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06-14-1978 CCMMINUTES ADJOURNED REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, JUNE 14, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following Council members present: Aldermen Peterson and Huntwork in addition to Mayor Black. Ab- sent were: Aldermen Gruenhagen and Westlund. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Richard Coston of the Seventh Day Adven- tist Church. 3. MINUTES The minutes of the Regular Meeting dated May 23, 1978, Special Meeting dated June 5, 1978 and Regular Meeting dated June 13, 1978 were approved upon motion by Alderman Peterson, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING (a) SEWER AND WATER SERVICE FOR WALLER'S SUB -DIVISION (WALLER DRIVE) Mayor Black opened the Public Hearing at 8:10 P.M. by reading Publication No. 2068, Notice of Hearing, Waller's Sub -Division. The improvement would be for sanitary sewer, watermain and appurtenances, with an estimated cost of $7,800. City Engineer/Public Works Director Priebe reported on a request received from an individual for water and sewer on Waller Drive. Mayor Black inquired if there was anyone present who wished to be heard re- garding this improvement. Mr. John Beck responded that he is a property owner who wishes to build in the Waller Sub -Division area. He has, therefore, re- quested water and sewer services to his lot. It was moved by Alderman Peterson to close the hearing. Seconded by Alder- man Huntwork, the motion unanimously carried. After discussion, it was moved by Alderman Peterson to approve the improve- ment and waive reading and adopt Resolution No. 6137 entitled Resolution Order- ing Preparation of Report on Improvement. Seconded by Alderman Huntwork, the motion unanimously carried. Council Minutes June 14, 1978 It was moved by Alderman Peterson, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6138 entitled Resolution Receiving Report and Calling Hearing on Improvement. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6139 entitled Resolution Ordering Improve- ment and Preparation of Plans. Motion unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY BETHLEHEM UNITED METHODIST CHURCH FOR TWO PARK- ING SPACES FOR HANDICAPPED A request was received from Bethlehem United Methodist Church for two park- ing spaces for the handicapped be reserved south of the church on the north side of Miller Avenue, and immediately west of the church's circle drive. After review, Police Chief O'Borsky recommended approval of the request. Following discussion, it was moved by Alderman Peterson to approve the re- quest for two handicapped parking spaces upon recommendation of Police Chief O'Borsky and waive first reading of Ordinance No. 11/78 entitled Ordinance Amending Section 715:40 of 1974 Ordinance Code of City of Hutchinson, Entitled "Time Limits, Parking Zoneg'By Adding Subd. 10 Thereto, Relative to Parking, Local Regulations and set second reading for June 27, 1978. Seconded by Alder- man Huntwork, the motion unanimously carried. (b) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE FOR FLAG DAY CEREMONY ON JUNE 14, 1978 Mayor Black reported he had given verbal approval to the request for use of Library Square for a Flag Day Ceremony on June 14, 1978. (c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY ELSIE ORR After discussion, it was moved by Alderman Peterson to approve the request by Elsie Orr for reduced trash and refuse rate. Seconded by Alderman Hunt - work, the motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 10/78 - ORDINANCE AMENDING SECTION 715:40 OF 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, ENTITLED "TIME LIMIT, PARKING ZONES" BY ADDING SUBD. 9 THERETO, RELATIVE TO TARKING, LOCAL REGULATIONS" After discussion, it was moved by Alderman Peterson to waive the second read- ing and adopt Ordinance No. 566 entitled Ordinance Amending Section 715:40 of 1974 Ordinance Code of City of Hutchinson, Entitled "Time Limit, Parking Zones" By Adding Subd. 9 Thereto, Relative to "Parking, Local Regulations." Seconded -2- Council Minutes June 14, 1978 by Alderman Huntwork, the motion unanimously carried. (b) RESOLUTION NO. 6140 - COMMENDING HUTCHINSON COMMUNITY HOSPITAL AUXILIARY Mayor Black commented that this resolution had been presented in honor of the Hutchinson Community Hospital Auxiliary's twentieth anniversary. It was moved by Alderman Huntwork to waive the reading and adopt Resolution No. 6140 entitled Commending Hutchinson Community Hospital Auxiliary. Seconded by Alderman Peterson, the motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - MAY 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED JUNE 13, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF BID RECOMMENDATIONS BY CITY ENGINEER (DEFERRED MAY 9 & 23, 1978) 1. STONEY POINT ADDITION 2. AERIAL BUCKET FOR PARK DEPARTMENT City Engineer/Public Works Director Priebe reported the developer of Stoney Point Addition has decided to have the street improvements done privately. It is, therefore, his recommendation to reject the bids submitted for this area. It was moved by Alderman Peterson that upon the recommendation of City Engineer, the bids