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10-25-1977 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 25, 1977 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M. with the following members present: Aldermen B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Absent: Alderman Ralph West- lund. Also present were: Administrative Assistant Plotz, City En- gineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of a pastor to give the invocation, Mayor Black called for a time of silent pra�er. 3. MINUTES On a motion by Aldermanp K. Peterson, seconded by Alderman Haag, the minutes of the Regular!Meeting of October 11, 1977 and Special Meet- ing of October 24, 1977 were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUEST'S AND PETITIONS (a) CONSIDERATION OF R�QUEST TO ATTEND ACCOUNTING I CLASS BY JANELL SWANSON k After discussion, ifs was moved by Alderman B. Peterson, second- ed by Alderman K. Peterson, to approve the request by Janell Swanson with the City to pay 50% of the course fee and books. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PER- MIT BY ERICKSON & TEMP�IN CONTRACTING After discussion, it was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to approve the request by Erickson & Templin Contracting for a snow removal permit and issue said permit. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PER- MIT BY DON PETERSON CONSTRUCTION After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request by Don Peterson N Council Minutes October 25, 1977 for a snow removal permit and issue said permit. Motion car- ried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6034 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6034 entitled Transferring $10,000 from Liquor Store to General Fund. Motipn carried unanimously. (b) ORDINANCE No. 30/77 - ORDINANCE AMENDING ORDINANCE NO. 519 REVISING THE NAME OF THE COMMUNITY CENTER BOARD TO HUTCHINSON CIVIC ARENA BOARD After discussion, 'it was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to waive first reading of Ordinance No. 30/77 and set second reading for November 9, 1977. Motion car- ried unanimously. (c) RESOLUTION NO. 6035 - COMMENDING VICTOR OLESON After discussion, it was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to waive first reading and adopt Reso- lution No. 6035 entitled Commending Victor Oleson. Motion car- ried unanimously. (d) RESOLUTION NO. 6037 - TRANSFER OF GENERAL REVENUE SHARING FUNDS FOR SUPPORT OF HUTCHINSON GENERAL FUND After discussion, it was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 6037 entitled Transfer of General Revenue Sharing Funds for Support of Hutchinson General Fund. Motion carried unanimously. (e) ORDINANCE NO. 31/77 - ORDINANCE AMENDING SECTION 410 - AUCTIONEERS ORDINANCE City Attorney Schantzen reported that he was not ready to pre- sent Ordinance No. 31/77 at this time. It was moved by Alderman Haag, seconded by Alderman B. Peterson, to defer action until the next Council meeting. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS -2- Council Minutes October 25, 1977 (a) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED OCTOBER 4 AND 18, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED SEPTEMBER 20, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF BURNS MANOR NURSING HOME DATED SEPTEMBER 22, 1977 There being nq discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF HdSPITAL EXECUTIVE COMMITTEE DATED SEPTEMBER 2, 1977 AND SEPTEMBER 8, 1977 AND BOARD OF DIRECTORS MEETING DATED SEPTEMIER 20, 1977 There being i njo discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF TRkNSPORTATION BOARD DATED OCTOBER 19, 1977 There being no" discussion, the minutes were ordered by the Mayor to be received for filing. (f) MINUTES OF k PARI, AND RECREATION BOARD DATED OCTOBER 4, 1977 There being no discussion, the minutes were ordered by the Mayor to be rec4ved for filing. 't (g) MINUTES OF HUTCHINSON COMMUNITY CENTER BOARD DATED OCTOBER 14, 1977 Mayor Black reported on a tour of the Civic Arena by the Op- timist Club members. He further commented on the Open House of the Arena to be held Sunday, October 30, 1977. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF CIVIC ARENA LEASE BETWEEN CITY OF HUTCHINSON AND SCHOOL DISTRICT NO. 423 -3- Council Minutes October 25, 1977 r Administrative Assistant Plotz commented that the Board of Education had approved the Lease Agreement between the City and School District #423 at their meeting of October 4, 1977, with a change in language terminology under the section of Insurance. Mr. Plotz explained the effect of this revision on the contract. City Attorney Schantzen was asked for his opinion regarding the legal aspects of the contract. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to authorize the Mayor and City Clerk to enter into an agreement with School District 4423 with the revised wording, contingent upon recommendation of City Attorney Schantzen. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR 15 -MINUTE PARKING METERS ALONG SOUTH PORTION OF FIRST AVENUE NORTHWEST (BETWEEN MAIN AND ALLEY) Administrative Assistant Plotz gave results of the survey conducted by the Chamber of Commerce to businesses in the vicinity of the request. It was pointed out by Alderman Haag that the majority of those who re- sponded to the survey were either indifferent or not in favor of 15 -minute parking meters by Citizens Bank. Alderman B. Peterson Pommented that inasmuch as the Downtown Council did not support any changes in parking meter charges or fines at this time, it is his motion to reject the request for 15 -minute parking meters along the south portion of First Avenue Northwest. Seconded by Alderman K. Peterson, the motion carded unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF ESTABLISHING DATE FOR FIRST COUNCIL MEETING IN NOVEMBER Inasmuch as the first Council meeting in November falls on the date of City elections, it is necessary to determine a different date. It was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to set the date of Wednesday, November 9, 1977 for the first Council meet- ing in November. Motion carried unanimously. (b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter mailed to all parties with delin- quent water and sewer accounts, requesting payment before October 25 or appearance at the Council meeting on that date. He then asked if there -4- Council Minutes October 25, 1977 was anyone present wishing to be heard. No one responded. Alderman Haag made the motion to discontinue service to all delinquent accounts listed, with the exception of Account No. 02-0485-0-00 if paid by November 1, 1977. This would include individuals who made partial payment on their accounts. Seconded by Alderman K. Peterson, the motion carried unanimously. (c) CONSIDERATION OF EMPLOYMENT OF JEFF MC KAY AS ASSISTANT RECREATION DIRECTOR, INCLUDING SALARY ADJUSTMENT AND REVISED JOB DESCRIPTION Mayor Black commented that the Recreation Board has requested that Jeff McKay be given the responsibility of Assistant Recreation Director. Alderman K. Peterson further reported that the salary adjustment is al- most equal to the over -time plus regular wage Jeff has been receiving. Also, this new position will give him authority to act when Director Rod Keith is away from the office or if there are problems to be handled. She further commented that the position of Assistant Recreation Director is not permanent and would be temporary for a period of about one year. After due deliberation, it was moved by Alderman Haag, seconded by Alder- man K. Peterson, to approve the temporary appointment of Jeff McKay as Assistant Recreation Direct�r with a salary adjustment and revised job description. Alderman Haag K. Peterson and Mayor Black voted yes; Alder- man B. Peterson voted no. Motion carried. i (d) CONSIDERATION OF APPLICATION'FOR SECOND -YEAR FUNDING FOR TRANSIT Administrative Assistant Plot reported that the original grant applica- tion was for a one-year perio only and, therefore, it is necessary to file again for second -year funding. The deadline for the grant applica- tion is October 28, 1977. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Haag, to approve application'for second -year funding for Transit Grant. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT - HELLAND'S SECOND ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION CONTINGENT UPON REVIEWAL OF PARKS AND PLAYGROUND CONTRIBUTION After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, that upon favorable recommendation of Planning Commission, to waive reading and adopt Resolution No. 6036 entitled Resolution Giving Ap- proval of Preliminary and Final Plat of Helland's Second Addition. Motion carried unanimously. -5- Council Minutes October 25, 1977 (f) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT - BOYLE'S FIRST ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION CONTINGENT UPON REVIEWAL OF PARKS AND PLAYGROUND CONTRIBUTION After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man B. Peterson, to approve the preliminary plat of Boyle's First Addition with favorable recommendation of Planning Commission. Motion carried unan- imously. (g) CONSIDERATION OF SNOW REMOVAL After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Haag, to approve the services of Erickson and Templin Contracting for snow removal during the winter season at Burns Manor Nursing Home, the hospital and airport. Motion carried unanimously. (h) CONSIDERATION OF TRUCK RENTAL FOR HAULING SNOW After