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06-12-1979 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 12, 1979 1. CALL TO ORDER The meeting was called to order by Vice -Mayor Westlund at 7:30 P.M., with the fol- lowing members present: Aldermen Peterson, Gruenhagen and Huntwork (late), in addi- tion to Vice -Mayor Westlund. Absent: Mayor D. J. Black. Also present were: Admin- istrative Assistant Plotz and City Attorney Schantzen. 2. INVOCATION There being no pastor present to bring the invocation, a time of silent prayer followed. 3. MINUTES The minutes of the Regular Meeting of May 22, 1979 and Special Meeting of June 7, 1979 were approved as presented upon motion by Alderman Peterson, seconded by Alder- man Gruenhagen, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR HUTCHINSON AREA CHAMBER OF COMMERCE TO USE LIBRARY SQUARE ON JUNE 21, 1979 Following discussion, it was moved by Alderman Peterson, seconded by Alder- man Gruenhagen and unanimously carried, to grant permission for the Hutchin- area Chamber of Commerce to use Library Square on June 21, 1979 for a patri- otic program. (b) CONSIDERATION OF REQUEST BY HUTCHINSON DOWNTOWN RETAIL ASSOCIATION TO DISPLAY AND SELL MERCHANDISE ON CITY SIDEWALKS ON CRAZY DAYS, JULY 25, 1979 After discussion, the motion was made by Alderman Gruenhagen to approve the request for the Hutchinson Downtown Retail Association to use City sidewalks for Crazy Days on July 25, 1979. Seconded by Alderman Huntwork, the motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR FIREWORKS PERMIT FOR JAYCEES WATER CARNIVAL ON JUNE 17, 1979 Council Minutes June 12, 1979 Following discussion, Alderman Gruenhagen made the motion to approve issuance of a Fireworks Permit, with the stipulations of the Fire Marshal for safety requirements. The motion was seconded by Alderman Huntwork and unanimously carried. (d) CONSIDERATION OF REQUEST FOR GEORGE FIELD TO ATTEND FIRE MARSHAL'S ASSOCIATION QUARTERLY MEETING ON JUNE 13, 1979 After discussion, the motion was made by Alderman Peterson, seconded by Alder- man Huntwork and unanimously carried, to approve the attendance of George Field at the Fire Marshal's Association Quarterly Meeting. (e) CONSIDERATION OF REQUEST FOR HOMER PITTMAN TO ATTEND MINNESOTA BUILDING OFFICIAL ASSOCIATION ON JUNE 14, 1979 Following discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously, to approve the request for Homer Pittman to attend the Minnesota Building Official Association meeting. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6343 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, the motion was made by Alderman Gruenhagen, seconded by Ald- erman Huntwork and unanimously carried, to waive reading and adopt Resolution No. 6343 entitled Resolution Authorizing Release of Securities to First Na- tional Bank of Hutchinson, Minnesota. (b) ORDINANCE NO. 7/79 - SECTION 590:00 - ORDINANCE REQUIRING FILING FEE FOR ANNEXATION INTO CITY OF HUTCHINSON Following discussion, it was moved by Alderman Peterson to waive first reading of Ordinance No. 7/79 entitled Section 590:00, Ordinance Requiring Filing Fee for Annexation Into City of Hutchinson, and set the second reading for June 26, 1979. The motion was seconded by Alderman Huntwork and unanimously carried. (c) ORDINANCE NO. 8/79 - SECTION 1020 - DUTCH ELM DISEASE Administrative Assistant Plotz explained that Section 1020 of the Dutch Elm Disease ordinance brings the program up to date with the State. Mention was made that the number of removal days upon notice were reduced from 20 to 7 days. It was further reported the reimbursement portion available to the property owner will be larger this year than last, with 45% of the cost to be refunded. The federal program includes root graff barriers on public property, and cer- tain conditions on private property if approval is received from owner. This was not in the original plan but was part of Steve Cook's recommendation in his report on the Dutch Elm Program. -2- Council Minutes June 12, 1979 During discussion, a question was raised by Alderman Peterson on the payment of the amount owed as stated in Section 1020:70. It was the consensus of the Council that this section needed to be reworded. It was moved by Alderman Huntwork, seconded by Alderman Gruenhagen and unani- mously carried, to waive the first reading of Ordinance No. 8/79 entitled Section 1020 - Dutch Elm Disease, with modifications of Section 1020:70, Subd. 2, second paragraph, and set second reading for June 26, 1979. