ($) Mkt. value ($) % of bond portfolio maturi
2016
4
865,000
8,772.50
1.01%
0.57 %
0.57 %
0.43
865,000
1,502.55 867,408.52
- 7.67%
15.25%
13.86%
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2017 7 1,996,000 49,308.75 2.44% 0.79 % 0.79 % 0.87 2,082,522.83
-63,378.33 2,034,351.881
2018 7 1,716,000 19,119.00 1.11 % 0.92 % 0.92 % 1.89 1,471,000
251,286.64 1,724,589.901
2019 6 1,527,000 31,745.50 2.03% 1.31 % 1.31 % 3.19 1,534,485
30,822.56 1,572,971.451-
2020 4 1,235,000 20,250.00 1.62% 1.36 % 1.36 % 3.90 1,234,995
13,318.90 1,249,661.981-11.05/
2021 3 1,390,000 15,982.50 1.15% NA NA NA 1,389,100
-2,021.45 1,387,378.551-12.28/
2022 3 735,000 13,107.50 1.75% 1.87 % 1.87 % 5.97 735,000
12,904.15 748,117.941-6.62%
2023 1 1,000,000 17,500.00 1.76% NA NA NA 1,000,000
-3,150.00 998,454.171-8.83%
2024 1 500,000 13,000.00 2.62% 2.70 % 2.70 % 7.49 486,750
9,375.00 497,208.331=4.39%
2025 1 240,000 5,400.00 2.20% NA NA NA 240,000
5,296.80 245,296.8012.17%
2026 0 0 NA NA NA
2027 0 0 NA NA NA
2028 0 0 NA NA NA
2029 0 0 NA NA NA
2030 0 0 NA NA NA
2031 0 0 NA NA NA
2032 0 0 NA NA NA
2033 0 0 NA NA NA
2034 0 0 NA NA NA
2035 0 0 NA NA NA
2036 0 0 NA NA NA
2037 0 0 NA NA NA
2038 0 0 NA NA NA
2039 0 0 NA NA NA
2040 0 0 NA NA NA
2041 0 0 NA NA NA
2042 0 0 NA NA NA
2043 0 0 NA NA NA
2044 0 0 NA NA NA
2045 0 0 NA NA NA
2045+ 0 0 NA NA NA
Other 0 0 NA NA NA
Total 37 11,204,000 $194,185.75 1.72% 1.13 % 1.13 % 2.51 $11,038,852.83
$255,956.82 $11,325,439.52
Report created on: June 01, 2016 Page 1 of 7
UB Prepared for City Hutchinson
RP 38446 •City of Hutchinson •Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Bond holdings - as of May 31, 2016 (continued)
Details of bond holdings
Maturing 2017
MASSACHUSETTS DEPT TRANS
TAX SR B RV BE/R/ 2.408
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
% DUE 011717 DTD 010907 FC
07172007
STATE BK INDIA NY US RT
02.0000% MAT 04/27/17 FIXED
RATE CD /NY
COMENITY BANK DE US RT
01.1500% MAT 06/19/17 FIXED
RATE JUMBO CD /DE
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port.
