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05-10-1977 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 10, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:31 P.M. with the following members present: Aldermen Westlund, B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Absent: None. Also present were: Adminis- trative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. Alderman B. Peterson left the meeting at 9:15 P.M. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout of the Calvary Wesleyan Church. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman B. Peterson, the minutes of the Regular Meeting of April 26, 1977 and Special Meeting of April 28, 1977 were approved as amended. 4. PUBLIC HEARING - 8:00 P.M. (a) OPENING OF BIDS FOR RURAL PUMPER FIRE TRUCK Mayor Black called the hearing to order at 8:00 P.M. and read Publication No. 1916 entitled Advertisement for Bid for New Fire Truck. The bids were then opened and read as follows: BID 1 BID 2 BID 3 BIDDER TRUCK CHASSIS BODY & PUMP BODY, PUMP & CHASSIS American LaFrance Viking Fire Equipment Co. Excelsior, MN $53,498.00 No Bid No Bid 51,262.00 = Alternate 1 50,318.00 - Alternate 2 Fire Safety Corp. Rochester, MN General Safety Equip. Corp. North Branch 41,088.00 $54,635.00 No Bid (Body only) 32,775.00 $53,670.00 No Bid - Bids Continued - Council Minutes May 10, 1977 BID 1 BID 2 BID 3 BIDDER TRUCK CHASSIS BODY & PUMP BODY, PUMP & CHASSIS Luverne Fire Apparatus Co. Luverne, MN No Bid 37,577.00 No Bid Mid -Central Fire & Safety Edina, MN No Bid 30,000.00 38,358.00 (A) 39,379.00 (B) 44,042.00 (C) Pierce Mfg. Appleton, WI No Bid 37,200.00 No Bid Plowman's Hutchinson, MN 11,277.00 No Bid No Bid It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to close the hearing and defer the bids for a rural pumper fire truck to the Fire Department for review and a recommendation. Motion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO PLACE MIKE FIELD ON TEMPORARY FULL-TIME PAYROLL City Engineer/Public Works Director Priebe reported that he had been notified by Garey Knudsen of HAVTI that full funds will be available for Mike Field until June 1. After that date, work study funding is available to pay 50% of his salary from June 1 to July 1. Mr. Priebe therefore recommends that Mike Field be placed on City payroll effective June 1 at a salary of $3.50 per hour. Alderman B. Peterson questioned the change in salary rate from the memo dated May 6, 1977 and that of May 10, 1977. To this inquiry, Mr. Priebe responded that he had made an error in figuring the pay rate. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the placement of Mike Field on the City's Engineering Department full-time payroll effective June 1, 1977, at a rate of $3.50 per hour until fall with the recommendation of the City Engineer/Public Works Director. Motion carried unanimously. (b) CONSIDERATION OF REQUEST TO ATTEND TRAINING WORKSHOP Alderman Westlund commented that he thought the agenda for the "Be A Professional" Seminar looked very interesting, and he had hoped that someone from City Hall would attend. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the request for two employees to attend the two-day workshop at HAVTI to be held May 13 and June 24, 1977. Motion carried unanimously. -2- Council Minutes May 10, 1977 (c) CONSIDERATION OF REQUEST FOR ELKS LODGE NO. 2427 TO CONDUCT PUBLIC FLAG DAY CEREMONIES IN LIBRARY SQUARE ON JUNE 14, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request for the Hutchinson Elks Lodge No. 2427 to use the Library Square on June 14, 1977 for Public Flag Day Ceremonies. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 9/77 - ORDINANCE AMENDING SECTION 520:15 - PLAN -CHECKING FEES City Attorney Schantzen requested that the second reading of the Ordi- nance No. 9/77 be deferred to the next Council meeting. It was moved by Alderman Westlund, seconded by Alderman Haag, to defer the second reading of Ordinance No. 9/77 entitled Ordinance Amending Section 520:15 - Plan -Checking Fees to the May 24, 1977 Council meet- ing. Motion carried unanimously. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) MINUTES OF TRANSPORTATION BOARD DATED APRIL 25, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF COMMUNITY CENTER BOARD DATED APRIL 22, 1977 Alderman Westlund gave a brief report on the progress of construction for the Civic Arena. (c) BUILDING OFFICIAL'S MONTHLY REPORT - APRIL 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (d) MONTHLY FINANCIAL REPORT - APRIL 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ADOPTION OF HUTCHINSON TRANSIT SYSTEM DRIVER OPERATING RULES (DEFERRED FROM APRIL 26, 1977) -3- Council Minutes May 10, 1977 It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to adopt the Hutchinson Transit System Driver Operating Rules with the recommendation of the Transportation Board. Motion carried unanimously. (b) CONSIDERATION OF HIRING SUMMER STAFF FOR RECREATION DEPARTMENT (DEFERRED FROM APRIL 26, 1977) Alderman K. Peterson inquired if all the applications and required data were in to the Personnel Coordinator. Mrs. Sitz responded on the status of applications and reported that most of the information was now in. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the following summer staff for the Recreation Department contingent that all pertinent personnel data be furnished to the Personnel Office prior to the commencement of work. Motion carried unanimously. Pla-Mobile: Baseball - Softball: 9. NEW BUSINESS Randee Washechek Lian Hedin Karen Knutson Roger Fitzloff Stan Sytsma Mark Muetzel Sue Summerfield Kathy Robinson Lisa Erickson Swimming: Dan Goede Kris Natwick Tom Goetzke Karen Dobratz Julie Hoeft Summer Basketball: Al Koglin Tennis: Jill Nelson Summer Gymnastics: Ann Sweeney (a) CONSIDERATION OF PRESENTATION BY WESTLY J. HENDRICKSON ON HUTCHINSON MUNICIPAL AIRPORT STUDY Mr. Westly J. Hendrickson commented that he had been asked by the Air- port Commission on April 20, 1977 at a special meeting to make a presen- tation to the City Council regarding the Hutchinson Municipal Airport Study. He then distributed drawings and a chart comparing Airport Development Alternatives 4, 5 and 6. Mr. Hendrickson pointed out the disadvantages of alternatives 4 and 6 and recommended that alternative 5 be approved with the change of the mainwind runway to 4,000 feet as the basis for the Airport Master Plan. Mayor Black remarked that the Council approves the Airport Master Plan and goes on record to proceed with said plan. Alderman Haag made the motion, seconded by Alderman Westlund, to approve Alternative 5 (4,000 feet) as the basis for the Airport Master Plan, with recommendation of Airport Advisory Board. Motion carried unanimously. -4- Council Minutes May 10, 1977 (b) CONSIDERATION OF PRESENTATION BY H. LEPEL TO THE ZONING BOARD OF APPEALS FOR SIGN REPLACEMENT Mr. H. Lepel of 7 -East Realty appeared before the Council and presented his appeal for replacing a sign. The present wooden sign needs to be replaced, and it is Mr. Lepel's wish to erect a plastic sign with a fluor- escent bulb inside. The present sign is also lighted. He has been in- formed that the sign does not comply with the Zoning Ordinance. City Engineer/Public Works Director Priebe suggested that the two build- ings on either side of 7 -East Realty be rezoned. Mayor Black remarked that the property in question should be rezoned to C-4. He further commented that the whole area should be studied. It was moved by Alderman Westlund, seconded by Alderman Haag, to refer the matter to the Planning Commission for their review with a recommen- dation that the property be rezoned to C-4. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR REZONING BY ROGER ZIEMER AND ARTHUR WALLNER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Westlund asked the City Engineer the size of the lots under discussion. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man B. Peterson, to waive the first reading of Ordinance No. 10/77 and set second reading for May 24, 1977. Motion carried unanimously. (d) CONSIDERATION OF PLANNING AND ZONING FEES City Engineer/Public Works Director Priebe reported that the Zoning Or- dinance (Section 6.09) states the fees, charges and expenses for Condi- tional Use Permit and Variance requests and appeals are $15.00 plus costs for notification and publication. There is additional work involved to send out a second bill so it would be best to have one flat fee. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive first reading of Ordinance No. 11/77 entitled Ordinance Amending Section 6.09 of Ordinance No. 464, Zoning Ordinance of the City of Hutch- inson Relating to Fees, Charges and Expenses which approves the addi- tional $10 charge and increases the fee to $25, and set second reading for May 24, 1977. Motion carried unanimously. (e) CONSIDERATION OF PURCHASE OF LOTS IN FLOOD FRINGE Alderman Haag inquired as to the size of the lots and commented that he felt it was a high price for that particular area. -5- Council Minutes May 10, 1977 Alderman Westlund expressed his opinion that it is important to buy available land along the river and that he would favor such a purchase. Mayor Black asked if money is available to pay for the purchase of these two lots. He suggested the funds come from dedicated park funds in the amount of $1,500 per lot. City Engineer/Public Works Director Priebe reported that he was not certain if funds were available, but he would check into the avail- ability of funds. He stated the City has first option for the property. It was moved by Alderman Westlund, seconded by Alderman Haag, to offer Emily Vejrosta, owner of the property, $1,500 per lot for Lots 1 & 2 of Block 4, South One -Half of City, contingent upon funds being available for said purchase. Motion carried unanimously. (f) CONSIDERATION OF 1976 FAU PROJECTS City Engineer/Public Works Director Priebe reported that the construction work on the FAU projects on Jefferson Street, Second Avenue S.E. and Mich- igan Street are going to require extensive inspection, testing and record keeping. Inasmuch as the Engineering Department is not staffed to do the inspecting