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11-27-1979 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 27, 1979 1. CALL TO ORDER Due to the absence of Mayor Black and Vice -Mayor Westlund, Alderman Huntwork was appointed as Acting Mayor for the evening by the other Council members. Acting Mayor Huntwork then called the meeting to order at 7:30 P.M., with the following members present: Aldermen Peterson and Gruenhagen as well as Acting Mayor Huntwork. Absent: Mayor Black and Alderman Westlund. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of Pastor Crouse, there was a time of silent prayer. 3. MINUTES The minutes of the Special Meeting of November 13, 1979 and Regular Meeting of November 13, 1979 were approved as presented upon motion by Alderman Gruenhagen, seconded by Alderman Peterson and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR GARY PLOTZ TO ATTEND TAX INCREMENT FINANCING SEMINAR ON DECEMBER 6-7, 1979 Following discussion, Alderman Peterson moved to approve the request for Gary Plotz to attend the Tax Increment Financing Seminar. Seconded by Alderman Gruenhagen, the motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR CITY ATTORNEY SCHANTZEN TO ATTEND TAX INCREMENT FINANCING SEMINAR ON DECEMBER 10, 1979 After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Peterson and unanimously carried, to approve the City Attorney attending a Tax Increment Financing Seminar. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 14/79 - ORDINANCE AMENDING 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, SECTION 510 - FEES, BUSINESS AND CERTAIN OTHER LICENSES AND PERMITS Council Minutes November 27, 1979 Following discussion, the motion was made by Alderman Peterson to waive the second reading and adopt Ordinance No. 587 entitled Ordinance Amending 1974 Ordinance Code of City of Hutchinson, Section 510 - Fees, Business and Cer- tain Other Licenses and Permits. The motion was seconded by Alderman Gruen- hagen and unanimously carried. (b) RESOLUTION NO. 6447 - RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACT AND REQUEST FOR REIMBURSEMENT After discussion, Alderman Gruenhagen moved to waive reading and adopt Reso- lution No. 6447 entitled Resolution Authorizing the Execution of Contract and Request for Reimbursement. Seconded by Alderman Peterson, the motion car- ried unanimously. (c) ORDINANCE NO. 15/79 - ORDINANCE AMENDING SECTION 560 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Peterson and unanimously carried, to waive first reading of Ordinance No. 15/79 entitled Ordinance Amending Section 560 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Waterworks and Sewer Department - Rates and Charges and set second reading for December 11, 1979. The motion was amended by Alderman Gruenhagen to designate Alternative 1 with an effective date with the usage of the first day of January, 1980, billable in April of 1980. Sec- onded by Alderman Peterson, the motion carried unanimously. (d) RESOLUTION NO. 6448 - RESOLUTION OF APPLICANT AUTHORIZING FILING OF APPLICATION FOR GRANT TO DEVELOP PARK LAND UNDER THE PROVISION OF THE FEDERAL LAND AND WATER CONSERVATION FUND ACT AND THE STATE NATURAL RESOURCE FUND After discussion, the motion was made by Alderman Peterson, seconded by Alder- man Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6448 entitled Resolution of Applicant Authorizing Filing of Application for Grant to Develop Park Land under the Provision of the Federal Land and Water Conservation Fund Act and the State Natural Resource Fund. (e) RESOLUTION NO. 6451 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA Following discussion, Alderman Gruenhagen moved to waive reading and adopt Resolution No. 6451 entitled Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota. The motion was seconded by Alderman Peterson and carried unanimously. -2- Council Minutes November 27, 1979 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - OCTOBER 1979 There being no discussion, the report was ordered by the Acting Mayor to be received for filing. (b) MINUTES OF PLANNING COMMISSION DATED OCTOBER 16, 1979 There being no discussion, the minutes were ordered by the Acting Mayor to be received for filing. (c) MINUTES OF HOSPITAL BOARD DATED AUGUST 21, 1979, SEPTEMBER 8, 1979 AND OCTOBER 16, 1979 There being no discussion, the minutes were ordered by the Acting Mayor to be received for filing. (d) MINUTES OF "SENIORS ACTIVITY CENTER' ADVISORY BOARD DATED NOVEMBER 6, 1979 There being no discussion, the minutes were ordered by the Acting Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF APPOINTMENTS FOR PUBLIC PARTICIPATION PROGRAM: Mayor Black appointed the following individuals to serve in the Public Par- ticipation Program, with Council ratification: 1.) PUBLIC PARTICIPATION COORDINATOR - Marlow Priebe 2.) ADVISORY COMMITTEE - (8 MEMBERS) PRIVATE CITIZENS - Russell Johnson Clinton Gruett PUBLIC INTEREST - Mrs. John (Eileen) Fluegel (LWV) Julius Rainwater (C -C) PUBLIC OFFICIALS - Kenneth Gruenhagen (City) Louis Wichterman (School) ECONOMIC INTEREST- Warren Sytsma (3M) William Craig (HIC) 3.) CITY STAFF CONTACT PERSON - Marlow Priebe -3- Council Minutes November 27, 1979 It was moved by Alderman Peterson, seconded by Alderman Gruenhagen and car- ried unanimously, to ratify the aforesaid appointments to the Public Parti- cipation Program. (b) CONSIDERATION OF CLOSING ENTRY TO NEAL APARTMENTS (DEFERRED NOVEMBER 13, 1979) After discussion, the motion was made by Alderman Peterson, seconded by Alder- man Gruenhagen and unanimously carried, to defer the matter until the next Council meeting. (c) CONSIDERATION OF CLARIFICATION OF ASSESSMENTS ON LOT IN MCDONALD'S FOURTH ADDITION (DEFERRED NOVEMBER 13, 1979) Following discussion, Alderman Peterson moved to table until next Council meeting. The motion was seconded by Alderman Gruenhagen and carried unani- mously. 