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07-11-1978 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 11, 1978 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:32 P.M., with the following Council members present: Aldermen Westlund, Gruenhagen and Huntwork in addition to Mayor Black. Absent was Alderman Peterson. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Peter Ramstad of the Vineyard United Methodist Church. OATH OF OFFICE The two new police officers, namely Charles Jones and Robert Ringstrom, were duly sworn into office by Mayor Black, with Chief of Police O'Borsky present. 3. MINUTES The minutes of the Regular Meeting dated June 27, 1978 were approved as amended upon motion by Alderman Westlund, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6154 - COMMENDING OLAV ROEMO After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6154 entitled Commending Olav Roemo. Motion unanimously carried. (b) RESOLUTION NO. 6155 - COMMENDING MARTIN HRUBY After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6155 entitled Commending Martin Hruby. Motion unanimously carried. Council Minutes July 11, 1978 (c) RESOLUTION NO. 6156 - ACCEPTING $50,000 FROM THE HUTCHINSON UTILITIES COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruen- hagen, to waive reading and adopt Resolution No. 6156 entitled Accepting $50,000 from the Hutchinson Utilities Commission. Motion unanimously carried. (d) RESOLUTION NO. 6157 - COMMENDING JANELL SWANSON After discussion, it was moved by Alderman Westlund, seconded by Alderman Hunt - work, to waive reading and adopt Resolution No. 6157 entitled Commending Janell Swanson. Motion unanimously carried. (e) RESOLUTION NO. 6158 - COMMENDING HOWARD BECK After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6158 entitled Commending Howard Beck. Motion unanimously carried. (f) RESOLUTION NO. 6159 - RESOLUTION ESTABLISHING GUIDELINES FOR MOTOR INN/MOTEL TYPE PROPOSALS Mayor Black reported on the Downtown Development Committee meeting held at noon today and explained that Resolution No. 6159 spells out the requirements the City expects from each developer interested in constructing a motel in Hutchinson. It is the recommendation of the Downtown Development Committee that the City Council adopt this resolution. Following discussion, Alderman Westlund made the motion that upon recommen- dation of the Downtown Development Committee, to waive reading and adopt Reso- lution No. 6159 entitled Resolution Establishing Guidelines for Motor Inn/ Motel Type Proposals. Seconded by Alderman Huntwork, the motion unanimously carried. (g) RESOLUTION NO. 6160 - RF,SOLUTION REGARDING SITE FOR HOLIDAY INN Mayor Black commented that this resolution pertains to a specific site for the location of a Holiday Inn in Hutchinson on a usable five acre site. The City Engineer and Administrative Assistant have worked on a layout to make this amount of land available, but there is a question regarding railroad property involved. The railroad officials were favorable to vacate the track on Second Avenue Northwest and relocate, contingent upon the City assisting in acquiring the necessary right-of-way through Industrial Park. Before the Holi- day Inn people will seriously consider Hutchinson for a franchise, it is neces- sary to give them a commitment of the City's intent. Therefore, it is the recommendation of the Downtown Development Committee to adopt Resolution No. 6160. Following discussion, it was moved by Alderman Westlund to waive reading and -2- Council Minutes July 11, 1978 adopt Resolution No. 6160 entitled Resolution Regarding Site for Holiday Inn. Seconded by Alderman Gruenhagen, the motion unanimously carried. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - JUNE 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDATION BY PARK & RECREATION BOARD TO REMOVE GARAGE AT LES KOUBA POINT (DEFERRED JUNE 27, 1978) City Engineer/Public Works Director Priebe reported he and Fred Roberts had reviewed this matter and the approximate cost for renovation would be $600. Included in this expense would be painting the garage the same color as the other buildings in the area, some landscaping, and planting some bushes. After discussion, it was moved by Alderman Westlund to retain the garage at Les Kouba Point and approve the recommended beautification in the amount of $600. Seconded by Alderman Huntwork, the motion unanimously carried. (b) CONSIDERATION OF MERIT INCREASE FOR CITY CLERK DEPARTMENT EMPLOYEES (DEFERRED JUNE 27, 1978) After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the merit increases for the City Clerk Department em- ployees as recommended. Motion unanimously carried. 9. NEW BUSINESS (a) DISCUSSION OF STONEY POINT ADDITION BY HUTCH PROPERTIES The developers of Stoney Point Addition, Hutch Properties, were represented by Mr. Charles Wilson. He expressed their concern about providing sidewalk along the west side of Stoney Point Road from School Road to Roberts Road and requested reconsideration of the location for the sidewalk. It was Hutch Properties recommendation that School Road would be a better choice, or a second alternative would be Alan Street. It was also suggested that an assess- ment district taking in a wider area be considered to pay for the sidewalk. Mayor Black commented that the original proposal by the City Engineer was to locate the sidewalk along Roberts Road to Stoney Point Road as a logical pat- tern of traffic, but it was the recommendation of the Hutchinson Safety Council -3- Council Minutes July 11, 1978 to move the sidewalk to the Stoney Point Road location since this is the most direct route from the new bridge to the circle drive entrances of the school. After considerable discussion, it was moved by Alderman Westlund to defer the matter and refer it back to the Hutchinson Safety Council for further consideration. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) CONSIDERATION OF MERIT INCREASE FOR POLICE DEPARTMENT EMPLOYEES After discussion, it was moved by Alderman Westlund to approve the merit increases as recommended for the Police Department employees. Seconded by Alderman Huntwork, the motion unanimously carried. (c) CONSIDERATION OF EMPLOYMENT OF MRS. MARY ROSE AS RECEPTIONIST/CASHIER After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the employment of Mrs. Mary Rose as receptionist/ cashier, effective July 10, 1978. Motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported the LAWCON Grant application has been prepared and will be submitted in time for the deadline. Due to the increase in premium rates, the medical insurance, life insurance, and long-term disability are being let out for bids. The bids will be opened on July 25, 1978 at 4:00 P.M. Mr. Plotz will be talking to the Chamber of Commerce on Wednesday, July 12, regarding questions on City business. Mention was also made that the ap- praising firm of Marshall & Stevens will be visiting Hutchinson very soon. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black remarked that a date had not yet been set for the City employees picnic. It was decided that this third annual event will be held on Wednes- day, August 23, 1978. Mayor Black commented that a dedication ceremony for School Road Bridge will be held sometime in August and asked for suggestions for the program. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS -4- Council Minutes July 11, 1978 it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the verified claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:37 P.M. upon motion by Alderman Westlund, seconded by Alderman Hunt - work, and unanimously carried. -5-