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11-14-1978 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 14, 1978 1. CALL TO ORDER The meeting was called to order by Vice -President Westlund at 7:30 P.M., with the following members present: Aldermen Peterson, Huntwork and Gruenhagen, in addition to Alderman Westlund. Absent: Mayor Black. Also present were: Admin- istrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was delivered by the Reverend Keith Duehn of the Bethlehem United Methodist Church. 3. MINUTES The minutes of the Regular Meeting dated October 24, 1978 and Special Meeting dated October 30, 1978 were approved upon motion by Alderman Gruenhagen, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR LEAVE OF ABSENCE BY HOMER PITTMAN A request was received from Homer Pittman to take a nine -day leave of ab- sence for an extended vacation during the month of January, 1979. After discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork, and unanimously carried,that Homer Pittman be granted a leave of absence as requested. (b) CONSIDERATION OF REQUEST FOR ELDEN WILLARD TO ATTEND FALL BUILDING OFFICIAL UPDATE SEMINAR ON NOVEMBER 16, 1978 Following discussion, Alderman Peterson made the motion to approve the re- quest for Elden Willard to attend the Fall Building Official Update Seminar. Seconded by Alderman Gruenhagen, it unanimously carried. (c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY LILLIAN NAVARA AND CATHERINE CALDWELL Council Minutes November 14, 1978 Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Huntwork, to approve the request for reduced trash and refuse rate for Lillian Navara and Catherine Caldwell. Motion unanimously carried. (d) CONSIDERATION OF REQUEST TO MOVE BUILDING BY MARTIN PRIEVE Martin Prieve requested permission to move a building from Lot 5, Block 52, South 1/2 of City to Lot 15, Block 64, South 1/2 of City to be used as an accessory building. After discussion, the motion was made by Alderman Huntwork, seconded by Alderman Gruenhagen, and unanimously carried, that Martin Prieve be allowed to relocate a building. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 15/78 - ORDINANCE AMENDING SECTION 715:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDING SUB- DIVISION NO. 8 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" After discussion, it was moved by Alderman Gruenhagen to waive second reading and adopt Ordinance No. 570 entitled Ordinance Amending Section 715:20 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "No Parking Areas" By Adding Subdivision No. 8 Thereto, Relative to "Parking, Local Regulations." Seconded by Alderman Peterson, the motion unanimously carried. (b) RESOLUTION NO. 6241 - RESOLUTION OF INTENT FOR RELOCATION AND DEMOLITION RESPONSIBILITIES UNDER COMMUNITY DEVELOPMENT BLOCK GRANT Following an explanation by Administrative Assistant Plotz of the purpose of the resolution, it was moved by Alderman Peterson to waive reading and adopt Resolution No. 6241 entitled Resolution of Intent for Relocation and Demolition Responsibilities Under Community Development Block Grant. Sec- onded by Alderman Gruenhagen, the motion unanimously carried. (c) RESOLUTION NO. 6242 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, Alderman Huntwork moved to waive reading and adopt Resolu- tion No. 6242 entitled Transferring $10,000 from Liquor Store to General Fund. Seconded by Alderman Gruenhagen, it carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - OCTOBER 1978 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. -2- Council Minutes November 14, 1978 (b) MINUTES OF PARK AND RECREATION BOARD DATED NOVEMBER 1, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED NOVEMBER 6, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED OCTOBER 25, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) PROPOSED 1979 PROJECTS (79-01, 79-02, 79-03, 79-04, 70-05, AND 79-06) (DEFERRED OCTOBER 24, 1978) Alderman Huntwork raised several questions pertaining to the 1979 projects. He further requested the City Engineer to provide a detailed breakdown of costs. Under Project 79-03, he inquired why Shady Ridge Road had been re- moved from the project list and requested a breakdown of cost. Mr. Priebe informed the Council that Ivy Lane had been inadvertently omitted from the 79-04 project list. Alderman Huntwork asked about the widening of Oakland Avenue Service Road. He was informed by City Engineer Priebe that a request had been received to widen this road due to the Citizens Bank drive-in being built and the shop- ping center. It will be widened to 30 feet, with five feet added on the high- way side right-of-way from the State. City Engineer Priebe further stated that he feels there is a problem existing along the cemetery, and a fence should be constructed to cut the glare. The State Department would install the fence at their expense. It was moved by Alderman Huntwork to defer action on the 1979 projects until the next Council meeting, with the City Engineer preparing the requested break- down of costs. It was seconded by Alderman Cruenhagen, and unanimously car- ried. 