because of other work loads, it is Mr. Priebe's recommen- dation that the services of Rieke, Carroll Muller Associates be secured to do the inspecting and Instant Testing Co. to do the testing required. Funds are available for this work, and it is estimated that it would cost approximately $15,000 for all three projects. Alderman Westlund remarked that he would like to see some actual figures of cost before any action is taken. Mayor Black suggested that the City Engineer submit specific proposal of time and dollars involved for hiring the work to be done for testing and inspecting on the 1976 FAU Projects. Action was deferred to a future meeting. (g) CONSIDERATION TO DELETE THE POSITION OF ASSISTANT STORE MANAGER AT LIQUOR STORE After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to delete the position title of Assistant Store Manager at the Mu- nicipal Liquor Store. Motion carried unanimously. (h) CONSIDERATION OF ESTABLISHING POSITION OF BUILDING AND PLUMBING INSPECTOR EFFECTIVE SEPTEMBER 1, 1977 Mayor Black pointed out that the increased work load for the Building Department has created a need for a full-time person to do building and Council Minutes May 10, 1977 plumbing inspection. He further commented that he recommends the trans- fer of Homer Pittman from the Community Development Office to the Engin- eering Department effective September 1, 1977 to fill this new position. After discussion, it was moved by Alderman Westland, seconded by Alder- man Haag, to approve the establishment of a position of Building and Plumb- ing Inspector and to appoint Homer Pittman to said position effective September 1, 1977. Motion carried unanimously. (i) CONSIDERATION OF POSTING 10 M.P.H. SPEED LIMIT SIGNS IN WEST RIVER PARK Alderman K. Peterson commented on the problem that had arisen with cars driving too fast in the park area last week end when the campground was being used by campers. She suggested that the north -south road be desig- nated for no through traffic and used for camping only. Alderman Westland discussed the area he thought should be restricted to traffic. Alderman B. Peterson asked if the road in West River Park would be dust covered. He received an affirmative reply from Fred Roberts, Assistant Director of Public Works. City Attorney Schantzen suggested posting a 10 M.P.H. speed limit sign from the east to the west edge of the park. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Haag, to designate the north edge of West River Park as a "No Through Street" with a 10 M.P.H. speed limit. Motion carried unanimously. (j) CONSIDERATION OF REINSTATEMENT OF PHYSICIAN ON HOSPITAL BOARD City Attorney Schantzen stated that the Ordinance No. 288 reads "The sixth member of said Board shall be the Chief of Staff of said hos- pital...." The question came up a few years ago of a possible conflict of interest, but the Chief of Staff resigned about the same time. He still feels there is a conflict of interest in having the Chief of Staff on the Hospital Board. Mr. Phil Graves, Hospital Administrator, indicated that the Joint Com- mission on Accreditation is pushing the hospital to have the Chief of Staff on the Hospital Board. City Attorney Schantzen suggested that the Chief of Staff be placed in an advisory position to the Board, thus eliminating him as an official of the Board with voting power. Mr. Graves stated that the medical staff reports to the Board with min- utes. The input received from them is valuable, and it is important to -7- Council Minutes May 10, 1977 have a liaison between the two groups. He further questioned if it is necessary to have a seventh member of the Board as stated under Section 235:05 of Ordinance No. 288. Mayor Black remarked that the answer might be to amend the Ordinance to appoint the Chief of Staff as an ex -officio member of the Hospital Board with no voting power. The other person on the Board could be a health care professional but not on the staff of the hospital. The Mayor felt the seventh member of the Board should be retained as stated in the Or- dinance. Alderman Westlund asked if the Mayor was suggesting that there not be a member on the Board who is also a tenant of the building. Mayor Black responded by clarifying his statement that the Chief of Staff should be an ex -officio member of the Hospital Board without a vote, and the seventh member of the Board could be a member -at -large as long as he/she was not a tenant of the building. It was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive the first reading of Ordinance No. 12/77 entitled Ordinance Amending Section 235:05 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Hospital Board Relating to Appointments and Terms, and to set second reading for May 24, 1977. Motion carried unanimously. (k) CONSIDERATION OF IMPLEMENTATION OF AN INTENSIVE CARE -CORONARY CARE UNIT AT HUTCHINSON COMMUNITY HOSPITAL Administrator Graves reported that there is a growing demand for an in- tensive care -coronary care unit at the hospital. There is an average of two patients per day who need this special care, and they usually spend about four days in intensive care. To create a ICU/CCU area will require the conversion of beds involving five rooms. This would meet the needs for the next five years. The cost for the conversion would be $50,000. The majority of the expense is in the electrical work, especially installing isolation transformers in the walls. Mr. Graves introduced Dr. George Gordon to the Council and called on him for a few comments. Alderman Haag pointed out that it is the intent of the Hospital to give the best possible care to the patients, and the ICU/CCU area would help to keep the costs down. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to ap- prove the concept of a ICU/CCU area at the Hutchinson Community Hospital and to authorize the Hospital Board to proceed with the drawing of plans and specifications. Motion carried unanimously. Council Minutes May 10, 1977 (1) CONSIDERATION OF REQUEST FOR RETAIL "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR MEN'S BIG C SLOW PITCH SOFTBALL TOURNAMENT ON JUNE 11 & 12, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request for a retail "on -sale" non -intoxi- cating malt liquor license and issue said license, with required stipu- lations. Motion carried unanimously. (m) CONSIDERATION OF APPLICATION FOR PERMITS AND LICENSE SUBMITTED BY HUTCHINSON JAYCEE WATER CARNIVAL COMMITTEE: 1. STREET USE 2. KIDDIE DAY PARADE PERMIT 3. GRAND PARADE PERMIT 4. DANCE PERMIT FOR QUEEN'S BALL 5. RETAIL "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE 6. SQUARE DANCE PERMIT Mr. Dick McClure, Commodore, reported to the Council that the Kiddie Day Parade will be handled differently this year. They will eliminate Main Street and finish up at the Elementary School for the program. After discussion, it was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to approve the requests and authorize the issu- ance of necessary permits and licenses. Motion carried unanimously. (n) CONSIDERATION OF DEMOLITION PERMITS City Engineer Priebe commented that at present there is no time limit established for demolition permits. He, therefore, recommends that more control be enforced and a charge of $15 be required for a demolition permit. Alderman Westlund thought that 15 days is too short a period to complete demolition since it would take about two weeks to obtain a permit. He felt 30 days would be adequate before City Council approval need be ac- quired. Alderman K. Peterson raised a question on the suggested fee to be charged for the 11th through the 30th day of demolition. Mayor Black thought that a fee of $50 per day for the first five days would cover most of the small demolition jobs. The larger buildings to be demolished would require longer lengths of time. Then he raised the question as to when demolition actually starts - when the inside is gutted or when the outside walls are torn down. He also felt that $100 per day for the 6-30 days for completion of a demolition project should be left to the discretion of the City staff before appealing to the City Council for approval. Council Minutes May 10, 1977 City Engineer/Public Works Director Priebe commented that when the demo- lition reaches the outside, speed is an essential factor. The cut-off is a penalty clause to keep the work moving and not be delayed. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive first reading of Ordinance No. 13/77 entitled Ordinance Establishing Fees for Demolition Permit and set second reading for May 24, 1977. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that the Chamber of Commerce had requested a report on revenues and expenses from parking meters. This report has been prepared, and it shows a decline over the past three years. A copy of the Employee Newsletter was given to each Council member in his last packet, and they will continue to receive the monthly newsletter in the future. Administrative Assistant Plotz commented on a recent study he has done on computer services. In addition to LOGIS, he has reviewed two other data processing systems. The First National Bank of Hutchinson referred him to Automatic Data Processing Inc. This system does not have a bill- ing program for water and refuse, and this area is one of the City's major concerns. Computoservice Inc. of Mankato is another service Mr. Plotz checked into. He does, however, have reservations since they have no cities as clients for time -tested experience in this area. From the three computer services, Mr. Plotz would recommend LOGIS. A representative would be willing to make a presentation to the Council on the type of service they have available if there is any interest in the program. Alderman Westlund wondered if the City should continue for another year with the same computer system they presently have since the difference in cost is not that great. Mayor Black remarked that it is a good idea to be checking into other alternatives at this time when the contract is up for renewal. He also felt that the City should stay with the present program. Administrative Assistant Plotz commented on the change in the collection period