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09-11-1979 CCM0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 11, 1979 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M., with the following members present: Aldermen Westlund, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: Alderman Peterson. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe and City Attorney Schantzen. 2. INVOCATION The Reverend Manley Swarthout of the Wesleyan Church delivered the invocation. 3. MINUTES The minutes of the Regular Meeting of August 28, 1979 were approved as presented upon motion by Alderman Westlund, seconded by Alderman Huntwork and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY GEORGE FIELD TO ATTEND FIRE MARSHALS ASSOCIATION QUARTERLY MEETING ON SEPTEMBER 12, 1979 Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Huntwork, to approve the request for George Field to attend the Fire Marshals Association Quarterly Meeting. Motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR BRUCE ERICSON AND STEVE JENSEN TO ATTEND MINNESOTA RECREATION & PARK ASSOCIATION CONFERENCE ON OCTOBER 3-5, 1979 After discussion, it was moved by Alderman Westlund to approve the attendance at the Minnesota Recreation and Park Association Conference by Bruce Ericson and Steve Jensen. The motion was seconded by Alderman Huntwork and carried unanimously. (c) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE FOR HEARTMOBILE ON SEPTEMBER 12, 1979 Following discussion, Alderman Westlund moved to approve the use of Library Square for the Heartmobile van during the hours of 11:00 A.M. to 3:00 P.M. on September 12, 1979, and waive the fee for meter hoods. Seconded by Alder- man Huntwork, the motion unanimously carried. Council Minutes September 11, 1979 (d) CONSIDERATION OF REQUEST FOR RON KIRCHOFF, DICK WAAGE, AND BOB RINGSTROM TO ATTEND FORENSIC SCIENCE SEMINAR ON SEPTEMBER 20, 1979 After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to approve attendance at the Forensic Seminar on September 20, 1979. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 10/79 - ORDINANCE AMENDING SECTION 235:15 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED HOSPITAL BOARD RELATING TO POWERS AND DUTIES Following discussion, it was moved by Alderman Westlund to waive second reading and adopt Ordinance No. 583 entitled Ordinance Amending Section 235:15 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Hospital Board Relat- ing to Powers and Duties. Seconded by Alderman Huntwork, the motion carried unanimously. (b) ORDINANCE NO. 11/79 - ORDINANCE AMENDING SECTION 245:05 AND SECTION 245:12 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED NURSING HOME BOARD RELATING TO APPOINTMENT AND TERMS AND POWERS AND DUTIES After discussion, the motion was made by Alderman Gruenhagen, seconded by Ald- erman Huntwork and unanimously carried, to waive second reading and adopt Ordi- nance No. 584 entitled Ordinance Amending Section 245:05 and Section 245:15 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Nursing Home Board Relating to Appointment and Terms and Powers and Duties. (c) ORDINANCE NO. 12/79 - ORDINANCE AMENDING SECTION 6.08 OF THE 1974 ZONING ORDINANCE NO. 464 OF THE CITY OF HUTCHINSON, ENTITLED PUBLIC HEARINGS Following discussion, Alderman Westlund moved to waive reading and adopt Ordi- nance No. 585 entitled Ordinance Amending Section 6.08 of the 1974 Zoning Ordi- nance No. 464 of the City of Hutchinson, Entitled Public Hearings. The motion was seconded by Alderman Huntwork and carried unanimously. (d) RESOLUTION NO. 6416 - RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruen- hagen and unanimously carried, to waive reading and adopt Resolution No. 6416 entitled Resolution Authorizing Substitution of Securities to First National Bank of Hutchinson, Minnesota. (e) RESOLUTION NO. 6417 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND -2- Council Minutes September 11, 1979 Following discussion, Alderman Huntwork made the motion to waive reading and adopt Resolution No. 6417 entitled Transferring $10,000 from Liquor Store to General Fund. The motion was seconded by Alderman Gruenhagen and carried unani- mously. nani- mously. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - AUGUST 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF CIVIC ARENA BOARD DATED AUGUST 15, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF AIRPORT COMMISSION DATED AUGUST 20, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF PARK AND RECREATION BOARD DATED AUGUST 1, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST TO ENTER INTO SERVICE CONTRACT WITH MOTOROLA BY POLICE DEPARTMENT (DEFERRED AUGUST 28, 1979) Mayor Black reported he had discussed the service contract with Chief of Police O'Borsky. Although the contract was expensive, the technical equipment in the Police Department needed maintenance, and Chief O'Borsky had negotiated the figure down to the proposed amount. It was the consensus of the Council that it should be determined if another company could maintain the equipment at a lower cost in the future. The motion was made by Alderman Westlund, seconded by Alderman Huntwork and carried unanimously, to enter into a contract with Motorola by the Police De- partment