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11-28-1978 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 28, 1978 1. CALL TO ORDER Vice -President Westlund called the meeting to order at 7:30 P.M., with the follow- ing members present: Aldermen Peterson and Gruenhagen, in addition to Alderman Westlund. Absent: Mayor Black and Alderman Huntwork. Also present were: Admin- istrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was delivered by the Reverend Keith Duehn of the Bethlehem United Methodist Church. 3. MINUTES The minutes of the Regular Meeting dated November 14, 1978 were approved upon mo- tion by Alderman Peterson, seconded by Alderman Gruenhagen, and unanimously car- ried. 4. PUBLIC HEARING - 8:00 P.M. (a) OPENING OF BIDS FOR HOUSE AND/OR GARAGE AT SECOND AVENUE SOUTHEAST AND JEFFERSON STREET SOUTH Vice -President Westlund read Publication No. 2122, Invitation for Bids for Purchase or Demolition of House and/or Garage located at Northeast corner of Intersection of Second Avenue S.E. and Jefferson Street South. The fol- lowing bids were opened and read: Purchase of Garage: Dominic Novak George Luthens Carl L. Nelson Demolition of House: Juul Contracting Company $ 151.51 700.00 350.00 $1,200.00 or 600.00 - City haul refuse It was moved by Alderman Peterson to close the hearing. Seconded by Alder- man Gruenhagen, the motion unanimously carried. <. COUNCIL MINUTES NOVEMBER 28, 1978 City Engineer/Public Works Director Priebe commented that consideration had been given to moving the garage for parking sewer and water vehicles inside. He did not recommend this action, however, since the garage would be non -conforming with the other buildings where it would be located. Following discussion, Alderman Peterson made the motion to accept the bids of George Luthens in the amount of $700.00 to purchase the garage and Juul Contracting Company in the amount of $600, with the City hauling the debris, for demolition of the house. Seconded by Alderman Gruenhagen, the said mo- tion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR GARY PLOTZ TO ATTEND CITY ADMINISTRATOR SEMINAR ON DECEMBER 8, 1978 After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the request for Gary Plotz to attend the City Administrator Seminar on December 8, 1978. (b) CONSIDERATION OF REQUEST FOR GARY PLOTZ TO ATTEND HUD SMALL CITIES GRANT PROGRAM WORKSHOP ON DECEMBER 19, 1978 Following discussion, the motion was made by Alderman Peterson to approve the request for Gary Plotz to attend the HUD Workshop on December 19, 1978. Sec- onded by Alderman Gruenhagen, the motion unanimously carried. (c) CONSIDERATION OF REQUEST TO DISPLAY CHRISTMAS TREES IN FRONT OF BROWN'S FLORAL After discussion, it was the general consensus of the Council that the side- walk should not be used for the purposes of displaying merchandise. The motion was made by Alderman Gruenhagen to deny the request to display Christmas trees in front of Brown's Floral. The motion unanimously carried, upon second by Alderman Peterson. 6. RESOLUTIONS AND ORDINANCES None 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - OCTOBER 1978 There being no discussion, the report was ordered by the Vice -President to be received for filing. -2- COUNCIL MINUTES NOVEMBER 28, 1978 (b) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED OCTOBER 17, 1978 There being no discussion, the minutes were ordered by the Vice -President to be received for filing. (c) MINUTES OF TRANSPORTATION BOARD MEETING DATED NOVEMBER 15, 1978 There being no discussion, the minutes were ordered by the Vice -President to be received for filing. (d) MINUTES OF AIRPORT COMMISSION DATED NOVEMBER 15, 1978 There being no discussion, the minutes were ordered by the Vice -President to be received for filing. (e) MINUTES OF HOSPITAL BOARD DATED SEPTEMBER 19, 1978 AND OCTOBER 17, 1978 There being no discussion, the minutes were ordered by the Vice -President to be received for filing. 