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL AT HUTCHINSON CIVIC ARENA -3- Council Minutes November 14, 1978 Inasmuch as requests have been received from spectators at the Civic Arena that cigarettes be sold there, the Civic Arena Manager would like to install a cigarette machine in the Arena. One area would be reserved for smoking. Following a lengthy discussion, it was the general consensus of the Council that cigarettes should not be sold in a public building where so many minors are present. It was moved by Alderman Peterson, seconded by Alderman Gruenhagen, to reject the application for a license to sell cigarettes in the Hutchinson Civic Arena. The motion unanimously carried. (b) CONSIDERATION OF ELECTRICAL SERVICE FOR AIRPORT "H" MARKER Administrative Assistant Plotz reported that in conjunction with the grant re- ceived to install an instrument approach ("H" marker) at the Hutchinson Muni- cipal Airport, it is the City's responsibility to install the primary elec- trical service, and this money has been appropriated in the 1978 budget. He felt the time is appropriate for authorizing the necessary trenching work for the laying of electrical cable since a site has been selected and the fields are clear of crops. Following discussion, Alderman Huntwork moved to authorize installation of the electric power at the Hutchinson Municipal Airport and sign the Rural Service Agreement with the McLeod Cooperative Power Association. Seconded by Alderman Huntwork, the motion carried unanimously. (c) CONSIDERATION OF 1979 EMPLOYEES' TRAINING SEMINAR An employees' training program entitled "Personality Styles and Non -Verbal Communications" has been tentatively scheduled for February 7, 14 and 21, 1979. The two instructors, Rollie Balke and Dave Teske, have requested a signed agreement for the seminar. After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Huntwork and unanimously carried, to enter into an agreement for the employees' training program. (d) CONSIDERATION OF PERMANENT STATUS FOR GIB HAMMER After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork and unanimously carried, to approve the permanent status for Gib Hammer. (e) CONSIDERATION OF EMPLOYMENT OF POLICE DEPARTMENT SECRETARY -4- Council Minutes November 14, 1978 Following discussion, Alderman Huntwork made the motion to approve the em- ployment of Mrs. Nancy Buss as Police Department secretary, effective Novem- ber 20, 1978. Seconded by Alderman Peterson, the motion unanimously carried. (f) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT BY LEONARD RIEMANN After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to approve the application for Christmas Tree Sales Permit submitted by Leonard Riemann. Motion unanimously carried. (g) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT BY DONALD M. PETERSON Following discussion, Alderman Peterson made the motion to approve the appli- cation for snow removal submitted by Donald M. Peterson. Seconded by Alder- man Huntwork, the motion unanimously carried. (h) CONSIDERATION OF PERMANENT STATUS FOR STEVE JENSEN Personnel Coordinator Sitz reported that the title of Steve Jensen's posi- tion in the Recreation Department will be changed to Recreation Coordinator. After discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to approve the permanent status for Steve Jensen. (i) CONSIDERATION OF SAFETY IMPROVEMENTS FOR SCHOOL ROAD City Engineer/Public Works Director Priebe reported on the safety require- ments for School Road between Roberts Road and Highway 7. It was his opinion that eight speed limit signs of 30 miles per hour are adequate. The present road construction contract includes the installation of 250 feet of guard rail, 125 feet on each side of the roadway at the box culverts. Mr. Priebe concurs with Chief of Police O'Borsky that there is a need for guard rail in the area of the