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT(S): 1.) KENNETH GRUENHAGEN 2.) HARVEY KADELBACH 3.) GILBERT BOLDT After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the applications and issue Snow Removal Permits. (b) CONSIDERATION OF PERMANENT STATUS OF LIQUOR STORE EMPLOYEE Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously, to approve the permanent status of Donald Broten, liquor store employee. (c) CONSIDERATION OF SALARY INCREASE FOR METER REPAIRMAN After discussion, Alderman Peterson moved to approve a salary increase as recommended for Charles Bell, parking meter repairman. Seconded by Alderman Gruenhagen, the motion unanimously carried. (d) CONSIDERATION OF REQUEST FOR 1979 CHRISTMAS DECORATIONS BY CHAMBER OF COMMERCE -4- Council Minutes November 27, 1979 The Hutchinson Downtown Retail Association requested a deviation from past procedure for downtown Christmas decorations to turn on lights at 7:00 P.M. on the Friday after Thanksgiving in conjunction with the "Downtown Open House." Following discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously, to approve the lighting of Christmas decor- ations on Friday, November 23, 1979 at 7:00 P.M. (e) PRESENTATION BY R.C.M. OF UPDATE REPORT ON STEP I SEWER PLANT GRANT STUDY City Engineer/Public Works Director Priebe reported a representative from R.C.M. would be present at the next Council meeting to present a report. It was moved by Alderman Peterson to table the presentation by R.C.M. until the next Council meeting. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (f) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMITS) BY: 1.) GLEN VARLAND (MRS.) 2.) AL PATRIAS 3.) CHARLES PULKRABEK After discussion, the motion was made by Alderman Peterson to approve the applications and issue permits to the above named. The motion was seconded by Alderman Gruenhagen and carried unanimously. (g) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Acting Mayor Huntwork read a copy of the letter sent to all delinquent ac- count holders. He then inquired if there was anyone present who wished to be heard regarding his/her account. There was no response. After discussion, Alderman Gruenhagen moved to discontinue service on Decem- ber 1, 1979 for the following accounts: 08-0370-1-00, 08-0720-2-00, 09-1025- 2-00, 10-0265-0-00, 10-0569-1-00, 10-0670-0-00, and 20-0065-0-00; and dis- continue service on December 7, 1979 if account No. 24-0221-0-00 had not made payment by promised date of December 6, 1979. The motion was seconded by Alderman Peterson and unanimously carried. (h) CONSIDERATION OF PERMANENT STATUS OF CITY FORESTER Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously, to approve the permanent status of Mark Schnobrich, City Forester. -5- Council Minutes November 27, 1979 (i) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY HUTCHINSON INDUSTRIAL CORPORATION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Peterson and carried unanimously, to defer the matter to the next Council meeting. (j) CONSIDERATION OF FINAL PLAT FOR "SWANSON'S SUBDIVISION OF HUTCHINSON INDUSTRIAL PARK" WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Peterson to waive read- ing and adopt Resolution No. 6450 entitled Resolution Giving Approval of Final Plat for Swanson's Subdivision of Hutchinson Industrial Park. The motion was seconded by Alderman Gruenhagen and carried unanimously. (k) CONSIDERATION OF EXTENDING TIME PERIOD FOR PREVIOUSLY APPROVED VARIANCE AND CONDITIONAL USE PERMIT FOR GRACE LUTHERAN CHURCH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Gruenhagen moved to approve a six-month extension of the variance and conditional use permit for Grace Lutheran Church. Seconded by Alderman Peterson, the motion carried unanimously. (1) CONSIDERATION OF APPROVAL OF 1980 PUBLIC WORKS PROGRAM WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, it was moved by Alderman Gruenhagen to defer the 1980 Public Works Program to the next Council meeting, at which time the City En- gineer/Public Works Director will present a schedule. Seconded by Alderman Peterson, the motion unanimously carried. (m) CONSIDERATION OF RECOMMENDATION FROM DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TO APPROVE LEVNER CO. AS DEVELOPER FOR ELDERLY HIGH RISE Administrative Assistant Plotz summarized the Downtown Development District Advisory Board meeting held on November 20, 1979 and stated four companies pre- sented proposals for the elderly high rise. The Board voted to recommend the Levner Company as developer, with the stipulations that the Council negotiate