8. UNFINISHED BUSINESS (a) PROPOSED 1979 PROJECTS (79-01, 79-02, 79-03, 79-04, 79-05, AND 79-06) (DEFERRED NOVEMBER 14, 1978) City Engineer/Public Works Director Priebe presented maps on the overhead projector and detailed breakdowns to explain the 1979 projects. He further commented that the proposed widening of the Oakland Avenue service road might have to be modified or split if the State Highway District Office makes changes in State Highway 15 South near the shopping center. It was the decision of the Council to delete the Arch Street bituminous sur- facing from Project 79-04. The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6225 entitled Resolution Receiving Report and Calling Hearing on Project 79-01. Seconded by Alderman Gruenhagen and unanimously carried. The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6226 entitled Resolution Receiving Report and Calling Hearing on Project 79-02. Seconded by Alderman Gruenhagen and unanimously carried. The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6227 entitled Resolution Receiving Report and Calling Hearing on Project 79-03. Seconded by Alderman Gruenhagen and unanimously carried. -3- COUNCIL MINUTES NOVEMBER 28, 1978 The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6228 entitled Resolution Receiving Report and Calling Hearing on Project 79-04, with the deletion of Arch Street. Seconded by Alderman Gruen- hagen and unanimously carried. The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6229 entitled Resolution Receiving Report and Calling Hearing on Project 79-05. Seconded by Alderman Gruenhagen and unanimously carried. The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6230 entitled Resolution Receiving Report and Calling Hearing on Project 79-06. Seconded by Alderman Gruenhagen and unanimously carried. Alderman Gruenhagen made the motion to set the public hearing date on the 1979 Projects for Tuesday, December 26, 1978 at 8:00 P.M. Seconded by Alderman Peterson, the motion unanimously carried. (b) CONSIDERATION OF FIRST AID REFRESHER COURSE FOR PUBLIC WORKS EMPLOYEES Following discussion, it was the general opinion that the first aid refresher course to be taught by George Field should be conducted during working hours and compulsory for attendance by all employees in the street, park, sewer, and water departments. It was moved by Alderman Cruenhagen to approve the First Aid Refresher Course to be taught during working hours with compulsory attendance by the above- named department employees. Seconded by Alderman Peterson, the motion unani- mously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter sent to all delinquent account holders was read by Vice - President Westlund. He then inquired if there was anyone present wishing to be heard regarding his/her account. No one responded. It was moved by Alderman Peterson to discontinue service on December 4, 1978 for the following accounts if not paid by that date: 9-0500-0-00, 10-0265-0- 00, 10-0569-0-00, 20-0065-0-00, and 36-0001-0-00. Seconded by Alderman Gruen- hagen, the motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR 1978 CHRISTMAS DECORATIONS BY CHAMBER OF COMMERCE The Christmas decorations have been installed, requested the following schedule for turning on evening starting with Thanksgiving evening and 5:00 P.M. to 11:00 P.M. -4- and the Chamber of Commerce the lights: turned on each through the holidays from COUNCIL MINUTES NOVEMBER 28, 1978 Following discussion, Alderman Gruenhagen made the motion to approve the requested lighting schedule for Christmas decorations. Alderman Peterson seconded the motion, and it carried unanimously. (c) CONSIDERATION OF USE OF OLD ARMORY GYM FOR YOUTH PROGRAM ON NOVEMBER 25, 1978 AT NO CHARGE After discussion, it was the motion of Alderman Peterson to reject the re- quest for use of the Old Armory Gym without charge for a Youth Program. The motion was seconded by Alderman Gruenhagen and unanimously carried. (d) CONSIDERATION OF SOLICITING PROPOSALS FOR RENTAL OF SHOP HANGAR AT AIRPORT Administrative Assistant Plotz informed the Council that the area being con- sidered for rental is where the former Airport Manager did repair work in the airport hangar. The rent arrangement would be on a month-to-month basis, with the renter paying his own utilities. If the Council approves, the pro- posals would be opened on December 6, 1978 