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - MAY 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD DATED MAY 8, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF APPROVAL OF MCDONALD'S PARK PLAN (DEFERRED MAY 22, 1979) Recreation Director Ericson presented a drawing of the proposed plan for the McDonald Park. He pointed out the main part of the park would be a softball complex with a building in the center for restrooms. The backfield would al- low year-round use for football, ice skating, etc., and a running track and exersize trail would be on the perimeter of the park. Donations have been received in the amount of $2,000 and $500 from the Jaycees and Hutchinson Fast Pitch Softball League respectively. Also, the J. C. Penney Co. has offered to provide an exersize trail and kit. The proposed McDonald's Park Plan has been approved by the Park and Recreation Board and now needs Council approval. After discussion, it was moved by Alderman Peterson that with the recommenda- tion of the Park and Recreation Board, to approve the plan. Seconded by Alder- man Gruenhagen, the motion unanimously carried. (b) CONSIDERATION OF HUTCHINSON INDUSTRIAL CORPORATION INDUSTRIAL DEVELOPMENT REVENUE BONDS (INTEREST RATE) AND SALE OF ADDITIONAL UNDEVELOPED LAND Mr. Jon Geiss, President of Hutchinson Industrial Corporation, introduced Mr. Richard Solum of Heson & Efron Law Firm who presented the three resolutions required for adoption, two of which were for the old bond and one for the new bond. He explained that Hutchinson Industrial Corporation would like to pur- chase from the City 3.36 acres of undeveloped real property, Parcels D and E, at $3,000 per acre for a total of $10,094, and also to acquire the easement for utilities on parcels A, B, C, D and E. -3- Council Minutes June 12, 1979 Following discussion, the motion was made by Alderman Peterson to waive read- ing and adopt Resolution No. 6346 entitled City of Hutchinson, Minnesota, Cer- tificate of Resolution Regarding the Sale of Unimproved Land to Hutchinson In- dustrial Corporation, and Other Matters Relating Thereto. Seconded by Alder- man Gruenhagen, the motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unani- mously carried, to waive reading and adopt Resolution No. 6347 entitled City of Hutchinson, Minnesota, Certificate of Resolution Regarding the Sale of Un- improved Land to Hutchinson Industrial Corporation, and Other Matters Relat- ing Thereto. It was moved by Alderman Gruenhagen to approve the final rate on the bond and waive reading and adopt Resolution No. 6348 entitled Certification of Minutes Relating to $3,000,000 Industrial Development Revenue Bonds. The motion was seconded by Alderman Peterson and carried unanimously. (c) CONSIDERATION OF CITY UTILITY RELOCATION COSTS FOR PROPOSED MOTEL SITE (DEFERRED MAY 8 AND 22, 1979) In the absence of the City Engineer/Director of Public Works, the motion was made by Alderman Peterson to defer this matter until the next Council meeting. Seconded by Alderman Gruenhagen, the motion unanimously carried. (d) CONSIDERATION OF OUTDOOR SWIMMING POOL ISSUE Joanne Mercer and Judy Kaiser appeared before the Council and presented a pe- tition with 550 signatures favoring an outdoor swimming pool in Hutchinson. They pointed out this large a number of interested residents indicated a pri- ority for a pool and recommended the Council take action on the matter by pre- senting a separate referendum to the public which would be funded by municipal bonds. Administrative Assistant Plotz reported on the West Lafayette, Indiana swimming pool which was built 15 years ago. He also commented that Rieke Carroll Muller Associates has been contacted to determine a cost figure on an outdoor