Loading...
09-13-1978 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, SEPTEMBER 13, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:35 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen, and Huntwork, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of Reverend R. S. Crouse, there was a time of silent prayer. 3. MINUTES The minutes of the Regular Meeting dated August 22, 1978 and Special Meeting dated September 13, 1978 were approved upon motion by Alderman Westlund, seconded by Al- derman Peterson, and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF PROPOSED USE OF REVENUE SHARING Mayor Black called the hearing to order at 8:00 P.M. and read Publication No. 2097, Notice of Public Hearing on Proposed Use of Revenue Sharing. The following amounts were to be considered for proposed use in the upcoming budget for fiscal year 1979: Amount of unappropriated revenue sharing funds in the local trust fund $51,422.00 Amount of revenue sharing funds expected to be received during the upcoming fiscal year $136,451.00 Dori Johnson, representative of the Community Services for the Elderly Board, requested that funds be considered for the Senior Citizens Center in the Old Armory. In the past they have received $650 from United Fund, but this year this amount was cut from the budget. Therefore, she asked that $650 be al- located for remodeling in the Old Armory. After discussion, it was the consensus of the City Council that this request could be a topic for distribution of funds out of the General Fund; there- fore federal revenue sharing would not be needed. Council Minutes September 13, 1978 There being no one else present wishing to be heard, it was moved by Alder- man Westlund to close the hearing. Seconded by Alderman Huntwork, the mo- tion unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR AMBASSADORS TO SET UP A CONCESSION STAND AT ARTS AND CRAFTS FESTIVAL ON SEPTEMBER 15-16, 1978 After discussion, it was moved by Alderman Westlund to approve the request for the Ambassadors to operate a concession stand at the Arts and Crafts Festival. Seconded by Alderman Huntwork, the motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR CITY ENGINEER TO ATTEND A.P.W.A. CONVENTION OCTOBER 14-19, 1978 Following discussion, Alderman Westlund moved to approve the request for the City Engineer to attend the A.P.W.A. Convention in Boston. Seconded by Alderman Huntwork, the motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR ET DEN WILLARD TO ATTEND NORTH STAR CHAPTER MEETING SEPTEMBER 15, 1978 After discussion, a motion was made by Alderman Westlund, seconded by Alder- man Peterson, and unanimously carried to approve the request of Elden Willard to attend the North Star Chapter meeting. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 14/78 - ORDINANCE AMENDING SECTION 710:10 OF 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBD. NO. 12 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" Following discussion, it was moved by Alderman Westlund to waive second read- ing and adopt Ordinance No. 569 entitled Ordinance Amending Amending Section 710:10 of 1974 Ordinance Code of City of Hutchinson, Entitled "Stop Streets" By Adding Subd. No. 12 Thereto, Relative to "Traffic, Local Regulations." Seconded by Alderman Huntwork, the motion unanimously carried. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - AUGUST, 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF PLANNING COMMISSION DATED JULY 18, 1978 AND AUGUST 15, 1978 -2- Council Minutes September 13, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED AUGUST 22, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF PARK AND RECREATION BOARD DATED AUGUST 21, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED AUGUST 16, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (f) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED SEPTEMBER 5, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDED BID FOR PROJECT 78-05 City Engineer/Public Works Director Priebe reported two bids had been re- ceived for Project 78-05. Hanson Construction of Hutchinson was the low bid- der, but a letter had been included stating that due to the shortage of cement it would be impossible to complete the project this year. Mr. Priebe felt the $10 difference in cost would not affect the assessment any so he asked the Council to decide if they want the work done this year. Mayor Black recommended the City deal with the local contractor who was low bidder, and the Council members concurred with the recommendation. It was moved by Alderman Westlund to award the contract for Project 78-05 to Hanson Construction of Hutchinson in the amount of $7,930 and to waive read- ing and adopt Resolution No. 6196 entitled Accepting Bid and Awarding Con- tract for Project 78-05. Seconded by Alderman Huntwork, the motion unani- mously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DEMOLITION