by the Airport Commission. Alderman Peterson made the motion to approve the Airport Commission opening proposals for rental of the airport shop hangar on December 6, 1978. Seconded by Alderman Gruenhagen, the motion unanimously carried. (e) CONSIDERATION OF AUDIT PROPOSAL FOR 1978 YEAR END BY THORSEN, CAMPBELL, ROLANDO & LEHNE Following discussion, it was the motion of Alderman Peterson to accept the audit proposal for 1978 year end with Thorsen, Campbell, Rolando & Lehne, not to exceed $10,750. The motion was seconded by Alderman Gruenhagen and unanimously carried. (f) CONSIDERATION OF APPLICATION FOR LAND USE PLANNING GRANT TO UPGRADE COUNTY PLANNING CAPABILITIES Administrative Assistant Plotz explained that the Zoning Administrator, County Board of Commissioners and County Planning Advisory Commission are requesting support from various communities in the form of an adopted resolution in ap- plying for a Land Use Planning Grant to upgrade county planning capabilities. No cost to the City would be involved. After discussion, Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6243 entitled Resolution of Support for Land Use Plan- ning Grant to Upgrade Planning Capabilities. Seconded by Alderman Peterson, the motion unanimously carried. -5- COUNCIL MINUTES NOVEMBER 28, 1978 (g) CONSIDERATION OF START-UP TIME OF HUTCHMOBILE SERVICE Administrative Assistant Plotz reported that it is the recommendation of the Transportation Board to begin Hutchmobile service at 8:00 A.M., rather than 9:00 A.M., to accommodate people riding to work and patients at the Medical Center who need laboratory tests. It was the motion of Alderman Gruenhagen to approve the change of start-up time hours for Hutchmobile service to 8:00 A.M., and recommend continuation through 1979, contingent upon no Saturday service provided by Transportation Board. Seconded by Alderman Peterson, the motion unanimously carried. (h) CONSIDERATION OF PERMANENT STATUS FOR WILLIAM SCHIEBEL, LIQUOR STORE EMPLOYEE Following discussion, Alderman Peterson made the motion that upon recommen- dation of the Personnel Coordinator to approve the permanent status of Wil- liam Schiebel. Alderman Gruenhagen seconded the motion, and it carried unan- imously. (i) CONSIDERATION OF PART-TIME AIRPORT ATTENDANT/CUSTODIAN Administrative Assistant Plotz informed the Council that more interest has been shown in the Airport Manager position since the last Council meeting. In the event the Airport Commission hires a Manager before spring, the posi- tion of Airport Attendant/Custodian would be terminated. As an alternative until the Manager is hired, the Airport Commission recommends hiring a part- time Airport Attendant/Custodian for the hours of 12:30 PM to 5:00 PM week days and 11:00 AM to 3:00 PM Saturday and Sunday. Following discussion, it was the motion of Alderman Peterson to approve hir- ing a part-time Airport Attendant/Custodian. Seconded by Alderman Gruenhagen, the motion unanimouslv carried. (j) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT: 1. HAROLD L. MOLLS 2. FLORIAN THODE After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen, to approve the applications for Snow Removal Permits as sub- mitted by Harold L. Molls and Florian Thode. Motion unanimously carried. (k) CONSIDERATION OF REZONING PROPERTY FROM R-2 TO C-2 AS SUBMITTED BY WALTER TEICH (FOURTH AVENUE N.E.) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION COUNCIL MINUTES NOVEMBER 28, 1978 Administrative Assistant Plotz reported a petition was received from eight people opposed to the rezoning, but no one appeared at the public hearing to voice their objection. Therefore, the Planning Commission gave approve to the request for rezoning as submitted by Walter Teich. Alderman Gruenhagen made the motion that with favorable recommendation of the Planning Commission to waive the first reading of Ordinance No. 16/78 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regula- tions In The City of Hutchinson And The Official Zoning Map and set second reading for December 12, 1978. Seconded by Alderman Peterson, the motion unanimously carried. (1) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY MARLIN TORGERSON WITH FAVOR- ABLE RECOMMENDATION OF PLANNING COMMISSION, BASED ON FACT PROPERTY IS NEXT TO UNDEVELOPED 20 ACRE PARK Following discussion, it was moved by Alderman Peterson that upon recommen- dation of Planning Commission to waive reading and adopt Resolution No. 6244 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to Allow A 15 -Foot Rearyard Setback to Save Several Mature Trees In Constructing A House at Rolling Oaks Lane. Alderman Gruenhagen seconded the motion, and it unanimously carried. (m) CONSIDERATION OF FINAL PLAT FOR MILLER TOWNHOUSE SECOND ADDITION WITH FAVOR- ABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Peterson that upon favor- able recommendation of Planning Commission to waive reading and adopt Resolu- tion No. 6245 entitled Resolution Giving Approval of Final Plat for Miller Townhouse Second Addition. The motion was seconded by Alderman Gruenhagen and unanimously carried. (n) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT: 1. CHARLES PULKRABEK 2. AL PATRIAS After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen, to approve the applications for Christmas Tree Sales Permits submitted by Charles Pulkrabek and Al Patrias. Motion unanimously carried. (o) CONSIDERATION OF PROPOSAL TO PURCHASE A POLICE VEHICLE Chief of Police O'Borsky informed the Council that the vehicle purchased in 1978 has not proven to be good for police work and has, therefore, been used mostly for supervisory purposes. It was his recommendation that the 1978 -7- COUNCIL MINUTES NOVEMBER 28, 1978 Ford LTD II be converted to an administrative car and a new 1979 Chevrolet Impala be purchased from Wigens in the amount of $6,900, without a trade-in, to be used as a patrol car. Following discussion, it was the motion of Alderman Peterson to approve the above-mentioned proposal, providing it does not increase the budget. Alder- man Gruenhagen seconded the motion, and it carried unanimously. (p) CONSIDERATION OF ADVERTISING FOR RADIO CONSOLE AND MOBILES AND OPENING BIDS ON DECEMBER 26, 1978 AT 12:00 NOON Chief of Police O'Borsky informed the Council that a radio console and radio mobiles are budgeted items for 1979; however, there will be a 10% price in- crease after the first of the year. Therefore, he would like to advertise for bids to be opened on December 26, 1978 and would like Council approval to do SO. After discussion, the motion was tising and open bids on December and radio mobiles. Seconded by ried. 10. MISCELLANEOUS made by Alderman Gruenhagen to approve adver- 26, 1978 at 12:00 Noon for a radio console Alderman Peterson, the motion unanimously car - (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz commented that the Downtown Development Com- mittee has not met for some time, but a meeting may be held on December 5, 1978. Mr. Clarence Simonowicz of C.R.S. will be preparing some drawings re- lating to the Citizens Bank, as well as the bank's architect, for presenta- tion. Mr. Plotz reported the one tenant living in the former property of the His- torical Society is eligible for relocation benefits and has two options. Mr. Simonowicz has been working with the legalities involved. The School Board would like to hold an informal meeting with the City Council on December 4, 1978 at 7:30 P.M. Mr. Plotz informed the Council that the Transit Grant expires the end of De- cember, 1978 so the City should submit an application for third year funding. The grant is based on a 1/3 - 2/3 funding. After discussion, the motion was made by Alderman Peterson to submit an appli- cation and waive reading and adopt Resolution No. 6246 entitled Resolution Authorizing Entering Into Contract with State Department of Transportation for Hutchmobile Service. Seconded by Alderman Gruenhagen, the motion unanimously carried. -8- COUNCIL MINUTES NOVEMBER 28, 1978 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to ap- prove the verified claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURI�FMENT There being no further business to come before the Council, the meeting was ad- journed at 9:23 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Peterson, and unanimously carried.