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01-24-1978 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 24, 1978 1. CALL TO ORDER The meeting was called to order at 7:30 P.M. by Mayor Black, with the follow- ing members present: Aldermen B. Peterson, K. Gruenhagen, and K. Peterson in addition to Mayor Black. Absent: Alderman Westlund. Also present were: Ad- ministrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Maynard Johnson of the Franklin Street Baptist Church. 3. MINUTES On motion by Alderman K. Peterson, seconded by Alderman B. Peterson, the min- utes of the Regular Meeting of January 10, 1978 were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY: 1. MAYME BOETTCHER 2. MRS. HELMUTH KADDATZ 3. WALTER ADAMS After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Gruenhagen, to approve the applications for reduced trash and refuse rates for the above named individuals. Motion carried unanimously. (b) CONSIDERATION OF REQUEST TO USE WATER TRUCK BY ELKS LODGE #2427 A letter was received from Steve French, Chairman of the Snowmobile Race Committee, requesting permission for the Elks Lodge #2427 to use the City's water truck for preparing the track for the races on February 18 and 19, 1978, to be held at the fairgrounds. After discussion, it was moved by Alderman B. Peterson to approve the re- quest of the Elks Lodge #2427 for use of the City's water truck on the above stated dates. Seconded by Alderman K. Peterson, the motion unani- mously carried. Council Minutes is January 24, 1978 (c) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT BY GILBERT LEHMAN After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to approve the application of Gilbert Lehman for a snow removal permit. Motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR CIRCLE K (HAVTI) TO HOLD A PUBLIC DANCE AT NEW ARMORY ON FEBRUARY 9, 1978 Following discussion, it was moved by Alderman K. Peterson to approve the request of the Circle K Club to hold a public dance at the New Armory on February 9, 1978. Seconded by Alderman B. Peterson, the motion unanL- mously carried. (e) CONSIDERATION OF REQUEST FOR GARY D. PLOTZ TO ATTEND HUD SMALL CITIES WORKSHOP ON FEBRUARY 7, 1978 It was moved by Alderman K. Peterson, seconded by Alderman Gruenhagen, to grant permission for Gary D. Plotz to attend the HUD Small Cities Work- shop. Motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR HOMER PITTMAN TO ATTEND MINNESOTA BUILDING CODE WORKSHOP IN WILLMAR Upon motion by Alderman B. Peterson, it was seconded by Alderman K. Peter- son, and unanimously carried,to approve the request of Homer Pittman to attend the Minnesota Building Code Workshop in Willmar. 6. RESOLUTIONS AND ORDINANCES None 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - DECEMBER 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED JANUARY 5, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF PARK AND RECREATION BOARD DATED JANUARY 4, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. -2- Council Minutes January 24, 1978 (d) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED DECEMBER 20, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF TRANSPORTATION BOARD DATED JANUARY 18, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF NO PARKING ZONE ON SERVICE ROAD Chief of Police O'Borsky has recommended that a no parking zone be ordered for the service road between the Warehouse Grocery and School Road Bridge. He pointed out that a parking problem has developed with vehicles being parked on each side of the road which leaves only one lane open for traf- fic. City Engineer/Public Works Director Priebe commented that when the service road is finished in the spring, it will be about four or five feet wider - than at present. He is in agreement that this road should be a no park- ing zone. It was the consensus of the Council that no parking should be allowed on either side of the service road from the entrance to the School Road Bridge. It was moved by Alderman B. Peterson to waive the reading and adopt Reso- lution No. 6084 entitled Resolution Establishing Parking Regulations on Service Road from Warehouse Grocery to School Road Bridge, with an amend- ment to read "no parking on either side of the service road...." Seconded by Alderman K. Peterson, the motion carried unanimously. (b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter mailed to all delinquent account holders and asked if there was anyone present who wished to be heard re- garding his/her account. No one responded. Administrative Assistant Plotz reported that he had received a phone call from account No. 05-0180-0-00 requesting permission to pay $100 on Friday, January 27, 1978, with weekly payments thereafter until balance is paid. -3- Council Minutes January 24, 1978 It is the recommendation of Mr. Plotz and City Engineer/Public Works Direc- tor Priebe to request that $169.70 be paid by Friday and that $50 a week for the two consecutive weeks be paid. The Council concurred with this recommendation. Alderman K. Peterson made the motion to discontinue service on all accounts listed where no arrangement has been made with City Hall for payment, to accept payments on account No. 05-0180-0-00 as stated above, and to dis- continue service on accounts No. 01-0320-0-00, 07-0075-0-00, and 11-0250-0-00 upon default of payment as promised. Seconded by Alderman B. Peterson, the motion carried unanimously. (c) CONSIDERATION OF ENTERING INTO AGREEMENT WITH STATE DEPARTMENT OF TRANS- PORTATION FOR SCHOOL ROAD STORM SEWER SECTION (PROJECT 78-03) City Engineer/Public Works Director Priebe reported that entering into an agreement with the State Department of Transportation and adopting a reso- lution are the first steps necessary to secure funds from the State in the