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07-24-1979 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 24, 1979 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following members present: Aldermen Westlund, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: Alderman Peterson. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was \given by the Reverend Richard H. Coston of the Seventh Day Adventist Church. 3. MINUTES The minutes of the Regular Meeting of July 10, 1979 and Special Meeting of July 19, 1979 were approved as presented upon motion by Alderman Westlund, seconded by Alder- man Huntwork and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY IRA BRAUN Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Huntwork and carried unanimously, to approve reduced trash and refuse rate for Ira Braun. (b) CONSIDERATION OF REQUEST FOR MARLOW PRIEBE TO ATTEND APWA CONVENTION SEPTEMBER 22-27, 1979 After discussion, the motion was made by Alderman Huntwork to approve the re- quest for Marlow Priebe to attend the APWA Convention. Seconded by Alderman Gruenhagen, the motion unanimously carried. (c) DISCUSSION OF ARCH STREET EXTENSION Mr. Ray Zimmerman, manager of the Farmers Elevator, appeared before the Council and requested improvements of a hard -surfaced extension of Arch Street east and then south to State Highway 22. He explained this would be beneficial for grain hauling to and from the new Farmers Elevator facility. He wondered if the City Council Minutes July 24, 1979 and County could work together on this project, with the assistance of funds available. Mayor Black informed Mr. Zimmerman this matter had been discussed with the County Commissioners approximately a month ago so they are aware of the prob- lem. There is no solution at this time, but the engineers were instructed to look into the situation and determine if any funds were available. City funds cannot be used outside the City limits. (d) CONSIDERATION OF REQUEST FOR FINLEY MIX TO ATTEND WATER POLLUTION CONTROL FEDERATION'S ANNUAL CONFERENCE ON OCTOBER 7-12, 1979 Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Gruenhagen and carried unanimously, to approve Finley Mix attending the Water Polution Control Federation's Annual Conference. (e) CONSIDERATION OF REQUEST FOR SENIOR ACTIVITY CENTER TO HOLD STREET DANCE FOR SENIOR CITIZENS ON AUGUST 13, 1979 After discussion, Alderman Westlund moved to approve a street dance for senior citizens and to waive the permit fee. The motion was seconded by Alderman Huntwork and unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6378 - RESOLUTION AUTHORIZING ADMINISTRATION PLANNING AND ACTION RELATIVE TO DEVELOPING A PROPOSAL FOR WEST CENTRAL INDUSTRIES (SHELTERED WORKSHOP) Mayor Black explained the background of this Resolution. The West Central In- dustries in Willmar anticipates expansion of their services and has considered Hutchinson as a location since there are handicapped in the area without work opportunities. A meeting has been held with the school staff, West Central In- dustries, Mr. Plotz and Mayor Black to discuss the possibilities of a sheltered workshop in Hutchinson. The City Administrator and Superintendent of Schools need authorization to develop a plan for final approval by the School Board and City Council. Following discussion, Alderman Westlund made the motion to waive reading and adopt Resolution No. 6378 entitled Resolution Authorizing Administrative Plan- ning and Action Relative to Developing A Proposal for West Central Industries (Sheltered Workshop). Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) RESOLUTION NO. 6382 - RESOLUTION AUTHORIZING RELEASE AND SUBSTITUTION OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to waive reading and adopt Resolution -2- Council Minutes July 24, 1979 No. 6382 entitled Resolution Authorizing Release and Substitution of Securities to First National Bank of Hutchinson, Minnesota. (c) RESOLUTION NO. 6384 - TRANSFERRING $110,000 FROM BOND OF 1979 FUND TO GENERAL FUND Following discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6384 entitled Transferring $110,000 from Bond of 1979 Fund to General Fund. The motion was seconded by Alderman Huntwork and car- ried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - JUNE 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED JUNE 20, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF TRANSPORTATION BOARD DATED JUNE 13, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED JUNE 19, 1979 AND JULY 2, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME BOARD DATED JUNE 21, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST TO AMEND SIGN ORDINANCE 10.05 E AND 10.05 F OF ZONING ORDINANCE NO. 464 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED JUNE 26, 1979) Following discussion, the motion was made by Alderman Westlund to amend the sign ordinance and waive reading first reading of Ordinance No. 9/79 entitled -3- Council Minutes July 24, 1979 Amending Section 10.05 E & F of Zoning Ordinance No. 464 of the City of Hutchinson, Entitled, Signs and set second reading for August 14, 1979. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) DISCUSSION OF REQUEST FOR OUTDOOR SWIMMING POOL REFERENDUM (DEFERRED JUNE 12, 1979) Joanne Mercer and Judy Kaiser reviewed the need for an outdoor swimming pool in Hutchinson. They pointed out the AAU, as well as the Jaycees and other groups, are in favor of a pool. A request was then made for the Council to secure an engineering firm to do a soil boring test and determine the cost of the project and then to put a referendum to vote in the spring of 1980. Mayor Black reported referendums for a police/fire station and school will be coming up for vote some time this fall. With that in mind, the logical ap- proach would be to hold a referendum for a swimming pool some time next year. When 1980 budget deliberations are made, the Council will consider putting funds into the budget for preliminary engineering or architectural work prior to a bond issue election. A citizens advisory committee would then be formed to study the issue and determine the type of pool wanted and the location. The Council would act on the recommendation, with the referendum being the last step in the process. An unidentified man asked what would be the earliest time for a referendum, assuming all of the above steps occurred. Mayor Black responded it would be late spring or summer of 1980. It was a question of timing. Mr. Mike Mercer asked for an informal poll among the Council members of their interest in this matter. He wondered if there was any way the people present at the meeting could leave with confidence that something would happen on the pool issue. Recreation Director Ericson reported he had contacted the Aquarius Swimming Pool Co. of Minneapolis. They would not submit an estimated cost of a pool until their firm had researched it further. The operating cost would depend on what is put into the pool. He further reported Glencoe's swimming pool had a maintenance cost per year of $7,000, with revenue of $3,500; Marshall's pool had a maintenance cost of $42,000, with revenue of $14,000. No company contacted would give a figure of cost for maintenance or construction. Judy Simons commented she swims year round in the high school pool, and there was no rush during winter for anyone to swim; however, in the summer the crowd was large. She further complained about the chlorine level or gas level used in the pool and asked if anything could be done about the matter. Mayor Black appointed Recreation Director Ericson to investigate the operation -4- Council Minutes July 24, 1979 of the high school swimming pool to determine if it is being operated properly. An unidentified lady commented a soil testing was done five years ago when the outdoor pool referendum came up to a vote. Sally Hwang asked if there was any reason why a vote couldn't be taken by the Council at this meeting. It sounded to her that if the police/fire station and school district referendums failed to pass, nothing else would be allowed to go through. She questioned if 13 people present representing over 500 voters could be turned down by the Council. She then asked how much the pub- lic building and school district referendums would be. Mrs. Mercer remarked she would leave the decision to the Council on the type of pool to be built if the City feels it can afford an indoor pool, but the cost is less for an outdoor pool. Judy Simons referred to the last swimming pool referendum and commented the voters on her end of town voted against it because of the proposed location. Since there isn't a maximum usage for an indoor pool, why consider it; an out- door pool is for fun. Shu -Mei Hwang concurred with the Council that the swimming pool issue would require much planning prior to a referendum. He wondered, however, if there was any reason why the committee could not be appointed in the next couple of weeks to determine what the town needs and the cost involved. There might be volunteers for the committee. It might take a long time to resolve the problem. Mayor Black remarked it would be disconcerting to appoint a committee and then have the Council reject the pool issue. He felt there would be ample time for a committee to form a recommendation. No figure has been determined yet for the public building referendum, but it is being worked on at the present time. Anyone is welcome to attend the public hearing on the 1980 budget. A decision will be made at a later date as to when a swimming pool referendum will be held. Mr. Mike Mercer thanked the Council for their cooperation. He stated he saw the need for a public building for the police, fire and school, and he knew the Council had some important decisions to make in the near future. He asked if the City were able to meet the obligations in the school and public services area, would the Council be willing to include funds in the 1980 budget to en- gage the necessary services for the pool. Mayor Black responded he was not ready to make a commitment on the pool issue. He will give the matter consideration at the proper time, but there are many factors to be considered for the 1980 budget. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY WILLIAM SCHIEBEL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -5- Council Minutes July 24, 1979 Alderman Huntwork reported the Planning Commission had granted approval of a variance for William Schiebel, contingent upon the fence being located with- in the property line in accordance with the sketch. After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6379 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 for Setback to Build Fence. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY CHARLES PEARSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was reported by Alderman Huntwork that the Planning Commission gave approval to the conditional use permit, with the condition that said permit include a new front and a paint job to the exterior of the building. Following discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6380 entitled Resolution Granting Conditional Use Permit under Section 6.07, C-5 of Zoning Ordinance No. 464 to Allow Renovation of Non -Conforming Structure for Use As Wholesale/Retail Auto Parts Store. The motion was seconded by Alderman Gruenhagen and unanimously carried. (c) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY CHARLES PEARSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Huntwork reported it was the recommendation of the Planning Commission to approve the request for a variance, contingent upon the street in front of the building being striped to the specifications of the City Engineer. After discussion regarding available parking space, the motion was made by Alderman Westlund to waive reading and adopt Resolution No. 6381 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 for Off -Street Parking. Seconded by Alderman Gruenhagen, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR AMENDMENT TO ZONING ORDINANCE SUBMITTED BY WALTER TEICH WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Huntwork informed the Council the Planning Commission rejected the request for a zoning ordinance amendment as it was not in the best interests of the City and not in conformance with the Comprehensive Plan. Following discussion, it was moved by Alderman Westlund to accept the recom- mendation of the Planning Commission and reject the request for an amendment to the zoning ordinance submitted by Walter Teich. (e) CONSIDERATION OF HIRING LIQUOR STORE CLERK Well Council Minutes July 24, 1979 After discussion, Alderman Westlund moved to approve the employment of Mark Mortenson as liquor store clerk. The motion was seconded by Alderman Hunt - work and carried unanimously. (f) CONSIDERATION OF STREET LIGHTING FOR OAKWOOD ADDITION A petition was received from the property owners of Oakwood Addition in which they requested the installation of street lighting of their choice of style, and that the difference in cost for normal street light type installation and the proposed installation be assessed to the property owners of Oakwood Addi- tion. Following discussion, the motion was made by Alderman Westlund to approve the request for street lighting for Oakwood Addition, contingent upon approval of the Utilities Commission. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (g) CONSIDERATION OF TREATMENT WORKS GRANT, STEP I The agreement for the Treatment Works Grant, Step I, in the amount of $66,675 was received by the City Engineer/Public Works Director. He requested author- ization to sign same and return it. After discussion, Alderman Westlund moved to authorize the signing of the Treatment Works Grant, Step I. The motion was seconded by Alderman Gruenhagen and carried unanimously. (h) CONSIDERATION OF FACILITIES PLAN STUDY, STEP I, BY RCM A contract has been received from RCM for the Facilities Plan Study, Step I, and it must be signed by the City prior to said study being conducted by RCM. Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Westlund and unanimously carried, to authorize the signing of the contract with RCM for the Facilities Plan Study, Step I. (i) CONSIDERATION OF CONTRACT AGREEMENT WITH STATE OF MINNESOTA FOR HOTELS AND MOTELS YEARLY INSPECTION Fire Marshal Field explained the contract agreement with the State of Minnesota, Department of Public Safety, for the yearly inspection of hotels and motels in the City of Hutchinson. The contract would entitle him to three weeks (120 hours) of training at a reimbursement rate of not exceeding $750.00. After discussion, the motion was made by Alderman Westlund to enter into con- tract with the State of Minnesota, Department of Public Safety, and to waive reading and adopt Resolution No. 6383 entitled Resolution Authorizing Entering -7- Council Minutes July 24, 1979 Into Contract with State of Minnesota, Department of Public Safety for Yearly Inspection of Hotels and Motels in Hutchinson. Seconded by Alderman Gruenhagen, the motion carried unanimously. (j) CONSIDERATION OF APPLICATION FOR CIGARETTE LICENSE FOR MCLEOD COUNTY AGRICULTURAL ASSOCIATION After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to approve the application and issue a cigarette license to the McLeod County Agricultural Association. (k) CONSIDERATION OF APPLICATION FOR RETAIL "ON SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR MCLEOD COUNTY AGRICULTURAL ASSOCIATION Following discussion, it was moved by Alderman Gruenhagen to approve the appli- cation and issue an "On Sale" Non -Intoxicating Malt Liquor License to the McLeod County Agricultural Association. Seconded by Alderman Huntwork, the motion unanimously carried. (1) CONSIDERATION OF POLICE PATROL ELIGIBILITY ROSTER The Hutchinson Police Civil Service Commission conducted oral examinations in June, 1979 for the position of Police Patrol Officer. A roster of eligible persons, with the ranking of candidates, has been submitted. It is the Com- mission's recommendation to hire Larry L. Aldape. After discussion, Alderman Gruenhagen moved to certify the roster and offer the position of Police Patrol Officer to number one on the list, namely, Larry L. Aldape. The motion was seconded by Alderman Westlund and carried unanimously. (m) CONSIDERATION OF REQUEST BY HUTCHINSON SCHOOL DISTRICT TO PAINT LIGHT POLE STANDARDS AT TENNIS COURTS At the time tennis courts were built at the high school, the City agreed in the original negotiations to assume responsibility for the installation and maintenance of lights on the courts. Since installation the light pole stan- dards have not been painted. The Hutchinson School District has requested the painting be done in the near future. Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Gruenhagen and carried unanimously, to approve the painting of the light pole standards at the tennis courts. (n) CONSIDERATION OF RELOCATION PAYMENT FOR MR. & MRS. GARY PIEHL Administrative Assistant Plotz explained that Mr. & Mrs. Gary Piehl rented a house located in the proposed high rise site. The Federal Uniform Relocation MOM Council Minutes July 24, 1979 Act, adopted by HUD and the State of Minnesota, require location benefits to any renter. The Piehls are, there $4,000.00 relocation payment which can be applied to pu for differential of rent for another house. Since the to acquire the property for the high rise site, it was to stipulate it would pay the relocation benefits. The the Piehls would come out of the contingency fund. s the City to pay re - fore, eligible for a rchase of a house or entire grant was used necessary for the City $4,000.00 payment to After discussion, Alderman Westlund moved to approve payment to the Piehls in the amount of $4,000.00 from the contingency fund. Seconded by Alderman Huntwork, the motion unanimously carried. (o) CONSIDERATION OF REQUEST FOR EMPLOYEE MERIT INCREASES IN PUBLIC WORKS DEPT. Following discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork and carried unanimously, to approve the merit increases for the em- ployees in the Public Works Department as recommended. (p) CONSIDERATION OF PLEDGED SECURITIES (MORTGAGES) WITH FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON The high bidder on 1979 bond money sales was First State Federal of Hutchin- son. It will be necessary for the Mayor and City Treasurer to be authorized to sign the Assignment of Mortgages agreement. After discussion, Alderman Westlund moved to authorize the Mayor and City Treasurer to sign the agreement with First State Federal. The motion was seconded by Alderman Huntwork and unanimously carried. (q) CONSIDERATION OF AIRPORT HANGAR DOOR REPAIR The 1979 budget for contract repairs and maintenance at the airport has ex- ceeded budget, but the hangar doors still have not been repaired. The request was made for Council to approve taking $3,500 from the contingency fund to pay for the repair on the airport hangar. Following discussion, the motion was made by Alderman Westlund to approve the repair of the airport hangar door, with the $3,500 taken from the contingency fund. Seconded by Alderman Huntwork, the motion carried unanimously. (r) CONSIDERATION OF RENEWING CITY EMPLOYEE GROUP INSURANCE CONTRACTS Administrative Assistant Plotz reported there are four types of insurance provided for City employees, and the group insurance contracts are due for renewal August 1 of each year. The Long Term Disability increased from 43('1/ $100 pay to 52c/$100, representing a 20% increase. A change in the Social Security caused a 12% increase in premiums so the net increase only 8%. The Council Minutes July 24, 1979 life insurance increased from 40/$1,000 payroll to 46/$1,000, representing a 15% increase. The entire increase was due to many employees falling into another age bracket. There were no increases for health insurance or dental insurance. It was his recommendation to renew the contracts. After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen and carried unanimously, to renew the group insurance contracts. (s) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter sent to all delinquent water and sewer account holders. He then inquired if there was anyone present wishing to be heard regarding his/her account. There was no response. Following discussion, Alderman Westlund moved to discontinue service on July 30, 1979 for the following accounts if no payment was received by that date: 01-0125-5-00, 01-0320-0-00, 02-0125-0-00, 02-0450-6-00, 06-0505-2-00, 07-0305-5-00, 07-0845-4-00, 07-0905-5-00, and 42-0070-1-00. The motion was seconded by Alderman Gruenhagen and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported the Minnesota Municipal Board would be holding a public hearing for annexation of property owned by Richard Schmidt- bauer at 10:00 A.M. on Friday, July 27, 1979. Superintendent Birkeland requested a joint meeting with the School Board and City Council to discuss the bond issues for this fall. No date has been set for the meeting. Mr. Plotz reminded the Council of the Department Head meeting scheduled for Thursday morning, July 26, 1979, at 8:00 A.M. Consultant Clarence Simonowicz will be present at 8:30 A.M. to discuss alternatives for financing the proposed Holiday Inn motel. Also, there will be discussion of relocation for the park site and a purchase agreement for one parcel of property. The City has been informed by the cable television company in Hector that there will be a delay in receiving the electronics for the earth station. They plan to have it installed by September 1, 1979. (b) COMMUNICATIONS FROM NORMAN ZACHOW Mr. Norman Zachow asked if it would be possible for him to rent space for park- ing in the new cemetery land east of his property. He was told to submit a proposal to the City, stating his intentions, and to meet with the City staff regarding his proposal. -10- Council Minutes July 24, 1979 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:25 P.M., upon motion by Alderman Westlund, seconded by Alderman Hunt - work and unanimously carried. -11-