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11-09-1977 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, NOVEMBER 9, 1977 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M. with the following members present: Aldermen Westlund, Haag, and K. Peterson in addition to Mayor Black. Absent: Alderman B. Peterson. Also present were: Administrative Assis- tant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of a pastor to give the invocation, Mayor Black called for a time of silent prayer. 3. MINUTES On a motion by Alderman Haag, seconded by Alderman Westlund, the minutes of the Regular Meeting of October 25, 1977 were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO ATTEND GENERAL REVENUE SHARING AND ANTI -RECESSION $$$ SEMINAR ON NOVEMBER 14 BY KEN MERRILL After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to approve the request of Ken Merrill to attend the above -stated seminar on November 14, 1977. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT BY WALTER CLAY After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peter- son, to approve the request and issue a snow removal permit to Walter Clay. Motion carried unanimously. (c) COMMUNICATION FOR APPOINTMENT TO BURNS MANOR BOARD It was pointed out that inasmuch as Lucille Ulrich has served an eight-year restricted term on the Burns Manor Nursing Home Board, it is necessary to fill this vacancy. Mayor Black, therefore, appointed Gloria (Mrs. Joseph) Dansereau to the Nursing Home Board for a five-year term, effective December 1, 1977. IN Council Minutes November 9, 1977 It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the appointment of Gloria (Mrs. Joseph) Dansereau to the Nursing Home Board. Motion carried unanimously. (d) COMMUNICATION FOR APPOINTMENTS TO COMMUNITY CENTER BOARD Mayor Black re -appointed Rolland Jensen and Ronald J. McGraw to the Community Center Board for a two-year term each, effective December 1, 1977. It was moved by Alderman Westlund, seconded by Alderman Haag, to ratify the appointment of Rolland Jensen for a two-year term to the Community Center Board. Motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman Haag, to ratify the appointment of Ronald J. McGraw for a two-year term to the Community Center Board. Motion carried unanimously. (e) CONSIDERATION OF REQUEST TO ATTEND MINNESOTA PUBLIC WORKS OFFICIALS' WINTER CONFERENCE BY MARLOW PRIEBE After discussion, it was moved by Alderman Haag, seconded by Alderman West- lund, to approve the request of Marlow Priebe to attend the Minnesota Public Works Officials' Winter Conference in Brooklyn Park on December 8 and 9, 1977. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 30/77 - ORDINANCE AMENDING ORDINANCE NO. 519 REVISING THE NAME OF THE COMMUNITY CENTER BOARD TO HUTCHINSON CIVIC ARENA BOARD Following discussion of the revised name, it was moved by Alderman Haag, seconded by Alderman Westlund, to waive the second reading and adopt Ordinance No. 551 entitled Ordinance Amending Ordinance No. 519 Revising the Name of the Community Center Board to Hutchinson Civic Arena Board. Motion carried unani- mously. (b) ORDINANCE NO. 31/77 - ORDINANCE AMENDING SECTION 410 - AUCTIONEERS ORDINANCE (DEFERRED OCTOBER 25, 1977) City Attorney Schantzen commented that by amending the present ordinance, the issuance of a permit rather than a license makes this more of a routine matter. Also, the Police Chief and Fire Chief will give approval to the is- suance of an auctioneer's permit. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive the first reading of Ordinance No. 31/77 entitled Ordinance Amending Section 410 - Auctioneers Ordinance and set second reading for November 22, 1977. Motion carried unanimously. -2- Council Minutes November 9, 1977 (c) RESOLUTION NO. 6039 - ORDERING PREPARATION OF REPORT ON 1978 IMPROVEMENTS City Engineer/Public Works Director Priebe reported that the 1978 Improve- ments Projects have been divided into three categories. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive the reading and adopt revised Resolution No. 6039 entitled Ordering Preparation of Report on 1978 Improvements. Motion carried unani- mously. (d) RESOLUTION NO. 6040 - ORDERING PREPARATION OF REPORT ON 1978 IMPROVEMENTS After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt revised Resolution No. 6040 entitled Order- ing Preparation of Report on 1978 Improvements. Motion carried unanimously. (e) RESOLUTION NO. 6041 - ORDERING PREPARATION OF REPORT ON 1978 IMPROVEMENTS After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt revised Resolution No. 6041 entitled Ordering Preparation of Report on 1978 Improvements. Motion carried unani- mously. (f) RESOLUTION NO. 6042 - RESOLUTION RECEIVING REPORT AND CALLING FOR 1978 IMPROVEMENT PROJECT (78-02) After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt revised Resolution No. 6042 entitled Resolution Receiving Report and Calling for 1978 Improvement Project (78-02) and set public hearing for December 13, 1977 at 7:30 P.M. Motion carried unanimously. (g) RESOLUTION NO. 6043 - RESOLUTION RECEIVING REPORT AND CALLING FOR 1978 IMPROVEMENT PROJECT (78-03) After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt revised Resolution No. 6043 entitled Reso- lution Receiving Report and Calling for 1978 Improvement Project (78-03) and set public hearing for December 13, 1977 at 7:30 P.M. Motion carried unani- mously. (h) RESOLUTION NO. 6044 - RESOLUTION RECEIVING REPORT AND CALLING FOR 1978 IMPROVEMENT PROJECT (78-04) After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt revised Resolution No. 6044 entitled Reso- lution Receiving Report and Calling for 1978 Improvement Project (78-04) and set public hearing for December 13, 1977 at 7:30 P.M. Motion carried unani- mously. -3- Council Minutes November 9, 1977 (i) RESOLUTION NO. 6045 - RESOLUTION CANVASSING ELECTION RETURNS OF CITY GENERAL ELECTION HELD NOVEMBER 8, 1977 Following discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6045 entitled Resolution Canvassing Election Returns of City General Election Held November 8, 1977. Motion carried unanimously. (j) RESOLUTION NO. 6046 - RESOLUTION AUTHORIZING SUBMISSION OF APPLICATION FOR 1978 FUNDING UNDER THE MINNESOTA DEPARTMENT OF AGRICULTURE SHADE TREE PROGRAM After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to approve the application for 1978 funding and waive reading and adopt Resolution No. 6046 entitled Resolution Authorizing Submission of Application for 1978 Funding under the Minnesota Department of Agriculture Shade Tree Program. Motion carried unanimously. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - SEPTEMBER 1977 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (b) MONTHLY FINANCIAL REPORT - SEPTEMBER 1977 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF HUTCHINSON COMMUNITY CENTER BOARD DATED NOVEMBER 1, 1977 AND NOVEMBER 3, 1977 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF PARK AND RECREATION BOARD DATED NOVEMBER 3, 1977 Alderman K. Peterson commented on the LA17-CO'N Grants and recommended appli- cation in the spring. City Engineer/Public Works Director Priebe further com- mented that the Park and Recreation Board feels the City should attempt to obtain land along the river through a LAW -CON Grant. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PROPOSED RELIEF DRIVER ROSTER FOR TRANSIT SYSTEM After discussion, it was moved by Alderman Haag, seconded by Alderman West- lund, to approve the roster of relief drivers for the Transit System. Motion carried unanimously. -4- Council Minutes November 9, 1977 9. NEW BUSINESS (a) CONSIDERATION OF ESTABLISHING DATE FOR NOVEMBER DEPARTMENT HEAD MEETING WITH COUNCIL Since the Department Head meeting for November would fall on Thanksgiving Day, it was the consensus of the Council to schedule the Department Head meet- ing for Friday, November 25, 1977 at 8:00 A.M. (b) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT OF MILLER TOWNHOUSE ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the Preliminary and Final Plat of Miller Townhouse Addition and to waive reading and adopt Resolution No. 6038 entitled Resolu- tion Giving Approval of Preliminary and Final Plat Miller Townhouse Addition. Motion carried unanimously. (c) CONSIDERATION OF ANNEXATION INTO CITY City Engineer/Public Works Director Priebe presented a map of the proposed areas to be annexed into the City of Hutchinson, which would include Clifton Heights, Jefferson Street South, State Highway 22 South, and the golf course road areas. Mayor Black commented that he couldn't see any advantage in annexation at this time, but the matter should be considered again before the 1980 census. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peter- son, to table annexation of the above -stated areas at this time. Motion car- ried unanimously. (d) CONSIDERATION OF PERMANENT APPOINTMENT AND SALARY ADJUSTMENT FOR RALPH NEUMANN Alderman Westlund commended the outstanding work Ralph Neumann has done on the Civic Arena and recommended permanent appointment to City staff. Also, he recommends a salary increase for Ralph Neumann as Coordinator of the Civic Arena. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the permanent appointment of Ralph Neumann as Coordinator for the Civic Arena and to adjust his salary accordingly, effective November 1, 1977. Motion car- ried unanimously. (e) CONSIDERATION OF PERSONNEL FOR CIVIC ARENA Alderman Westlund pointed out that due to the long hours and 7 -day a week operation of the Civic Arena, it is necessary to hire some additional personnel. -5- Council Minutes November 9, 1977 Coordinator Neumann has requested an extension of Boyd Ahrens' employment until the latter part of March, 1978 and the addition of a 40 -hour per week employee until the latter part of March, 1978. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ap- prove the above -stated request for additional personnel at the Civic Arena. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz informed the Council of a meeting to be held Thursday and Friday of this week at Park Towers. HUD will have representa- tives present for a management conference. Mr. Plotz made reference to a Downtown Development Committee meeting scheduled for November 15, 1977, as well as several other meetings scheduled in the next few days. It appears that Aaron Wendt has changed his mind about selling his property to the City at this time. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black referred to a memorandum received from Chief of Police O'Borsky regarding remodeling in the Police Department. He requested that the build- ing permit fee of $24.00 be waived and payment in the amount of $1.30 for the surcharge be made to the State of Minnesota. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive the cost of the building permit for remodeling in the Police Depart- ment. Motion carried unanimously. Mayor Black commented on an article from the Minneapolis paper regarding the recent election and the topic of a retreat and/or workshop. The Council was in consensus that a workshop would be beneficial for some time in January. (c) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag addressed his remarks to the new Medical Building which just recently opened. (d) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported that an individual is interested in purchasing one of the warehouses on Merrill Street at Linden Avenue. The party intends to put a truck inside the building. Nov r Council Minutes November 9, 1977 Mr. Priebe commented on Building Code Letter No. 54 which was received from the State of Minnesota. A new state law abolishes township building permits as of July 1, 1978 and provides for counties to issue all building permits for rural areas outside incorporated cities unless the cities by January 1 vote to take over enforcement of the building code within a two-mile radius of the city. The city would have to notify township and county officials and hold a public hearing. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to hold a public hearing on Tuesday, December 13, 1977 at 8:00 P.M. Motion carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman Haag, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:50 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson and unanimously carried. -7-