swimming pool in Hutchinson. Their firm designed a pool for Waseca two years ago, Bloom- ington and South St. Paul. Also, the Department of Health has certain require- ments in connection with a public swimming pool, and an estimated cost would be $450,000 to $500,000 to build a minimal type pool to meet the State law. If the Linden Park site were selected, it would be necessary to have soil test borings done at a cost of $1,500. Vice -Mayor Westlund commented that the City Council would decide if a referen- dum would be issued for a swimming pool. Normally a petition would have bear- ing on reaching a decision on an issue, but the Council will have to determine what priority a pool has in the over-all plan for the City. He further pointed -4- Council Minutes June 12, 1979 out that consideration must be given to a referendum for a police/fire sta- tion and a possible school referendum. It was agreed that the Council would review and research the matter, with a July 15, 1979 deadline. The motion was made by Alderman Huntwork to accept the petition for an outdoor swimming pool and request the Recreation Director and Administrative Assistant to determine an estimated cost for operation of a swimming pool. Seconded by Alderman Gruenhagen, the motion carried unanimously. 9. NEW BUSINESS (a) DISCUSSION ON DOWNTOWN MOTEL DEVELOPMENT PROJECT Mr. Eugene "Bud" Daggett presented a letter of up -date on the motel project and reported they had been asked to submit another application for a Holiday Inn franchise. He further commented that a letter from the City would be neces- sary to sell the land for the hotel site to the investment group at $100,000. A feasibility study was completed at their expense and available for review. Administrative Assistant Plotz reported it would be about three weeks before the results from the TARS feasibility study would be completed. The action for this study was taken at the last Council meeting. Mr. Alfred Albert of the A & P Group commented the original agreement was that an economic feasibility study be approved, and he requested the City give ap- proval for purchase of the property for their project. He felt the motel project was feasible and ready to move ahead if the City would consent to issue the necessary letter. After considerable deliberation, the motion was made by Alderman Peterson to approve issuance of a letter by the City on the hotel project for purchase of land at $100,000, contingent upon the TARS study, utilities, sewer and water costs and other economic factors. Seconded by Alderman Huntwork, the motion unanimously carried as amended. (b) CONSIDERATION OF APPLICATION FOR CIGARETTE LICENSE FOR TOM THUMB FOOD MARKET Following discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve and issue a cigarette license for Tom Thumb Food Market. (c) CONSIDERATION OF APPLICATION FOR RETAIL "OFF -SALE" NON -INTOXICATING MALT LIQUOR LICENSE BY TOM THUMB FOOD MARKETS After discussion, the motion was made by Alderman Peterson to approve and is- sue a Retail "Off -Sale" Non -Intoxicating Malt Liquor License to Tom Thumb Food Markets. The motion was seconded by Alderman Huntwork and unanimously carried. -5- Council Minutes June 12, 1979 (d) CONSIDERATION OF EMPLOYEES SAFETY COMMITTEE RECOMMENDATIONS - SAFETY GLASSES AND STEEL -TOED SHOES Administrative Assistant Plotz reported m three recommendations of the Employees Safety Committee. The first recommendation was to establish a policy for hard- ened lens safety glasses. For those presently wearing correction glasses, a differential payment of $20 would be made to the employee at the time replace- ment glasses were purchased. The second recommendation was to allow full pay- ment for clear hardened lenses for those individuals who regularly perform a hazardous job. The approximate cost would be $25 per pair. The third committee recommendation was to adjust the existing payment policy for subsidy for steel - toed shoes from the existing $15 to $20 for the first pair, and from $5 to $10 for the second pair. After discussion, the motion was made by Alderman Huntwork to approve the three