Loading...
01-25-1977 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 25, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. with the following mem- bers present: Aldermen Westlund, Haag, and K. Peterson in addition to the Mayor Black. Members absent: Alderman B. Peterson. Also present were: City Engineer Priebe, Community Development Director Pauley, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Walter D. Marth of Peace Lutheran Church. 3. MINUTES On motion by Alderman K. Peterson, seconded by Alderman Haag, the minutes of the Regular Meeting of January 11, 1977 were unanimously approved. 4. PUBLIC HEARINGS - 8:00 P.M. (a) 1977 PUBLIC WORKS IMPROVEMENTS PROJECTS Mayor Black called the hearing to order at 8:00 P.M. on the 1977 Public Works Improvements Projects and read Publication No. 1885 Notice of Hear- ing. He then summarized the background of the Project No. 77-33 by stat- ing the area was considered for street improvement but there has been considerable problems with sanitary sewer in that area. The City Engineer has, therefore, been instructed to make an investigation and present a recommendation. City Engineer Priebe was then called upon for his find- ings and recommendation. City Engineer Priebe reported that in investigating the area, they learned that in 1965 reports were made, of which he was not aware since this was prior to his employment. There is work that needs to be done prior to the street work. The grade was determined by river elevation, and a bet- ter grade will make possible construction of a better line. The esti- mated cost of such improvement is $31,800.00. City Engineer Priebe recom- mended making this a 10 -year program and delay curb and gutter work and look at the street work at a future time. The following were present and made inquiries regarding Project No. 77-33: Council Minutes, January 25, 1977 Sylvester Reinert Route 2 Leslie Smith 346 Monroe Floyd K. Anderson 326 Monroe Selmer Jessen 542 Monroe - Inquired about letter received since it only pertained to one of the two houses he owns next door to each other. - Inquired about copper tubing going into house from sewer line. - Inquired about assessment on Third Avenue curb and gutter work as well as sewer work in front of his house. - Inquired if both streets would be under construction at the same time. - Inquired how deep the sewer would go. - Inquired about change of water and sewer line. - Inquired when the sewer assessment would be made. - Inquired as to length of time to complete work. There being no one else present wishing to be heard regarding the Project No. 77-33, it was moved by Alderman Westlund, seconded by Alderman Haag, to close the hearing at 8:30 P.M. Motion carried unanimously. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive reading and adopt Resolution No. 5886 entitled Order- ing Improvement and Preparation of Plans. Motion carried unanimously. (b) IMPROVEMENT PROJECT 1977-34 Mayor Black called the hearing to order at 8:30 P.M. with the reading of Publication No. 1887 Notice of Hearin3z for Project No. 77-34. There being no one present wishing to be heard regarding the Project No. 1977-34, it was moved by Alderman Westlund, seconded by Alderman K. Peter- son, to close the hearing at 8:31 P.M. Motion carried unanimously. It was then moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5887 entitled Ordering Improve- ment and Preparation of Plans. Motion carried unanimously. -2- Council Minutes, January 25, 1977 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 26/76 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERN- ING PLANNED DEVELOPMENT DISTRICT REQUIREMENTS (DEFERRED JANUARY 11, 1977) City Attorney Schantzen reported that Ordinance No. 26/76 and Ordinance No. 27/76 were combined into one Ordinance No. 520 entitled An Ordinance Amending Ordinance No. 464 of the City of Hutchinson. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to waive second reading and adopt Ordinance No. 520 entitled An Ordinance Amending Ordinance No. 464 of the City of Hutch- inson. Motion carried unanimously. (b) ORDINANCE NO. 27/76 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERN- ING CONDITIONAL USE REQUIREMENT FOR COMMERCIAL DISTRICT (DEFERRED JANUARY 11, 1977) Ordinance No. 27/76 was combined into Ordinance No. 520 entitled An Ordinance Amending Ordinance No. 464 of the City of Hutchinson. (c) RESOLUTION NO. 5884 - COMMENDING MARTIN DREYER UPON RETIREMENT FROM CITY EMPLOYMENT After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5884 entitled Commending Martin Dreyer. Motion carried unanimously. (d) RESOLUTION NO. 5885 - RESOLUTION GRANTING APPROVAL TO FINAL PLAN FOR P.D. 77-1 SUBMITTED BY ELDRED MILLER After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive reading and adopt Resolution No. 5885 entitled Reso- lution Granting Approval to Final Plan for P.D. 77-1 Submitted by Eldred Miller. