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08-08-1978 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 8, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following mem- bers present: Aldermen Westlund, Peterson, Huntwork, and Gruenhagen in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout of the Wesleyan Church. 3. MINUTES The minutes of the Special Meeting dated July 25, 1978, Regular Meeting dated July 25, 1978, and Special Meeting dated July 27, 1978 were approved upon motion by Alderman Peterson, seconded by Alderman Westlund, and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) FIVE-YEAR FEDERAL AID URBAN PROGRAM Mayor Black opened the hearing at 8:00 P.M. by reading Publication No. 2082, Notice of Hearing, Five -Year Federal Aid Urban Program. City Engineer/Public Works Director Priebe explained the program and pointed out on a map the various roadways involved. Mr. Jim DeMeyer inquired about the roadsestablished under these funds and wondered if there was a different structure or design and difference in cost. It was moved by Alderman Westlund to close the hearing at 8:25 P.M. Seconded by Alderman Gruenhagen, the motion unanimously carried. Alderman Westlund moved to waive reading and adopt Resolution No. 6180 en- titled Approving Five Year Federal Aid Urban Program. Seconded by Alder- man Peterson, the motion unanimously carried. (b) FIVE-YEAR MUNICIPAL STATE AID PROGRAM Mayor Black opened the public hearing at 8:30 P.M. by reading Publication No. 2083, Notice of Hearing, Five -Year Municipal State Aid Program. City Engineer/Public Works Director Priebe reported on the new requirement to commit funds to certain projects. If the money is not spent, the City would be penalized and lose some of its funding. 91 Council Minutes August 8, 1978 It was moved by Alderman Westlund to close the hearing at 8:38 P.M. Seconded by Alderman Huntwork, the motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6179 entitled Approving Five Year State Aid Program. Motion unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO MOVE ACCESSORY BUILDING BY HOWARD SMITH Howard Smith has requested permission to move a 12' x 20' accessory build- ing on to their property, in compliance with all local zoning and build- ing requirements. After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the request to move an accessory building. Motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 12/78 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive the second reading and adopt Ordinance No. 568 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map. Motion unanimously carried. (b) ORDINANCE NO. 13/78 - ORDINANCE ORDERING INSTALLATION OF SIDEWALK ON STONEY POINT ROAD Mayor Black explained that after doing research into previous sidewalk projects, he realized he had been in error to order installation of the sidewalk on Stoney Point Road by ordinance. It should be done under Sec- tion 429 by resolution. It was moved by Alderman Westlund, seconded by Alderman Peterson, to rescind the first reading of Ordinance No. 13/78 entitled Ordinance Ordering Instal- lation of Sidewalk on Stoney Point Road. Motion unanimously carried. After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6181 entitled Ordering Preparation of Report on 1978 Improvements (Project 78-05). Seconded by Alderman Huntwork, the motion unanimously carried. -2- Council Minutes August 8, 1978 It was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6182 entitled Resolution Receiving Report for 1978 Improvements Project 78-05 and Calling for Hearing, setting the hearing date for August 22, 1978 at 8:00 P.M. Motion unanimously carried. (c) RESOLUTION NO. 6177 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR STATE GENERAL ELECTION After discussion, it was moved by Alderman Westlund to waive reading and adopt as amended,to include both state primary election and state general election, Resolution No. 6177 entitled Resolution Setting Election, Time, Place Locations of Precincts, and Appointing of Judges for State Primary Election and State General Election. Seconded by Alderman Gruenhagen, the motion unanimously carried. (d) RESOLUTION NO. 6178 - RESOLUTION SUPPORTING PROPOSAL OF "CONTINUED TRAINING OF PUBLIC OFFICIALS IN SOUTHWEST MINNESOTA" Mayor Black explained that adoption of this resolution does not call for any action or commitment, but rather only support of the coordinated effort of training for all public officials. After discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6178 entitled Resolution Supporting Proposal of "Continued Training of Public Officials in Southwest Minnesota." Motion unanimously carried. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - JULY 1978 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED AUGUST 1, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF PARK AND RECREATION BOARD DATED AUGUST 2, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. -3- Council Minutes August 8, 1978 8. UNFINISHED BUSINESS (a) CONSIDERATION OF MERIT INCREASE FOR HOMER PITTMAN (DEFERRED JULY 27, 1978) After discussion, it was moved by Alderman Westlund to approve the merit increase for Homer Pittman as recommended. Seconded by Alderman Peterson, the motion unanimously carried. (b) CONSIDERATION OF ASSESSMENTS FOR SIDEWALK ON STONEY POINT ROAD (DEFERRED JULY 25, 1978) Mayor Black summarized the issue as being a question of whether assessments should be determined on the basis of individual property owners abutting the area or establishing a sidewalk district for assessment purposes. City Engineer/Public Works Director Priebe submitted a report on a survey taken of other communities on their sidewalk assessment policy. In most instances, it is based on a front footage assessment policy. Mayor Black commented that all research on sidewalk projects shows the assess- ment was