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03-13-1979 CCM-4, MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 13, 1979 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following members being present: Aldermen Westlund, Peterson, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Germain Rademacher of the St. Anastasia Catholic Church. i 3. MINUTES The minutes of the Regular Meeting dated February 27, 1979 were approved upon motion by Alderman Westlund, seconded by Alderman Peterson and unanimously carried. 4. PUBLIC HEARING ' None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR GARY PLOTZ AND MARLOW PRIEBE TO ATTEND AIRPORT DEVELOPMENT, OPERATIONS, AND MAINTENANCE CONFERENCE APRIL 2-3, 1979 After discussion, it was moved by Alderman Huntwork, seconded by Alderman Westlund and unanimously carried, to approve the request for Gary Plotz and Marlow Priebe to attend the Airport Conference. (b) CONSIDERATION OF REQUEST FOR DEAN O'BORSKY TO ATTEND ANNUAL POLICE CHIEF'S INSTITUTE MARCH 28-30, 1979 Following discussion, Alderman Peterson made the motion to approve the re- quest for Dean O'Borsky to attend the Annual Police Chief's Institute. The motion was seconded by Alderman Gruenhagen and carried unanimously. (c) CONSIDERATION OF REQUEST FOR POLICE DISPATCHERS TO ATTEND DOMESTIC WORKSHOP APRIL 6, 1979 After discussion, the motion was made by Alderman Huntwork to approve the re- quest for the Police Dispatchers to attend the Workshop on April 6, 1979. Seconded by Alderman Gruenhagen, the motion unanimously carried. Council Minutes March 13, 1979 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 3/79 - REPEALING ORDINANCE NO. 459 AND AMENDING A CABLE TELE- VISION FRANCHISE IN THE CITY OF HUTCHINSON, MINNESOTA AND RULES GOVERNING OPERATION OF SAME It was pointed out by the Administrative Assistant Plotz that one item had been omitted from the ordinance which pertained to payment to the city for the fifth and subsequent years of the franchise. His recommendation was, therefore, to defer adopting the ordinance at this time. The motion was made by Alderman Huntwork, seconded by Alderman Gruenhagen and unanimously carried, to defer action until the next Council meeting. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - FEBRUARY 1979 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD DATED FEBRUARY 13, 1979 AND MARCH 6, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF AIRPORT COMMISSION DATED FEBRUARY 26, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME DATED FEBRUARY 15, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED MARCH 6, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REVIEW FOR STEP I OF GRANT APPLICATION WITH RIEKE, CARROLL, MULLER ASSOCIATES -2- Council Minutes March 13, 1979 Mr. Bob Roskopf of the Hopkins firm of Rieke, Carroll & Muller Associates presented to the Council a completed application for the sewage treatment plant study for state and federal grants. In summarizing the application, he pointed out that the work will take approximately one year at an esti- mated cost of $8,881 by the City (10%), while federal funds will pay 75% and state 15%. A major part of the study will be a study of rainwater infiltration into the sewage system. Also, consideration will be given to the possibility of Bis- cay piping their sewage to Hutchinson. Following discussion, Alderman Westlund moved to approve the submittal of the application to the State and authorize the necessary signatures. Seconded by Alderman Peterson, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF MAY 18, 1979 AS MEETING DATE FOR BOARD OF REVIEW After discussion, the motion was made by Alderman Westlund to approve the date of May 18, 1979 for the Board of Review. The motion was seconded by Alderman Huntwork and unanimously carried. (b) CONSIDERATION OF PERMANENT STATUS FOR H. MARK WEIS Following discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to to approve the permanent employment of H. Mark Weis. (c) CONSIDERATION OF SALARY ADJUSTMENT FOR SGT. AL CHENEY After discussion, Alderman Westlund moved to approve the salary adjustment for Sgt. Al Cheney. Alderman Peterson seconded the motion, and it carried unanimously. (d) CONSIDERATION OF AUTHORIZING PROPERTY APPRAISALS FOR MOTEL SITE Administrative Assistant Plotz reported two proposals were received for ap- praising the property of the proposed motel/hotel complex site, namely from Green Tree Corporation and C. R. Pelton & Associates. It was his recommenda- tion to accept the proposal from C. R. Pelton inasmuch as it included a fix- ture appraisal, subject to a letter of credit to cover the appraisal costs being received by Thursday. Mr. Plotz further pointed out that three properties were dropped from the appraisal proposals for a savings of approximately $250,000. These included Mike's Mobil, the 6TC Parts Building, and the Peterson Building. The motel site would, therefore, be shifted an additional 66 feet north. -3- Council