Aa3/AA-/NR
Effective rating/
2.41%
01/01/2017
12,040.00
Est. annual
NR/NR/NR
Adjusted
% of
0.53%
Underlying rating
431,000
4.88%
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
4.75%
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
1.98%
11,204,000
1.74%
01/21/2020 NA
$194,185.75
1.13% 2.51
$11,038,852.83
NA
$11,294,809.65
100%
Total Bond Portfolio
1.16%
1.69%
1.72%
1.13%
$255,956.82
$30,629.87
$11,325,439.52
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2016
AMERICAN EXPRESS C NY US RT
CD
145,000
1.25%
08/09/2016
1,812.50
0.42% 0.19
145,000.00
100.159
145,230.55
1.29%
01.2500% MAT 08/09/16 FIXED
1.25%
0.42%
230.55
556.16
RATE CD /NY
BMW BANK NORTH AME UT US
CD
240,000
0.95%
11/14/2016
2,280.00
0.57% 0.46
240,000.00
100.173
240,415.20
2.13%
RT 00.9500% MAT 11/14/16
0.95%
0.57%
415.20
106.19
FIXED RATE CD /UT
CAPITAL ONE BANK U VA US RT
CD
240,000
1.00%
11/14/2016
2,400.00
0.62% 0.46
240,000.00
100.173
240,415.20
2.13%
01.0000% MAT 11/14/16 FIXED
1.00%
0.62%
415.20
124.93
RATE C D /VA
FIRSTBANK P R SANT PR RT
CD
240,000
0.95%
12/12/2016
2,280.00
0.60% 0.53
240,000.00
100.184
240,441.60
2.13%
00.9500% MAT 12/12/16 FIXED
0.95%
0.60%
441.60
118.69
RATE CD /PR
Total 2016
865,000
1.01%
11/06/2016
$8,772.50
0.57% 0.43
$865,000.00
$866,502.55
7.67%
1.01%
0.57%
$1,502.55
$905.97
Maturing 2017
MASSACHUSETTS DEPT TRANS
TAX SR B RV BE/R/ 2.408
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
% DUE 011717 DTD 010907 FC
07172007
STATE BK INDIA NY US RT
02.0000% MAT 04/27/17 FIXED
RATE CD /NY
COMENITY BANK DE US RT
01.1500% MAT 06/19/17 FIXED
RATE JUMBO CD /DE
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port.
Aa3/AA-/NR
500,000
2.41%
01/01/2017
12,040.00
0.53% 0.58
NR/NR/NR
5,016.67
2.38%
0.53%
Aaa/AAA/AA+
431,000
4.88%
01/17/2017
21,011.25
0.68% 1
NR/NR/NR
248,000.00
101.170
4.75%
0.68%
CD
248,000
2.00%
04/27/2017
4,960.00
0.70% 0.90
200,000.00
99.433
198,866.00
1.98%
0.70%
CD
200,000
1.15%
06/19/2017
2,300.00
1.69% 1.04
1.16%
1.69%
524,500.00
101.092
505,460.00
4.48%
-19,040.00
5,016.67
493,022.83
102.624
442,309.44
3.920/
-50,713.39
7,820.85
248,000.00
101.170
250,901.60
2.22%
2,901.60
462.03
200,000.00
99.433
198,866.00
1.76%
-1,134.00
176.44
Report created on: June 01, 2016 Page 2 of 7
IW.S
Bond holdings - as of May 31, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Report created on: June 01, 2016 Page 3 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
GE CAP BK UT US RT 01.7500%
CD
130,000
1.75%
08/03/2017
2,275.00
0.81%
1.16
130,000.00
101.098
131,427.40
1.16%
MAT 08/03/17 FIXED RATE CD
1.73%
0.81%
1,427.40
168.29
/UT
GE CAP RETAIL BK UT US RT
CD
247,000
1.75%
08/03/2017
4,322.50
0.81%
1.16
247,000.00
101.0980
249,712.06
2.21%
01.7500% MAT 08/03/17 FIXED
1.73%
0.81%
2,712.06
1,385.57
RATE CD /UT
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.85%
1.33
240,000.00
100.195
240,468.00
