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10-24-1978 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 24, 1978 1. CALL TO ORDER The meeting was called to order at 7:30 P.M. by Mayor Black, with the following members present: Aldermen Gruenhagen and Huntwork, in addition to Mayor Black. Absent: Aldermen Peterson and Westlund. Also present were: Administrative Assis- tant Plotz and City Attorney Schantzen. 2. INVOCATION The Reverend James Lauer of the Peace Lutheran Church gave the invocation. 3. MINUTES The minutes of the Regular Meeting dated October 10, 1978 were approved upon motion by Alderman Gruenhagen, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO PLACE UNITED FUND SIGN IN LIBRARY SQUARE PARK THROUGH NOVEMBER After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen, to approve the request to place the United Fund Sign in the Li- brary Square Park through the month of November. Motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR GEORGE FIELD TO ATTEND MINNESOTA FIRE CHIEF CONFERENCE OCTOBER 26-28, 1978 After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen, to approve the request for George Field to attend the Minnesota Fire Chief Conference. Motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR GEORGE FIELD TO ATTEND INSTRUCTOR TRAINING ORIENTATION ON NOVEMBER 7 AND 14, 1978 After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to approve the request for George Field to attend the Instructor Training Orientation. Motion unanimously carried. (d) CONSIDERATION OF REQUEST FOR GARY PLOTZ, ROBERTA TABBERSON AND KEN MERRILL TO ATTEND A MODIFIED ACCRUAL SEMINAR ON DECEMBER 4-5, 1978 Council Minutes October 24, 1978 After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen, to approve the request for Gary Plotz, Roberta Tabberson and Ken Merrill to attend a Modified Accrual Seminar. Motion unanimously carried. (e) PRESENTATION BY REVEREND JAMES LAUER REQUESTING STREET LIGHTS ON BOULEVARD IN FRONT OF PEACE LUTHERAN CHURCH Reverend James Lauer presented a drawing which showed the location of the two proposed street lights on the boulevard in front of Peace Lutheran Church. Since there has been vandalism to the present flood lights, it was felt it would be advantageous to have the lights up on 8-10 foot poles at the entry of the church. Following discussion, the motion was made by Alderman Huntwork to approve the request for street lights on the boulevard in front of Peace Lutheran Church, subject to approval by the City Engineer. Seconded by Alderman Gruen- hagen, the motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6235 - APPROVING A DEVELOPMENT DISTRICT PROGRAM FOR DEVELOP- MENT DISTRICT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND DEVELOPMENT DIS- TRICT NO. 2 Following discussion, Alderman Huntwork made the motion to waive reading and adopt Resolution No. 6235 entitled Approving A Development District Program for Development District Program for Development District No. 1 and Develop- ment District No. 2. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) RESOLUTION NO. 6236 - CREATING A DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD Following discussion, the motion was made by Alderman Huntwork, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6236 entitled Creating A Downtown Development District Advisory Board. Motion unanimously carried. (c) RESOLUTION NO. 6237 - ASSIGNING ADMINISTRATIVE RESPONSIBILITY OF DEVELOPMENT DISTRICTS Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Huntwork, to waive reading and adopt Resolution No. 6237 entitled Assign- ing Administrative Responsibility of Development Districts. Motion unanimously carried. -2- Council Minutes October 24, 1978 (d) RESOLUTION NO. 6240 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, it was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 6240 entitled Resolution Authorizing Release of Securi- ties to First National Bank of Hutchinson, Minnesota. Seconded by Alderman Huntwork, the motion unanimously carried. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - SEPTEMBER 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF NURSING HOME BOARD DATED SEPTEMBER 20, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF PARK AND RECREATION BOARD DATED OCTOBER 4, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED OCTOBER 3, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF AIRPORT COMMISSION DATED OCTOBER 11, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (f) MINUTES OF PLANNING COMMISSION OF REGULAR MEETING DATED SEPTEMBER 19, 1978 AND SPECIAL MEETING DATED OCTOBER 3, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (g) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED OCTOBER 10, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -3- Council Minutes October 24, 1978 (h) MINUTES OF AIRPORT ZONING BOARD DATED OCTOBER 19, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF PURCHASE OF POLICE VEHICLES Mayor Black commented that the purchase of two new police vehicles can be made without taking bids. Police Chief O'Borsky has contacted the local car dealers for comparable price quotations. Following discussion, the motion was made by Alderman Huntwork to approve the purchase of two new police vehicles, 1979 model Plymouth Volares from Trails End, Inc. of Hutchinson, at a price of $5,775.00 each. Seconded by Alderman Huntwork, the motion unanimously carried. (b) CONSIDERATION OF PERMANENT STATUS FOR PENNY JOHNSON After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to approve the permanent status of Penny Johnson. Motion unanimously carried. (c) CONSIDERATION OF RESTRICTING PARKING ON SOUTH SIDE OF HIGHWAY 7 FROM HARDEES TO JUNCTION OF HIGHWAYS 7, 15 & 22 In conjunction with "No Parking" signs along the south side of T.H. 7 and 22 at Hardee's Restaurant, it is the recommendation of the Department of Trans- portation that parking be restricted from Hardees to the junction of Highways 7, 15 & 22 to eliminate visibility problems due to parked cars. The City En- gineering Department endorses installing "No Parking" signs as recommended by the Department of Transportation. Following discussion, it was moved by Alderman Gruenhagen to waive the first reading of Ordinance No. 15/78 and set second reading for November 10, 1978. Seconded by Alderman Huntwork, the motion unanimously carried. (d) CONSIDERATION OF TERMINATION NOTICE FROM NEW ULM FLIGHT SERVICE, INC. Mayor Black reported that New Ulm Flight Service, Inc. has submitted a notice of termination for their services at the Hutchinson Municipal Airport, effec- tive November 10, 1978. -4- Council Minutes October 24, 1978 Following discussion, it was moved by Alderman Huntwork, seconded by Alder- man Gruenhagen, to accept the termination of services by New Ulm Flight Serv- ice, Inc. at the Municipal Airport. Motion unanimously carried. (e) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter sent to all delinquent account holders. He then asked if there was anyone present who wished to be heard regarding his/her account. There was no response. It was moved by Alderman Gruenhagen to discontinue service on the following accounts by November 3, 1978: 3-0540-0-00, 3-0560-0-00, 7-0905-3-00, and 12-0880-0-00. Seconded by Alderman Huntwork, the motion unanimously carried. (f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR REMODELING OF THE FORMER MEDICAL CLINIC (126 FRANKLIN STREET NORTH) SUBMITTED BY JON WELCH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Jon Welch appeared before the Council and presented a drawing of the proposal for remodeling the former Medical Clinic into office space. Following discussion, it was moved by Alderman Huntwork that with the recom- mendation of the Planning Commission to waive reading and adopt Resolution No. 6232 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C-5 of the 1975 Zoning Ordinance to Allow Internal Remodeling for Of- fices. Seconded by Alderman Gruenhagen, the motion unanimously carried. (g) ITEM WITHDRAWN FROM AGENDA (h) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT FOR ROLLING OAKS FOURTH ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, it was moved by Alderman Huntwork to waive reading and adopt Resolution No. 6233 entitled Resolution Giving Approval of Prelim- inary Plat for Rolling Oaks Fourth Addition. Seconded by Alderman Gruen- hagen, the motion unanimously carried. (i) CONSIDERATION OF REQUEST FOR VARIANCE AS SUBMITTED BY KENNETH MCLAIN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Huntwork to waive reading and adopt Resolution No. 6234 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to Construct A Storage Building Requiring A 15 -Foot Sideyard Variance. Seconded by Alderman Gruen- hagen, the motion unanimously carried. =s Council Minutes October 24, 1978 10. (j) PROPOSED 1979 PROJECTS (79-01, 79-02, 79-03, 79-04, 79-05, and 79-06) In the absence of the City Engineer, it was the recommendation of Mayor Black to defer this item until the next Council meeting. The motion was made by Alderman Huntwork, seconded by Alderman Gruenhagen, to defer action on the proposed 1979 projects until the November 10, 1978 meeting. Motion unanimously carried. (k) CONSIDERATION OF RESIGNATION OF JODELL ANDERBERG It was moved by Alderman Huntwork to waive