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - DECEMBER 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (b) MINUTES OF TRANSPORTATION BOARD DATED DECEMBER 13, 1976 AND DECEMBER 20, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. -3- Council Minutes, January 25, 1977 (c) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME DATED NOVEMBER 18, 1976 AND DECEMBER 14, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (d) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED DECEMBER 21, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDATION OF BID FOR GARAGE AT BURNS MANOR (DEFERRED FROM SPECIAL MEETING OF DECEMBER 28, 1976) Alderman Westlund presented a report on the bids received for the garage at Burns Manor. The Burns Manor Board approved the one bid which was received from Richard Larson Construction Co. for a 26' x 28' framed garage in the amount of $6,785.00. This figure does not include the painting of the structure. One change will be made, however, by moving the door from one side of the building to the other. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to authorize the awarding of the bid to Richard Larson Construction Co. and to authorize the Mayor to enter into contract. Motion carried unanimously. (b) CONSIDERATION OF RECOMMENDATION OF BIDS FOR COMMUNITY HOSPITAL FOR: 1. DICTATION EQUIPMENT 2. AMBULANCE 1. Alderman Haag reported that the Hospital Executive Board had met on January 18, 1977, at which time they rejected the low bid from Dic- taphone Corporation inasmuch as it failed to meet specifications. They recommend the bid from Persian Equipment Company for Lanier Dictation Equipment in the amount of $5,835.00. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to accept the bid from Persian Equipment Company. Motion carried unan- imously. 2. The bids for an ambulance from Road Rescue and Advance were both rejected since they did not meet specifications. It is the recom- mendation of the Hospital Executive Board to accept the bid from North American for a 1977 Wayne Ambulance in the amount of $17,512.00. -4- Council Minutes, January 25, 1977 After discussion, it was moved by Alderman Haag, seconded by Alder- man Westlund, to accept the bid of North American. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER ACCOUNTS Mayor Black read the initial letter which had been mailed to all cus- tomers with delinquent water accounts. Delinquent Water Account No. 1-0645-0-00, Alton Wickland, 605 Main Street South, in the amount of $61.58 was reviewed. Mr. Wickland appeared before the Council and informed them of a $5.00 payment made on January 24, 1977 and promised to make weekly payments until the balance is paid. After discussion, it was moved by Alderman West- lund, seconded by Alderman Haag, to accept the above arrangements. Motion carried unanimously. Delinquent Water Account No. 2-0485-0-00, Elmer Schlender, 604 Hassan Street South, in the amount of $22.81 was reviewed. Mayor Black com- mented that he had received a letter in which arrangements had been made for making payment. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to discontinue services if the amount was not paid according to stated arrangements. Motion carried unanimously. Delinquent Water Account No. 3-0225-0-00, Gary Gehlen, 125 Oakland Avenue, in the amount of $61.51 was reviewed. It was noted Mr. Gehlen indi- cated he would pay the above stated amount on January 28, 1977. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to discontinue services if the amount was not paid in full by January 28, 1977. Motion carried unanimously. Delinquent Water Account No. 4-0810-1-00, Virgil Dahlke, 426 Huron Street (presently Chairman of Lakes Halfway House), in the amount of $9.72 was reviewed. It was noted that a letter had been received from Mr. Dahlke stating his intentions to pay. After discussion, it was moved by Alder- man Westlund, seconded by Alderman Haag, to accept the arrangements. Motion carried unanimously. Delinquent Water Account No. 5-0180-0-00, Christy's, 18 Main Street North, in the amount of $127.01 was reviewed. It was noted that Christy's in- dicated they would make payments on February 2, 1977. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to dis- continue services if the account was not paid in full by February 2, 1977. Motion carried unanimously. -5- Council Minutes, January 25, 1977 Delinquent Water Account No. 8-0840-0-00, LaVerne Schneider, 26 Grove Street South, in the amount of $33.98 was reviewed. It was noted that a check had been mailed January 25, 1977. It was moved by Alderman West- lund, seconded by Alderman Haag, to accept payment. Motion carried unanimously. Delinquent Water Account No. 11-0250-0-00, Ben Roth, 184 Fourth Avenue N.W., in the amount of $83.71 was reviewed. It was noted that Mr. Roth indicated payment would be made in full on January 28, 1977. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to discontinue services if the account was not paid in full by January 28, 1977. Motion carried unanimously. Delinquent Water Account No. 12-1165-0-00, Ronnie Telecky, 607 Bluff Street, in the amount of $145.89 was reviewed. It was noted that Mr. Telecky paid $25 and the balance would be paid on March 1, 1977. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to discontinue services if the account was not paid in full by March 1, 1977. Motion carried unanimously. Delinquent Water Account No. 13-0225-0-00, James Stamps, McDonald's Trailer Court, Lot 155 (for 515 Highway 7 East), in the amount of $46.58 was reviewed. It was noted that Mr. Stamps indicated payment would be made February 3, 1977. After discussion, it was moved by Alderman West- lund, seconded by Alderman Haag, to discontinue services if the account was not paid in full by February 3, 1977. Motion carried unanimously. Delinquent Water Account No. 20-0065-0-00, Eugene Duesterhoeft, 715 Harrington Avenue, in the amount of $118.11 was reviewed. It was noted that a partial payment had been received, with the balance to be paid February 1, 1977. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to discontinue services if the account was not paid in full by February 1, 1977. Motion carried unanimously. City Engineer Priebe pointed out that one delinquent water account was for the previous owner who had filed bankruptcy. The bill is, there- fore, charged against the property and the debt belongs to the new owner. Alderman Westlund then asked when a property owner is informed that there is a delinquent bill against his property. In some instances there are renters involved, and it may be a long period of time before the owner learns the renter didn't pay his bill. Alderman Westlund then suggested that a news release should be on the radio and in the newspaper regard- ing delinquent bills and checking to see if an amount is owing. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to defer consideration of the remaining delinquent water accounts until the next Council meeting at which time ownership of property will have been determined. Motion carried unanimously. Council Minutes, January 25, 1977 (b) CONSIDERATION OF EQUIPMENT BIDS City Engineer Priebe reported that specifications have been completed for a truck with box and plow unit for the Street Department, a van for the Engineering Department, and a pick-up for the Water and Sewer De- partment. It is his recommendation to call for bids at 2:00 P.M. on Friday, February 18, 1977. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve specifications and call for bids at 2:00 P.M. on Friday, February 18, 1977 for above stated equipment. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR SNOW REMOVAL PERMIT APPLICATION FOR HOWARD TELECKY After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the application of Howard Telecky. Motion carried unanimously. (d) CONSIDERATION OF RECOMMENDATION TO HIRE DAVID RICHTER AS WARMING HOUSE ATTENDANT After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Haag, to approve the hiring of David Richter. Motion carried unani- mously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM THE MAYOR Mayor Black mentioned that the Personnel Coordinator has requested per- mission to attend the noon meeting of the International Personnel Manage- ment Association on January 27, 1977. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to authorize Hazel Sitz to attend the International Personnel Management Association meeting. Motion carried unanimously. Mayor Black reported that he had appointed himself to fill a vacancy on the Housing and Redevelopment Authority committee. He would now like to resign his position and appoint Glen Engwall to fill the uncompleted term of office. It was moved by Alderman Westlund to ratify the appointment of Glen Eng - wall to the Housing and Redevelopment Authority. Seconded by Alderman K. Peterson, the motion carried unanimously. The Minnesota Mayor's Association recently held a meeting which the Mayor -7- Council Minutes, January 25, 1977 attended. This was the first meeting of the organization he had at- tended since becoming Mayor of Hutchinson, and he felt it was a very worthwhile session with many legislators present. A Treasurer was elected, and a fee of $10 was assessed each city for membership. Mayor Black requested authorization to belong to the Minnesota Mayor's Asso- ciation. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to authorize membership in the Minnesota Mayor's Association. Motion car- ried unanimously. In prior years the Directory of Minnesota Municipal Officials has been issued without charge, but this year there is a $6.00 fee. Mayor Black commented that he would like to order one copy, and City Attorney Schant- zen expressed his interest in also having a copy. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the purchase of two copies of the Directory of Minnesota Municipal Of- ficials publication. Motion carried unanimously. (b) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag expressed an interest in hearing other's thoughts on the energy crisis situation. He raised a question on the Armory activities being held and wondered about the use of the offices and building over the weekend. Alderman K. Peterson responded that the Recreation Department has had complaints about cutting back on the recreation program. Mayor Black commented that he had received a letter from Governor Perpich regarding the energy situation. He requested city governments to make an energy conservation plan and consider operating non-essential operations on a limited basis. Mayor Black pointed out that the same boiler runs the entire system, and since it is necessary to have heat in the Police Department on weekends, nothing would be gained by going to a four-day work week. The Council had considered this same issue two years ago when an energy crisis existed. Community Development Director Pauley suggested cutting back the hours of bus service to 5:30 P.M. on week days and eliminating the Saturday service. This cut-back would save on fuel and also help the budget. Alderman Westlund felt a decision should not be made until the Department Head meeting on Thursday, January 27, 1977. Mayor Black deferred the topic of energy crisis to the Department Head meeting. Council Minutes, January 25, 1977 (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen reported that the firm of Juran & Moody, Inc. of St. Paul, the firm who purchased the $1,000,000 Hospital and Related Medical Facilities Revenue Bonds of the City, is ready to confirm the sale and issue the bonds upon the terms and conditions set forth in Resolution No. 5894 and recommended its adoption. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5894 entitled Resolution Relating to the Municipal Hospital and Related Medical Facil- ities; Confirming Sale, Authorizing the Issuance, Fixing the Form and Details, and Providing for the Payment of $1,000,000 Hospital and Related Medical Facilities Revenue Bonds. Motion carried unanimously. (d) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe referred to his memo to the Council regarding the Assessment Rolls 65, 66 & 67 and recommended a hearing be set for Feb- ruary 22, 1977 at 8:00 P.M. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to set a hearing for February 22, 1977 at 8:00 P.M. for the above named Assessment Rolls and waive reading and adopt Resolution No. 5888 entitled Declaring Cost to be Assessed and Ordering Preparation of Proposed Assess- ment Roll No. 65. Motion carried unanimously. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5889 entitled Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment Roll No. 66. Motion carried unanimously. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5890 entitled Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment Roll No. 67. Motion carried unanimously. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5891 entitled For Hearing on Proposed Assessment Roll No. 65. Motion carried unanimously. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5892 entitled For Hearing on Pro- posed Assessment Roll No. 66. Motion carried unanimously. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5893 entitled For Hearing on Pro- posed Assessment Roll No. 67. Motion carried unanimously. Council Minutes, January 25, 1977 City Engineer Priebe reported there were 17 frozen water lines through- out the city on this day. The Mayor then asked what happens when there are plastic pipes involved with electric charge used to thaw out the pipes. Mr. Priebe responded that they do not thaw. Alderman Haag wanted to know what preventive measure he would recommend, and Mr. Priebe re- plied that it is best to keep some water running. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman Haag, to approve the verified claims and authorize payment from the appropriate funds, with the exception of one bill to be clarified. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:00 P.M. on motion by Alderman Westlund, seconded by Alderman Haag. Motion carried unanimously. -10-