2.13%
01.0000% MAT 10/03/17 FIXED
1.00%
0.85%
468.00
177.53
RATE CD /NJ
Tota 12017
1,996,000
2.48%
04/19/2017
$49,308.75
0.79%
0.87
$2,082,522.83
$2,019,144.50 17.88%
2.44%
0.79%
$-63,378.33
$15,207.38
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
ALLY BK UT US RT 01.2500%
CD
248,000
1.25%
02/26/2018
3,100.00
0.82%
1.72
248,000.00
100.733
249,817.84
2.21%
MAT 02/26/18 FIXED RATE CD
1.24%
0.82%
1,817.84
806.85
/UT
GOLDMAN SACHS BK U NY US
CD
248,000
1.30%
02/26/2018
3,224.00
0.97%
1.71
248,000.00
100.560
249,388.80
2.21%
RT 01.3000% MAT 02/26/18
1.29%
0.97%
1,388.80
847.96
FIXED RATE CD /NY
i
me
BANK OF NRTH CAROL NC US RT
CD
245,000
1.00%
02/27/2018
2,450.00
0.92%
1.73
0.00
100.132
245,323.40
2.17%
01.0000% MAT 02/27/18 FIXED
1.00%
0.92%
245,323.40
26.85
RATE CD /NC
MERRICK BK UT US RT 00.9000%
CD
245,000
0.90%
05/10/2018
2,205.00
0.80%
1.92
245,000.00
100.188
245,460.60
2.17%
MAT 05/10/18 FIXED RATE CD
0.90%
0.80%
460.60
126.86
/UT
KEYBANK NA IN US RT
CD
245,000
1.00%
05/11/2018
2,450.00
0.90%
1.92
245,000.00
100.186
245,455.70
2.17%
01.0000% MAT 05/11/18 FIXED
1.00%
0.90%
455.70
134.25
RATE CD /IN
CONNECTONE BANK NJ US RT
CD
245,000
1.00%
05/14/2018
450.00
0.91%
1.93
245,000.00
100.182
245,445.90
2.17%
01.0000% MAT 05/14/18 FIXED
1.00%
0.91%
445.90
120.82
RATE CD /NJ
i
i
ENERBANK UT US RT 01.3500%
CD
240,000
1.35%
10/04/2018
3,240.00
1.10%
2.31
240,000.00
100.581
241,394.40
2.14%
MAT 10/04/18 FIXED RATE CD
1.34%
1.10%
1,394.40
239.67
/UT
Total 2018
1,716,000
1.11%
04/30/2018
$19,119.00
0.92%
1.89
$1,471,000.00
$1,722,286.64 15.25%
1.11%
0.92%
$251,286.64
$2,303.26
Report created on: June 01, 2016 Page 3 of 7
IW.S
Bond holdings - as of May 31, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Total 2019
Effective rating/
Underlying rating
(Mdy/Fitch/S&P)
Quantity
Coupon
Effective Call date/
maturity Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/ Modified
YTW (%) duration
Adjusted
cost basis ($)/
Unreal.g/I ($)
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.
Maturing 2019
2.03%
1.31%
$30,822.56
$7,663.89
WORLD'S FOREMOST B NE US RT
CD
200,000
1.30%
05/28/2019
2,600.00
1.30%
2.93
200,000.00
100.000
200,000.00
1.77%
01.3000% MAT 05/28/19 FIXED
Underlying rating
Effective Call date/
1.30%
1.30%
0.00
Market
35.62
bond
RATE JUMBO CD /NE
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2020
RIVERSIDE CA CMNTY COLGE
Aa2/NR/AA
500,000
2.35%
08/01/2019
11,725.00
1.36%
3.03
507,485.00
103.057
r 515,285.00
4.56%
TAX SR B BE/R/ 2.345
NR/NR/NR
2.09%
05/01/2020
10,450.00
2.28%
1.36%
499,995.00
7,800.00
509,585.00
3,908.33
B BE/R/ 2.090 050120 DTD
080119 DTD 052914 /CA
2.05%
1.58%
9,590.00
870.83
052814 /MA
AMERICAN EXPRESS F UT US RT
CD
247,000
2.15%
11/13/2019
5,310.50
1.29%
3.32
247,000.00
102.888
254,133.36
2.25%
02.1500% MAT 11/13/19 FIXED
245,000
1.30%
05/11/2020
3,185.00
2.09%
1.29%
245,000.00