for Stoney Point Addition received on May 9, 1978 be rejected. Sec- onded by Alderman Huntwork, the motion unanimously carried. It was the recommendation of City Engineer/Public Works Director Priebe to award the bid to Road Machinery & Supplies Co. for an aerial bucket for the Park Department. He pointed out it would cost an additional $925 to have the controls in the bucket rather than on the boom, but he felt this was a safety feature. After considerable discussion, it was moved by Alderman Huntwork to approve the recommendation of Road Machinery & Supplies Co. in the amount of $32,000 net, with an additional amount of $925 for controls in the bucket, and award the contract. Seconded by Mayor Black, the motion unanimously carried. -3- Council Minutes June 14, 1978 (b) CONSIDERATION OF CONTRIBUTING MONIES TO HELP FUND CRIMINAL INVESTIGATION UNIT (DEFERRED MAY 23, 1978) Police Chief O'Borsky appeared before the Council and expressed his support of the McLeod County Criminal Investigation Unit. He encouraged the Coun- cil to continue to give its financial assistance to this program and pointed out all the other cities in the county and the County Board have approved the funding. Mr. Pete Kasal, Assistant County Attorney, commented that law enforcement is one area where the city and county cooperates, and there has been a good relationship. After discussion, it was moved by Alderman Peterson to approve the contribu- tion of $3,000 to help fund the Criminal Investigation Unit for the remainder of 1978. Seconded by Alderman Huntwork, the motion unanimously carried. (c) CONSIDERATION OF BID RECOMMENDATIONS BY CITY ENGINEER (DEFERRED JUNE 5, 1978) 1. MAINTENANCE OF SOUTH PARK WATER TOWER 2. TRUCK MOUNTED VACUUM STREET AND CATCH BASIN CLEANER 3. TRUCK MOUNTED HIGH PRESSURE SEWER CLEANER It was moved by Alderman Huntwork to approve the recommendation of Larson Tank Company in the amount of $11,600.00 for maintenance work on the South Park Water Tower and award contract. Seconded by Alderman Peterson, the motion unan- imously carried. It was moved by Alderman Peterson to approve the bid from General Motors Corp. in the amount of $55,955.00 for a vacuum machine and award the contract. Sec- onded by Alderman Huntwork, the motion unanimously carried. It was moved by Alderman Peterson to approve the bid of Freeway Ford for a jet machine in the amount of $24,997.00 and award contract. Seconded by Alder- man Huntwork, the motion unanimously carried. (d) DISCUSSION ON STATUS OF TRAVEL HOST REQUEST FOR INDUSTRIAL REVENUE BOND (DEFERRED MAY 23, 1978) Mr. John Klinkhammer of Travel Host Motor Inn, Inc. appeared before the City Council regarding an industrial revenue bond to finance a motel unit in Hutch- inson. Mayor Black commented that the Holiday Inn will be making a presentation at the Council meeting tonight. No decision will be made on this issue until a later date. He then expressed appreciation for the interest Travel Host has in the City of Hutchinson. -4- Council Minutes June 14, 1978 (e) CONSIDERATION OF PROPERTY ACQUISITION FOR HIGH RISE SITE Letters have been received from property owners of the high rise site stating they are not in agreement with the appraisals and request the City to com- mence condemnation proceedings. After discussion, it was moved by Alderman Peterson to accept the request for condemnation proceedings and authorize City Attorney Schantzen to commence condemnation procedures. Seconded by Alderman Huntwork, the motion unanimously carried. 9. NEW BUSINESS (a) PRESENTATION BY COMMUNICATIONS SYSTEMS, INC. RE. EXISTING SERVICE AREA AND PLANS FOR FURTHER IMPLEMENTATION OF SYSTEM Mr. Hubertus Sarrazin and the General Manager of Communications Systems, Inc. appeared before the Council. They presented proposed plans for cable TV in Hutchinson and pointed out new areas where service will be extended. Mayor Black called attention to several items in the Cable Television Fran- chise which have not been complied with, namely, Section 17-(d) business office in Hutchinson and toll-free listing; Section 18 Construction Schedule; and Section 22 Payment to the City. He then instructed Mr. Sarrazin to pre- sent in writing a statement of when the franchise agreement will be met. In the event that it cannot be met, it would be necessary for the City Council to discontinue the franchise. Mr. Sarrazin promised to submit the requested letter to the City Council with- in a two-week period. (b) CONSIDERATION OF ESTABLISHING A UNIFORM PENALTY RATE FOR WATER/SEWER/REFUSE BILLS Administrative Assistant Plotz reported the Council adopted a policy and pro- cedures for disposition of delinquent accounts on January 9, 1973; but they were never enforced, especially penalty. It is the joint recommendation of City Engineer/Public Works Director Priebe and Mr. Plotz that the following penalty rate be charged: "If not paid by the 22nd of the month, $1.00 or 5% penalty (whichever is greater)." The Utilities Commission uses this policy, and the notice could be typed on the water billing statement by the computer. In addition to the initial penalty charge, it is recommended a carrying charge of 1/2% per month (6% per year), after 30 