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11-13-1979 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 13, 1979 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:37 P.M., with the following members present: Aldermen Peterson, Gruenhagen and Huntwork in addition to Mayor Black. Absent: Alderman Westlund. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Richard H. Coston of the Seventh Day Ad- ventist Church. 3. MINUTES The minutes of the Regular Meeting of October 23, 1979 and Special Meeting of No- vember 7, 1979 were approved as presented upon motion by Alderman Peterson,seconded by Alderman Huntwork and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR PERCY ANDERSON TO MOVE BUILDING Following discussion, it was moved by Alderman Gruenhagen to approve the re- quest by Percy Anderson to move a residential garage. The motion was seconded by Alderman Peterson and carried unanimously. (b) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY R. J. SCHUETTE After discussion, the motion was made by Alderman Peterson, seconded by Ald- erman Huntwork and unanimously carried, to approve the reduced trash and refuse rate for R. J. Schuette. (c) CONSIDERATION OF REQUESTS FOR STREET LIGHTS The City Engineer/Public Works Director reported the property owners at 215 and 221 Fifth Avenue N.E. and the Velvet Coach have requested the installation of street lights in their area. Following discussion, Alderman Gruenhagen moved to refer the request for street lights to the Hutchinson Utilities Commission. Seconded by Alderman Huntwork, the motion carried unanimously. Council Minutes November 13, 1979 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 14/79 - ORDINANCE AMENDING 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, SECTION 510 - FEES, BUSINESS AND CERTAIN OTHER LICENSES AND PERMITS Following discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to waive first reading of Ordinance No. 14/79 entitled Ordinance Amending 1974 Ordinance Code of City of Hutchinson, Section 510 - Fees, Business and Certain Other Licenses and Permits and set second read- ing for November 27, 1979. (b) RESOLUTION NO. 6444 - RESOLUTION ACCEPTING GRANT OFFER FROM STATE OF MINNESOTA FOR STEP I FACILITIES STUDY, SEWAGE TREATMENT PLANT After discussion, Alderman Huntwork made the motion to waive reading and adopt Resolution No. 6444 entitled Resolution Accepting Grant Offer from State of Minnesota for Step I Facilities Study, Sewage Treatment Plant. Seconded by Alderman Gruenhagen, the motion carried unanimously. (c) RESOLUTION NO. 6445 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Reso- lution No. 6445 entitled Transferring $10,000 from Liquor Store to General Fund. (d) RESOLUTION NO. 6446 - RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA After discussion, Alderman Huntwork moved to waive reading and adopt Resolu- tion No. 6446 entitled Resolution Authorizing Substitution of Securities to Citizens Bank & Trust Co. of Hutchinson, Minnesota. The motion was seconded by Alderman Gruenhagen and carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - OCTOBER 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF NURSING HOME BOARD DATED SEPTEMBER 20, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED OCTOBER 2, 1979 -2- Council Minutes November 13, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF CIVIC ARENA BOARD DATED OCTOBER 17, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF NURSING HOME BOARD DATED OCTOBER 23, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF APPOINTMENTS FOR PUBLIC PARTICIPATION PROGRAM: 1.) PUBLIC PARTICIPATION COORDINATOR 2.) ADVISORY COMMITTEE (8 MEMBERS) 3.) CITY STAFF CONTACT PERSON Mayor Black requested to defer the appointments until the next Council meeting. (b) DISCUSSION OF ESTABLISHING DATE FOR POLICE/FIRE STATION REFERENDUM Mr. Brad Emans appeared before the City Council on behalf of the Fire Depart- ment Building Committee and recommended the date of February 5, 1980 for the referendum on the new police/fire station. Mayor Black responded that the downtown development group had hired an archi- tect to prepare plans for the same site as that chosen by the police and fire departments. He suggested the referendum be delayed until after the first of the year. Discussion followed on the proposed site and which group had pri- ority to its use. After considerable discussion, it was moved by Alderman Gruenhagen that the Fire Department be granted February 5, 1980 as the date for a referendum and that the site east of Library Square be designated for the future Fire/Police Station. The motion was seconded by Alderman Peterson and carried, with Mayor Black voting nay, and Aldermen Peterson, Gruenhagen and Huntwork voting aye. 9. NEW BUSINESS (a) CONSIDERATION OF SALARY INCREASE FOR RECREATION DIRECTOR Bruce Ericson, Recreation Director, has been employed by the City for one year, and it was recommended he be given a salary increase at this time. -3- Council Minutes November 13, 1979 Following discussion, the motion was made by Alderman Peterson to increase the Recreation Director's salary by 8%. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT(S) BY: 1.) LESLIE R. JOHNSON 2.) FLORIAN THODE 3.) GENE C. BETKER 4.) RICHARD LARSON After discussion, the motion was made by Alderman Huntwork, seconded by Alder- man Gruenhagen and unanimously carried, to issue snow removal permits to the above-named individuals. (c) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL BY SIEM'S BARGAIN CENTER Following discussion, Alderman Gruenhagen moved to issue a cigarette license to Siem's Bargain Center. The motion was seconded by Alderman Huntwork and carried unanimously. (d) CONSIDERATION OF HIRING COMMUNITY SERVICE OFFICER After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the employment of Roger Bakken as Community Service Officer. (e) CONSIDERATION OF AUDIT FEE PROPOSAL FOR Y/E 12-31-79 The firm of Thorsen, Campbell, Rolando & Lehne submitted an audit fee proposal for the year ended December 31, 1979 in an amount not to exceed $12,750. Following discussion, Alderman Huntwork made the motion to approve the audit fee proposal from Thorsen, Campbell, Rolando & Lehne. Seconded by Alderman Gruenhagen, the motion unanimously carried. (f) CONSIDERATION OF CAR IMPOUNDING CONTRACT WITH PLOWMAN'S, INC. After discussion, Alderman Gruenhagen moved to enter into a two-year contract with Plowman's, Inc. for car impounding. The motion was seconded by Alderman Huntwork and carried unanimously. It was further moved by Alderman Gruenhagen, seconded by Alderman Huntwork and unanimously carried, to waive reading and adopt Resolution No. 6442 entitled Resolution Extending Car Impounding Contract with Plowman's, Inc. -4- Council Minutes November 13, 1979 (g) CONSIDERATION OF PAY RATE ADJUSTMENT FOR CIVIC ARENA MAINTENANCE EMPLOYEE Following discussion, Alderman Huntwork moved to increase the salary for Robert Riebe, Civic Arena employee. The motion was seconded by Alderman Gruenhagen and carried unanimously. (h) CONSIDERATION OF RESIGNATION OF WILLIAM SCHIEBEL After discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to accept the resignation of William Schiebel. (i) CONSIDERATION OF CLOSING ENTRY TO NEAL APARTMENTS It was pointed out that the Planning Commission decided to close the entry from Neal Avenue into the apartment complex due to opposition from neighbors. The entry was established for Dale Street. A question was then raised if the conditional use permit approved by the Planning Commission and City Council could be changed. Fire Chief Schlueter expressed concern that the fire trucks would be hindered in laying hose lines to a fire in the apartment units and the fire trucks would find it difficult to get in the entry on Dale Street. After discussion, the motion was made by Alderman Gruenhagen, seconded by Alder- man Peterson and carried unanimously, to table the matter for further study by Administrative Assistant Plotz and the City Attorney. (j) CONSIDERATION OF VIOLATION OF OCCUPANCY AT HUTCH HOTEL Fire Marshal Field reported that Frank Fay had violated the fire code by per- mitting a family to occupy a second floor apartment in the Hutch Hote. It was his recommendation to issue a citation to Mr. Fay. After considerable discussion, the motion was made by Alderman Peterson, sec- onded by Alderman gruenhagen and unanimously carried, to issue a citation to Frank Fay. (k) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT BY LEONARD RIEMANN Following discussion, it was moved by Alderman Huntwork to issue a Christmas Tree Sales Permit to Leonard Riemann. Seconded by Alderman Gruenhagen, the motion unanimously carried. (1) CONSIDERATION OF HIRING LIQUOR STORE CLERK After discussion, Alderman Huntwork moved to approve the employment of Randall Hanke at the liquor store, to be effective immediately. The motion was seconded by Alderman Gruenhagen and carried unanimously. -5- Council Minutes November 13, 1979 (m) CONSIDERATION OF CIVIC ARENA EMPLOYEES DURING ICE SEASON Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Huntwork and carried unanimously, to approve employment of Robert Lersch, Troy Woller, and John Daniels for the Civic Arena during the ice sea- son. (n) CONSIDERATION OF PROPOSAL FOR SNOW HAULING BY EUGENE BIRK AND SNOW REMOVAL BY ERICKSON & TEMPLIN After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen and unanimously carried, to approve the proposals from Eugene Birk and Erickson & Templin. The motion was amended by Alderman Huntwork, seconded by Alderman Gruenhagen and carried unanimously, to limit breakfast and lunch breaks to one-half hour each. (o) CONSIDERATION OF CLARIFICATION OF ASSESSMENTS ON LOT IN MCDONALD'S FOURTH ADDITION Following extensive discussion on assessments, the motion was made by Alder- man Gruenhagen to table the matter for further research. The motion was seconded by Alderman Peterson and carried unanimously. (p) CONSIDERATION OF PARK BOARD RECOMMENDATION TO MOVE HOCKEY BOARDS TO LINDEN PARK AND NORTH JAYCEE PARK, WITH INSTALLATION BY HOCKEY ASSOCIATION Bruce Ericson, Recreation Director, presented a map showing the location of the children who registered for the various summer recreation programs. He then commented that relocation of the hockey rinks would mean greater use of them. The facilities at Tartan Park are seldom used. After considerable discussion, the motion was made by Alderman Gruenhagen to move one rink to the North Jaycee Park and one rink to the Linden Park and to leave one rink at Tartan Park, with no lights