Minutes March 13, 1979 Following discussion, the St. Paul appraisal firm of C. R. Pelton & Associates was authorized by the City Council to do the appraisals at a fee of $6,700 for the property to be acquired for the 100 -unit motel/hotel complex project lo- cated two blocks east of Main Street North between First Avenue N.E. and Sec- ond Avenue N.E. Mr. Richard Peterson, local realtor, appeared before the Council and presented a letter from the developer, Mr. Eugene Daggett, and himself. The letter, how- ever, was not signed by the developer. A letter of credit was not available at this time, but Mr. Peterson reported Mr. Daggett and he would counter -sign a letter of credit guaranteeing payment of the appraisal costs. It will be forthcoming. After considerable discussion, it was agreed between the Council members and Mr. Peterson that in the event the developer defaults on the project, he will be held responsible to pay for the appraisal costs; if the City defaults, it will be held responsible to pay for the appraisal costs; and in the event it is neither the fault of the City nor the developer that the project does not proceed, the appraisal costs would be shared by both parties. The motion was made by Alderman Westlund to authorize a contract for appraisals with C. R. Pelton & Associates, contingent upon a letter of credit being re- ceived, and the above -stated agreement be in effect. The motion was seconded by Alderman Peterson and carried, with Aldermen Westlund, Peterson, and Hunt - work and Mayor Black voting aye and Alderman Gruenhagen voting nay. (e) CONSIDERATION OF PURCHASE OF PULMONARY FUNCTION MACHINE FOR HUTCHINSON COMMUNITY HOSPITAL Alderman Gruenhagen reported the need to replace a machine presently in use at the hospital. The Hospital Governing Board therefore requests permission to purchase Collins pulmonary function equipment in the amount of $5,490. It was moved by Alderman Gruenhagen, seconded by Alderman Westlund and car- ried unanimously, to approve the purchase of the above -stated equipment for the hospital. (f) CONSIDERATION OF VEHICLE FOR FIRE INSPECTOR Fire Inspector Field informed the Council $2,000 had been budgeted for pur- chase of a vehicle for his department. He then presented prices of two used station wagons and requested permission to purchase one of them. The Council rejected one vehicle because of the number of miles on it, and the other station wagon was over the budgeted amount. It was suggested by City Engineer/Public Works Director Priebe to wait until May when a govern- ment public auction will be held and bid on a vehicle at that time. -4- Council Minutes March 13, 1979 It was moved by Alderman Peterson to defer action until such time as more prices on a vehicle are secured. Seconded by Alderman Westlund, the motion unanimously carried. Following further discussion, it was moved by Alderman Gruenhagen to author- ize George Field to spend up to $2,000 for a station wagon for the Fire In- spector, subject to approval from Alderman Huntwork and Administrative Assis- tant Plotz. The motion was seconded by Alderman Peterson and unanimously carried. (g) CONSIDERATION OF RECOMMENDATION BY AIRPORT COMMISSION FOR AIRPORT ZONING Administrative Assistant Plotz reported the Airport Commission met on Feb- ruary 26, 1979. As a result of that meeting, it is their recommendation to zone for a main wind runway of 4,000 feet and drop the concept of a cross- wind runway. Although the area would be zoned to that effect, expansion of the existing runway would not be done until such time as justified. Mayor Black commented that the objections of the property owners in the area of the airport wereto the cross -wind runway and not the longer main wind run- way. With the recommendation of the Airport Commission, it was moved by Alderman Westlund to approve and authorize the Airport Zoning Board to implement zon- ing of the airport accordingly. Seconded by Alderman Peterson, the motion unanimously carried. Mr. Richard Schmidtbauer inquired about zoning in the airport area and stated he would like to be notified of the date the zoning will take effect. Mayor Black replied the zoning will take effect when the Airport Zoning Board acts on it. (h) CONSIDERATION OF RECOMMENDATION BY DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TO APPROVE HOTEL PROJECT WORK SCHEDULE Administrative Assistant Plotz summarized the proposed hotel project work schedule which had been approved by the Downtown Development District Advisory Board. After discussion, Alderman Westlund made the motion to approve the work sched- ule of the hotel project. The motion was seconded by Alderman Huntwork and unanimously carried. (i) CONSIDERATION OF RECOMMENDATION BY DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TO ACCEPT TIME TABLE FOR RETAIL DEVELOPMENT -5- Council Minutes March 13, 1979 Administrative Assistant Plotz reported that a verbal presentation of the anticipated time table for retail development