days, be charged to those that re- quire certification in October. This could be done manually. After discussion, it was moved by Alderman Peterson to approve the above pen- alty rate for water/sewer/refuse bills. Seconded by Alderman Huntwork, the motion carried unanimously. -5- Council Minutes June 14, 1978 (c) CONSIDERATION OF TRANSFER OF FUNDS FOR SCHOOL ROAD BRIDGE City Engineer/Public Works Director Priebe requested approval of the trans- fer of funds from the water and sewer fund to the bridge fund in the amount of $56,000 to cover construction of a 12" watermain and 6" sanitary sewer force main for School Road Bridge. After discussion, it was moved by Alderman Peterson to approve the transfer of $56,000 from the water and sewer fund to the bridge fund. Seconded by Alderman Huntwork_ the motion unanimouslv carried. (d) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR LITTLE CROW ARCHERY CLUB ON JULY 8 & 9, 1978 After discussion, it was moved by Alderman Peterson to approve the applica- tion and issue license to Little Crow Archery Club. Seconded by Alderman Huntwork-, the motion unanimously carried. (e) CONSIDERATION OF HIRING PATROLMAN FOR HUTCHINSON POLICE FORCE Chief of Police O'Borsky reported the necessity of replacing Officer Howard Beck who will be retiring July 10, 1978. It is his recommendation to hire Robert Ringstron� who ranked No. 1 on the Civil Service Eligibility Roster in February but was not available until this time. After discussion, it was moved by Alderman Peterson to approve the employ- ment of Robert Ringstrom, to be effective June 19, 1978, upon the recommen- dation of the Police Civil Service Commission. Seconded by Alderman Huntwork, the motion unanimously carried. (f) CONSIDERATION OF DISCUSSION ON HOLIDAY INN LOCATING IN HUTCHINSON Mr. Alfred Albert, developer of the A & P Group, reported that part of the proposed downtown development would include property owned by Mr. Eugene Dag- gett and located at the cold storage site. He then told about a meeting he and Mr. Daggett attended on Monday with Mr. Winslow Chamberlain, owner of four Holiday Inns. They discussed the possibility of a franchise for a Holiday Inn locating in Hutchinson. The proposed motel would be a 100 -unit with swimming pool, recreation/meeting rooms and dining room, with approximately 80-90 em- ployees. Several methods of financing could be considered, but Mr. Chamber- lain would prefer local interest in financing. Mr. Chamberlain will visit Hutchinson on June 21 to view the cold storage site and determine if a feasibility study should be initiated, which would take about two months for completion. Inasmuch as the Downtown Development Committee at its June 13, 1978 meeting a Me Council Minutes June 14, 1978 made the motion to recommend to the City Council "that the Downtown Develop- ment Committee supported the building of a Holiday Inn in the downtown area being that it is in keeping with the long range plan for downtown," Mr. Albert then asked the City Council to endorse this proposal for a Holiday Inn. Mayor Black responded that past action of the Council affirms a motel complex is a needed facility in Hutchinson. However, he felt priority for one de- veloper over another could not be granted. The Council will be making a de- cision in the near future on the use of an industrial revenue bond. (g) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICE AND RAFFLE LICENSE BY ELKS LODGE Mayor Black remarked he was not aware of the Statute passed by Legislature at their last session, so he instructed City Attorney Schantzen to check on this item before the next Council meeting. It was moved by Alderman Huntwork to defer this item until sufficient infor- mation can be obtained. Seconded by Alderman Peterson, the motion unanimously carried. (h) CONSIDERATION OF APPLICATION FOR BINGO LICENSE BY ELKS LODGE Information regarding the Statute newly adopted by the Legislature will need to be obtained before action can be taken on this matter. It was moved by Alderman Peterson, seconded by Alderman Huntwork, to defer action at this time. Motion unanimously carried. (i) CONSIDERATION OF HIRING SUMMER RECREATION PERSONNEL Bart Roepke was recommended for the position of summer track supervisor in the Recreation Department. After discussion, it was moved by Alderman Peterson to approve the employment of Bart Roepke as summer track supervisor. Seconded by Alderman Huntwork, the motion unanimously carried. (j) CONSIDERATION OF REPLACEMENT OF TWO SUMMER EMPLOYEES FOR PUBLIC WORKS Two approved employees for summer work in the public works department have be- come unavailable so it will be necessary to replace them. The following were recommended: Parks - Paul Geier Water - William Krienke -7- Council Minutes June 14, 1978 Mayor Black inquired why someone from Cosmos was being hired for a summer position instead of a Hutchinson resident. Personnel Coordinator Sitz re- sponded that there had been a limited number of applicants, and he was the best qualified. After discussion, it was moved by Alderman Peterson to approve the employment of Paul Geier for Parks Department and defer replacement in the Water Depart- ment. Seconded