OF TWO CITY -OWNED HOUSES -3- Council Minutes September 13, 1978 Mayor Black reported only one city -owned house would be demolished at this time, and the house at 26 Franklin Street North would be left standing. City Engineer/Public Works Director Priebe commented on the cost proposal received from Juul Contracting Company for demolition of the house at 36 Frank- lin Street South. For Juul to demolish the house and haul rubbish, the cost would be $450; if the City hauled the rubbish, the demolition cost would be $200. After discussion, it was moved by Alderman Westlund to accept the bid of Juul Contracting Company to demolish the house at 36 Franklin Street South, with the City hauling rubbish, at a cost of $200. Seconded by Alderman Hunt - work, the motion unanimously carried. (b) CONSIDERATION OF APPOINTMENT OF CIVIC ARENA SUPERVISOR Alderman Westlund reported on the recommendation of H. Mark Weis as Civic Arena Supervisor. He would begin employment on September 18, 1978. It was moved by Alderman Westlund to approve the employment of H. Mark Weis as Civic Arena Supervisor. Seconded by Alderman Huntwork, the motion carried unanimously. (c) CONSIDERATION OF APPLYING FOR "GARDEN CITY" HORTICULTURE GRANT AS RECOMMENDED BY PARK AND RECREATION BOARD Administrative Assistant Plotz presented a brief background on the Garden City Grant being awarded by the Minnesota State Horticulture Society to two Minne- sota cities with a population of under 10,000. Since both the City and Cbam- ber of Commerce had received information, they decided to combine their ef- forts on the project. A $15,000 grant would be received from the State, and local organizations would be required to dollar match the amount for a minimum of $15,000. The Chamber of Commerce sent a letter to determine if local organizations are in support of the project, and the Optimist Club was unanimous in its support. The grant application is due by September 22, 1978, and it is recommended that the Library Square be considered for landscaping and planting inasmuch as it contains all elm trees. Mr. Jerry Brown reported on a recent visit he had with Mr. Glen Ray of the Minnesota Horticulture Society to determine the requirements for the grant. In general, it is a beautification program, but Mr. Ray would like to see the majority of the funds used for actual improvement of one area. Mrs. Clarice Coston, Executive Director of the Chamber of Commerce, commented on the grant and the opportunity it provides the City of Hutchinson. She also stated Mr. Ray is favorable toward Hutchinson. -4- Council Minutes September 13, 1978 Following a lengthy discussion, Alderman Westlund made the motion to apply for the "Garden City" Horticulture Grant. Seconded by Alderman Huntwork, the motion unanimously carried. (d) CONSIDERATION OF PARK AND RECREATION BOARD RECOMMENDATION TO ESTABLISH A DROP-IN CENTER FOR SENIOR CITIZENS IN OLD ARMORY Administrative Assistant Plotz reported that Ralph Bergstrom had presented a request to the Park and Recreation Board for permission to use the ceramics room in the Old Armory as a drop-in center for senior citizens. It is the recommendation of the Park and Recreation Board that the request be granted. Following discussion, it was moved by Alderman Westlund to approve the request for a drop-in center for senior citizens in the Old Armory. Seconded by Alder- man Peterson, the motion unanimously carried. (e) CONSIDERATION OF PARK AND RECREATION BOARD RECOMMENDATION TO MAKE OFFICE SPACE AVAILABLE IN OLD ARMORY FOR SENIOR CITIZENS COORDINATOR It was the recommendation of the Park and Recreation Board that a metal door to the vault area be removed and space be made into an office for the Senior Citizens Coordinator. After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the request for office space for the Senior Citizens Coordinator in the Old Armory. Motion unanimously carried. It was the consensus of the City Council that $650 should be allocated to the Senior Citizens to replace the funds removed from the United Fund budget. Alderman Westlund moved that $650 be appropriated to the Senior Citizens to replace monies withheld from United Fund budget. Seconded by Alderman Hunt - work, the motion unanimously carried. (f) CONSIDERATION OF CHANGE ORDER NO. 1, PROJECT 78-04 City Engineer/Public Works Director Priebe presented Change Order No. 1 for Project 78-04 which had been submitted by Juul Contracting Company for the extension of sanitary sewer and watermain on Waller Drive and asked for Coun- cil approval. Following discussion, it was moved by Alderman Westlund, seconded by Alder- man Peterson, to approve the Change Order No. 1. Motion unanimously carried. -5- Council Minutes September 13, 1978 (g) CONSIDERATION OF OUTSIDE READER INSTALLATION City Engineer/Public Works Director Priebe reported on the