was presented by the A & P Group to the Downtown Development District Advisory Board on March 6, 1979. He then summarized the proposal. Alderman Peterson inquired about the recent meeting held with a represen- tative from Developers Diversified. Mr. Plotz replied Developers Diver- sified had shown an interest in submitting a proposal for some downtown development, but first higher officials in the company had to be consulted. Alderman Gruenhagen made the motion to accept the time table for the retail development by A & P Group and issue an industrial revenue bond to Developers Diversified, upon all legal ramifications being met and approval of the City Attorney. There was no second, and the motion died. Realtor Jim DeMeyer commented that Consultant Clarence Simonowicz had ex- pressed concern that the downtown and Hutchinson Mall (Hwy. 15 project) would be competing with one another for the same clientele of national companies. Following considerable discussion, it was moved by Alderman Westlund to ap- prove the time table of the A & P Group as recommended by the Downtown De- velopment District Advisory Board. The motion was seconded by the Chair and unanimously carried. (j) CONSIDERATION OF RECOMMENDATION TO PROVIDE LETTER OF SALE PRICE FOR HIGH RISE SITE Administrative Assistant Plotz reported it is necessary for HUD to receive a letter from the City establishing the sale price for the high rise site at $75,000 before the A & P Group can apply for funds on the project. This price would be subject to an appropriate agreement. If no agreement can be worked out, the application could be transferred to another group. Alderman Westlund made the motion to provide the required letter to establish the sale price for the high rise site at $75,000. Seconded by Alderman Hunt - work, the motion unanimously carried. (k) CONSIDERATION OF PURCHASING BATTERY CHARGER AND HEATER FOR EMERGENCY GENERATOR Mayor Black commented about the problems that have been encountered with the emergency generator at City Hall during the winter months. It was moved by Alderman Westlund to approve the purchase of a battery charger and heater for the emergency generator. The motion was seconded by Alderman Huntwork and carried unanimously. M Council Minutes March 13, 1979 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on a letter received from George A. Runke, Jr. of Sky Ag. Inc. He requested permission to operate a commercial operation of aerial photography, air rides, aircraft rental, aerial spraying and dusting at the Hutchinson Municipal Airport. His letter will be referred to the Airport Commission for consideration. Last week Mr. Plotz and Mayor Black attended a meeting in St. Cloud regarding the Dutch elm program. Some recommendations will be forthcoming to the City Council on ordinance changes. Since this is a five year program, the City can expect to participate for four more years. Today Consultant Clarence Simonowicz and Mr. Plotz met with the property owners in the motel project area and answered questions on appraisals and relocation payments, the timetable for the project and other related matters. Most of the property owners seemed cooperative. Mr. Plotz reminded the Council that on March 22 the Coaliti n of Outstate Cities meeting will be held at the Minnesota Club in St: At that time Senator John Bernhagen and Rep. Adolph Kvam will be guests for lunch and a reception following. (b) COMMUNICATIONS FROM MAYOR Mayor Black made reference to the fact that Helen Zeleny recently completed her term on the Nursing Home Board and recommended a Resolution of Apprecia- tion be issued for her years of service. It was moved by Alderman Westlund to waive the reading and adopt Resolution No. 6286 entitled Resolution of Appreciation to Helen Zeleny. Seconded by Alderman Huntwork, the motion carried unanimously. The term of office for Ruth Engel, Donald Falconer, and Richard Lennes have expired. Mayor Black asked for ratification to appoint them to a three-year term on the "Seniors Activity Center" Advisory Board. The motion was made by Alderman Peterson to ratify the appointments of Ruth Engel, Donald Falconer, and Richard Lennes. Seconded by Alderman Gruenhagen, the motion unanimously carried. (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen requested Mayor Black to sign the financial state- ments in connection with the 1973 bond issue. They had been taken off the records in Glencoe and need to be refiled. -7- Council Minutes March 13, 1979 (d) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported the gates on the Crow River were opened today to permit the flow of water. He also requested an article be printed in the Leader informing the public that the ice is not safe on the river. He further informed the Council that the City is prepared in the event of flooding this spring. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:18 P.M. upon motion by Alderman Westlund, seconded by Alderman Huntwork, and unanimously carried.