for Utilities. He had discussed the reasons for changing the -10- Council Minutes May 10, 1977 billing dates with Rufus Alexander, and they had considered the problems if the City changed the water billing to coincide with the Utilities bill- ing period of the 10th to the 20th of the month. If the Council approves the change of water billing, the City would need to publicize the new collection period dates. Alderman K. Peterson commented that payments would be coming in at City Hall for 20 days instead of just the first 10 days of the month if no change is made in the water billing. People would have to come in twice to make their payments. City Engineer/Public Works Director Priebe pointed out that only one- third of the residents receive a water billing each month. He felt that the City should go to monthly billing and then coordinate the billing with Utilities. Alderman Westlund thought it would be advantageous to collect the water and sewer payments at the same time as the Utilities payments. Alderman Haag pointed out that at the first of the month there are so many other bills due, i.e., rent, mortgage payments, etc., that it might be better to bill for water later in the month. Mayor Black asked when the change would be effective if the billing date was made to coincide with Utilities. Mr. Plotz responded that the key- punch would be moved back and the collection period changed to the 10th through 20th of the month effective June 10. Mr. Priebe commented that the meter reading would stay the same but the change in billing date would allow a few extra days. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the change of the water billing date to the 10th through 20th of the month. Motion carried unanimously. (b) COMMUNICATIONS FROM MAYOR Mayor Black reappointed James H. McKenna to the Police Civil Service Commission for a three-year term to expire May, 1980. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to ratify the appointment of James H. McKenna to the Police Civil Service Commission for a three-year term. Motion carried unanimously. Mayor Black reported on a letter received from the office of Senator Anderson informing him that a representative from the Senator's office will be in Hutchinson on May 24, 1977 at 10:30 A.M., City Hall to meet with local government officials. The Mayor also granted permission for the Senator's bus to be parked at the southwest corner of Library Square from 1:00 P.M. to 5:30 P.M. -11- Council Minutes May 10, 1977 (c) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag reported on a seminar to be held June 7, 1977 from 10:45 A.M. to 11:45 A.M. at which time an OSHA representative will be speak- ing. (d) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen presented a report on the decision reached by the Minnesota Supreme Court regarding the lawsuit on the School Road Bridge. The District Court dismissed eight of the causes of action. The Minnesota Supreme Court did not see any necessity of bringing the case before the Court other than for the purpose of delay. City Attorney Schantzen informed the Council that Lowell Otto has a lawsuit coming before the Court regarding the building the City tore down on November 20, 1975. He claims the City did damage to some of his valuable articles of personal property and fixtures located within. The 1977 Improvement Bonds are ready to be let for bids on Wednesday, June 1, 1977 at 12:00 Noon with Council approval. Also, the two appro- priate resolutions are ready for adoption. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5956 entitled Resolution Consolidating Improvements and Resolution No. 5957 entitled Resolution Providing for Issuance and Public Sale of $780,000 Improvement Bonds of 1977 and to call for bids on Wednesday, June 1, 1977 at 12:00 Noon at City Hall. Motion carried unanimously. (e) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe mentioned that he had received a letter from Don Hanson requesting a speed limit sign at South City limits on Lakewood Drive. A City -owned pickup was totaled out following an accident of a few months ago. This pickup had belonged to the City for six or seven years, and it could be replaced by a used pickup. There is money in the budget to pay for a replacement, and City Engineer Priebe recommends a 1968 model at a cost of $900. Some panel work needs to be done on it so this would bring the cost up to $1,015. The dealer wanted $270 to paint the truck, but Mr. Priebe felt the City staff could do it themselves cheaper. It was moved by Alderman Haag, seconded by Alderman Westlund, to approve the purchase of a replacement pickup truck for the Street Department. Motion carried unanimously. -12- Council Minutes May 10, 1977 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman Haag, to approve the verified claims and authorize payment from the appropriate funds with the exception of one claim withheld. Motion carried unani- mously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:00 P.M. on motion by Alderman Westlund, seconded by Alderman Haag. Motion carried unanimously. -13-