consideration, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve truck rental from Eugene Birk at a rate of $13.50 per hour to haul snow during the winter season. Motion carried unani- mously. (i) CONSIDERATION OF HIRING CITY HALL CUSTODIAN Following discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the employment of Stanley Koehler as City Hall cus- todian, effective November 14, 1977, to replace Lester Steinhaus who is retiring. Motion carried unanimously. (j) CONSIDERATION OF TAX FORFEITED LAND The County Auditor's Office has provided the City with a list of tax for- feited land, and it is not able to collect any assessments on these proper- ties. It is the recommendation of the City Engineer to refer this matter to the City Attorney. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to refer the tax forfeited land matter to the City Attorney for proper action. Motion carried unanimously. (k) CONSIDERATION OF PURCHASE OF GARDEN TRACTOR BY HOSPITAL After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Haag, to approve the purchase of a garden tractor and attachments from Hutchinson Equipment Inc. in the amount of $3,125. Motion carried unani- mously. Council Minutes October 25, 1977 (1) CONSIDERATION OF REQUEST TO CHANGE HOSPITAL OPERATING FISCAL YEAR JANUARY 1, 1979 The Hutchinson Community Hospital has requested the City Council to ap- prove their request to delay changing the hospital operating year from the current April through March to the calendar year beginning January 1, 1979. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the change of hospital operating fiscal year effec- tive January 1, 1979. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz commented on the Downtown Development Com- mittee meeting scheduled for Wednesday, November 2, for the purpose of offering assistance to local businesses. Ken Merrill and Mr. Plotz met with Ted Willard, Executive Director of LOGIS, regarding their accounting system to be implemented at City Hall by January 1, 1978. Messrs. Plotz and Mirrill have contacted the three local CPA's in Hutchin- son and have met with each one. It is recommended that the City Council establish a date to listen to the proposals for this year's year -ending audit. After discussion, i� was the consensus of the Council to meet on Thursday, November 10, 1977 a� 9:00 A.M. to hear the CPA proposals. G r Mr. Plotz reminded the Council that he will be attending the ICMA Confer- ence in Atlanta, Georgia November 1-4, 1977. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black commented on a meeting he had with Jean Lerberg, Executive Director of Hutchinson Housing and Redevelopment Authority, regarding time spent working on development work. Mrs. Lerberg has requested a HAVTI stu- dent be hired part-time under the Community Development Grant monies. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the employment of a HAVTI student to assist Jean Ler- berg. Motion carried unanimously. Since there are two terms expiring on the Transportation Board, Mayor Black appointed Ronald Jonas to replace Brian Buchmayer and Jack Kjos to replace Carly Hoeft, both for a three-year term to run until October, 1980. -7- Council Minutes October 25, 1977 It was moved by Alderman Haag, seconded by Alderman B. Peterson, to ratify the appointment of Ronald Jonas for a three-year term to the Transporta- tion Board. Motion carried unanimously. It was moved by Alderman Haag, seconded by Alderman B. Peterson, to ratify the appointment of Jack Kjos for a three-year term to the Transportation Board. Motion carried unanimously. Mayor Black reported that approximately nine gentlemen from the Tax Incre- ment Sub -Committee of the Senate Tax Committee will be visiting the City of Hutchinson on Friday, October 28, at 3:30 P.M. in regards to tax incre- ment financing. He intends to ask Clarence Simonowicz to be present for the meeting, as well as the Downtown Development Committee and Council members. (c) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag reported that over the weekend the Medical Clinic will be moving to its new facilities at the hospital. (d) COMMUNICATIONS FROM CITY'ATTORNEY City Attorney Schantzeiw reported on the Aaron Wendt property. He and Mr. Plotz met with Mr. Wendt on October 6 to discuss acquisition of the Wendt property. He was agr(4eable to a life estate for the house and garage, and Mr. Schantzen has dr4n up the agreement for signatures, contingent upon approval of Mr. and Mrs. Wendt. 11. CLAIMS. APPROPRIATIONS AND; CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Haag, seconded by Alderman B. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:00 P.M. on motion by Alderman Haag, seconded by Alderman B. Peter- son. Motion carried unanimously.