and authorize the signing thereof. -3- Council Minutes September 11, 1979 (b) CONSIDERATION OF REQUEST BY TRAILS END, INC. FOR SPECIAL PERMIT TO DISPLAY NEW AND USED CARS ON BOULEVARD (DEFERRED AUGUST 28, 1979) It was the recommendation of the Chief of Police and City Engineer to issue the special permit for Trails End, Inc. to use the boulevard for display pur- poses of new and used cars, with the following conditions: 1) on a year-to- year basis; 2) the walk area be maintained, particularly snow removal; and 3) the special permit would cease at such time as the street is improved. Following discussion, it was moved by Alderman Westlund, seconded by Alder- man Huntwork and unanimously carried, that with the recommendation of the Chief of Police and City Engineer, to approve a special permit for Trails End, Inc. to be granted on an annual basis for a fee of $5.00. (c) CONSIDERATION OF LIGHTING ALONG OAKWOOD LANE (DEFERRED AUGUST 28, 1979) The item was deferred until such time as the petitioners on Oakwood Lane sub- mit a recommendation on lighting. 9. NEW BUSINESS (a) CONSIDERATION OF PROMOTION TO POLICE SERGEANT FOR PATROLMAN JOHN GREGOR It was the recommendation of the Police Commission and Chief of Police that Patrolman John Gregor be promoted to Sergeant to fill a vacancy within the department. After discussion, Alderman Westlund moved to approve the promotion of John Gre- gor,to be effective September 16, 1979. Seconded by Alderman Huntwork, the motion carried unanimously. (b) CONSIDERATION OF RECOMMENDATION FOR TRAFFIC COUNT SURVEY ON HIGHWAY 15 City Engineer Priebe reported the Hutchinson Safety Council had requested a traffic count survey be conducted on Highway 15 South, in the Plaza 15 area, to reduce speed and consider crosswalks in said area. In order to request the State Highway Department to conduct such a survey, it would be necessary for the Council to adopt a Resolution of request. Following discussion, the motion was made by Alderman Huntwork, seconded by Alderman Gruenhagen and carried unanimously, to approve the traffic count survey and to waive reading and adopt Resolution No. 6419 entitled Resolution Requesting State Highway Department to Conduct Traffic Study On T.H. 15 South. (c) CONSIDERATION OF EMPLOYMENT OF PARK/TREE MAINTENANCE WORKER -4- Council Minutes September 11, 1979 After discussion, Alderman Westlund made the motion to approve the employment of Wendell Mathews as full-time street/park maintenance worker, effective im- mediately. The motion was seconded by Alderman Huntwork and carried unani- mously. (d) CONSIDERATION OF EMPLOYMENT OF MECHANIC FOR STREET DEPARTMENT Following discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to approve the employment of Kenneth Wich- terman as mechanic for the street department. (e) CONSIDERATION OF RESIGNATION OF DAN ST. PIERRE After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Huntwork and carried unanimously, to accept the resignation of Dan St. Pierre and waive reading and adopt Resolution No. 6418 entitled Resolution of Appreciation. (f) CONSIDERATION OF REQUEST TO MOVE RESIDENTIAL GARAGE It was requested by June Redman to move a 24' x 24' residential garage from its present location to a new location on the same property. Building Offi- cial Willard recommended approval of the relocation of said garage, with the following stipulations: 1) application and approval of a building permit for a new floating slab foundation and floor; and 2) application and approval for a moving permit. Following discussion, Alderman Westlund moved to approve the relocation of a residential garage. The motion was seconded by Alderman Gruenhagen and carried unanimously. (g) CONSIDERATION OF RESIGNATION OF MARK MORTENSEN After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to accept the resignation of Mark Mor- tensen. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on a meeting held with the McLeod County Board of Commissioners regarding a joint application for a small cities develop- ment block grant from HUD to fund a sheltered workshop in Hutchinson. Two pub- lic hearings have been scheduled for September 24 and September 25, 1979. An- other meeting with the County Board will be held on Thursday, at which time they will discuss whether to apply for a single purpose or comprehensive grant for the county. The City would prefer a single purpose grant since it would best meet its needs. -5- Council Minutes September 11, 1979 Mr. Plotz informed the Council of the following regarding the airport opera- tion: 1. There is difficulty obtaining avi=ation fuel, which is a state-wide prob- lem. In the future they hope to purchase full loads of gas at one time. 2. The State has contacted the City regarding the instrument approach at the airport. The required poles have been installed, but an 8' x 10' insulated building built to State specifications still needs to be erected. The City will pay for the cost of constructing the building, and the State will pay for the equipment. City Engineer/Public Works Director Priebe reported the drawings were complete for a land use permit from the County, and said permit had been obtained. The City will also need a building permit. The estimated cost for the building was $1,000. It was moved by Alderman Westlund to solicit proposals to construct an 8' x 10' building at the airport, according to prepared specifications, to be received on or before September 24, 1979. Seconded by Alderman Hunt - work, the motion unanimously carried. 