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09-25-1979 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 25, 1979 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend John Longley of First Congregational United Church of Christ. 3. MINUTES The minutes of the Regular Meeting of September 11, 1979 and Special Meeting of September 24, 1979 were approved as presented upon motion by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF PROPOSED 1980 BUDGET Mayor Black opened the public hearing at 8:00 P.M. and read Publication No. 2222, Public Notice: 1980 Budget. He pointed out the public hearing was not required by law but provided an opportunity for the public to have some in- put into the City's budget. Ms. June Redman, representative of the Tourism Committee of the Hutchinson Area Chamber of Commerce, appeared before the Council and requested $2,000 to assist in preparing a four color, multi -fold brochure on Hutchinson. She further showed samples of the proposed brochures to the Council members. Mayor Black commented that the City is operating on a tight budget and would have to set priorities, but they would give consideration to the request. It was moved by Alderman Westlund, seconded by Alderman Huntwork and unani- mously carried, to close the hearing at 8:10 P.M. 5. REQUESTS, COMMUNICATIONS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6420 - RESOLUTION OF APPRECIATION (LARRY J. MORRISSETTE) Council Minutes September 25, 1979 Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Reso- lution No. 6420 entitled Resolution of Appreciation (Larry J. Morrissette). (b) RESOLUTION NO. 6421 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6421 entitled Resolution Authorizing Release of Securi- ties to First National Bank of Hutchinson. Seconded by Alderman Huntwork, the motion unanimously carried. (c) RESOLUTION NO. 6429 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND Following discussion, Alderman Peterson moved to waive reading and adopt Reso- lution No. 6429 entitled Transferring $10,000 from Liquor Store to General Fund. The motion was seconded by Alderman Huntwork and unanimously carried. (d) RESOLUTION NO. 6430 - RESOLUTION OF APPRECIATION (CLYDE DRAHOS) After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Westlund and carried unanimously, to waive reading and adopt Resolu- tion No. 6430 entitled Resolution of Appreciation (Clyde Drahos). 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - AUGUST 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF PLANNING COMMISSION DATED AUGUST 21, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECONMENDATION FROM RCM TO A14ARD CONTRACT FOR REPAIR WORK ON SCHOOL ROAD BRIDGE (DEFERRED SEPTEMBER 24, 1979) A representative of RCM reported on the bids received for repair work on School Road Bridge. He pointed out that Arnold Beckman, Inc. had not sub- mitted a duplicate copy of the application as required. It was his recom- mendation to award the contract to M. G. Astleford Co. Inc. They had sub- mitted two copies, one an original and one a Xerox copy. -2- Council Minutes September 25, 1979 Mayor Black commented that since the City Engineer was on vacation, it had not been possible to discuss the bids with him. It would be his preference to table the matter until such time as the City Engineer could review the bids. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter sent to all delinquent account holders was read by Mayor Black. He then inquired if there was anyone present who wished to be heard regarding his/her account. There was no response. After discussion, Alderman Westlund moved to discontinue service on October 1, 1979 for the following accounts if payment was not received by said date: 04-0370-0-00, 04-0810-6-00, 11-0145-1-00, 11-0470-1-00, 11-0160-0-00, 12-1165- 0-00, 12-1396-0-00, 16-0352-1-00, and 16-0560-1-00. The motion was seconded by Alderman Peterson and carried unanimously. (b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY MIKE'S MOBIL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Westlund that with the recommendation of the Planning Commission to waive reading and adopt Resolu- tion No. 6422 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to Allow Addition to Present Building of Mike's Mobil. Seconded by Alderman Huntwork, the motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MIKE'S MOBIL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION With the favorable recommendation of the Planning Commission, it was moved by Alderman Peterson to waive reading and adopt Resolution No. 6423 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C-5 of Zoning Ordinance No. 464 to Allow Addition to Non -Conforming Building at Mike's Mobil. The motion was seconded by Alderman Gruenhagen and carried unanimously. (d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY ROCKITE SILO WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork and unanimously carried, to waive reading and adopt Resolution No. 6424 entitled Resolution Granting Conditional Use Permit under Section 6.07, C-5 of Zoning Ordinance No. 464 to Allow Underground Fuel Storage Tanks In A I-1 Zone by Rockite Silo. -3- Council Minutes September 25, 1979 (e) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY ROCKITE SILO WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Huntwork moved to waive reading and adopt Resolution No. 6425 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to Allow Underground Fuel Storage Tanks to Be Located 100' from Rail, Right -of -Way. The