based on abutting property in the past. He felt that once a policy has been established, it should not be changed. It was the general consensus of the Council that the same policy as in the past should be continued for assessing sidewalk projects. It was moved by Alderman Westlund to reaffirm the policy of the City of Hutchinson that assessment be on a front footage basis. Seconded by Alder- man Gruenhagen, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF HIRING PART-TIME HUTCHMOBILE DRIVER Following discussion, it was moved by Alderman Westlund to approve the em- ployment of Richard Linder as part-time driver for the Hutchmobile, effec- tive August 7, 1978. Seconded by Alderman Huntwork, the motion carried unanimously. (b) CONSIDERATION OF RESIGNATION OF DOROTHY BRAUN After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson, to accept the resignation of Dorothy Braun, effective August 4, 1978. Motion unanimously carried. 0 -4- Council Minutes August 8, 1978 (c) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES SUBMITTED BY MCLEOD COUNTY AGRICULTURAL ASSOCIATION After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to approve the application and issue a cigarette license to the McLeod County Agricultural Association. Motion unanimously carried. (d) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR MCLEOD COUNTY AGRICULTURAL SOCIETY DURING COUNTY FAIR After discussion, it was moved by Alderman Huntwork, seconded by Alderman Westlund, to approve the application and issue a "On -Sale" Non -Intoxicating Malt Liquor License to the McLeod County Agricultural Society for the period of the County Fair. Motion unanimously carried. (e) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR ELKS LODGE REGIONAL SOFTBALL TOURNAMENT AUGUST 12-13, 1978 After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the application and issue a "On -Sale" Non -Intoxicating Malt Liquor License to the Elks Lodge for their regional softball tourna- ment on August 12-13, 1978. Motion unanimously carried. (f) CONSIDERATION OF PERMANENT STATUS FOR ASSISTANT LIQUOR STORE MANAGER Following discussion, it was moved by Alderman Westlund to approve the permanent status of Charles Nelson as Assistant Liquor Store Manager. Seconded by Alderman Huntwork, the motion unanimously carried. (g) CONSIDERATION OF HIRING TREE INSPECTOR City Engineer/Public Works Director Priebe reported the incidents of Dutch Elm disease have been so great that Steven Koch, State Dutch Elm Coordina- tor, has requested a second tree inspector. The funds for salary would be paid from the supplemental Dutch Program monies. The name of Ann Maresch- Solseth is recommended for appointment. After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the employment of Ann Maresch-Solseth as tree inspec- tor. Motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported the statement for institutional insurance from the Madsen Agency had been removed from the verified claims at the last Council meeting. The insurance agency was asked to provide a -5- Council Minutes August 8, 1978 breakdown of the increase for the City's policy. An error had been made in the total figure, but there is an increase of 8% to 9% in cost. Following discussion, it was moved by Alderman Westlund, seconded by Alder- man Peterson, to approve for payment from the verified claims the state- ment from Madsen Agency in the amount of $67,464.00 to cover institutional insurance. Motion unanimously carried. (b) COMMUNICATION FROM CITY ENGINEER/DIRECTOR OF PUBLIC WORKS City Engineer/Public Works Director Priebe reported there had been a near drowning accident in the area of the river in Optimist Park. To prevent any future incidents, it is his recommendation to install two signs marked "Caution Drop Off" in the area. Following discussion, it was moved by Alderman Westlund, seconded by Alder- man Gruenbagen, to approve the purchase of two signs to be installed in the river area in Optimist Park. Motion unanimously carried. Mr. Priebe requested permission to advertise for bids on a used dump truck, with bids to be received by August 22, 1978. The truck would be used for snow removal and gravel hauling. Following discussion, it was moved by Alderman Westlund, seconded by Alder- man Huntwork, to approve advertising for bids on a used dump truck, to be received by August 22, 1978. Motion unanimously carried. Mr. Priebe gave a brief report on the status of projects underway. (c) COMMUNICATION FROM MAYOR Mayor Black reported the terms of office for Eugene Daggett and Mrs. Ron (Kathy) McGraw on the Park and Recreation Board had expired. Since they are both willing to continue serving, he re -appointed them to another three year term. It was moved by Alderman Westlund to ratify the appointments of Eugene Dag- gett and Mrs. Ron (Kathy) McGraw to the Park and Recreation Board. Seconded by Alderman Peterson, the motion unanimously carried. Mayor Black re -appointed Mrs. Phyllis Hegrenes to another five year term on the Housing and Redevelopment Authority. It was moved by Alderman Westlund, seconded by ratify the appointment of Mrs. Phyllis Hegrenes ment Authority. Motion unanimously carried. Alderman Gruenhagen, to to the Housing and Redevelop- Council Minutes August 8, 1978 (d) COMMUNICATION FROM HARRY SCHWARTZ Mr. Harry Schwartz, 542 Adams Street South, inquired about the procedure to be followed in having street lights installed in the area in which he lives. Mayor Black informed him to write a letter to the City Council, who in turn would refer it to the Utilities Commission. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Peterson, to ap- prove the verified claims, including the Madsen Agency statement, and auth- orize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:50 P.M., upon motion by Alderman Westlund, seconded by Alderman Huntwork, and unanimously carried. -7-