circumstances pertaining to the installation of an outside reader. The property owner at 982 Jefferson Street South allowed the outside reader to be installed but does not feel he should pay the $20.00 charge. Mayor Black remarked that it has always been the policy to charge the property owner for installation of outside readers, and this case would be no exception. (h) CONSIDERATION OF PERMANENT STATUS FOR DOUG TENEYCK Following discussion, it was moved by Alderman Westlund to approve the perma- nent status of Doug TenEyck in the Street Department. Seconded by Alderman Huntwork, the motion unanimously carried. (i) CONSIDERATION OF TRANSFER OF PERSONNEL IN PUBLIC WORKS DEPARTMENT Following discussion, Alderman Peterson made the motion to approve the trans- fer of Mark Larson from the Engineering Department to Park Department, effec- tive October 1, 1978. Seconded by Alderman Huntwork, the motion unanimously carried. (j) CONSIDERATION OF PART-TIME EMPLOYEE IN MOTOR VEHICLE DEPARTMENT Following discussion, Alderman Westlund made the motion to approve the employ- ment of Rose E. Sullivan as a part-time employee in the Motor Vehicle Depart- ment. Alderman Gruenhagen seconded the motion, and it carried unanimously. (k) CONSIDERATION OF VOLUNTEER PAYROLL DEDUCTION FOR UNITED FUND The Payroll Chairman of the Hutchinson Area United Fund has requested that the City employees be permitted to participate in the United Fund Drive through payroll deduction. Mayor Black commented that the solicitation for the United Fund Drive would be done by United Fund workers and not City staff. Following discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve payroll deduction for employee participation in the United Fund Drive. Motion unanimously carried. (1) CONSIDERATION OF PART-TIME BUS DRIVER Administrative Assistant Plotz reported on the present operation of the bus service and the need for additional drivers. Moil Council Minutes September 13, 1978 Following discussion, Alderman Cruenhagen made the motion to approve the employment of Elsrith Boelter as part-time bus driver. Seconded by Alder- man Huntwork, the motion carried unanimously. (m) CONSIDERATION OF RESULTS OF INTERVIEWS WITH CANDIDATES FOR RECREATION DIRECTOR Mr. Eugene Daggett, Chairman of the Park and Recreation Board, summarized the results from the interviews held with candidates for the position of Recreation Director and reported the Interview Committee selected four final candidates for consideration by the City Council. It was the suggestion of Mayor Black that the City Council review the recom- mendations of the Interview Committee for each candidate and then interview the finalists on Saturday morning, September 16, 1978. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reminded the Council of the first budget ses- sion scheduled for tomorrow morning at 7:00 A.M. and suggested a date be es- tablished for the second session. It was determined that the second meeting would be held Wednesday, September 20, 1978 at 7:00 A.M. in City Hall. Mr. Plotz reported on the status of the high rise site acquisition. The court-appointed condemnation appraisers have been unable to reach an agree- ment on evaluation at this time. The City's appraisers, C. R. Pelton & Asso- ciates are reviewing the original appraisal and will be submitting their find- ings for consideration. Two motel proposals were received in City Hall on September 12, 1978 and are included in the Council packet for review. Administrative Assistant Plotz reported that the Airport Zoning Board,com- prised of two City representatives and two county representatives,had held their first organizational meeting on August 30, 1978. At that time they unanimously elected Kay Peterson as the fifth member and Chairman of the Board. (b) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported he had received district highway department proposal for work on Main Street North and State Highway 7 intersection. The preliminary estimate on the 1981 project is $100,000, with the City's cost set at $11,000 for curb, gutter, storm sewer and sidewalk. The intersection would be widened to provide right turn lanes and revisions of the traffic signal system. -7- Council Minutes September 13, 1978 The Council members inquired if a left turn signal would be included, and if not, should be requested. It was further decided that district highway offi- cials should be invited to Hutchinson to discuss details of the project. (d) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen informed the Council that Hutchinson Properties has appealed the storm sewer assessment for Stoney Point Addition. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to ap- prove the verified claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:30 P.M., upon motion by Alderman Westlund, seconded by Alderman Gruen- hagen, and unanimously carried.