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12-12-1978 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 12, 1978 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M., with the following members present: Aldermen Westlund and Huntwork in addition to Mayor Black. Ab- sent: Aldermen Peterson and Gruenhagen. Also present were: Administrative Assis- tant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was delivered by the Reverend E. David Natwick of the Christ the King Lutheran Church. 3. MINUTES The minutes of the Regular Meeting dated November 28, 1978 were approved upon mo- tion by Alderman Westlund, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 16/78 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP Action was deferred until the next Council meeting upon request of Alderman Huntwork. (b) RESOLUTION NO. 6247 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, the motion was made by Alderman Westlund and seconded by Alderman Huntwork to waive the reading and adopt Resolution No. 6247 en- titled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map. Motion unanimously carried. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - NOVEMBER, 1978 COUNCIL MINUTES DECEMBER 12, 1978 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED NOVEMBER 15, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD DATED DECEMBER 5, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED DECEMBER 5, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF AIRPORT COMMISSION DATED DECEMBER 6, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT: 1. GILBERT BOLDT 2. DOUGLAS YERKS 3. WALTER CLAY After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the applications for Snow Removal Permits as submitted by the above. Motion unanimously carried. (b) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT: 1. MICHAEL VOLKART (SPORTS HAVEN) After discussion, it was moved by Alderman Westlund to approve the applica- tion for Christmas Tree Sales Permit submitted by Michael Volkart. Seconded by Alderman Huntwork, the motion unanimously carried. -2- COUNCIL MINUTES DECEMBER 12, 1978 (c) CONSIDERATION OF RECOMMENDATION BY AIRPORT COMMISSION TO ACCEPT BID OF TRANS MCLEOD, INC. FOR RENTAL OF AIRPORT SHOP HANGAR Following discussion, it was moved by Alderman Westlund to accept the bid of Trans McLeod, Inc. of Hutchinson in the amount of $100.00 per month (not including utilities), effective December 13, 1978, to rent the airport shop hangar. The motion was seconded by Alderman Huntwork and unanimously carried. (d) CONSIDERATION OF STATUS OF CIVIC ARENA CETA EMPLOYEES Personnel Coordinator Sitz reported that the present CETA grant will expire on December 31, 1978. There are two full-time CETA employees at the Civic Arena, and further funding has been requested to retain them. However, no final decision on this request will be known until the latter part of Decem- ber. It is, therefore, requested that approval be given to continue their employment if funding should be delayed or denied. Necessary funds could be drawn from the temporary employee fund in the Civic Arena budget. Following discussion, Alderman Westlund made the motion to continue the em- ployment of the two full-time CETA employees at the Civic Arena after January 1, 1979, if funding is not received through a CETA grant. Alderman Huntwork sec- onded the motion, and it carried unanimously. (e) CONSIDERATION OF CONSULTING FIRM SELECTION FOR SEWAGE TREATMENT PLANT STUDY City Engineer/Public Works Director Priebe informed the Council that the "Pre - Application Conference" regarding the Sewage Treatment Plant Study will be held on January 3, 1979 in St. Cloud. The consulting firms contacted were instructed to submit their proposals no later than December 15, 1978. It will, therefore, be necessary to set a date and time to review the proposals and select the firms to be interviewed. After discussion, it was moved by Alderman Huntwork to review the proposals submitted on December 19, 1978 at 8:00 A.M. and to conduct interviews on De- cember 26, 1978 at 5:00 P.M. Alderman Westlund seconded the motion, and it unanimously carried. (f) CONSIDERATION OF FIRE DEPARTMENT BUDGET ADJUSTMENT (PERSONNEL) Administrative Assistant Plotz clarified the request for adjustment in the 1979 Fire Department budget. He explained that the Fire Chief has recommended an adjustment in the existing dollars program between himself and the mechanic. Following discussion, the motion was made by Alderman Westlund to approve the request for adjustment in the 1979 Fire Department budget. Seconded by Alder- man Huntwork, the motion carried unanimously. -3- COUNCIL MINUTES DECEMBER 12, 1978 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on the financial accounting seminar attended by the Accountant/Controller, Finance Clerk, and himself. The City of Hutchinson is already using the type of reporting being requested by the State Auditor so the City is in conformance. Mr. Plotz reminded the Council of a budget meeting scheduled for Thursday morning, December 14, at 7:30 A.M. to review the sewer and water fund, the liquor store fund, and the parking fund. Since January is the time for wage increases, the staff would like the Coun- cil to give them some direction in this matter. In January 1979 the first full pay period begins on January 8, 1979. A report was given by Mr. Plotz on the Hutchmobile service. The Hutchmobile grant recently applied for has been given approval by the State Department of Transportation. The ridership has been holding its own, and in November it was higher than a year ago. The shuttle service has been deviated slightly with a two block deviation of the fixed route. The shuttle run provides 43% of ridership in November. (b) COMMUNICATIONS FROM MAYOR BLACK Mayor Black reported that the terms of Lyle Block and Ward Haugen on the Civic Arena Board have expired. He then re -appointed them for another two- year term, with Council ratification. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve and ratify the appointment of Lyle Block to the Civic Arena Board for a two- year term. Motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve and ratify the appointment of Ward Haugen to the Civic Arena Board for a two- year term. Motion unanimously carried. Mayor Black mentioned the letter received from Mayor "Buzz" Hagen of Albert Lea regarding the Coalition of Out -State Cities meeting. He further commented on the annual conference of the National League of Cities in St. Louis which he had recently attended. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS -4- COUNCIL MINUTES DECEMBER 12, 1978 It was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the verified claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:07 P.M. upon motion by Alderman Westlund, seconded by Alderman Hunt - work, and unanimously carried. -5-