7,133.36
246,612.10
261.89
01.3000% MAT 05/11/20 FIXED
RATE CD /UT
1.29%
1.13%
1,612.10
174.52
RATE CD /IL
CIT BK SALT LAKE C UT US RT
CD
240,000
2.10%
11/13/2019
5,040.00
1.29%
3.33
240,000.00
102.720
246,528.00
2.18%
02.1000% MAT 11/13/19 FIXED
245,000
1.30%
05/20/2020
3,185.00
2.04%
1.29%
245,000.00
6,528.00
246,100.05
248.55
01.3000% MAT 05/20/20 FIXED
RATE CD /UT
1.29%
1.18%
1,100.05
95.99
RATE CD /AR
BARCLAYS BK DE US RT
CD
240,000
2.05%
12/17/2019
4,920.00
1.27%
3.39
240,000.00
102.693
246,463.20
2.18%
02.0500% MAT 12/17/19 FIXED
245,000
1.40%
11/13/2020
3,430.00
2.00%
1.27%
245,000.00
6,463.20
246,016.75
2,237.59
01.4000% MAT 11/13/20 FIXED
RATE CD /DE
1.39%
1.30%
1,016.75
206.74
RATE CD /WI
AMERICAN EXPRESS C UT US RT
CD
100,000
2.15%
12/18/2019
2,150.00
1.31%
3.38
100,000.00
102.898
102,898.00
0.91%
02.1500% MAT 12/18/19 FIXED
1,235,000
1.64%
06/15/2020
$20,250.00
2.09%
1.31%
$1,234,995.00
2,898.00
$1,248,313.90 11.05%
971.92
RATE CD /UT
1.62%
1.36%
$13,318.90
$1,348.08
Total 2019
1,527,000
2.08%
09/26/2019
$31,745.50
1.31%
3.19
$1,534,485.00
$1,565,307.56 13.86%
2.03%
1.31%
$30,822.56
$7,663.89
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2020
MASS ST GO CONSOL LN TAX SR
Aa1/AA+/AA+
500,000
2.09%
05/01/2020
10,450.00
1.58%
3.75
499,995.00
101.917
509,585.00
4.51%
B BE/R/ 2.090 050120 DTD
NR/NR/NR
2.05%
1.58%
9,590.00
870.83
052814 /MA
MB FINL BK NA IL US RT
CD
245,000
1.30%
05/11/2020
3,185.00
1.13%
3.84
245,000.00
100.658
246,612.10
2.18%
01.3000% MAT 05/11/20 FIXED
1.29%
1.13%
1,612.10
174.52
RATE CD /IL
CENTENNIAL BANK AR US RT
CD
245,000
1.30%
05/20/2020
3,185.00
1.18%
3.87
245,000.00
100.449
246,100.05
2.18%
01.3000% MAT 05/20/20 FIXED
1.29%
1.18%
1,100.05
95.99
RATE CD /AR
FIRST BUS BK WI US RT
CD
245,000
1.40%
11/13/2020
3,430.00
1.30%
4.30
245,000.00
100.415
246,016.75
2.18%
01.4000% MAT 11/13/20 FIXED
1.39%
1.30%
1,016.75
206.74
RATE CD /WI
Total 2020
1,235,000
1.64%
06/15/2020
$20,250.00
1.36%
3.90
$1,234,995.00
$1,248,313.90 11.05%
1.62%
1.36%
$13,318.90
$1,348.08
Report created on: June 01, 2016 Page 4 of 7
IW.S
Bond holdings - as of May 31, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Report created on: June 01, 2016 Page 5 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective
Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity
Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2021
COMENITY CAP BK UT US RT
CD
245,000
1.60%
06/07/2021
3,920.00
NA NA
245,000.00
99.747
244,380.15
2.16%
01.6000% MAT 06/07/21 FIXED
1.60%
NA
-619.85
0.00
RATE CD /UT
FNMA NTS STEP-UP 01.000 %
Aaa/AAA/AA+
900,000
1.00%
11/19/2021
08/19/2016
9,000.00
NA NA
899,100.00
99.692
897,228.00
7.94%
DUE 111921 DTD 111915 FC
NR/NR/NR
100.00
1.00%
NA
-1,872.00
300.00
05192016
Ift
MIZRAHI TEFAHOT BK CA US RT
CD
245,000
1.25%
11/30/2021
08/30/2016
3,062.50
NA NA
245,000.00
100.192
245,470.40
2.17%