bridge and recommends installation of a minimum of 100 feet of guard rail on each side of the street on both bridge approaches. The cost, based on the bid price for the guard rail as per the contract at $12.00 per foot, would be a total of $4,800.00. If approved, the guard rails would be installed on November 20, 1978. Following discussion, it was moved by Alderman lation of guard rail for 100 feet on each side proaches, for a total of 400 feet. Seconded by tion unanimously carried. -5- Gruenhagen to approve instal - of street on both bridge ap- Alderman Peterson, the mo- Council Minutes November 14, 1978 (j) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT BY: 1.) GENE C. BETKER 2.) DONALD SITZ 3.) RICHARD LARSON After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to approve the application for Snow Removal Permits as submitted by Gene C. Betker, Donald Sitz, and Richard Larson. Motion unanimously car- ried. (k) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT BY: 1.) GERALD BROWN 2.) GLEN VARLAND After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the application for Christmas tree sales permits submitted by Gerald Brown and Glen Varland. (1) CONSIDERATION OF TAKING BIDS FOR SALE OR DEMOLITION OF HOUSE AND GARAGE ON SOUTHEAST CORNER OF JEFFERSON STREET AND SECOND AVENUE (BLOCK 15, LOT 6) Administrative Assistant Plotz reported that the house located on the corner of Second Avenue Southeast and Jefferson Street South is inhabitable due to a fire. Since this property is part of the high rise site owned by the City, it is the recommendation of the City Engineer/Public Works Director and Mr. Plotz to advertise for bids to purchase and remove, or demolish the house and garage at this location. Following discussion, it was moved by Alderman Peterson to advertise for bids to be received and opened on November 28, 1978 at 8:00 P.M. in the Coun- cil Chambers. Seconded by Alderman Gruenhagen, the motion unanimously carried. (m) CONSIDERATION OF AUTHORIZING INSTALLATION OF GAS PUMPS AT MUNICIPAL AIRPORT AS SUGGESTED BY AIRPORT COMMISSION Administrative Assistant Plotz reported that with the absence of an Airport Manager, an arrangement has been worked out whereby flyers can purchase air- craft fuel by calling from the airport pay phone to City Hall during the week and the Police Department on weekends. Then someone goes out to the airport to pump gas for them. The Airport Commission has instructed the City to look into a key system at the airport gas pumps. The cost of going to a key system would be approxi- mately $3,200 for two pumps (100 octane pump and 80 octane pump), plus $150 for installation. Approximately 15 keys/meters would be included as part of each pump. It would take about six weeks from date of order before the new gas pumps would be installed. Ira Council Minutes November 14, 1978 Discussion was given to the revenue return received by the city from gas sold at the airport. The previous operator paid the city 2� per gallon. It was the general feeling that this amount should be increased. After discussion, Alderman Huntwork made the motion to approve the installa- tion of two gas pumps with a key system at the Airport, subject to confir- mation by the Airport Commission, with the City receiving a minimum of U per gallon share on gas sold until the system is paid for. Seconded by Alderman Peterson, the motion unanimously carried. (n) CONSIDERATION OF SNOW REMOVAL PROPOSAL FROM ERICKSON & TEMPLIN CONTRACTING Erickson and Templin Contracting has submitted proposed rates for snow re- moval at the hospital, airport and Burns Manor during the winter months of 1978-79 as follows: Motor Grader with Snow Wing $29.00 per hour Front End Loader, 4 -Wheel Drive with 3.5 Cu. Yd. Bucket $39.00 per hour It was the recommendation of the City Engineer/Public Works Director to ap- prove the proposal inasmuch as the rates are comparable. After discussion, Alderman Peterson made the motion to approve the proposal from Erickson & Templin Contracting for snow removal. Seconded by Alderman Gruenhagen, the motion unanimously carried. (o) CONSIDERATION OF FIRST AID REFRESHER COURSE FOR PUBLIC WORKS EMPLOYEES The majority of the Public Works employees are in need of a refresher course to renew their First Aid Certificates. Since George Field, Fire Marshall, is qualified to teach such a course, it was the recommendation of the City En- gineer/Public Works Director that Mr. Field provide instruction during regu- lar working hours over the