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10-09-1979 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 9, 1979 1. CALL TO ORDER The meeting was called to order at 7:30 P.M. by Mayor Black, with the following members present: Aldermen Westlund, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: Alderman Peterson. Also present were: Administrative Assistant Plotz and City Engineer/Public Works Director Priebe. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout of the Wesleyan Church. 3. MINUTES The minutes of the Regular Meeting of September 25, 1979 and Special Meetings of September 27, 1979 and October 3, 1979 were approved as presented upon motion by Alderman Westlund, seconded by Alderman Huntwork and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR ELDEN WILLARD TO ATTEND NORTH STAR CHAPTER OF BUILDING OFFICIALS ON"OCTOBER 19, 1979 Following discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to approve the request for Elden Willard to attend the Building Officials meeting on October 19, 1979. (b) CONSIDERATION OF REQUEST FOR ROBERT RINGSTROM TO ATTEND SKILLS COURSE After discussion, Alderman Westlund made the motion to approve attendance at a skills course by Robert Ringstrom. Seconded by Alderman Huntwork, the mo- tion carried unanimously. (c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY BERTHA SANKEN Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to approve a reduced trash and refuse rate for Bertha Sanken. (d) CONSIDERATION OF REQUEST FOR HAZEL SITZ TO ATTEND 1979 ANNUAL MEETING OF MINNESOTA PUBLIC TRANSIT ASSOCIATION ON OCTOBER 25-26, 1979 Council Minutes October 9, 1979 After discussion, Alderman Gruenhagen moved to approve Hazel Sitz attending the Minnesota Public Transit Association Annual Meeting. The motion was sec- onded by Alderman Huntwork and carried unanimously. (e) CONSIDERATION OF REQUEST FOR KENNETH MERRILL TO ATTEND FINANCIAL REPORT WRITING WORKSHOP ON OCTOBER 22-23, 1979 Following discussion, it was moved by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to allow Kenneth Merrill to attend the Financial Report Writing Workshop. (f) CONSIDERATION OF REQUEST FOR HOMER PITTMAN TO ATTEND MINNESOTA BUILDING OFFICIALS ASSOCIATION SOUTHWEST REGION MEETING ON OCTOBER 17, 1979 After discussion, the motion was made by Alderman Westlund to approve the re- quest of Homer Pittman to attend the Minnesota Building Officials Meeting. Seconded by Alderman Gruenhagen, the motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6433 - RESOLUTION OF APPRECIATION (JAMES HANSON) Following discussion, Alderman Westlund moved to waive reading and adopt Reso- lution No. 6433 entitled Resolution of Appreciation for James Hanson. The motion was seconded by Alderman Huntwork and carried unanimously. (b) RESOLUTION NO. 6434 - ACCEPTING $55,000 FROM THE HUTCHINSON UTILITIES COMMISSION After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6434 entitled Accepting $55,000 from the Hutchinson Utilities Commission. (c) RESOLUTION NO. 6435 - RESOLUTION APPROVING 1980 TAX LEVY, COLLECTIBLE IN 1980 Following discussion, the motion was made by Alderman Westlund to waive read- ing and adopt Resolution No. 6435 entitled Resolution Approving 1980 Tax Levy, Collectible In 1980. Seconded by Alderman Gruenhagen, the motion unanimously carried. (d) RESOLUTION NO. 6436 - RESOLUTION ADOPTING THE BUDGET FOR FISCAL YEAR 1980 After discussion, Alderman Huntwork made the motion to waive reading and adopt Resolution No. 6436 entitled Resolution Adopting the Budget for Fiscal Year 1980. The motion was seconded by Alderman Westlund and carried unanimously. -2- r] Council Minutes October 9, 1979 (e) RESOLUTION NO. 6437 - CERTIFYING ASSESSMENTS OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD Following discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6437 entitled Certifying Assessments of the City of Hutchinson to the County of McLeod. (f) RESOLUTION NO. 6438 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR CITY GENERAL ELECTION After discussion, the motion was made by Alderman Westlund to waive reading and adopt Resolution No. 6438 entitled Resolution Setting Election, Time, Place Locations of Precincts, and Appointing of Judges for City General Election. Seconded by Alderman Huntwork, the motion carried unanimously. (g) ORDINANCE NO. 13/79 - ORDINANCE AMENDING SECTION 120:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED, SALARIES, MAYOR AND ALDERMEN Following discussion, Alderman Westlund moved to waive first reading of Ordi- nance No. 13/79 entitled Ordinance Amending Section 120:00 of the 1974 Ordi- nance Code of the City of Hutchinson Entitled, Salaries, Mayor and Aldermen and set second reading for October 23, 1979. The motion was seconded by Alder- man Gruenhagen and unanimously carried. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - SEPTEMBER 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED SEPTEMBER 4, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BID FOR REPAIR WORK ON SCHOOL ROAD BRIDGE (DEFERRED SEPTEMBER 24, 1979 AND SEPTEMBER 25, 1979) City Engineer/Public Works Director Priebe reported he had consulted with Mr. Jim Gerber of RCM regarding the bids received on September 24, 1979 for re- pair work on School Road Bridge. The M. G. Astleford Co. Inc. of Burnsville, Minnesota was low bidder at a price of $68,930 (Items B, C, and Miscellaneous). It was recommended the contract be awarded to this company. -3- Council Minutes October 9, 1979 Following discussion on the length of time the bridge would be closed for repair, it was moved by Alderman Westlund that with the recommendation of the City Engineer to award the contract to M. G. Astleford Co. Inc. and authorize signing the agreement. Seconded by Alderman Huntwork, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF RESIGNATION OF MICHAEL MONGE After discussion, Alderman Westlund moved to accept the resignation of Michael Monge as Community Service Officer. The motion was seconded by Alderman Gruen- hagen and carried unanimously. It was further moved by Alderman Westlund to waive reading and adopt Resolu- tion No. 6439 entitled Resolution of Appreciation for Michael Monge. Seconded by Alderman Huntwork, the motion unanimously carried. (b) CONSIDERATION OF AGREEMENT WITH LOGIS AND OSI FOR COMPUTER SERVICE Mayor Black explained the purpose of the agreement was to establish confi- dentiality that no information about the program and its operation would be given to any non-LOGIS member. Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Reso- lution No. 6432 entitled Resolution of Agreement with LOGIS and OSI. (c) CONSIDERATION OF EMERGENCY ELECTRICAL GENERATOR SYSTEM FOR HUTCHINSON COMMUNITY HOSPITAL Administrator Philip Graves appeared before the Council and explained the hospital wishes to update its present electrical generation system by Jan- uary 1, 1981 to provide a reasonably failsafe autonomous power source at a cost not to exceed $85,000. A new hospital is planned for Buffalo, Minnesota so there is a possibility of buying its present generator. The addition of a second generator at the Hutchinson Hospital would help solve some of the prob- lems recently encountered with power outage. Mr. Graves then presented a draw- ing of the proposed plan for the hospital and the areas affected. It was moved by Alderman Gruenhagen to authorize the Hospital Board to proceed through step 6 of the proposed plan for the Hutchinson Community Hospital. Seconded by Alderman Huntwork, the motion unanimously carried. (d) PRESENTATION BY KNUTSON CO. FOR PROPOSAL ON SECTION 8 HIGH RISE - 8:00 P.M. -4- Council Minutes October 9, 1979 Realtor Richard Peterson expressed his thoughts that the high rise project should be completed. He had, therefore, contacted the Knutson Co. of Minne- apolis, and the firm showed interest in the project and prepared a presenta- tion for the Council. Mr. Peterson then introduced Mr. Dale Tremain, an arch- itect, and Mr. Art Piel of the Knutson Co. The two representatives for the Knutson Construction Co. presented various drawings of a proposal for a 76 -unit, six story brick structure in Hutchinson, with the entry facing First Avenue S.E. Alderman Westlund raised a question regarding Mr. Alfred Albert (A & P Group) being the developer for the elderly high rise project and why the presenta- tion by the Knutson Co. was being made at this time. Mayor Black commented the City had committed itself to Mr. Albert as the de- veloper, but a letter had been sent stating the City Attorney's legal opinion that Mr. Albert was no longer considered the developer since HUD had declined the elderly high rise application. The Knutson Co. had shown interest in the project and discussed it with the Mayor about a month previous. He had indi- cated to them the Council would be willing to listen to a proposal on the high rise. Mayor Black further reported the Downtown Development District Advisory Board had been informed of the presentation at their noon meeting today and the presentation would be referred to them for consideration and recommenda- tion to the Council. It would then be determined if the City should enter into an agreement or advertise for proposals from other developers. He pointed out applications for Section 8 Grant money would be due in the near future, and the Mayor felt time was an important factor to be considered. It was, therefore, his recommendation to refer the proposal of the Knutson Co. to the Downtown Development Board for a recommendation back to the City Council. It was moved by Alderman Westlund to refer the Knutson Co. presentation to the Downtown Development District Advisory Board, as well as any future pre- sentations. Seconded by Alderman Gruenhagen, the motion unanimously carried. (e) CONSIDERATION OF ARTICLES OF INCORPORATION, CONSTITUTION, AND BY-LAWS REVISIONS FOR HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION Mr. Eric Smith, representing the Fire Department, reported the State had new pension laws which required a revision of the Articles of Incorporation, Con- stitution and By -Laws for the Fire Department Relief Association. The changes had been made accordingly and were being submitted to the City Council for ap- proval. Mayor Black commented that the City Attorney had reviewed the revisions and found them acceptable. He had also read the Articles of Incorporation, -5- Council Minutes October 9, 1979 Constitution and By -Laws and recommended their approval. The motion was made by Alderman Westlund, seconded by Alderman Huntwork and unanimously carried, to approve the revised Articles of Incorporation, Con- stitution and By -Laws for the Hutchinson Fire Department Relief Association. (f) CONSIDERATION OF REQUEST FOR EMPLOYEE MERIT INCREASE IN CITY CLERK'S DEPT. Since Joleen Runke was on a maternity leave of absence at the time other merit increases were given in the City Clerk's Department, it was requested she be considered for a one step increase effective October 1, 1979. Following discussion, it was moved by Alderman Gruenhagen, seconded by Ald- erman Huntwork and carried unanimously, to approve the recommended merit in- crease for Joleen Runke. (g) CONSIDERATION OF VIOLATION OF BUILDING CODE BY JAMES H. RETZLAFF Building Official Willard reported Mr. James H. Retzlaff had been requested to appear at the Council meeting regarding a violation of the building code. However, the registered letter sent to Mr. Retzlaff requesting his appearance at tonight's meeting had not been picked up at the post office. After discussion, Alderman Westlund made the motion to table the matter until the next Council meeting. The motion was seconded by Alderman Huntwork and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz gave a report on the latest filings for Mayor and Alderman. Mr. Plotz further reported the HUD Grant Application for the McLeod County Sheltered Workshop had been completed and submitted on October 1, 1979 to the HUD Office. A letter was received from the Office of Local and Urban Affairs regarding the LAWCON Grant for McDonald Park. The City was informed their preliminary application had been approved and the next step would be to submit a final application. The McLeod County Historical Society and the occupant of the house at 125 Jefferson Street have requested an extension of occupancy time since the grant for the high rise was denied by HUD. Attorney Ronald McGraw requested per- mission to leave the Historical Society building on the site until May 31, Council Minutes October 9, 1979 1980, and Mrs. Sophie Jenike would like to stay in the rented house until May 31, 1980. The relocation cost paid by the City would be delayed for payment. The original agreement was for the occupants to stay through No- vember 1, 1979 on a rent free basis. After discussion, the motion was made by Alderman Westlund to extend the occupancy time to April 1, 1980 on a rent free basis with maintenance costs to be paid by occupant, with possible extension at that time. Seconded by Alderman Huntwork, the motion unanimously carried. (b) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund reported he, Alderman Huntwork, and Fire Chief Schlueter had attended the School Board meeting earlier this evening regarding the problem between the school and fire department. There had been a favorable response to the discussion. (c) COMMUNICATION FROM THE MAYOR Mayor Black reported he had received an invitation in the mail to attend a Salt II briefing by the President and Dr. Brezezinski, assistant to the Pres- ident, at the White House on Friday, October 12, 1979. Mrs. Pat Hobbs of Hutchinson had also been invited to the briefing. (d) COMMUNICATION FROM CITY FORESTER City Forester Schnobrich reported that clean-up of Dutch elm removal needs to be completed since the City discontinued its contract with Anderson -River Valley Tree Service. There are 21 trees still standing, 90 stumps to be ground, 10 logs and about 30 stumps to be debarked. Two bids have been re- ceived for this work, namely: Hutchinson Landscaping Co. $4,600.00 Eager Beaver Tree Removal, Waverly 5,000.00 Following discussion, it was moved by Alderman Westlund to authorize staff to negotiate the most reasonable method to clean up the Dutch elm work for this fall. Seconded by Alderman Huntwork, the motion unanimously carried. (e) COMMUNICATION FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director reported he had received two deeds from John Miller for park contribution. He asked for acceptance of these deeds. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and carried -7- Council Minutes October 9, 1979 unanimously, to accept the two deeds from John Miller. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:12 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Hunt - work and unanimously carried.