3. The Airport Commission minutes of August 20, 1979 reflect a request for the City to look into additional underground fuel storage tanks at the air- port. Another tank would enable the City to purchase a full load of fuel and save money,as well as availability. Administrative Assistant Plotz reported the old Mobil -Shell station site being remodeled for Taco John's restaurant had three gasoline storage tanks for sale. The City bought all three 5,000 gallon tanks at 15�/gallon. Two tanks will be installed at the airport and one at the street garage. Following discussion, the motion was made by Alderman Westlund to solicit proposals for installation of underground fuel storage tanks at the air- port and City street garage, to be received on or before September 24, 1979. The motion was seconded by Alderman Gruenhagen and carried unani- mously. Administrative Assistant Plotz commented that the City has obtained the deed from Mr. and Mrs. Sam Flom for their property purchased under the LAWCON Grant, and the house will be vacated on September 15, 1979. Also, a house on the high rise site has been vacated. Mr. Plotz suggested taking bids to purchase and remove or demolish these two houses. It was moved by Alderman Westlund, seconded by Alderman Huntwork and carried unanimously, to advertise for bids to purchase or demolish said two houses, with bids to be opened at 12:00 Noon on October 22, 1979. r Council Minutes September 11, 1979 The Council was reminded of an invitation received from the City of Norwood to attend the Regional Meeting of the League of Minnesota Cities in Norwood on October 4, 1979. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black commented that two terms on the Park and Recreation Board had ex- pired. Since Mr. Larry Morrissette did not wish to be re -appointed, it was the Mayor's recommendation to appoint Roy M. Johnsen for a three-year term and re -appoint Ward Haugen for another term. It was moved by Alderman Westlund to ratify the appointments of Ward Haugen and Roy M. Johnsen on the Park and Recreation Board for three-year terms. Seconded by Alderman Gruenhagen, the motion unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund commented that the street lights on the south side of School Road Bridge stop at the end of the bridge, making it difficult to see on the curve. It was, therefore, his suggestion that three or four additional street lights be added in this area. City Engineer/Public Works Director Priebe reported the lighting had not been completed in the area, but it was planned in the original drawings. (d) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen reported he had received a response from Mr. Roger T. Sahr of Sahr, Kunert & Tambornino law firm in Minneapolis stating their rate of services would be $75.00 an hour, based on attorney's time and services and included staff services of the law firm. (e) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe requested approval of a check in the amount of $7.50 to cover the cost of a Land Use Permit from the township. It was moved by Alderman Huntwork, seconded by Alderman Gruenhagen and unani- mously carried, to approve payment in the amount of $7.50 for a Land Use Per- mit. Mr. Priebe further reported he had received a list of completed work by Ander- son -River Valley Tree contractor. The total work completed came to $2,281.38, and he asked for approval of payment under the contract agreement. He noted that out of 100 trees, 80 are deficient in some form of completion by the con- tractor. Payment will only be made for 100% completion of work. To date there has been no response to the letter sent by City Forester Schnobrich. -7- Council Minutes September 11, 1979 City Forester Schnobrich commented he was under the impression a representa- tive from Anderson -River Valley Tree Service would be at the Council meeting. He felt Anderson -River Valley's main concern was to complete the work and re- ceive their deposit money back. Alderman Gruenhagen moved to approve payment in the amount of $2,281.38 to Anderson -River Valley Tree Service for completed work. The motion was seconded by Alderman Westlund and unanimously carried. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Huntwork and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. (b) CONSIDERATION OF PAYMENT FOR STORM SEWER DRAIN TILE REPAIR City Engineer/Public Works Director Priebe reported it was necessary for Juul Contracting Co. to repair a drain the storm sewer in the alley south of Fifth Avenue S.E. between Hassan and Jefferson Streets in the amount of $7,198.00. This line was broken and full of dirt, causing a problem with proper function- ing of the sewer line. It was moved by Alderman Westlund, seconded by Alderman Huntwork and carried unanimously, to approve the expenditure of $7,198.00 to Juul Contracting Co. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:15 P.M. upon motion by Alderman Huntwork, seconded by Alderman Gruen- hagen and unanimously carried.