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07-10-1979 CCM0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 10, 1979 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: None. Also present were: City Engineer/Public Works Di- rector Priebe and City Attorney Schantzen. 2. INVOCATION In the absence of a pastor, there was a time of silent prayer. 3. MINUTES The minutes of the Regular Meeting of June 26, 1979 were approved as presented upon motion by Alderman Peterson, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) COMMUNICATIONS FROM OWNERS OF INSPECTED BUILDINGS At the request of the Building Official, this item was removed from the Agenda for consideration at some other time. (b) CONSIDERATION OF REQUEST FOR RANDY DEVRIES TO ATTEND MPCA MEETING ON AUGUST 21, 1979 After discussion, the motion was made by Alderman Huntwork, seconded by Alder- man Gruenhagen and carried unanimously, to approve the request for Randy DeVries to attend the MPCA Meeting. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6363 - ACCEPTING $50,000 FROM THE HUTCHINSON UTILITIES COMMISSION Following discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6363 entitled Accepting $50,000 from the Hutchinson Utili- ties Commission. The motion was seconded by Alderman Peterson and unanimously carried. Council Minutes July 10, 1979 (b) RESOLUTION NO. 6364 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, Alderman Westlund made the motion to waive reading and adopt Resolution No. 6364 entitled Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota. Seconded by Alderman Huntwork, the motion unanimously carried. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - JUNE 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED JUNE 5, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF PARK & RECREATION BOARD DATED MAY 2, 1979 AND JUNE 6, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF SELECTION OF ARCHITECTURAL FIRM TO DESIGN POLICE/FIRE STATION (DEFERRED JUNE 26, 1979) Mayor Black reviewed the background of 25 architectural firms responding to an advertisement to design the Hutchinson police/fire station. Four firms were selected for interviews, which were conducted on July 9, 1979. One firm will be awarded the contract for the preliminary schematic drawings of the proposed police/fire station. It was the recommendation of the Police Chief and Fire Chief to select Toltz, King, Duvall, Anderson & Associates, Inc. of St. Paul, Minnesota as the architectural firm. Considerable discussion followed concerning the selection of TKDA or Rieke, Carroll, Muller Associates of Hopkins, Minnesota as the architectural firm to design the police/fire station. The motion was made by Alderman Westlund to approve Rieke, Carroll, Muller Associates as the architectural firm. The mo- tion was seconded by Alderman Peterson, with Aldermen Huntwork, Gruenhagen, and Mayor Black voting nay. Motion defeated. The motion was made by Alderman Huntwork, seconded by Alderman Gruenhagen, to adopt Resolution No. 6377 authorizing the Mayor and staff to negotiate a -2- Council Minutes July 10, 1979 contract with Toltz, King, Duvall, Anderson & Associates, Inc. to design a police/fire station. Aldermen Huntwork, Gruenhagen, and Mayor Black voted aye; Aldermen Westlund and Peterson voted nay. Motion carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter sent to all delinquent account holders was read by Mayor Black. He then inquired if anyone was present wishing to be heard regarding his/her account. There was no response. Following discussion, Alderman Westlund moved to discontinue service on July 13, 1979 for the following accounts if no payment had been received by said date, with the exception of account No. 04-0370-0-00 with an extension to July 18, 1979: 01-0570-0-00, 04-0095-0-00, 04-0850-2-00, 11-1160-0-00, 12-1165-0-00, 12-1396-0-00, and 16-0560-1-00. Seconded by Alderman Peterson, the motion carried unanimously. (b) CONSIDERATION OF RATE INCREASE WITH RECOMMENDATION FROM UTILITIES COMMISSION Messrs. Rufus Alexander and Ivan Larson appeared before the Council on behalf of the Utilities Commission and presented a proposed increase in rates. Mr. Alexander explained the rate increase had been under discussion prior to the fire(s) in January; therefore, it had no bearing on the cost involved with repairs from fire damages. The rate increase was based on the use of natural gas and would eliminate a fuel adjustment, providing natural gas continued to be available. It was requested the rate increase go into effect with the July billing period, beginning with the August 1, 1979 statement, and adopt Resolution No. 6386. Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to approve the rate increase. (c) CONSIDERATION OF REQUEST FOR 1980 BUDGETED FUNDS FOR NUTRITION FOR THE ELDERLY PROGRAM IN HUTCHINSON Mr. Jim Carlson, Project Director for the Nutrition Program for the Elderly, came before the Council with a request for including financial assistance of the Hutchinson program in the City's 1980 budget. He further referred to a visit to the meal site by some of the Council members and their favorable re- sponse to the program. The total amount for 1980 financial assistance would be $1,385.00. Mr. Carlson commented he would favor a single location where service would be provided for the elderly and one organization authorized to coordinate all the activities and concerns of the elderly with the power to make recommendations on funding and other approaches. -3- Council Minutes July 10, 1979 After much deliberation, Alderman Peterson moved to defer any decision until such time as the 1980 budget was under discussion. Seconded by Alderman West- lund, the motion carried unanimously. (d) CONSIDERATION OF REPLACEMENT OF RADIO TRANSMISSION LINES During the installation of the new radio console, the technicians installing the base station discovered a potential problem with the radio transmission lines for the Fire Department and Police Department. The lines are about 15 years old, and the wires have become frayed, water logged and short out, thus reducing the capacity to transmit on the radio frequencies. It wa_.s,therefore, the recommendation of the Fire Department and Police Department to replace the radio transmission lines. The quoted cost from Mankato Mobile Radio to remove old line and install new line for both departments was $2,166.00. Following discussion, the motion was made by Alderman Huntwork to authorize the replacement of radio transmission lines for both departments, with the expenditure coming from the contingency fund. The motion was seconded by Alderman Gruenhagen and unanimously carried. (e) CONSIDERATION OF RETAIL "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR LITTLE CROW ARCHERY CLUB After discussion, Alderman Peterson moved to approve an "On -Sale" Non -Intoxi- cating Malt Liquor License for Little Crow Archery Club and issue said license. Seconded by Alderman Huntwork, the motion carried unanimously. (f) CONSIDERATION OF ENTERING INTO AGREEMENT WITH TEPLY EQUIPMENT INC. At the June 26, 1979 Council meeting permission was granted for the Park De- partment to purchase a tractor and mower from the Teply Equipment, Inc. City Engineer/Public Works Director Priebe presented the purchase agreement in the amount of $5,850.00, with payments of $2,250 yearly over a three-year period. Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Huntwork and unanimously carried, to enter into agreement with Teply Equip- ment, Inc. (g) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY HOWARD CHRISTENSEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer/Public Works Director Priebe presented a map of the area in- volved and explained the plat falls within the two-mile radius of the City. After discussion, Alderman Westlund made the motion to waive reading and adopt Resolution No. 6365 entitled Resolution Giving Approval of Preliminary Plat for Cloverdale. Seconded by Alderman Peterson, the motion unanimously carried. -4- Council Minutes July 10, 1979 (h) CONSIDERATION OF REQUESTS FOR EMPLOYEE MERIT INCREASES Mayor Black reported that recommendations for merit increases are pending from the Police Department and Engineering Department and will be forthcoming at another meeting. Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to approve the employee merit increases as recommended. (i) CONSIDERATION OF GRANT APPLICATION FOR SHADE TREE DISEASE PROGRAM The City received the 1979 grant application for the Dutch Elm and other disease tree program. It was recommended the City submit an application. After discussion, Alderman Westlund moved to authorize the Mayor and Assistant City Clerk to sign the grant application. The motion was seconded by Alder- man Gruenhagen and carried unanimously. (j) CONSIDERATION OF TEMPORARY PAYMENT FROM GENERAL FUNDS FOR 1979 IMPROVEMENT PROJECTS Inasmuch as the funds from the 1979 improvement bonds have been delayed, it was requested that a temporary advance be made from the General Fund to pay for the June estimates on work for the 1979 improvement projects. The money would be repaid to the General Fund upon receipt of the 1979 bonds. Following discussion, it was moved by Alderman Huntwork to authorize temporary payment from the General Fund. Seconded by Alderman Peterson, the motion car- ried unanimously. (k) CONSIDERATION OF 1978 ASSESSMENT ROLLS NO. 74, 75, 76, 77 & 78 City Engineer/Public Works Director Priebe reported the 1978 Assessment Rolls No. 74, 75, 76, 77 and 78 have been completed. He, therefore, recommended setting a public hearing