cost of the School Road Storm Sewer Section of Project 78-03. After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Peterson, to waive reading and adopt Resolution No. 6085 entitled Resolution Approving Entering Into Agreement with State Department of Trans- portation for Storm Sewer System. Motion unanimously carried. (d) CONSIDERATION OF S.E. DRAINAGE AREA IMPROVEMENT (PROJECT 78-03) City Engineer/Public Works Director Priebe reported that the alternate route for the second outlet for the southeast drainage district will be more economical. It will include the area near Fifth Avenue S.E. Since more properties will be involved, this will cut down the cost per square foot by about one cent to an average lot's assessment of $87. It will be necessary to set a new hearing date to include the people in the area near Fifth Avenue S.E. Mayor Black reported that the February 28, 1978 Council meeting date would have to be changed due to political party precinct caucuses being held on that same day. The State law prohibits any municipal body to meet in con- flict with the caucuses. It was moved by Alderman Gruenhagen, seconded by Alderman K. Peterson, to change the meeting date for the City Council to Monday, February 27, 1978 at 7:30 P.M. Motion carried unanimously. It was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to set the public hearing on the S.E. Drainage Area Improvement (Project 78-03) for Monday, February 27, 1978 at 8:00 P.M. Motion carried unanimously. -4- Council Minutes January 24, 1978 (e) CONSIDERATION OF RECOMMENDATION OF PLANNING COMMISSION TO GRANT AMERICAN PAYMENT CENTER A ONE-YEAR TEMPORARY BUILDING PERMIT ON A NO -FEE BASIS AS A PUBLIC CONVENIENCE After considerable discussion, it was moved by Alderman K. Peterson to approve the placement of a Payment Center on private property adjacent to the J.C. Penney's store upon the recommendation of the Planning Com- mission to grant a one-year temporary building permit on a no -fee basis. Seconded by Alderman B. Peterson, the motion carried unanimously. Administrative Assistant Plotz commented that the American Payment Center has contacted the Utilities Office regarding renting a payment box to re- ceive utilities payments. The Utilities has decided to rent one box. He wondered if the City would have an interest in renting a box to receive sewer and water payments. After discussion, it was the consensus of the Council that the City would not be interested in renting a payment box at this time. (f) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY VICTOR SWANSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Gruenhagen, to approve the request for a variance to allow a 30 foot setback submitted by Victor Swanson upon favorable recommendation of the Planning Commission, and to waive reading and adopt Resolution No. 6086 entitled A Resolution Granting Variance from Section 6.03 and 6.05 of the Zoning Ordinance to Allow 30 Foot Setback for Mini Warehouses. Motion car- ried unanimously. (g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY PETERSON & PETERSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man B. Peterson, to waive reading and adopt Resolution No. 6087 entitled Resolution Granting Conditional Use Permit under Section 6.07, C-3 of the 1975 Zoning Ordinance to Allow for Occupancy and Use of Building in Flood Fringe Area for Office Space. Motion carried, with Alderman K. Peterson abstaining to vote. (h) CONSIDERATION OF RECOMMENDATION OF TRANSPORTATION BOARD FOR USE OF SECOND BUS AT DISCRETION OF STAFF (SEE MINUTES OF JANUARY 18, 1978) Mayor Black commented on the demand for a second bus to handle all the needs for riders. It is the recommendation of the Transportation Board to authorize the staff to anticipate ridership demand and use discretion in running the second bus. -5- Council Minutes January 24, 1978 After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Gruenhagen, to authorize the staff to use discretion in operating the second bus. Motion carried unanimously. (i) CONSIDERATION OF PURCHASING A REPLACEMENT BASE STATION RADIO PLUS TWO REMOTES FOR FIRE DEPARTMENT After discussion, it was moved by Alderman K. Peterson to approve the pur- chase of a replacement base station radio and two remotes for the Fire De- partment in the amount of $3,830.10 from Motorola. Seconded by Alderman B. Peterson, the motion unanimously carried. (j) CONSIDERATION OF APPROVAL OF RELIEF DRIVER FOR HUTCHMOBILE Following discussion, it was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to approve Mrs. Delores Powell as a transit relief driver for the Hutchmobile. Motion carried unanimously. (k) CONSIDERATION OF MAINTENANCE CONTRACT FOR POLICE DEPARTMENT RADIO EQUIPMENT Administrative Assistant Plotz reported that the equipment maintenance con- tract with Mankato Mobile Radio is a yearly contract in the Police Depart- ment budget. City Attorney Schantzen was asked to interpret the wording of one section of the contract. It was suggested by Mayor Black to defer action at this time and secure a further explanation of the contract. It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to defer action on the maintenance contract until the next Council meeting. Motion unanimously carried. (1) CONSIDERATION OF ESTABLISHING AN HOURLY RATE FOR USE OF OLD ARMORY AS REQUESTED BY KAREN SHAW Karen Shaw appeared before the Council and requested an hourly rate for use of the Old Armory inasmuch as her exercise class only meets for one hour. She further pointed out that she has no need for janitorial serv- ices or any clean-up. Following considerable discussion, it was the motion of Alderman B. Peter- son to establish an hourly rate of $3.75 during regular business hours, with no opening, closing, or janitorial service