a contract which would include the purchase price on land sale, a deposit, and a commitment to a community space for the elderly which would be developed without cost to the city. There will be a meeting with the Levner Company on December 11, 1979 to begin negotiations. With the recommendation of the Downtown Board, it was moved by Alderman Gruen- hagen to enter into agreement with the Levner Company with the contingencies as outlined above. Seconded by Alderman Peterson, the motion unanimously car- ried. Council Minutes November 27, 1979 (n) CONSIDERATION OF MOVING CITY -OWNED GARAGE Administrative Assistant Plotz reported he had received an offer from Alex Pachan to move the garage from the house on Adams Street to be demolished, with no cost to the City. Following discussion, a motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously, to approve moving the garage. (o) CONSIDERATION OF REQUESTS BY HUTCHINSON COMMUNITY HOSPITAL: 1.) PROCEED WITH EMERGENCY GENERATOR SYSTEM Administrator Philip Graves reported that after receiving authority from the Council to proceed with phases one and two of the proposed emergency generator system plan, a letter of intent was sent to the Buffalo Memor- ial Hospital to obtain a used back-up generator. The Buffalo Hospital had subsequently increased the cost for the generator. Therefore, it was the recommendation of the Hospital Board to purchase a new generator and switch gear from Cummins Diesel Sales, Inc. of Minneapolis in the approximate amount of $32,000.00 and proceed with the remainder of the detailed plan, which will increase the project cost to $90-95,000.00. 2.) REPLACEMENT OF COLORED TV SETS Administrator Graves stated the Hospital Board decided in 1978 to replace all black and white television sets in the patient care area with colored television sets over a period of four years. They requested authorization to purchase 18 Sylvania color television sets at a cost of $5,960.00. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Peterson and carried unanimously, to approve replacement of 18 color television sets at a cost of $5,960.00. 3.) ADDITIONAL CORONARY CARE EQUIPMENT Administrator Graves informed the Council of the need for additional moni- toring equipment in the new Intensive Care Coronary Care Unit at the Hos- pital. It was the recommendation of the Hospital Board to purchase one slave scope, and two hard -wire monitors from Abbott Electronics in the amount of $12,747.00. After discussion, Alderman Peterson moved to approve the expenditure for additional coronary care equipment. The motion was seconded by Alderman Gruenhagen and carried unanimously. -7- Council Minutes November 27, 1979 4.) APPROVAL OF PAVING PORTION OF MEDICAL OFFICE PARKING LOT Administrator Graves reported that portions of the bituminous surfacing on the parking lot in front of the Medical Office Building needed repair, and it was necessary to complete the project this fall before frost set in. The Hospital Board, therefore, requested the Council to accept the quote from Miller, Miller, & Mac in the amount of $7,550.00 to pave a section of the parking lot in front of the Medical Office Building. Following a discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Peterson and carried unanimously, to approve the paving in front of the Medical Office Building, with the work performed by Miller, Miller, & Mac in the amount of $7,550.00. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that TKDA had met with staff and pre- sented some drawings of the proposed police/fire station. A representative from TKDA will be at the next Council meeting and give a report and present designs. The Council was informed that the last Council meeting in December falls on Christmas Day, and it was suggested that the date be changed. It was moved by Alderman Gruenhagen to change the December 25, 1979 City Coun- cil meeting date to December 26, 1979 at 7:30 P.M. Seconded by Alderman Peter- son, the motion unanimously carried. The City Accountant had done a study on the bonding limits and found there was a 6-2/3% City limit of assessed valuation for General Obligation indebtedness. The only indebtedness that applies is vote approved issues and equipment cer- tificates. It was the consensus of the Council that the bonding consultant from Juran & Moody should discuss this matter with the Council as well as the architectural firm working on the police/fire station project. It was, there- fore, decided to invite Mr. Steve Mattson to the Department Head meeting on Thursday, November 29, 1979 at 8:30 A.M. Mr. Plotz reported on an energy seminar he attended in Red Wing on November 26 and 27, 1979. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. Council Minutes November 27, 1979 Permission was requested to submit registrations for Planning Commission members and staff to attend a Planning and Zoning Seminar on December 13-14, 1979. After discussion, Alderman Gruenhagen moved to approve Commissioners and staff to attend the Planning and Zoning Seminar. Seconded by Alderman Peter- son, the motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:45 P.M. upon motion by Alderman Peterson, seconded by Alderman Gruen- hagen and unanimously carried.