reading and adopt Resolution No. 6239 entitled Resolution of Appreciation. Seconded by Alderman Gruenhagen, the motion unanimously carried. It was moved by Alderman Huntwork, seconded by Alderman Gruenhagen, to ac- cept the resignation of Jodell Anderberg effective November 6, 1978. Motion unanimously carried. (1) CONSIDERATION OF MARKETING A BOOKLET OF TICKETS FOR HUTCHMOBILE UPON RECOMMENDATION OF CITY TRANSPORTATION BOARD AND COMMUNITY SERVICES BOARD FOR THE ELDERLY Administrative Assistant Plotz reported the idea of marketing booklets of tickets for the Hutchmobile originated last year when residents suggested a booklet be made available at Christmas time as a gift item. Since then both the Community Services Board for the Elderly and the Transportation Board discussed the same concept. Each booklet would contain 15 tickets of a value of 25C per ticket and sell for $3.50 (value of $3.75). Following discussion, Alderman Gruenhagen made the motion that upon the recom- mendation of the Transportation Board to authorize the City staff to prepare and market booklets of tickets for the Hutchmobile. Seconded by Alderman Huntwork, the motion unanimously carried. (m) CONSIDERATION OF REIMBURSEMENT COST FOR SECRETARIAL SEMINAR After discussion, the motion was made reimbursement cost of $10 each to the tarial Seminar on October 21, 1978. motion unanimously carried. MISCELLANEOUS by Alderman Huntwork to approve the secretaries who attended the Secre- Seconded by Alderman Gruenhagen, the (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Council Minutes October 24, 1978 Administrative Assistant Plotz reported that the appraisals of all city buildings and contents have been completed by Marshall and Stevens Incor- porated. Insurance values are being updated accordingly, and the expense for an update service in 1979 has been included in the budget. Mr. Plotz commented that a preliminary agreement for development of the high rise has been drafted. A meeting will be held on Friday, October 27, between Clarence Simonowicz, D. J. Black, Buzz Schantzen, and Mr. Plotz with the A & P Group. A request has been received from eight organizations to consider planning a Senior Activity Center in the proposed high rise. With the termination of contract with New Ulm Flight Service and vacancy of an airport manager, advertising for the position has been placed in several newspapers and the Minnesota Flyer. The Airport Zoning Board set a public hearing date of November 20, 1978 at 8:00 P.M. in the Council Chambers for the Airport Zoning Ordinance. A pre- liminary meeting with property owners in the "A" and "B" Flight Zones will be held on November 16, 1978 at 8:00 P.M. at the Prairie House. Mr. Plotz reported that the Comprehensive Plan was approved by the Planning Commission, but there will be a waiting period of up to 90 days for the Re- gional Planning Commission to comment on it before the Council can take ac- tion on the Plan. The final report will be published after the Council has reviewed the revised copy. (b) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen reported that prior to the court trial on September 27, 1978, an agreement was reached with Lowell Otto whereby he would sell the City a piece of land in the NE 1/4 of city, north 75 feet by approxi- mately 157 feet and adjacent to the landowners to the north of Lowell Otto property and adjoining the Otto property to the south, in the amount of $1,000.00. In return Mr. Otto would clean up a pile of debris on his prop- erty to the south by the date of June 1, 1979, and the City would erect a fence along the south line of acquired property. The trial has been rescheduled for District Court on Friday, November 3, 1978. Mr. Schantzen requested that the check in the amount of $1,000.00 be ready for presentation on that date to show the City is in earnest with the agreement made. It was moved by Alderman Huntwork to authorize the City to issue a check in the amount of $1,000.00 upon continuation of agreement between the City and Lowell Otto by court. Seconded by Alderman Gruenhagen, the motion unani- mously carried. -7- Council Minutes October 24, 1978 In 1972 there was a judgment against Orland Nelson, and the City has now collected $2,080.30, less attorney fees. It was moved by Alderman Huntwork to authorize the City Clerk and Mayor to sign the satisfaction of judgment. Seconded by Alderman Gruenhagen, the motion unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to ap- prove the verified claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:22 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Huntwork, and unanimously carried. S