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06-14-1977 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 14, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:32 P.M. with the following mem- bers present: Aldermen Westlund, Haag, and K. Peterson in addition to Mayor Black. Absent: Alderman B. Peterson. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, Community Devel- opment Director Pauley, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout of the Calvary Wesleyan Church. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman Haag, the minutes of the Regular Meeting of May 24, 1977, Special Meeting of May 26, 1977 and Special Meeting of June 1, 1977 were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR PERMIT TO HOLD PUBLIC DANCE ON JUNE 16, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to approve the request of the Hutchinson Downtown Council to hold a public dance on June 16, 1977 in conjunction with the Water Carnival and to issue a dance permit. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 10/77 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (DEFERRED MAY 24, 1977) City Engineer/Public Works Director Priebe reported that he still did not have the easement on the property to be rezoned. Mayor Black then ordered that Ordinance No. 10/77 be deferred to the next Council meet- ing for a second reading. (b) ORDINANCE NO. 14/77 - ORDINANCE AMENDING ORDINANCE NO. 464 OF THE CITY OF HUTCHINSON 30 Council Minutes June 14, 1977 After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive the second reading and adopt Ordinance No. 535 en- titled Ordinance Amending Ordinance No. 464 of the City of Hutchinson (Home Occupations). Motion carried unanimously. (c) ORDINANCE NO. 15/77 - ORDINANCE AMENDING ORDINANCE NO. 464 OF THE CITY OF HUTCHINSON After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive the second reading and adopt Ordinance No. 536 en- titled Ordinance Amending Ordinance No. 464 of the City of Hutchinson (Wall Signs). Motion carried unanimously. (d) RESOLUTION NO. 5970 - COMMENDING REVEREND THOR SKEIE In appreciation for the time Reverend Thor Skeie has served on the Housing and Redevelopment Authority, Planning Commission, and Community Development Advisory Committee, it was moved by Alderman Westlund, sec- onded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5970 entitled Commending Reverend Thor Skeie. Motion carried unan- imously. (e) RESOLUTION NO. 5971 - A RESOLUTION AUTHORIZING THE FILING OF A PRE - APPLICATION FOR A MINNESOTA LAND USE PLANNING GRANT Community Development Director Pauley reported that the grant request is for the amount of $25,000. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive the reading and adopt Resolution No. 5971 entitled A Resolution Authorizing the Filing of a Pre -Application for a Minnesota Land Use Planning Grant. Motion carried unanimously. (f) RESOLUTION NO. 5975 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND It was moved by Alderman K. Peterson, seconded by Alderman Westlund, tc waive the reading and adopt Resolution No. 5975 entitled Transferring $10,000 from Liquor Store to General Fund. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF COMMUNITY CENTER BOARD DATED MAY 27, 1977 Alderman Westlund commented that the Community Center Board has a meet- ing scheduled for Wednesday, June 15, 1977 at City Hall. Also, the con- tractors hope to have the concrete floor poured at the Civic Arena in the near future, and the advertising at the Civic Arena for next year is almost all sold. -2- Council Minutes June 14, 1977 (b) BUILDING OFFICIAL'S MONTHLY REPORT - MAY 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (c) MONTHLY FINANCIAL REPORT - MAY 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF HOME REHABILITATION LOANS AND GRANTS After a review of the list of loans and grants submitted with approval of the Community Development Advisory Committee, it was moved by Alder- man K. Peterson, seconded by Alderman Westlund, to approve the home rehabilitation loans and grants. Motion carried unanimously. (b) CONSIDERATION OF SIGN AT BROWN GREENHOUSE STORE ON SECOND AVENUE S.W. Mayor Black reported that subsequent to a letter sent by Building Offi- cial Willard to Mr. Jerry D. Brown requesting his appearance at the City Council meeting, Mr. Brown had written and delivered copies of a letter to each of the Council members. The incident involved a mis- understanding regarding a sign permit required for erection of a new sign at the Brown Floral Store on Second Avenue S.W. Following a lengthy discussion, Mayor Black instructed Administrative Assistant Plotz to contact Mr. Brown. He further asked one of the staff members to write a letter of apology to Mr. Brown for poor public rela- tions on his part. (c) CONSIDERATION OF PLANS AND SPECIFICATIONS FOR PROJECT 77-35 After due deliberation, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5974 entitled Approving Plans and Specifications and Ordering Advertisement for Bids to be opened on Tuesday, July 12, 1977, at 2:00 P.M. Motion carried unanimously. (d) CONSIDERATION OF PROPOSED DRIVEWAY CHANGE OF U.S. POST OFFICE City Engineer/Public Works Director Priebe reported that the U.S. Post Office has requested permission to make a change in the driveway to -3- Council Minutes June 14, 1977 the Post Office on the Third Avenue S.E. side. This work would require the removal of two parking meters and the replacement of some sidewalk, which is already in poor condition. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the proposed change in the driveway to the U.S. Post Office and the removal of two parking meters. Motion carried unanimously. (e) CONSIDERATION OF REQUEST TO ADD TWO ADDITIONAL EMPLOYEES TO POLICE RESERVE Chief of Police O'Borsky has requested the hiring of Brian Jay Kla- witter and Bradley Joseph Knutson as reserve police officers on a part- time basis. There are presently seven active reserve officers, and this would bring the number up to nine. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve the appointment of Brian Jay Klawitter and Bradley Joseph Knutson as part-time police reserve officers. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on the City's group insurance coverage which expires August 1, 1977. He further pointed out that a new law was passed by the State Legislature which requires advertising for bids every five years before contracting. Mr. Plotz summarized the results of a survey which was distributed to all City employees in the May Employee Newsletter. The majority indi- cated an interest in dental coverage being included in the insurance package. He commented that money has been put into the budget for den- tal coverage for next year. Several employees had requested a larger share or full coverage for maternity. Mayor Black commented that at one time a survey had been taken among the employees, and the majority was not interested in this coverage. Alderman Westlund then remarked that perhaps the maternity coverage should be increased, but he didn't feel the City should pay for full coverage. Administrative Assistant Plotz commented briefly on renting four mov- able restrooms for the three-day period of the Water Carnival activi- ties. Z41 Council Minutes June 14, 1977 Mr. Plotz informed the Council that Gary Erickson of the CETA Manpower Office had informed him the State Department of Administration, Real Estate Division, had not approved the renewal of their contract for space in the Old Armory. The City will, therefore, be receiving a 45 -day notice of vacation of the office space by August 1, 1977. Gov- ernor Rudy Perpich has issued an edict that all State office space must be "barrier free" to facilitate movement of the handicapped so they must find a new location. Administrative Assistant Plotz reported that the date of Wednesday, August 24, 1977 has been selected for the Employee Picnic. Personnel Coordinator Sitz has been coordinating the activities, and a band has been contacted to play at the picnic. Also, door prizes will be given away. The topic of the City's computer operation was again discussed, and Mr. Plotz mentioned that a meeting of the governing bodies (Hospital Board, Utilities Commission, and City Council) has been suggested for Tuesday, June 28, 1977 at 4:00 P.M. Also, Ted Willard is willing to make a pre- sentation on the LOGIS System on June 22, 1977 at 3:00 P.M., following the bid opening. (b) COMMUNICATIONS FROM COMMODORE OF WATER CARNIVAL Commodore Dick McClure appeared before the Council regarding the desig- nated location for the carnival to set up their rides and stands. Mayor Black commented that last year the carnival had located in front of some private homes, and there had been complaints from the property owners. Therefore, this year the carnival should set up between Glen and Main Street, and if necessary to go beyond the railroad tracks, go down the side street. (c) COMMUNICATIONS FROM THE MAYOR The Housing and Redevelopment Authority Board has recommended the appoint- ment of Lowell D. ("Tip") Mills to the Board of Commissioners to fill the unexpired term of Reverend Thor Skeie. Mayor Black approved the appoint- ment and asked for Council ratification. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to ratify the appointment of Lowell D. Mills to the Housing and Redevelopment Author- ity Board with his unexpired term to end August, 1977. Motion carried unanimously. Mayor Black reported that he had been contacted by a resident regarding handicapped ramps at intersections for those in wheel chairs. He stated that this is a State requirement for new city streets in the downtown area. City Engineer/Public Works Director Priebe was then instructed to determine the cost of cutting ramps into the intersection curbs on Main Street. -5- Council Minutes June 14, 1977 Mayor Black reported he had received several items of correspondence from Chief of Police O'Borsky. The first item pertained to a complaint from a citizen asking that a "No Parking" yellow zone be established at the corner of Grove Street and Washington Avenue West to provide better visibility. Mayor Black instructed Assistant Public Works Direc- tor Roberts to take action on this matter. Chief of Police O'Borsky requested permission to purchase a portable electronic alarm system which resembles a brief case for catching burglars. When the pre -recording is activated, it sounds on the police car radios and at the base station. One unit costs approximately $1,100. Mayor Black recommended approval for the Police Department to purchase such an alarm system, if the money is available in the budget. It was moved by Alderman Westlund, seconded by Alderman Haag, to auth- orize the Police Department to purchase a portable electronic alarm system, contingent upon funds being available in the budget. Motion carried unanimously. There have been incidents of vandalism which have not been reported to the Police Department. The Mayor asked Administrative Assistant Plotz to send out a memorandum stating that all incidents are to be reported immediately to the Police Department. Mayor Black mentioned that two applications have been received for on - sale intoxicating liquor, namely, the Velvet Coach and Tom Dolder. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to set a Public Hearing for June 28, 1977 during the regular Council meeting. Motion carried unanimously. The Mayor made reference to the November 25, 1968 City Council minutes in which Carl Moehring of Moehring Motors was issued a permit to enable him to park cars on the City boulevard. The fringe areas of the City are starting to use the boulevards and sidewalks to park cars and dis- play merchandise, which is becoming a problem. After a lengthy discus- sion, the consensus of the Council was that a letter should be sent to Moehring Motors (now under the name of Wm. -James Auto Inc.) and ask to discuss the situation with them. (d) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund commented about the flag in Library Square, and he was informed that a replacement had been put up. Mr. Westlund raised a question about the $100 a month fee charged for the engineer from the Elementary School to inspect the City's boiler. It was explained that since the City doesn't have anyone qualified to do the inspection, the Elementary School engineer is hired for the job. 4 Council Minutes June 14, 1977 (e) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag commented on a meeting he had attended at the Annual League of Municipalities Conference in Rochester on energy shortages. He felt that Hutchinson should be doing something about ways of con- serving and suggested several agencies to contact for information. (f) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported that the traffic study requested of the Minnesota Department of Transportation should be ready by July 15, 1977. Mr. Priebe asked for Council approval to sell the City's 1959 Porter trailer (sludge hauling tank) for $1,200 to George B. Curtis from New Ulm. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to authorize the sale of the 1959 Porter trailer for $1,200 to George B. Curtis. Motion carried unanimously. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman Haag, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:20 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson. Motion carried unanimously. -7-