motion was seconded by Ald- erman Gruenhagen and carried unanimously. (f) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR "RAINBOW ADDITION" SUBMITTED BY GIL LEHMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6426 entitled Resolution Giving Approval of Preliminary and Final Plat for Rainbow Addition. (g) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY FIRST NATIONAL BANK (MURIEL FELSKA) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Westlund to waive read- ing and adopt Resolution No. 6427 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to Allow Construction of Garage. The motion was seconded by Alderman Huntwork and unanimously carried. (h) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY FIRST NATIONAL BANK (MURIEL FELSKA) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Huntwork made the motion, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6428 entitled Resolution Granting Conditional Use Permit under Section 6.07, C-5 of Zoning Ordinance No. 464 to Allow C-3 Zoned Property To Be Used As Residential. (i) CONSIDERATION OF SALARY FOR SGT. JOHN GREGOR Mayor Black reported he had discussed the salary increase for Sgt. John Gregor with Chief of Police O'Borsky, and they had agreed upon a Grade 5, Step 4 in- crease. It was moved by Alderman Westlund, seconded by Alderman Huntwork and unani- mously carried, to approve an increase to Grade 5, Step 4 for Sgt. John Gregor. (j) CONSIDERATION OF HIRING LIQUOR STORE CLERK Following discussion, Alderman Westlund made the motion to approve the employ- ment of Bruce Runke as liquor store clerk, effective October 1, 1979. Seconded by Alderman Peterson, the motion carried unanimously. -4- Council Minutes September 25, 1979 (k) CONSIDERATION OF PART-TIME STAFF ADDITIONS FOR RECREATION DEPARTMENT The following individuals were recommended for part-time positions in super- vision for recreational activities during the school year: Swimming: Mary Erickson Nancy Haggenmiller Gymnastics: Nancy Pellinen Jolene Dahle After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund and unanimously carried, to approve the employment of the above named individuals. (1) CONSIDERATION OF CIVIC ARENA SEASONAL EMPLOYEE Alderman Westlund reported the Civic Arena needs additional help during the winter ice season. It was recommended that Robert Riebe, a summer temporary worker in the water department, be transferred to the Arena for the months of October through March. Funds are budgeted by the Civic Arena to cover this expense. Following discussion, Alderman Westlund made the motion to approve the sea- sonal employee for the Civic Arena. The motion was seconded by Alderman Gruen- hagen and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported he had attended a County Board meet- ing regarding the sheltered workshop grant application yesterday and today. The County is in support of the application for McLeod County, and several letters have been received on behalf of the workshop. Mr. Plotz will be writ- ing the grant application, which include Renville and Meeker Counties. The Council members were reminded of a 7:00 A.M. budget meeting on Thursday, September 27, 1979, with a Department Head meeting following at 8:30 A.M. On September 26, 1979 at 10:00 A.M. the Minnesota Municipal Board will hold a public hearing on annexation of property owned by John Miller, David Decker, and Irene Erickson. Mr. Plotz informed the Council that filings for offices of Mayor and Aldermen opened today, and one individual had already filed for Alderman. -5- Council Minutes September 25, 1979 (b) COMMUNICATIONS FROM THE MAYOR Mayor Black reminded the Council of the Regional Meeting of the League of Minnesota Cities to be held on October 4, 1979 in Norwood. The term of Jim Hanson on the Airport Commission expired this month. Inas- much as he did not wish to be reappointed, Mayor Black appointed Don Pankake to a five-year term on the Airport Commission and asked for Council ratifi- cation. It was moved by Alderman Westlund to ratify the appointment of Don Pankake to the Airport Commission. Seconded by Alderman Huntwork, the motion unani- mously carried. Mayor Black requested special consideration of the charges for refuse and trash service. The old Resolution states an applicant for reduced rates must be over 65 years of age and have an income of less than $2,200. It was his opinion that this figure was too low and needs to be adjusted, and the Mayor further recommended increasing the income limit to $3,600 per year. After discussion, the motion was made by Alderman Westlund to approve the change in the income limit to $3,600 per year and to waive reading and adopt Resolution No. 6431. Seconded by Alderman Peterson, the motion carried unani- mously. A copy of the letter received from the Fire Department Building Committee was read by Mayor Black. The Committee requested a delay of three months on the referendum for the new fire/police station since the School Bond will be pre- sented in October, 1979. Mayor Black commented no date had been set for the referendum. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Administrative Assistant Plotz requested approval of a $7.50 fee for a build- ing permit to allow gas tanks to be placed underground at the airport. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims, including the $7.50 fee for a building permit, and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:15 P.M. upon motion by Alderman Peterson, seconded by Alderman Hunt - work and unanimously carried.