01.2500% MAT 11/30/21 STEP
100.00
1.25%
NA
470.40
0.00
RATE CD /CA
Total 2021
1,390,000
1.15%
10/23/2021
$15,982.50
NA
$1,389,100.00
$1,387,078.55
12.28%
1.15%
NA
$-2,021.45
$300.00
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective
Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity
Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2022
JPMORGAN CHASE & C DE US RT
CD
245,000
1.25%
05/31/2022
05/31/2017
3,062.50
NA NA
245,000.00
99.762
244,416.90
2.16%
01.2500% MAT 05/31/22 STEP
100.00
1.25%
NA
-583.10
0.00
RATE CD /DE
DISCOVER BANK DE US RT
CD
245,000
2.45%
11/18/20226,002.50
1.87% 5.97
245,000.00
103.513
253,606.85
2.25%
02.4500% MAT 11/18/22 FIXED
2.37%
1.87%
8,606.85
213.79
RATE CD /DE
�
i
WELLS FARGO BK NA CA US RT
CD
245,000
1.65%
11/23/2022
11/23/2018
4,042.50
NA NA
245,000.00
101.992
249,880.40
2.21%
01.6500% MAT 11/23/22 STEP
100.00
1.62%
NA
4,880.40
0.00
RATE CD /CA
Total 2022
735,000
1.79%
09/25/2022
$13,107.50
1.87% 5.97
$735,000.00
$747,904.15
6.62%
1.75%
1.87%
$12,904.15
$213.79
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective
Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity
Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2023
FHLMC MED TERM NTS STEP
Aaa/AAA/AA+
1,000,000
1.75%
04/28/2023
10/28/2016
17,500.00
NA NA
1,000,000.00
99.685
996,850.00
8.83%
01.750 % DUE 042823 DTD
NR/NR/NR
100.00
1.76%
NA
-3,150.00
1,604.17
042816 FC 10282016
Total 2023
1,000,000
1.75%
04/28/2023
$17,500.00
NA
$1,000,000.00
$996,850.00
8.83%
1.76%
NA
$-3,150.00
$1,604.17
Report created on: June 01, 2016 Page 5 of 7
IW.S
Bond holdings - as of May 31, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port.
11,204,000 1.74% 01/21/2020 NA $194,185.75 1.13% 2.51 $11,038,852.83 NA $11,294,809.65 100%
Total Bond Portfolio 1.72% 1.13% $255,956.82 $30,629.87
$11,325,439.52
Report created on: June 01, 2016 Page 6 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2024
NEW YORK CITY TRANSITION
Aa1/AAA/AAA
500,000
2.60%
11/01/2024 11/01/2022
13,000.00
2.70% 7.49
486,750.00
99.225
496,125.00
4.39%
TAX C-3 RV BE/R/ 2.600
NR/NR/NR
100.00
2.62%
2.70%
9,375.00
1,083.33
1 10124 DTD 120412 /NY
Total 2024
500,000
2.60%
11/01/2024
$13,000.00
2.70% 7.49
$486,750.00
$496,125.00
4.39%
2.62%
2.70%
$9,375.00
$1,083.33
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2025
HSBC BANK USA DE US RT
CD
240,000
2.25%
03/11/2025 03/11/2020
5,400.00
NA NA
240,000.00
102.207
245,296.80
2.17%
02.2500% MAT 03/11/25 STEP
100.00
2.20%
NA
5,296.80
0.00
RATE CD /DE
Total 2025
240,000
2.25%
03/11/2025
$5,400.00
NA
$240,000.00
$245,296.80
2.17%
2.20%
NA
$5,296.80
$0.00
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port.
11,204,000 1.74% 01/21/2020 NA $194,185.75 1.13% 2.51 $11,038,852.83 NA $11,294,809.65 100%
Total Bond Portfolio 1.72% 1.13% $255,956.82 $30,629.87
$11,325,439.52
Report created on: June 01, 2016 Page 6 of 7
