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01-09-1979 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 9, 1979 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen, and Huntwork, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz and City Attorney Schantzen. 2. INVOCATION The invocation was delivered by the Reverend Thoralf J. Skeie of the Faith Lutheran Church. 3. MINUTES The minutes of the Regular Meeting dated December 26, 1978 were approved as amended upon motion by Alderman Peterson, seconded by Alderman Gruenhagen, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR LEAVE OF ABSENCE BY LARRY KARG A leave of absence for nine days from January 22, 1979 through February 2, 1979 has been requested by Larry Karg for a vacation. After discussion, it was moved by Alderman Westlund to approve the request for a leave of absence. Seconded by Alderman Peterson, the motion unani- mously carried. (b) CONSIDERATION OF REQUEST BY ELKS LODGE #2427 TO USE WATER TRUCK The Hutchinson Elks Lodge #2427 will be sponsoring the 11th Annual Snow- mobile Race on February 17-18, 1979 at the McLeod County Fairgrounds. At that time they would like to use the City's water truck. Also, they request that the City haul snow, if necessary, to the track. After discussion, Alderman Peterson moved to approve the request for use of the water truck, as well as hauling snow as needed. The motion was seconded by Alderman Westlund and unanimously carried. Council Minutes January 9, 1979 (c) CONSIDERATION OF REQUEST FOR FIVE POLICE OFFICERS TO ATTEND "RESPONDING TO DOMESTICS" WORKSHOP ON JANUARY 11, 1979 Following discussion, Alderman Huntwork made the motion to approve the re- quest for five police officers to attend "Responding to Domestics" Workshop. Seconded by Alderman Gruenhagen, the motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 17/78 - ORDINANCE AMENDING SECTION 560 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Huntwork, and unanimously carried, to waive the second reading of Ordi- nance and adopt Ordinance No. 572 entitled Ordinance Amending Section 560 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Waterworks and Sewer Department - Rates and Charges. (b) ORDINANCE NO. 18/78 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP After discussion, Alderman Huntwork made the motion to waive the second read- ing and adopt Ordinance No. 573 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map. Seconded by Alderman Gruenhagen, the motion unanimously carried. (c) RESOLUTION NO. 6258 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS After discussion, Alderman Westlund moved to waive reading and adopt Resolu- tion No. 6258 entitled Designation of Depositories of City Funds In Commer- cial Banks. The motion was seconded by Alderman Peterson and unanimously carried. (d) RESOLUTION NO. 6259 - DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS AND LOAN ASSOCIATIONS Mayor Black commented that up until the last session of Legislature, cities were limited as to how much money could be invested with a loan association. Following discussion, it was moved by Alderman Westlund, seconded by Alder- man Huntwork, and unanimously carried, to waive reading and adopt Resolution No. 6259 entitled Designation of Depository of City Funds - Federal Savings and Loan Associations. -2- Council Minutes January 9, 1979 (e) RESOLUTION NO. 6260 - DESIGNATING OFFICIAL NEWSPAPER Following discussion, Alderman Peterson made the motion to waive reading and adopt Resolution No. 6260 entitled Designating Official Newspaper. Seconded by Alderman Gruenhagen, the motion unanimously carried. (f) RESOLUTION NO. 6261 - APPOINTING CITY OFFICERS FOR 1979 Mayor Black read the Resolution of appointment of City Officers for the year of 1979. It was moved by Alderman Westlund to adopt Resolution No. 6261 entitled Ap- pointing City Officers for 1979, seconded by Alderman Huntwork, and unanimously carried. (g) RESOLUTION NO. 6262 - APPOINTING LEGAL COUNSEL After discussion, the motion was made by Alderman Gruenhagen to waive reading and adopt Resolution No. 6262 entitled Appointing Legal Counsel. The motion was seconded by Alderman Huntwork and unanimously carried. ('n) RESOLUTION NO. 6263 - ENTERING AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1979 After discussion, Alderman Huntwork moved to waive reading and adopt Resolu- tion No. 6263 entitled Entering Agreement with Crow River Regional Library for Calendar Year 1979. The motion was seconded by Alderman Gruenhagen and unanimously carried. (i) RESOLUTION NO. 6264 - AGREEMENT WITH THE SALES TRANSPORTATION DEPARTMENT TO PROVIDE ENGINEERING AND TECHNICAL SERVICES Following discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6264 entitled Agreement with the Sales Transportation Department to Provide Engineering and Technical Services. (j) RESOLUTION NO. 6265 - MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY AGREEMENT After discussion, Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6265 entitled Minnesota Department of Transportation Agency Agreement. Seconded by Alderman Huntwork, the motion unanimously car- ried. -3- Council Minutes January 9, 1979 (k) RESOLUTION NO. 6267 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA After discussion, the motion was made by Alderman Westlund, seconded by Alderman Peterson and unanimously carried, to waive reading and adopt Resolu- tion No. 6267 entitled Resolution Approving Securities for Collateral from Citizens Bank & Trust Co. of Hutchinson, Minnesota. (1) RESOLUTION NO. 6268 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION Following discussion, it was moved by Alderman Peterson to waive reading and adopt Resolution No. 6268 entitled Resolution Approving Securities for Col- lateral from Citizens Bank & Trust Co. of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission. Seconded by Alderman Westlund, the mo- tion unanimously carried. (m) RESOLUTION NO. 6269 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6269 entitled Resolution Approving Securities for Col- lateral from First National Bank of Hutchinson, Minnesota. The motion was seconded by Alderman Peterson and unanimously carried. (n) RESOLUTION NO. 6270 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Reso- lution No. 6270 entitled Resolution Approving Securities for Collateral from First National Bank of Hutchinson As Sponsoring Agency of the Hutchinson Util- ities Commission. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED DECEMBER 20, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (b) BUILDING OFFICIAL'S MONTHLY REPORT - DECEMBER, 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. -4- Council Minutes January 9, 1979 (c) MINUTES OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD DATED DECEMBER 28, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED JANUARY 2, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDED BID FOR RADIO CONSOLE AND MOBILE RADIOS (DEFERRED DECEMBER 26, 1978) Chief of Police O'Borsky informed the Council that only one bid had been re- ceived for the radio console and mobile radios, namely from Motorola in the amount of $43,447.00. This equipment is unique and not commonly manufactured. The console offers wide capabilities that will handle the Police, Fire, Civil Defense and City communications needs. The Council was also informed in a memorandum from City Accountant Merrill that the Motorola equipment could be purchased through Gelco Equipment Leas- ing Co. on a lease/purchase arrangement of $11,670.00 for a five-year lease/ purchase annual cost or $58,350.00 for a total five-year cost. The agreement would allow for an early buy-out at any time, should the City wish this option. Following discussion, Alderman Westlund made the motion to accept Motorola's bid and Gelco Equipment Leasing Co.'s five-year lease/purchase arrangement as above. Seconded by Alderman Gruenhagen, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter mailed to all delinquent account holders was read by Mayor Black. He then inquired if anyone was present who wished to be heard regarding his/her account. No one responded. It was moved by Alderman Westlund to discontinue service on January 15, 1979 for the following accounts if not paid by that date: 4-0265-0-00, 4-0580-2-00, 4-0850-8-00, 11-0215-0-00, 11-0250-2-00, 12-0170-0-00, 13-0535-2-000, and 15-0655-1-00. Seconded by Alderman Peterson, the motion unanimously carried. -5- Council Minutes January 9, 1979 (b) (c) (d) CONSIDERATION OF LEASE AGREEMENT FOR CIVIC ARENA BETWEEN HUTCHINSON SCHOOL DISTRICT AND CITY Administrative Assistant Plotz reported on the status of the lease agreement for the Civic Arena between Hutchinson School District and the City. He pre- sented a copy of an agreement which had developed from a meeting with the School Board before Christmas. He further reported that a new insurance quo- tation had been received from Madsen Insurance Agency, and they had coded the Civic Arena under a wrong classification so it will now have cheaper rates as an "auditorium." The school will, therefore, pay $172.48 for bodily injury and property damage insurance. It was further recommended by Administrative Assistant Plotz that the school be reimbursed for the over -charge on insurance for last year's contract since the agreement was for actual cost. Following discussion, Alderman Westlund made the motion to reimburse the school in the amount of $861.54 for insurance over -charge in 1978 and to enter into an agreement between the Hutchinson School District and City for the Civic Arena. Seconded by Alderman Huntwork, the motion unanimously carried. CONSIDERATION OF COMPREHENSIVE PLAN REPORT FOR HUTCHINSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Westly Hendrickson of T.K.D.A. appeared before the Council and presented background on the Comprehensive Plan. He pointed out that the Plan gives a general view of what the City should be in the years ahead, and it should be reviewed annually. On October 17, 1978 the Planning Commission held a public hearing on the Comprehensive Plan, and the 6-E Regional Development Commission has also given it approval. The Plan is, therefore, ready for Council adop- tion. After considerable discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6266 entitled Resolution Adopting Compre- hensive Plan. The motion was seconded by Alderman Gruenhagen and unanimously carried. PRESENTATION BY BUILDING COMMITTEE FOR FIRE DEPARTMENT REGARDING NEW LOCATION FOR FIRE STATION Fire Department representatives expressed to the Council the need for a larger facility to house the fire station. Fire Chief Schlueter inquired about the status of the downtown development and the proposed site for a government com- plex. He also wanted to know if the Fire Department could work with an archi- tect to start planning a building for some future development. Mayor Black responded that the Council is committed to the total concept of the downtown plan. They recognize the