by Alderman Huntwork, the motion unanimously carried. (k) CONSIDERATION OF RECOMMENDATIONS FROM DOWNTOWN DEVELOPMENT COMMITTEE Mr. Clarence Simonowicz of C.R.S. presented the two proposals the Downtown Development Committee had considered at their June 13, 1978 meeting. He pointed out Proposal B called for development surrounding the Library Park while Proposal A included development on both sides of Main Street (namely the former S & L Building and behind Citizens Bank). The Downtown Develop- ment Committee preferred Proposal A and is recommending it to the City Coun- cil for further action. Mr. Albert stated that there is nothing binding about this plan. He needs some specific plans in order to start working on the development. The De- veloper would proceed to put together individual building projects in the concept of the plan, which would be presented to Council for approval. In compliance with the original agreement, the next step would be to enter into a site agreement and designate the A & P Group as the Developer. It was moved by Alderman Peterson to waive reading and adopt Resolution No. 6141 entitled Resolution Approving Development Concept A As Preferred Develop- ment Alternative for Downtown Area. Seconded by Alderman Huntwork, the mo- tion unanimously carried. Mayor Black reported the Downtown Development Committee at their June 13, 1978 meeting had endorsed the proposal of a Holiday Inn being erected on the Bud Daggett cold storage site on Main Street. The Committee is now request- ing the Council to consider this development on a priority basis. He felt, however, that one developer could not be given priority over another. Alder- man Huntwork inquired if the resolution could be adopted without giving one proposal priority over another. Mr. Albert stated he would like to see the resolution adopted with an amend- ment, if necessary. The Holiday Inn needs confirmation of support from the community to do a feasibility study. Council Minutes June 14, 1978 After further discussion, it was moved by Alderman Peterson to waive reading and adopt Resolution No. 6142 entitled Resolution Endorsing Concept of Holi- day Inn In Downtown Area,as amended. Seconded by Alderman Huntwork, the mo- tion unanimously carried. (1) CONSIDERATION OF APPROVAL OF APPOINTMENT OF CETA EMPLOYEE Personnel Coordinator Sitz requested appointment of Tom Benson for recrea- tion area maintenance under the CETA Grant. After discussion, it was moved by Alderman Huntwork to approve the appoint- ment of Tom Benson as a CETA employee. Seconded by Alderman Peterson, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported the McLeod County Board of Commis- sioners has appointed two members, namely Melvin Sprengeler of Plato and Ben Klima, Sr. of Silver Lake, to serve on the Airport Zoning Board. The fifth member, and Chairman, will be chosen by the four members of the Board. The Day Activity Center Board supported the choice of Winsted for the loca- tion of the new facilities so no more hearings will be held. Mr. Plotz remarked there is another company interested in providing cable TV service in Hutchinson, and they would like to purchase the equipment of Com- munications Systems, Inc. In the event Mr. Sarrazin is unable to present recommendations to fulfill his franchise agreement, perhaps the City Council should pursue this interest further. Administrative Assistant Plotz congratulated Mayor Black on his new office as Vice President of the Minnesota League of Cities. (b) COMMUNICATIONS FROM MAYOR Mayor Black requested a status report on the progress of debris clean-up from Chief of Police O'Borsky. Chief O'Borsky reported letters of citation have been issued. A warrant for arrest has been received from Glencoe for the individual who has refused to reply to previous contact from his department. A complete report will be presented by the end of the week. Mr. Heinz Fruck has completed his term of eight years on the Nursing Home Board, and Reverend Howard Jones has resigned, effective July 1, 1978, thus leaving two vacancies on the Nursing Home Board. Mayor Black appointed Council Minutes June 14, 1978 Larry Graf to fill the unexpired term of Mr. Fruck, with an expiration of March 1, 1980. The Reverend Keith Duehn was appointed to replace Rev. Jones, with expiration of term being March 1, 1983. It was moved by Alderman Peterson to ratify the appointment of Larry Graf to the Nursing Home Board. Seconded by Alderman Huntwork, the motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Huntwork, to ratify the appointment of the Reverend Keith Duehn to the Nursing Home Board. Mo- tion unanimously carried. It was moved by Alderman Huntwork, seconded by Alderman Peterson, to issue Resolutions of Commendation to the Rev. Howard Jones and Heinz Fruck for their service on the Nursing Home Board. Motion unanimously carried. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Peterson, seconded by Alderman Huntwork, to approve the verified claims and authorize payment from the appropriate fund. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 10:06 P.M. upon motion by Alderman Peterson, seconded by Alderman Hunt - work and unanimously carried. -10-