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04-10-1979 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 10, 1979 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen and Huntwork, in addi- tion to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend James Lauer of the Peace Lutheran Church. 3. MINUTES The minutes of the Regular Meeting dated April 10, 1979 were approved upon motion by Alderman Westlund, seconded by Alderman Peterson, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR HOMER PITTMAN AND ELDEN WILLARD TO ATTEND SOUTH- WEST REGION BUILDING OFFICIALS ASSOCIATION MEETING ON APRIL 18, 1979 Following discussion, Alderman Peterson made the motion to approve the re- quest for Homer Pittman and Elden Willard to attend the Southwest Region Building Officials Association meeting. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR FINLEY MIX TO ATTEND WATER WORKS OPERATORS WORKSHOP After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson and unanimously carried, to approve Finley Mix attending the Water Works Operators Workshop. (c) CONSIDERATION OF REQUEST FOR MATERNITY LEAVE OF ABSENCE BY JOLEEN RUNKE Following discussion, the motion was made by Alderman Peterson to approve a three-month maternity leave of absence for Joleen Runke, commencing April 9, 1979. The motion was seconded by Alderman Westlund and unanimously carried. (d) CONSIDERATION OF REQUEST TO ATTEND SEMINAR ON EARTH SHELTERED HOUSING BY ELDEN WILLARD Council Minutes April 10, 1979 After discussion, Alderman Westlund moved to approve the request for Elden Willard to attend the Earth Sheltered Housing seminar. Seconded by Alderman Peterson, the motion unanimously carried. (e) CONSIDERATION OF PETITION FOR IMPROVEMENT City Engineer/Director of Public Works Priebe reported he had been contacted regarding improvements of Shady Ridge Road for relocation, grading and curb and gutter from the south line of Hilltop Addition to the south line of Shady Ridge Addition. It was his recommendation that a petition be presented to the City Council stating the above request. Mayor Black made reference to the two recent public hearings held regarding improvements on Shady Ridge Road. The property owners were assured at that time no work would be done in the area for a reasonable amount of time. The City Council would, therefore, have to stand behind its commitment. Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to reject the request by petition for improvements on Shady Ridge Road. (f) CONSIDERATION OF REQUEST FOR INSTALLATION OF SANITARY SEWER, WATER MAINS AND STORM SEWER City Engineer/Public Works Director Priebe informed the Council that DuMax, Inc. had requested the City to consider in the 1979 construction program the installation of sanitary sewer, water mains, and storm sewer for two proposed plats, namely, Town and Country Addition and McDonald's 6th Addition. After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6307 entitled Resolution Ordering Preparation of Report on Im- provements. Seconded by Alderman Huntwork, the motion unanimously carried. After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6308 entitled Resolution Ordering Preparation of Report on Im- provements. Seconded by Alderman Huntwork, the motion unanimously carried. After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6309 entitled Resolution Receiving Report and Calling Hearing on Project 79-07, and set public hearing for April 24, 1979 at 8:00 P.M. After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6310 entitled Resolution Receiving Report and Calling Hearing on Project 79-08, and set public hearing for April 24, 1979 at 8:00 P.M. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 4/79 - ORDINANCE AMENDING SECTION 550:05 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED PLUMBING PERMIT FEES -2- Council Minutes April 10, 1979 Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Peterson and unanimously carried, to waive second reading and adopt Ordinance No. 577 entitled Ordinance Amending Section 550:05 of the 1974 Ordi- nance Code of the City of Hutchinson, Entitled Plumbing Permit Fees. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - MARCH 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF TRANSPORTATION BOARD DATED FEBRUARY 14, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) DISCUSSION OF NEW FIRE STATION BY FIRE DEPARTMENT BUILDING COMMITTEE Fire Chief Schlueter appeared before the Council and inquired if there was any new information regarding the proposed fire station and requested a refer- endum. Mr. Bradley Emans, representative of the Fire Department Building Committee, read a letter to the Council. He then asked if there was any time table and if the downtown development project would include the fire station site. It was the general consensus of the Council members that the fire and police departments should proceed with looking at possible sites, with no contacts to be made to property owners, and determining what should be included in the new building. It was projected that approximately two years will be required from the time of hiring an architect to actual completion of construction. (b) CONSIDERATION OF INDUSTRIAL REVENUE BOND FINANCING FOR DEVELOPERS DIVERSIFIED Mayor Black read the February 13, 1979 City Council minutes relating to the request for industrial revenue bonds by Developers Diversified and commented that according to Roberts Rules of Order, the item should have been brought back to the following Council meeting; otherwise, one or more of the prevail- ing members of the Council are the party(s) to bring it back for discussion. Mr. John McGill of Developers Diversified referred to a meeting held with Con- sultant Simonowicz, City Council members, and Developers Diversified, at which time the planner was to contact him to discuss plans and supply additional in- formation. Since he had not heard from C.R.S. & Associates, Mr. McGill pre- pared a letter based on material given him at the meeting. -3- Council Minutes April 10, 1979 Consultant Simonowicz responded that he had attempted several times to reach Mr. McGill through the Minneapolis office, but the messages had failed to reach McGill. The motion was made by Alderman Peterson to reconsider the industrial revenue bond financing for Developers Diversified.. Seconded by Alderman Gruenhagen, the motion carried with Alderman Peterson, Gruenhagen, and Huntwork voting aye, and Alderman Westlund and Mayor Black voting nay. Mr. McGill mentioned he had met with Mr. Plotz and Consultant Simonowicz prior to the Council meeting. Developers Diversified stated their part in the project would only be assemblage of development. Then it would be turned over to another organization to implement the plan for physical construction. They could not operate both projects, if both went through. Following considerable discussion, the motion was made by Alderman Huntwork to defer action until the April 24, 1979 Council meeting. The motion was sec- onded by Alderman Peterson and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF HIRING SUMMER EMPLOYEE FOR ENGINEERING DEPARTMENT After discussion, it was moved by Alderman Peterson to approve the employment of Mark Jensen for the summer in the Engineering Department. Seconded by Alder- man Westlund, the motion carried unanimously. (b) CONSIDERATION OF HIRING PART-TIME EMPLOYEE FOR TRANSIT OFFICE Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Peterson and unanimously carried, to approve the employment of Mrs. Lorraine Gosewisch for part-time in the transit office, effective April 23, 1979. (c) CONSIDERATION OF EQUIPMENT REPLACEMENT IN PARK DEPARTMENT City Engineer/Public Works Director Priebe requested permission to purchase a Model 25A Flail Mower to replace an existing mower in the Park Department at a net price of $1,150.00 (with trade-in). After discussion, Alderman Westlund moved to approve the replacement of equip- ment in the Park Department. The motion was seconded by Alderman Peterson and carried unanimously. (d) CONSIDERATION OF RESIGNATION OF SERGEANT AL CHENEY After discussion, it was moved by Alderman Westlund to accept the resignation of Sergeant Alfred C. Cheney, effective April 28, 1979. Seconded by Alderman Huntwork, the motion unanimously carried. -4- Council Minutes April 10, 1979 It was moved by Alderman Peterson, seconded by Alderman Huntwork and carried unanimously, to waive reading and adopt Resolution No. 6311 entitled Resolu- tion of Appreciation. (e) CONSIDERATION OF PERMANENT APPOINTMENT OF BRUCE ERICSON, RECREATION DIRECTOR Following discussion, the motion was made by Alderman Westlund to approve the permanent appointment of Bruce Ericson as Recreation Director. The motion was seconded by Alderman Gruenhagen and carried unanimously. (f) CONSIDERATION OF 1979 IMPROVEMENT PROJECTS 1. 79-01 - SANITARY SEWER AND WATERMAIN ENGINEER'S REPORT RESOLUTION NO. 6295 RESOLUTION NO. 6301 2. 79-02 - STORM SEWER ENGINEER'S REPORT RESOLUTION NO. 6296 RESOLUTION NO. 6302 3. 79-03 - CURB AND GUTTER ENGINEER'S REPORT RESOLUTION NO. 6297 RESOLUTION NO. 6303 4. 79-04 - BITUMINOUS SURFACING ENGINEER'S REPORT RESOLUTION NO. 6298 RESOLUTION NO. 6304 5. 79-05 - GRADE AND GRAVEL ENGINEER'S REPORT RESOLUTION NO. 6299 RESOLUTION NO. 6305 6. 