recommendations, subject to plastic safety lenses being used where job permits. Seconded by Alderman Peterson, the motion unanimously carried. (e) CONSIDERATION OF RESIGNATION OF TOM WIPRUD Following discussion, Alderman Gruenhagen made the motion to accept the resig- nation of Tom Wiprud. The motion was seconded by Alderman Huntwork and carried unanimously. (f) CONSIDERATION OF PAYMENT FOR VAC -ALL FROM G.M.C. OF MINNEAPOLIS After discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to approve payment for the Vac -All from G.M.C. of Minneapolis in the amount of $55,955 as per bid price. (g) CONSIDERATION OF AUTHORIZING RECREATION DIRECTOR AND PUBLIC WORKS DIRECTOR TO DEVELOP A FIVE-YEAR DEVELOPMENT PLAN FOR RESPECTIVE CITY PARKS WITH RECOMMENDATION OF PARK AND RECREATION BOARD It was the recommendation of the Park and Recreation Board that the Engineer- ing Department and Recreation Department develop a master plan to serve as a guide for the development of the parks and recreational facilities system in Hutchinson. Following discussion, the motion was made by Alderman Gruenhagen to authorize development of a five-year plan. Seconded by Alderman Huntwork, the motion unanimously carried. (h) CONSIDERATION OF AUTHORIZING STAFF TO APPLY FOR 1979-80 LAWCON GRANT FOR MCDONALD'S PARK Administrative Assistant Plotz explained the procedure for applying for a 1979-80 LAWCON Grant. The Preliminary Application would be due June 29, 1979, Council Minutes June 12, 1979 and the final application deadline of December 7, 1979. Items included the preliminary application for development of McDonald's Park would be: lighting, fencing, water, sewer, building, and other construction costs are eligible according to regulations. in that Following discussion, Alderman Huntwork moved to authorize application for a 1979-80 LAWCON Grant for McDonald's Park. Seconded by Alderman Gruenhagen, the motion unanimously carried. (i) CONSIDERATION OF ADJUSTING RECREATION DEPARTMENT'S CAPITAL OUTLAY BUDGET FOR 1979 FISCAL YEAR, WITH RECOMMENDATION OF PARK AND RECREATION BOARD Recreation Director Ericson requested, with the recommendation of the Park and Recreation Board, that a $650 additional amount be put in the 1979 capital out- lay budget for the Recreation Department, making the total $2,080. After discussion, it was moved by Alderman Huntwork to authorize an increase of $650 in the Recreation Department's Capital Outlay budget for 1979. The motion was seconded by Alderman Peterson and unanimously carried. (j) CONSIDERATION OF PURCHASE OF TWO ADDITIONAL HAND-HELD RADIOS Administrative Assistant Plotz reported the recent power outages in Hutchinson made the City aware of the need for radios with the capability to monitor the Police Department and Utilities Commission crews. Therefore, it is recommended to purchase two hand-held radios with three -channel capability. One new radio would cost $650, and a used unit would be $540. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Huntwork and unanimously carried, to approve the purchase of two hand- held radios. (k) CONSIDERATION OF HIRING TREE INSPECTOR It was the recommendation of the Personnel Coordinator to hire Bernhard Dreier as second tree inspector for the season. After discussion, Alderman Huntwork moved to approve the employment of Bernhard Dreier as tree inspector for the City of Hutchinson. The motion was seconded by Alderman Gruenhagen and unanimously carried. (1) CONSIDERATION OF HIRING PARK DEPARTMENT EMPLOYEE FOR SUMMER Following discussion, the motion was made by Alderman Gruenhagen to approve the employment of Eric Natwick as a summer employee in the Park Department. Seconded by Alderman Huntwork, the motion carried unanimously. -7- Council Minutes June 12, 1979 (m) CONSIDERATION OF APPROVAL FOR HIRING SWIMMING INSTRUCTOR FOR RECREATION DEPARTMENT Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Huntwork and unanimously carried, to approve the employment of Deborah Zimmerman as a swimming instructor. (n) CONSIDERATION OF CHANGING DATE FOR OPENING OF PROPOSALS FROM ARCHITECTURAL FIRMS FOR SELECTION ON POLICE/FIRE STATION PROJECT