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12-27-1977 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 27, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. with the following members present: Aldermen Westlund, B. Peterson, and K. Peterson, in addition to Mayor Black. Absent: Alderman Haag. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend John H. Longley of the First Congrega- tional United Church of Christ. 3. MINUTES On a motion by Alderman Westlund, seconded by Alderman B. Peterson, the minutes of the Regular Meeting of December 13, 1977 and Special Meeting of December 15, 1977 were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY DOWNTOWN STANDARD STATION FOR RESTRICTION ON PARKING SPACE In the interest of safety, Mr. Emil Rix, owner of the Downtown Standard Station located at 104 Main Street North, has requested restriction on the parking space of two parking meters immediately north of his service station entrance. After reviewing the situation, it is the recommendation of the Police Department to remove the one parking meter, which would add an additional 20 feet of vacant space. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to accept the recommendation of the Police Department and to waive first reading of Ordinance No. 34/77 entitled Ordinance Amending Section 715:00 of the 1974 Ordinance Code of City of Hutchinson, Entitled Parking, Local Regulations and to set second reading for January 10, 1978. Motion carried unanimously. (b) CONSIDERATION OF MR. W. A. HELLAND`S REQUEST FOR DUTCH ELM REIMBURSEMENT Administrative Assistant Plotz reported that the State Statute does not 3. Council Minutes December 27, 1977 allow for reimbursement to any property owner with more than five acres of land. Therefore, Mr. Helland is not eligible for reimbursement under the Dutch Elm Program. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to deny the request of Dutch Elm reimbursement by Mr. W. A. Helland. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR MARLOW PRIEBE TO ATTEND CITY ENGINEERS ASSOCIATION OF MINNESOTA ANNUAL CONFERENCE ON JANUARY 12 & 13, 1978 After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Peterson, to approve the request by Marlow Priebe to attend the City Engineers Association of Minnesota Annual Conference on January 12 and 13, 1978. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6061 - TRANSFERRING $10,000 FROM LIQUOR STORE FUND TO GENERAL FUND After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Westlund, to waive reading and adopt Resolution No. 6061 entitled Trans- ferring $10,000 from Liquor Store to General Fund. Motion carried unani- mously. (b) RESOLUTION NO. 6066 - TRANSFERRING $95,000 FROM BOND OF 1977 FUND TO GENERAL FUND After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Westlund, to waive reading and adopt Resolution No. 6066 entitled Transferring $95,000 from Bond of 1977 Fund to General Fund. Motion car- ried unanimously. (c) RESOLUTION NO. 6067 - TRANSFERRING $14,775.20 FROM BRIDGE CONSTRUCTION FUND TO GENERAL FUND After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6067 entitled Trans- ferring $14,775.20 from Bridge Construction Fund to General Fund. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF HUTCHINSON COMMUNITY HOSPITAL EXECUTIVE COMMITTEE DATED NOVEMBER 15, 1977 AND REGULAR BOARD OF DIRECTORS MEETING DATED NOVEMBER 15, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. -2- Council Minutes December 27, 1977 (b) MINUTES OF PARK AND RECREATION BOARD DATED DECEMBER 14, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF WORK STUDY AND RELATED WAGE RATES IN RECREATION Personnel Coordinator Sitz reported in a memorandum that the new federal minimum wage rate will be $2.65 per hour, effective January, 1978. This will affect the wages paid in the Recreation Department -as well as work study students. After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve the new minimum wage rates. Motion carried unanimously. (b) CONSIDERATION OF ROSTER OF NEW RELIEF DRIVERS FOR HUTCHMOBILE After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the new roster of relief drivers for the Hutchmo- bile. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY DELMAR PITTMAN AND DONALD DRESSEL WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to reject the request for a Conditional Use Permit sub- mitted by Delmar Pittman and Donald Dressel based upon the recommendation of the Planning Commission. Motion carried unanimously. (d) CONSIDERATION OF REQUEST TO REZONE AREA FROM I-1 AND C-2 TO I/C-1 DISTRICT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive the first reading of Ordinance No. 35/77 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map, and to set second read- ing for January 10, 1978. Motion carried unanimously. -3- Council Minutes December 27, 1977 (e) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT - SOLAR ADDITION SUBMITTED BY MARK FRATZKE AND LARRY SHARPE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION CONTINGENT UPON REVIEWAL OF PARKS AND PLAYGROUND CONTRIBUTION Administrative Assistant Plotz distributed a map showing the area in- volved. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man B. Peterson, that with the recommendation of the Planning Commission to waive reading and adopt Resolution No. 6062 entitled Resolution Giving Approval of Preliminary and Final Plat - Solar Addition. Motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY A & B ELECTRIC WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Westlund, that with the recommendation of the Planning Commission to waive reading and adopt Resolution No. 6064 entitled Resolution Granting Conditional Use Permit Under Section 6.06, C 4 of the 1975 Zoning Ordinance to Allow for Construction of A Storage Warehouse with A Twelve and A Half Foot Sideyard Setback. Motion carried unanimously. (g) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT - SECOND ADDITION TO SOUTHSIDE TERRACE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION CONTINGENT UPON REVIEWAL OF PARKS AND PLAYGROUND CONTRIBUTION Administrative Assistant Plotz distributed a map showing the location of the area under consideration. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, that upon the recommendation of the Planning Commission, to waive reading and adopt Resolution No. 6063 entitled Resolution Giving Approval of Preliminary and Final Plat Second Addition to Southside Ter- race. Motion carried unanimously. (h) CONSIDERATION OF MAINTENANCE REPAIR FOR WELL NO. 6 City Engineer/Public Works Director Priebe reported that well No. 6 has a plugged screen and needs to be cleaned. This repair has been budgeted for 1978. After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Peterson, to approve the repair of well No. 6. Motion carried unanimously. -4- Council Minutes December 27, 1977 (i) CONSIDERATION OF HIRING WARMING HOUSE. ATTENDANTS After reviewing the list of recommended individuals to work as warming house attendants, it was moved by Alderman K. Peterson, seconded by Alder- man Westlund, to approve the list. Motion carried unanimously. (j) CONSIDERATION OF HIRING TEMPORARY EMPLOYEES FOR CIVIC ARENA After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Peterson, to approve the hiring of Ed LaPlante and Dave Torry as temporary employees at the Civic Arena. Motion carried unanimously. (k) CONSIDERATION OF ENTERING INTO STUDIES CONTRACT WITH TKDA & ASSOCIATES Administrative Assistant Plotz commented that the 701 Grant was reduced 15%, and the grant funding will be $11,800. With the total compensation of $15,000, the difference in the amount of $3,200 for additional compen- sation and direct expenses will have to come out of the contingency fund. After considerable discussion, it was the consensus of the Council that an amendment should be made to the last paragraph of page one and delete the wording requesting a supplementary authorization for TDKA & Associates to prepare for and attend public meetings and/or hearings if the cost is in excess of $3,200. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the studies contract and enter into a contract with TKDA & As- sociates, with the amendment to the contract as stated above. Motion car- ried unanimously. (1) CONSIDERATION OF ENTERING INTO PLANNING STUDIES CONTRACT WITH CRS & ASSOCIATES Administrative Assistant Plotz pointed out that the 1978 budget allows for funding of a Capital Improvement Plan. As a supplement to the Compre- hensive Plan, the Capital Improvement Plan will list specific projects, show estimated costs and provide a time table guideline. This Plan is funded by the General Fund. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man B. Peterson, to enter into a contract with CRS & Associates. Motion carried unanimously. (m) CONSIDERATION OF ADOPTION OF 1978 PAY PLAN WITH CERTAIN ALIGNMENTS Mayor Black reported that the cost of living had increased 6-1/2 to 7% during the past year. Taking into consideration the employee benefits of dental insurance and increased life insurance coverage, it is the recom- mendation of the Council to give a 4% cost of living increase to City employees. -5- Council Minutes December 27, 1977 After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve a 4% cost of living increase for City em- ployees, with the exceptions listed in the classification alignments, to be effective January 8, 1978, and to waive reading and adopt Resolu- tion No. 6065 entitled Resolution Adopting Position Classification Assign- ment Table Effective January 8, 1978. Motion carried unanimously. (n) CONSIDERATION OF ENTERING INTO MAINTENANCE AGREEMENT FOR OFFSET EQUIPMENT WITH KEY BUSINESS PRODUCTS, INC. After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to authorize the Mayor and City Clerk to enter into a contract for a one year period with Key Business Products, Inc. Motion carried unanimously. (o) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter mailed to delinquent account holders and asked if there was anyone present wishing to he heard regarding their account. Mr. Mike Paulsen appeared before the City Council and promised to pay the total amount of his bill on January 3, 1978. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to discontinue service on all delinquent accounts listed, with the exception of Account No. 4-0265-0-00, No. 7-0880-3-00, No. 11- 0250-0-00, and No. 12-1165-0-00 where arrangements have been made with the City Clerk's office. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Au'ministrative Assistant Plotz reported on the 1977 Shade Tree Program. The amount of City payments came to $5,430 for removal of 114 Dutch Elm diseased trees. There were 100 more trees removed in 1977 than 1976. City Accountant Merrill and Administrative Assistant Plotz both completed the municipal accounting course they were taking at Anoka -Ramsey College and received a Certificate of Achievement Award for completion of the semester. In January the computerized financial system will be put into operation at City Hall. This system will automatically produce the accounts pay- able checks for the general fund and water and sewer fund. Also, it will merge the personnel cost computations and reporting into the overall fi- nancial system. The City's auditing firm of Anderson, Lieser & Thorsen has announced a separation of partners to form two accounting firms. The municipal clients will continue to receive services under the name "Thorsen, Campbell, Rolando and Lehne." Council Minutes December 27, 1977 (b) COMMUNICATIONS FROM THE MAYOR Mayor Black asked for approval to attend a two-day seminar in St. Cloud on cooperation of various units of government. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the request of Mayor Black to attend a two-day seminar in St. Cloud. Motion carried unanimously. The Chair recommended changing the meeting time on January 3, 1978 for the special organizational meeting of the Council from 7:30 P.M. to 6:00 P.M. Following the meeting, the Council and City officials would honor Alder- man Paul Haag at a dinner. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to change the meeting time on January 3, 1978 to 6:00 P.M. Motion carried unanimously. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman B. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:37 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson and unanimously carried. -7-