next few months. Following discussion, it was the motion of Alderman Gruenhagen to defer ac- tion until the next Council meeting so that additional information on the course could be provided. Seconded by Alderman Huntwork, the motion unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that he and Mayor Black will be at- tending a League of Minnesota Cities Conference in Bloomington on November 17 and participating on a panel in the afternoon. -7- Council Minutes November 14, 1978 A meeting between Irvin Burich, Skip Quade, and Clarence Simonowicz has been scheduled for November 17 to discuss the bank's plan for downtown development. The architect for the bank will also be present. A preliminary meeting with property owners in the area of the airport will be held at the Prairie House at 8:00 P.M. on November 16 in conjunction with the upcoming public hearing for the Airport Zoning Ordinance. Mr. Westly Hendrickson of TKDA will be present for the meeting, as well as someone from the Aeronautics Division, to answer questions relating to zoning. Mr. Plotz reported that 67 cities were selected for the LAWCON Grant, with Hutchinson ranking 69. If one of the other chosen applicants defaulted, the grant could possibly be awarded to Hutchinson. The firemen have requested a meeting with the City Council for 7:00 A.M. on November 21 to discuss a possible site for a new fire station. Mr. Clarence Simonowicz of C.R.S. will also be present at the meeting. Following the Department Head Meeting on November 30, the Council members will meet with Clarence Simonowicz regarding capital improvements. (b) COMMUNICATION FROM DEPARTMENT OF TRANSPORTATION Two representatives from the Willmar district office, Minnesota Department of Transportation, Glen C. Grahn and Gary Danielson, appeared before the Council and presented a report on the proposed changes at the intersection of Highway 7, 15 and 22. They informed the Council there would be no cost to the City for the project under consideration. A sketch map showed where the right turn lanes would be located on the southwest and northeast corners, following acquisition of the necessary property. Approximately one-half of the project will involve installation of new traffic signals, which will in- clude a push button and pedestrian "walk" indicator, as well as provision for future "left turn only" signal for northbound traffic turning west. A question was raised as to the intent of the State Department to reduce speed at School Road and Highway 7. It was the feeling of the Council that the speed limit should be reduced in this area due to the poor visibility from the west. Mr. Grahn responded that nothing is being considered at this time. The preliminary plans from the State Department should be approved by the City Council within the next couple of months; however, construction will not begin until 1981. (c) COMMUNICATION FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe informed the Council that Mr. Del Rieke had passed away, and his funeral would be held on November 15, 1978. Council Minutes November 14, 1978 A letter was received from the Minnesota Pollution Control Agency inform- ing the City that Hutchinson has been listed as No. 167 as a possible re- cipient of available funds. If approved, the City would receive $66,300 for a Facilities Plan Study, and the Agency would notify us of a public hearing date as well as the deadline for the application. The services of a consul- tant would be needed to help prepare the application relating to the Sewage Treatment Plant. Several companies have already solicited the City to pre- sent a proposal. It was the consensus of the Council that several companies should submit pro- posals as to the type of work they do and the cost involved to meet the re- quirements of the Minnesota Pollution Control Agency inasmuch as no City ex- pense would be involved. (d) COMMUNICATION FROM ALDERMAN HUNTWORK Alderman Huntwork inquired about interest rates projection for the future on city financing. He was informed that the City's bonding consultant, Bob Sander of Juran & Moody, Inc., might be able to provide information. How- ever, it is difficult to project this type of thing. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to ap- prove the verified claims, with the exception of statements held, and auth- orize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 10:33 P.M. upon motion by Alderman Huntwork, seconded by Alderman Gruen- hagen, and unanimously carried.