for August 14, 1979 at 8:00 P.M. Alderman Westlund made the motion to set a public hearing on the 1978 Assess- ment Rolls No. 74, 75, 76, 77 and 78 for August 14, 1979 at 8:00 P.M. Seconded by Alderman Huntwork, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6366 entitled Declaring Cost to Be Assessed and Ordering Preparation of Pro- posed Assessment, Assessment Roll No. 74, Project 78-03. Seconded by Alder- man Huntwork, the motion carried unanimously. -5- Council Minutes July 10, 1979 It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6367 entitled Declaring Cost to Be Assessed and Ordering Preparation of Pro- posed Assessment, Assessment Roll No. 75, Project 78-03. Seconded by Alder- man Huntwork, the motion carried unanimously. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6368 entitled Declaring Cost to Be Assessed and Ordering Preparation of Pro- posed Assessment, Assessment Roll No. 76, Project 78-01. Seconded by Alder- man Huntwork, the motion carried unanimously. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6369 entitled Declaring Cost to Be Assessed and Ordering Preparation of Pro- posed Assessment, Assessment Roll No. 77, Project 78-02. Seconded by Alder- man Huntwork, the motion carried unanimously. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6370 entitled Declaring Cost to Be Assessed and Ordering Preparation of Pro- posed Assessment, Assessment Roll No. 78, Project 78-04. Seconded by Alder- man Huntwork, the motion carried unanimously. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6371 entitled For Hearing on Proposed Assessment, Project 78-03, Assessment Roll No. 74. Seconded by Alderman Huntwork, the motion carried unanimously. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6372 entitled For Hearing on Proposed Assessment, Project 78-03, Assessment Roll No. 75. Seconded by Alderman Huntwork, the motion carried unanimously. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6373 entitled For Hearing on Proposed Assessment, Project 78-01, Assessment Roll No. 76. Seconded by Alderman Huntwork, the motion carried unanimously. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6374 entitled For Hearing on Proposed Assessment, Project 78-02, Assessment Roll No. 77. Seconded by Alderman Huntwork, the motion carried unanimously. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6375 entitled For Hearing on Proposed Assessment, Project 78-04, Assessment Roll No. 78. Seconded by Alderman Huntwork, the motion carried unanimously. (1) CONSIDERATION OF D.N.R. SHADE TREE DISEASE AGREEMENT FOR 1979 Again this year the City of Hutchinson received funding from the Department of Natural Resources for disease tree control. The majority of the money will be used for tree removal cost, and unused funds will be returned to the D.N.R. The City will receive a federal contribution of $174,159.00. Nom r Council Minutes July 10, 1979 After discussion, the motion was made by Alderman Gruenhagen to authorize the Mayor and City Clerk to sign the agreement with the D.N.R. The motion was seconded by Alderman Westlund and unanimously carried. (m) CONSIDERATION OF PUBLIC HEARING FOR INDUSTRIAL REVENUE BONDS TO DEVELOPERS DIVERSIFIED City Attorney Schantzen reported a recent change in law by Legislature re- quires a public hearing be held prior to submission of an application to the Minnesota Commissioner of Securities requesting approval of a project for industrial revenue bonds. It will, therefore, be necessary to schedule a public hearing for Developers Diversified to receive a bond through the City. The date of August 14, 1979 at 9:00 P.M. was recommended for the hearing. It was further pointed out that a draft copy of the proposed application to the Minnesota Commissioner of Securities for approval of the project, together with attachments and e Aiibits, will be on file with the City Clerk prior to the hearing. After discussion, the motion was made by Alderman Huntwork to set a public hearing for August 14, 1979 at 9:00 P.M. and waive reading and adopt Resolu- tion No. 6376 entitled Resolution Relating to A Project under the Municipal Industrial Development Act and Calling for A Public Hearing Thereon. Seconded by Alderman Westlund, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM THE MAYOR Mayor Black drew attention to a letter received of Community Education, scheduling a meeting of the school district for July 18, 1979 at noon in Building. He encouraged all Council members to 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS from Dick Lennes, Director all governing bodies within the Central District Services attend the meeting. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:48 P.M., upon motion by Alderman Westlund, seconded by Alderman Peter- son and unanimously carried. -7-