required. Seconded by Alderman Gruenhagen, the motion unanimously carried. (m) CONSIDERATION OF APPOINTING PROJECT COORDINATOR FOR INSTALLATION OF "H" MARKER AT AIRPORT Council Minutes 40 January 24, 1978 Administrative Assistant Plotz reported that Mr. Robert Engelhardt, Aeronautics Division of the Minnesota Department of Transportation, met with the members of the Airport Commission, Dean Nelson, and Mr. Plotz on January 12, 1978. At that time, it was his suggestion that someone from the community should be appointed to coordinate the project to in- stall a non -directional beacon ("H" marker) at the Airport. It is the recommendation of the Airport Commission to appoint Doug Hedin as Proj- ect Coordinator. It was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to appoint Doug Hedin as Project Coordinator. Motion unanimously carried. (n) CONSIDERATION OF COLLECTION POLICY ON TRANSIENT AIRCRAFT Administrative Assistant Plotz reported that the Airport Commission at their meeting on January 12, 1978 made the motion to recommend to the Council "that there be a collection of a daily fee for all overnight transient aircraft other than those owned or leased by the fixed base oper- ator; and that the fixed base operator has the responsibility to collect these fees. In addition, the fixed base operator can park planes owned or leased in otherwise empty stalls." Following discussion, it was moved by Alderman Gruenhagen to approve the collection of a daily fee by the fixed base operator for transient air- craft parked in stalls at the Airport. Seconded by Alderman K. Peterson, the motion unanimously carried. (o) CONSIDERATION OF HIRING FULL-'I`1I11E EMPLOYEE FOR STREET DEPARTMENT City Engineer/Public Works Director Priebe remarked that Doug TenEyck has been working part-time in the Street Department while attending HAVTI. He will be available for full-time employment on February 20, 1978. It is Mr. Priebe's recommendation to hire Mr. Ten Eyck as a heavy equipment oper- ator for the Street Department on a full-time basis. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Gruenhagen, to approve the full-time employment of Doug TenEyck in the Street Department effective February 20, 1978. Motion unanimously carried. (p) CONSIDERATION OF SERVICE CONTRACT FOR SEWAGE TREATMENT PLANT City Engineer/Public Works Director Priebe explained the need for a sewage treatment plant service contract. It would be for a two-year period. In addition, there is a need to replace two sewage meters at a cost of $960 each which can be purchased from and instilled by Power Process in conjunc- tion with the service contract. After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Gruenhagen, to approve the service contract with Power Process for the sewage treatment plant and purchase of two sewage meters from the same. Motion carried unanimously. -7- Council Minutes January 24, 1978 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on the Downtown Development Com- mittee meeting held on January 17, 1978 at which time the proposed joint agreement with the Adolfson & Peterson Group was reviewed. City Attorney Schantzen recommended a change in wording of the City's financial liability. After revision, the proposed joint agreement was reviewed in detail at a. meeting on January 24, 1978 between Mayor Black, Skip Ouade, Clarence Simon- owicz, Buzz Schantzen, Marlow Priebe, Mr. Plotz, and the Adolfson & Peter- son Group. A revised draft of the agreement resulting from the meeting will be presented to the Downtown Development Committee on February 1, 1978 for recommendation of a final draft to the City Council. Five representatives from HUD recently met with Mayor Black, Jean Lerberg, members of the HRA, Marlow Priebe, Ken Merrill, and Mr. Plotz. They ex- pressed concern that the City spend the money remaining in the 1976 Commun- ity Development Grant, and HUD will establish a deadline by which the Grant monies must be spent. Mr. Plotz pointed out that the 1978 City Budget had been distributed to the Council members at the meeting tonight and that a copy will be on file at the Hutchinson Public Library. (b) COMMUNICATIONS FROM MAYOR Mayor Black made reference to the National League of Cities and Conference of Mayors to be held in March in Washington, D.C. Since the Mayor is a member of the State Board, his transportation costs will be paid. He requested the Council to reimburse registration and hotel costs. It was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to grant Mayor Black permission to attend the National League of Cities Con- ference in March, with reimbursement as requested. Motion unani- mously carried. Mayor Black asked the Council members for input as to what they would like for a workshop for City Council. (c) COMMUNICATIONS FROM ALDERMAN K. PETERSON Alderman K. Peterson commented that she has received several calls and complaints from senior citizens regarding use of space in the Old Armory for senior citizens. She felt that a meeting should be held with the of- ficers of the Senior Citizens Club and asked Administrative Assistant Platz to make the necessary arrangements. M Council Minutes January 24, 1978 (d) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported briefly on a meeting; he, City Attorney Schantzen, and Administrative Assistant Plotz had at- tended on January 20, 1978. He felt it covered areas of interest to him regarding subdivisions and points on bonding. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman K. Peterson, seconded by Alderman B. Peter- son, to approve the verified claims and authorize payment from the appro- priate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:00 P.M. upon motion by Alderman K. Peterson, seconded by Alder- man Gruenhagen, and unanimously carried.