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09-13-1977 CCMde MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 13, 1977 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M. with the follow- ing members present: Aldermen Westlund, B. Peterson, Haag, in addition to Mayor Black. Absent: Alderman K. Peterson. Also present were: Administra- tive Assistant Plotz, City Engineer/Public Works Director Priebe, Community Development Director Pauley, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Ray Hinsch of the Bethany Baptist Church. 3. MINUTES On a motion by Alderman Westlund, seconded by Alderman B. Peterson, the min- utes of the Regular Meeting of August 23, 1977 and Special Meeting of Septem- ber 1, 1977 were unanimously approved. 4. PUBLIC HEARING - 8:00 P.M. (a) 1978 IMPROVEMENT PROJECT - PROJECT 78-01, SCHOOL ROAD Mayor Black opened the public hearing at 8:00 P.M. by reading the Notice of Hearing, Publication No. 1979, 1978 Improvement Project, Project 78- 01, School Road. City Engineer/Public Works Director Priebe presented 1978 improvement project and reported that the bridge is expected to be completed by July 1, 1978. The assessments on the project will be based on that for regular residential streets. A sidewalk has been discussed for the west side of School Road to Roberts Road, with a walkway across the bridge. The cost of the project to the City will be approximately 50% of the total cost. The estimated total cost for the project is $336,700, and the City's cost will be approximately $172,375. Mayor Black explained the procedure for this type of project and how the costs are distributed through the assessment roll. He then asked if there was anyone present who wished to be heard. ZP Council Minutes September 13, 1977 The following were present and made inquiries regarding the Project: - Jim Waldron School Road S.W. (Rt. 4) - Esther Christensen - Richard Peterson representing John Miller 714 Shady Ridge Road - Asked when a decision will be made on a sidewalk and which side it will go on. Asked about the yards and boulevards in the area since there is a difference in elevation. Also, asked if there were any hid- den costs in the figure quoted. - Indicated that she had read the letter wrong, and her property was not involved in the 1978 project. - Presented to the Council some of the problems the bridge and grade are bringing to John Miller. He is concerned about the grade on the approach to the bridge and that it will go into his land. Fill could be brought in, but this is expensive. Also, 30 feet has been taken off his two lots (240 feet) for a service road west of the bridge. The two questions Mr. Miller wishes to ask the Council are: 1) Could the Council and Engineer keep the in- cline to the bridge as low as pos- sible, and 2) would it be possible to bring the building forward more than the established footage set by the City. - Craig Johnson - Inquired about road right-of-way School Road S.W. (Rt. 4) and width of street. Wondered if parking would be allowed. There being no one else present wishing to be heard regarding Project 78-01, it was moved by Alderman Haag, seconded by Alderman Westlund, to close the hearing at 8:30 P.M. Motion carried unanimously. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 6017 entitled Resolution Ordering Improvement and Preparation of Plans. Motion car- ried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR GARY PLOTZ AND KEN MERRILL TO ATTEND MUNICIPAL ACCOUNTING COURSE -2- r Council Minutes September 13, 1977 After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Haag, to approve the request for Gary Plotz and Ken Merrill to attend a 12 -week Municipal Accounting Course at Anoka -Ramsey Com- munity College starting September 14, 1977. Motion carried unanimously. (b) CONSIDERATION OF REQUEST TO ATTEND OSHA SAFETY SEMINAR After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request of James Haasl, Chairman of the Employee Safety Committee, to attend an OSHA Safety Seminar at the Hutch- inson Area Vocational Technical Institute on September 21, 1977. Motion carried unanimously. (c) CONSIDERATION OF REQUEST TO ATTEND CRIMINAL JUSTICE COURSE SEPTEMBER 20- 21, 1977 After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Westlund, to approve the request of Chief of Police O'Borsky to at- tend the Twelfth Annual Criminal Justice Course in Bloomington, Minnesota on September 20-21, 1977. Motion carried unanimously. (d) CONSIDERATION OF REQUEST TO ATTEND AMERICAN WATER WORKS ASSOCIATION CONFERENCE OCTOBER 5-7, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request of Clyde Drahos to attend the American Water Works Association meeting in Rochester, Minnesota on October 5-7, 1977. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 26/77 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive second reading and adopt Ordinance No. 547 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map. Motion carried unanimously. (b) ORDINANCE NO. 27/77 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON TO ALLOW FOR PUBLIC AND PRIVATE RECREATIONAL FACILITIES After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive second reading and adopt Ordinance No. 548 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson to Allow for Public and Private Recreational Facil- ities. Motion carried unanimously. -3- r-11 Council Minutes September 13, 1977 (c) RESOLUTION NO. 6013 - COMMENDING DONALD F. PAULEY Mayor Black read Resolution No. 6013 and presented it to Donald Pauley with words of appreciation, on behalf of the entire Council, for all the time and efforts Mr. Pauley has contributed to the City of Hutchinson during his time of employment here. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive reading and adopt Resolution No. 6013 entitled Com- mending Donald F. Pauley. Motion carried unanimously. (d) RESOLUTION NO. 6014 - COMMENDING GLEN ENGWALL After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 6014 entitled Commending Glen Engwall. Motio n carried unanimously. (e) RESOLUTION NO. 6015 - COMMENDING L. D. "TIP" MILLS After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 6015 entitled Commending L. D. "Tip" Mills. Motion carried unanimously. (f) RESOLUTION NO. 6016 - COMMENDING J. HAROLD BEYTIEN After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 6016 entitled Commending J. Harold Beytien. Motion carried unanimously. (g) RESOLUTION NO. 6018 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, it was moved by Alderman B.' Peterson, seconded by Alder- man Haag, to waive reading and adopt Resolution No. 6018 entitled Trans- ferring $10,000 from Liquor Store to General Fund. Motion carried unani- mously. (h) RESOLUTION NO. 6019 - COMMENDING WALTER RIPPE After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive reading and adopt Resolution No. 6019 entitled Com- mending Walter Rippe. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - AUGUST 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. -4- C Council Minutes September 13, 1977 (b) MONTHLY FINANCIAL REPORT - AUGUST 1977 The August Financial Report will be presented at the next Council meeting. (c) MINUTES OF PARK AND RECREATION BOARD DATED AUGUST 3, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF HUTCHINSON COMMUNITY CENTER BOARD DATED AUGUST 25, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF TRANSPORTATION BOARD DATED AUGUST 10, 1977 AND SEPTEMBER 12, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST TO PLACE FENCE ACROSS DIKE BY NEAL TESSMER (DEFERRED AUGUST 23, 1977) The request of Neal Tessmer to extend an already existing fence across the dike adjoining his property on the north was discussed at the last Council meeting and deferred to this meeting. City Engineer/Public Works Director Priebe pointed out that this area is partially owned by the City, and an easement was secured from Mr. Tessmer when the dike was built. No definite property line was ever determined at that time. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve the request to extend the fence across the dike at Mr. Neal Tessmer's expense. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF ELIGIBILITY ROSTER FOR POLICE DEPARTMENT Mayor Black made reference to Chief of Police O'Borsky's memorandum re- garding an eligibility roster. The selection procedure for police offi- cers is rather lengthy so it is recommended that such a list be pre- pared for availability to the Police Department at the time retirement of police officers occurs or additional staff is needed. -5- n Council Minutes September 13, 1977 After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve the preparation of an eligibility roster by the Civil Service Police Commission. (b) CONSIDERATION OF REQUEST FOR LIQUOR LICENSE FEE REFUND BY ROBERT LYNCH Mayor Black called upon City Attorney Schantzen for his legal counsel on the matter of refunding a liquor license fee for the unused portion. Mr. Schantzen responded that he could not remember any case where a re- fund had ever been given and thought the policy was "no refund". Mayor Black expressed his opinion that he, also, thought there was no provision provided and, therefore, no refund could be made. Alderman Westlund felt that a refund should be given Mr. Lynch. Alderman Haag felt that if it is legal to refund the remaining liquor license fee, a refund should be given to Bob Lynch. After discussion, it was the consensus of the Council that more infor- mation is needed before a decision can be reached on this matter. It was moved by Alderman Haag, seconded by Alderman B. Peterson, to defer action until more information has been secured. Motion carried unanimously. (c) CONSIDERATION OF HIRING GYMNASTICS STAFF FOR FALL PROGRAM OF RECREATION DEPARTMENT After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve the hiring of the recommended gymnastics staff for the fall program of the Recreation Department. Motion carried unanimously. (d) CONSIDERATION OF EMPLOYMENT OF PATRICE VAN DER VEEN AS TEMPORARY FULL- TIME EMPLOYEE In order to prepare the 1978 proposed budget in typed form, it was nec- essary to hire a temporary full-time person. It is also anticipated that this temporary employee will fill the vacancy of Nancy Schwanke when she is on a maternity leave. After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Haag, to approve the employment of Patrice Van der Veen as a temp- orary full-time employee beginning September 6, 1977. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE MGM Council Minutes September 13, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request of Agnes Hagstrom, 405 Main Street South, for a reduced trash and refuse rate. Motion carried unanimously. (f) CONSIDERATION OF EXTENDING THE OPERATING HOURS OF THE HUTCHMOBILE FROM 9:00 A.M. TO 7:30 A.M. FOR SUBSCRIPTION SERVICE Administrative Assistant Plotz reported that the Transportation Board is interested in providing transportation service to HAVTI students. Inasmuch as their classes begin at 8:00 A.M., the bus would need to start running at 7:30 A.M. No additional employees would be needed to operate a subscription service to HAVTI. After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Westlund, to approve the extension of operating hours of the Hutchmobile from 9:00 A.M. to 7:30 A.M. for subscription service to begin September 14, 1977. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz commented on the Notice of Filings printed in the Leader regarding the up -coming City elections. He will be check- ing on the dates for the candidates to file an Affidavit of Candidacy since a question was raised on this matter. He also mentioned the new laws passed by the Minnesota State Legislature during their 1977 session. Mr. Plotz reported that the computer terminal was installed at City Hall on Friday, September 2, and implementation of the payroll system began on September 9. On September 8, 1977, Mr. Plotz was the guest speaker for the Ambassa- dors meeting and presented a report on his work activities since arriv- ing in Hutchinson and the anticipated activities of the near future (Downtown, Planning and Zoning, etc.). Recently weekly half-hour clerical staff meetings were begun for the pur- pose of communicating Council and administrative decisions, discussing work loads and responsibilities of employees, and suggesting improve- ments, as well as to answer questions of employees. Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and Assistant Public Works Director Roberts attended a Hennepin County auction on September 10, 1977. With Council authorization, they bid on and purchased two vehicles. One vehicle is a 1973 International pickup truck with approximately 33,000 miles which sold for $775.00. The other vehicle is a 1971 American Motor station wagon with approximately 70,000 miles which sold for $700.00. The pickup will replace a vehicle in the Street Department, and the station wagon will be used by the In- spection Department as the monthly mileage allowance for the Building Inspector will be discontinued. -7- Council Minutes September 13, 1977 (b) COMMUNICATIONS FROM MAYOR BLACK Mayor Black appointed two additional members to the Downtown Development Committee, namely: Donald Glas and Steve Richards. (c) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund made reference to a previous discussion the Council has held regarding ramps for the handicapped on Main Street and referral of this project to 1978. He further commented that he had noticed in Minneapolis that a build-up had been blacktopped in at the curb to cre- ate a ramp -type effect. He wondered if this method would work in Hutch- inson rather than spending the money to cut away curbs. City Engineer/Public Works Director Priebe had some reservations about using the above mentioned method of blacktopping because of the water flow along the curb. The suggestion will be taken to the Safety Com- mittee for their recommendation on this matter. (d) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag commented on a letter received from the Citizens Bank re- questing that the parking meters on the north side of the bank be changed to 15 -minute parking. Mayor Black commented that there is a conflict between the businessmen who want to keep the parking meter time limit as low as possible and those who do not want to impose a time limit on parking. The letter also referred to streets, curb and gutter. These items will all depend upon what action is taken on the Downtown Program. (e) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC V70RKS DIRECTOR City Engineer/Public Works Director Priebe presented a drawing of the Civic Arena showing the proposed landscaping and parking areas. It is his plan to make two street openings and complete some of the concrete work this year. The estimated cost is $6,500 for a sidewalk and curb around the building. Alderman Haag inquired if funds are available to do this work in 1977. Administrative Assistant Plotz responded that there is a line item in the amount of $15,000 in the 1977 Civic Arena budget. Completion of this work will require a change order on the contract with James Hanson Construction Co. After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve the above mentioned work be completed this year, with the remaining work to be finished in the spring of 1978, and Council Minutes September 13, 1977 issue a change order on the contract with James Hanson Construction Co. Motion carried unanimously. (f) COMMUNICATIONS FROM RUFUS ALEXANDER Rufus Alexander reminded the Council and others present to attend the Open House at the Utilities Office on Wednesday, September 14, 1977. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman B. Peter- son, to approve the verified claims and authorize payment from the ap- propriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:00 P.M. on motion by Alderman Haag, seconded by Alderman B. Peterson. Motion carried unanimously.