needs of the Fire Department, but due to unforeseen delays and problems, plans are progressing slower than antici- pated. The City is unable to purchase any property until the plan is more certain. Some alternate sites are being considered for the government complex, I Me Council Minutes January 9, 1979 but nothing definite can be determined until the future of the downtown plan is known. Mayor Black discouraged the Fire Department from working with an architect at this time until a definite site is determined. He did, however, grant them permission to conduct an informal site study without contacting any property owners. He further pointed out that timing is the important factor involved, and the fire hall project will have top priority once the downtown development plan is settled. (e) CONSIDERATION OF RECOMMENDATION OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD FOR CO14MERCIAL DEVELOPMENT EAST OF MAIN STREET (ALTERNATIVE C-1) The Downtown Development District Advisory Board recommended to the Council Plan C-1 for the downtown development concept which would be located on the east side of Main Street South, starting at Main Street South with the S&L and Carney buildings, include the entire half -block facing Hassan Street South, include the entire block to the east and the block north of that block and east of Library Square. Consultant Clarence Simonowicz of C.R.S. Associates is in the process of preparing financial data on this new plan. After considerable deliberation, it was moved by Alderman Westlund that with the recommendation of the Downtown Development District Advisory Board, to approve the Plan C-1 concept for commercial development east of Main Street South, contingent upon a favorable cost analysis from the Consultant. The motion was seconded by Alderman Gruenhagen, and unanimously carried. (f) CONSIDERATION OF REQUEST BY HUTCHINSON COMMUNITY HOSPITAL TO APPROVE X-RAY FILING SYSTEM The Hutchinson Community Hospital requests permission from the Council to purchase an x-ray filing system called the Space Saver Mobile Storage System from Wall & Wall Inc. in the amount of $9,662.50. Following discussion, Alderman Gruenhagen made the motion to accept the recom- mendation above stated and approve the purchase of an x-ray filing system. Seconded by Alderman Peterson, the motion unanimously carried. (g) CONSIDERATION OF DELINQUENT WATER METER PAYMENTS City Accountant Merrill presented a list of 25 delinquent accounts for outside meter reader devices, some of which are over a year old. It was suggested that the people involved be billed one more time with a notice that the matter would go to conciliation court for action if not paid promptly. Authorization was requested to handle the delinquent accounts in this manner. After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Peterson and unanimously carried, to authorize collection of the accounts. -7- Council Minutes January 9, 1979 (h) CONSIDERATION OF APPLICATION FOR CIGARETTE LICENSE BY KENTUCKY FRIED CHICKEN Following discussion, it was moved by Alderman Peterson, seconded by Alder- man Westlund and unanimously carried, to approve the application and issue a cigarette license to the Kentucky Fried Chicken. (i) CONSIDERATION OF PART-TIME DISPATCHERS FOR POLICE DEPARTMENT Police Chief O'Borsky recommended hiring John D. Hilker and Kevin N. Rieland as part-time dispatchers for the Police Department. After discussion, the motion was made by Alderman Westlund to approve the employment of the two above-named part-time dispatchers for the Police De- partment. Seconded by Alderman Huntwork, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that representatives from the selec- tion committee of the State Horticultural Society will be visiting Hutchinson, who is one of nine finalists for the State Garden City Project Grant, on Fri- day to tour the City. The Chamber of Commerce, Garden Club, City staff, and Jerry Brown have worked together to comprise a slide presentation on the City. Mr. Plotz commented that Clarence Simonowicz of C.R.S. Associates is working on a report regarding tax increment bonds for the downtown development plan. The West River Park Grant for the City of Hutchinson is being reconsidered by the State Planning Agency. Several of the communities awarded the grant have not been able to provide the required matching funds. For some time reservations for the Old Armory facilities were being handled through City Hall. The Recreation Director has implemented a reservation system for both the Old Armory and other park facilities, using the adopted policy and guidelines on use of facilities. Mr. Plotz made mention that the 6-E Regional Planning office has sent him copies of recently completed reports which are available in his office. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black mentioned the Coalition of Outstate Cities meeting to be held in Albert Lea. Both he and Administrative Assistant Plotz plan to attend. Inasmuch as there is a vacancy on the Police Civil Service Commission, Mayor Black appointed Joseph C. Dansereau to replace the late James McKenna, with Council ratification. Council Minutes January 9, 1979 It was moved by Alderman Westlund to ratify the appointment of Joseph C. Dansereau to the Police Civil Service Commission. Seconded by Alderman Huntwork, the motion unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:30 P.M. upon motion by Alderman Westlund, seconded by Alderman Peter- son, and unanimously carried.