79-06 - CURB, GUTTER AND BITUMINOUS SURFACING ENGINEER'S REPORT RESOLUTION NO. 6300 RESOLUTION NO. 6306 -5- Council Minutes April 10, 1979 City Engineer/Public Works Director Priebe reported on the 1979 improvement projects and commented that inflation has caused the estimated figures to be below the actual project costs. In order to secure bonds, it will be neces- sary to hold new public hearings, call for plans, specifications, etc. New reports are being submitted, along with resolutions, at this meeting. After discussion, it was moved by Alderman Westlund to approve the engineer's reports and set public hearings for April 24, 1979 at 8:00 P.M. Seconded by Alderman Peterson, the motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6295 entitled Reso- lution Ordering Preparation of Report on Improvement (79-01). It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6301 entitled Reso- lution Receiving Report and Calling Hearing on Project 79-01. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6296 entitled Reso- lution Ordering Preparation of Report on Improvement (79-02). It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6302 entitled Reso- lution Receiving Report and Calling Hearing on Project 79-02. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6297 entitled Reso- lution Ordering Preparation of Report on Improvement (79-03). It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6303 entitled Reso- lution Receiving Report and Calling Hearing on Project 79-03. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6298 entitled Reso- lution Ordering Preparation of Report on Improvement (79-04). It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6304 entitled Reso- lution Receiving Report and Calling Hearing on Project 79-04. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6299 entitled Reso- lution Ordering Preparation of Report on Improvement (79-05). It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6305 entitled Reso- lution Receiving Report and Calling Hearing on Project 79-05. Council Minutes April 10, 1979 It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6300 entitled Reso- lution Ordering Preparation of Report on Improvements (79-06). It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6306 entitled Reso- lution Receiving Report and Calling Hearing on Project 79-06. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on two up -coming meetings. He also commented on the annual merit review for salaried employees. The Council mem- bers will be receiving information in the next few days. Mr. Plotz informed the Council that the LAWCON Grant application was delivered by the deadline of April 3, 1979. A decision will be available from the State within approximately four weeks. An alternative method to finance the city's share of the parks project (50% of acquisition, appraisals, relocation, demo- lition, grading and seeding) will have to be determined. It was decided that the annual City Council/Staff Workshop would be held on May 16, 1979, starting at 8:00 A.M., in the conference room of the Hutchinson Community Hospital. Also, it was decided to again this year invite the County Commissioners to join the Council for lunch. The gas pumps with the key system have been installed at the municipal air- port and are operational. A key deposit of $30.00 will be received for each key issued, along with a signed statement by the key holder. There have been 24 applications received for the city forester position, and six interviews were held with the most qualified candidates. The two fin- alists will be interviewed by the City Council on Saturday, April 28, 1979 be- ginning at 9:00 A.M. Consultant Simonowicz of C.R.S. & Associates prepared a summary of relocation rights of property owners under the federal/state legislation. This guide will serve to answer most of the questions and provide the legal basis for inform- ing the property owners of their rights under relocation law. (b) COMMUNICATIONS FROM ALDERMAN HUNTWORK Alderman Huntwork raised a question on the motel proposals received in the fall of 1978. Administrative Assistant Plotz reported the City has not asked for a feasi- bility study for the motel. A Holiday Inn franchise was not secured, but the structure will be built according to Holiday Inn specifications in the event a franchise is obtained at a later date. At the present the motel will be under a Best Western franchise. -7- f Council Minutes April 10, 1979 (c) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported the gates were closed today on the dam, and there was oil slick below the dam. He called the PCA and immediate action was taken. He further reported the storm sewere were running clear. The guard rails on the School Road Bridge have been completed. There are new federal rates on the public participation in Step I Grant Study. It will be necessary to establish an advisory group to receive all the data and have input. (d) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen commented on the Krueger lawsuit and stated deputa- tion will be Thursday, April 12, 1979. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:00 P.M. upon motion by Alderman Peterson, seconded by Alderman Hunt - work, and unanimously carried.