or warming houses furnished if not already there, and labor to be furnished by the Hockey Association. Seconded by Alderman Huntwork, the motion unanimously carried. (q) CONSIDERATION OF PARK BOARD RECOMMENDATION TO MOVE HOCKEY BOARD TO NORTH ELEMENTARY PARK, CONTINGENT UPON APPROVAL OF ELEMENTARY SCHOOL PRINCIPAL, WITH INSTALLATION BY HOCKEY ASSOCIATION Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Huntwork and carried unanimously, to reject the request. Council Minutes November 13, 1979 (r) CONSIDERATION OF JOINT MEETING OF TOWNSHIP BOARD AND CITY COUNCIL TO DISCUSS CITY FIRING RANGE After discussion, Alderman Peterson moved to make application for a permit and to establish a joint meeting of the City Council and Township Board to discuss the City Firing Range. The motion was seconded by Alderman Gruen- hagen and unanimously carried. (s) CONSIDERATION OF PART-TIME EMPLOYEE FOR CIVIC ARENA Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to approve the employment of Diane Kuttner at the Civic Arena. (t) CONSIDERATION OF SELLING USED CITY VEHICLES City Engineer/Director of Public Works Priebe presented a list of used City vehicles and requested permission to advertise for bids to sell them. After discussion, it was moved by Alderman Huntwork to approve the sale of used City vehicles and to authorize advertising for sealed bids to be opened on December 11, 1979. Seconded by Alderman Gruenhagen, the motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported an increase in the ridership of the Hutchmobile and commented on a report included in the packet that showed the status of the bus. Mr. Plotz mentioned he had attended a League of Minnesota Cities meeting on Saturday to help plan the 1980 annual meeting to be held in Duluth. He asked for suggestions of changes in next year's meeting. The Council members were reminded of the Tax Increment Financing Seminar to be held on Thursday, November 15, 1979. The Fire Department has arranged a tour to Marshall on Wednesday, November 14, 1979 to tour the police/fire station there. The Hutchmobile will leave from City Hall at 5:00 P.M., and the Council members were encouraged to attend. The purchase contract with Kenneth Tenney for park property has been signed, and the closing date of November 15, 1979 established. -7- �Ccuncil Minutes November 13, 1979 (b) COMMUNICATIONS FROM THE MAYOR Mayor Black reported he had received a letter from Joan Phillips, represen- tative for the Nutrition for the Elderly to the "Seniors Activity Center" Advisory Board, requesting her resignation from the Board. It was his recom- mendation that the resignation be accepted. The motion was made by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to accept the resignation of Joan Phillips from the "Seniors Activity Center" Advisory Board. A letter was received from the Hutchinson Utilities Commission regarding a salary adjustment made in 1976 and a request to review the monthly compen- sation at this time. Following discussion, it was moved by Alderman Huntwork to defer action. Seconded by Alderman Peterson, the motion carried unanimously. (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen reported on a problem with a special assessment search prepared in 1978 for property at Lot 22, Block 1, Stoney Point Addition. An error was made in not showing pending assessments owing in the amount of $4344.48 A notice of the 1978 project was sent to Hutch Properties, former owner, but they were not billed for the assessment. The transaction of sale was closed with no assessment paid, and the new owner received the statement for the assess- ment. Both parties refused to pay the assessment charges. Mr. Schantzen stated he had contacted the Attorney General's Office for assis- tance, but they were unable to give any direction. Attorney Schantzen sug- gested a claim be put in with the insurance company under "errors and ommis- sions" to cover the City's loss. It was the consensus of the Council that a claim be submitted to the insurance company and the amount removed from the Assessment Roll. Extensive discussion followed on procedures for assessment searches, and it was decided that a 48-hour period would be required to prepare assessment searches. Also, the City staff was instructed to prepare new procedures for handling the searches to eliminate future errors. (d) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported the National Guard had requested permission to use Street Department property as a training area for their Armored Vehicle Launch Bridge section for an indefinite period of up to a year. Commander Timothy J. Sanken appeared and explained that the size of the equip- ment required additional space than that available at the National Guard. It would be used to improve training and aid in recruiting and retention. Council Minutes November 13, 1979 The motion was made by Alderman Gruenhagen, seconded by Alderman Huntwork and carried unanimously, to authorize parking the Armored Vehicle Launch Bridge section on Street Department property by the National Guard. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Huntwork, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:20 P.M. upon motion by Alderman Peterson, seconded by Alderman Gruen- hagen and unanimously carried.