Administrative Assistant Plotz reported the Minnesota League of Cities Annual Conference would be in session on June 15, 1979 so it would be necessary to change the date to 12:00 Noon on Monday, June 18, 1979 to open architectural proposals. After discussion, the motion was made by Alderman Huntwork to approve the change of date to June 18, 1979 to open proposals for the police/fire station project. Seconded by Alderman Gruenhagen, the motion unanimously carried. (o) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE BY ELKS LODGE Following discussion, Alderman Gruenhagen moved to approve and issue an On -Sale Non -Intoxicating Malt Liquor License to the Elks Lodge. The motion was seconded by Alderman Huntwork and carried unanimously. (p) CONSIDERATION OF ESTABLISHING THURSDAY, JUNE 28, 1979, 12:00 NOON, FOR JOINT MEETING WITH SCHOOL BOARD TO DISCUSS SHELTERED WORKSHOP PROPOSAL FOR HUTCHINSON After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork and unanimously carried, to approve the date of June 28, 1979 at 12:00 Noon to hold a joint meeting with the School Board. (q) CONSIDERATION OF HIRING PART-TIME CLERK FOR LIQUOR STORE Following discussion, the motion was made by Alderman Huntwork, seconded by Alderman Gruenhagen and carried unanimously, to approve the employment of Rita Ann Burt as part-time clerk at the liquor store. (r) CONSIDERATION OF LAND FILL FOR MCDONALD'S PARK Administrative Assistant Plotz commented that McDonald's Park needs fill to build it up. It was the general consensus of the Council that the City should take advantage of free fill and authorize the cost of hauling it. Alderman Gruenhagen moved to authorize the expenditure of $750 for Doby Con- struction to haul fill to McDonald's Park from Wally Teich's property at �:i Council Minutes June 12, 1979 Prospect and Hwy. 7 East. The motion was seconded by Alderman Huntwork and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on a seminar he attended June 11, 1979 relating to the Minnesota Legislature Bill passed which authorized cities to issue tax exempt residential mortgage revenue bonds for housing. The League of Minnesota Cities Annual Conference began today. Everyone was reminded that the C. C. Ludwig Award will be presented at the noon Banquet on Friday, June 15, 1979. Mr. Plotz informed the Council that a special medallion has been handcrafted for the Water Carnival Queen and will be presented on Sunday at the Coronation of the Queen. The medallion will be passed on from Queen to Queen in the years to come. (b) COMMUNICATIONS FROM VICE -MAYOR Vice -Mayor Westlund appointed Paul Acklund to replace Earl Schmitz on the Library Board for a three-year term. It was moved by Alderman Huntwork to ratify the appointment of Paul Acklund to the Library Board. Seconded by Alderman Cruenhagen, the motion unanimously carried. Mr. Westlund reported Burns Manor Nursing Home was having a problem with its roof. The approximate cost for repair would be $65,000. The Nursing Home Board requested authorization from the Council to advertise for bids to be opened on July 19, 1979. Following discussion, the motion was made by Alderman Gruenhagen to authorize the advertisement for bids to repair the roof at Burns Manor Nursing Home to be opened July 19, 1979. The motion was seconded by Alderman Huntwork and unanimously carried. (c) COMMUNICATIONS FROM BUILDING OFFICIAL Building Official Willard commented on two new apartment buildings on Echo Drive. He asked that the Chief of Police be authorized to issue an order to improve conditions around the property. After discussion, it was =ved by Alderman Huntwork to authorize Chief of Police Wea Council Minutes June 12, 1979 0`Borsky to issue a citation to the property owner of the two apartment buildings as of June 22, 1979. Seconded by Alderman Gruenhagen, the motion unanimously carried. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Huntwork and unani- mously carried, to approve the verified claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 10:12 P.M., upon motion by Alderman Huntwork, seconded by Alderman Gruenhagen and unanimously carried. -10-