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05-23-1978 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 23, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following Council members present: Aldermen Westlund, B. Peterson, and Gruenhagen, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Howard Jones. 3. MINUTES The minutes of the Regular Meeting dated May 9, 1978 were approved as amended upon motion by Alderman Westlund, seconded by Alderman B. Peterson, and unanimously car- ried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS APPOINTMENT OF ALDERMAN Mayor Black made reference to the resignation of Alderman Kay Peterson, effective May 22, 1978, which left a vacancy on the City Council. Following the acceptance of her resignation and adoption of Resolution No. 6127 (see 9-c) declaring the of- fice of Alderman vacant, Mayor Black asked for nominations for this office. It was moved by Alderman Westlund to nominate Daniel Huntwork to the position of Alderman and seconded by Alderman Gruenhagen. There being no other nominations, the motion unanimously carried. City Attorney Schantzen declared the Oath of Office to Daniel Huntwork, and he was duly sworn in as Alderman for the Hutchinson City Council. Alderman Huntwork then joined the other Aldermen at the Council table. (a) CONSIDERATION OF REQUEST FOR FINLEY MIX TO ATTEND WASTEWATER OPERATORS MEETING ON MAY 31, 1978 After discussion, it was moved by Alderman Westlund to approve the request of Finely Mix to attend the Wastewater Operators Meeting on May 31, 1978. Seconded lk by Alderman Gruenhagen, the motion unanimously carried. Council Minutes May 23, 1978 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6089 - SPECIFICATIONS AND DIRECTIONS FOR NUMBERING BUILDING ADDRESS (DEFERRED MAY 9, 1978) Administrative Assistant Plotz reported that a survey had been taken of other communities regarding numbering building addresses. Bloomington had a general resolution on this matter, which the committee decided to incorporate into the City's resolution. After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6089 entitled Specifications and Directions for Numbering Build- ing Address. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) RESOLUTION NO. 6129 - COMMENDING JAY ALRICK After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6129 entitled Commending Jay Alrick. Motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - APRIL 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED APRIL 28, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF BURNS MANOR NURSING HOME BOARD DATED APRIL 19, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF AIRPORT COMMISSION DATED APRIL 13, 1978 AND MAY 17, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF PLANNING COMMISSION DATED APRIL 18, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. -2- Council Minutes May 23, 1978 (f) MINUTES OF COMMUNITY DEVELOPMENT ADVISORY BOARD DATED MAY 5, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST TO REVISE ORDINANCE NO. 557 BY HUTCHINSON SAFETY COUNCIL (DEFERRED MAY 9, 1978) After reviewing the situation, it was the recommendation of the Chief of Police to move the "no parking" sign to the east approximately 20 feet to allow for a clearer view of the crosswalk on Roberts Road. It was his opinion that the present ordinance covers the problem. Following considerable discussion, it was the motion of Alderman B. Peterson to reject the recommendation of the Hutchinson Safety Council. Seconded by Alderman Westlund, the motion unanimously carried. (b) CONSIDERATION OF RECOMMENDATION OF HOSPITAL BOARD TO ACCEPT BID FOR MONITORING EQUIPMENT FROM ABBOTT LABORATORIES FOR $29,713 (DEFERRED APRIL 27, 1978) Mayor Black inquired if the bid bond had been received inasmuch as it had in- advertently been omitted from the bid received on April 27, 1978. He received an affirmative reply. After discussion, Alderman Gruenhagen made the motion to approve the recommen- dation of the Hospital Board and to award a contract to Abbott Laboratories in the amount of $29,713.00 for monitoring equipment for the hospital. Seconded by Alderman Westlund, the motion unanimously carried. (c) CONSIDERATION OF BID RECOMMENDATION BY CITY ENGINEER FOR STONEY POINT ADDITION (DEFERRED MAY 9, 1978) City Engineer/Public Works Director Priebe reported the developer of Stoney Point Addition has asked to have the awarding of a contract for work in this area be deferred until June 13, 1978. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to defer action on awarding contract for Stoney Point Addition until June 13, 1978. Motion unanimously carried. 9. NEW BUSINESS (a) PRESENTATION BY MICHAEL MC CUE REGARDING LIQUOR STORE FREIGHT -3- Council Minutes May 23, 1978 Mr. Michael McCue, Manager of the Minnesota -Wisconsin Truck Lines, appeared before the Council and objected to a recent change in freight carrier for the Municipal Liquor Store. His company has hauled freight for the past three years, and he felt that the difference in the rates between Minnesota -Wiscon- sin and Sprengeler was more than offset by the revenue and taxes paid to the City by his company and local employees. Alderman Westlund pointed out that the difference in rates of $1.30 compared to $1.76 per 100 pounds amounts to approximately a $1,200 savings for the City. Also, Sprengeler makes one delivery a week which simplifies checking and pric- ing merchandise. It was the consensus of the Council to support the decision of Ralph Neumann, Store Manager, to change freight carriers in view of the savings realized. (b) PRESENTATION BY COMMUNICATIONS SYSTEMS, INC. REGARDING EXISTING SERVICE AREA AND PLANS FOR FURTHER IMPLEMENTATION OF SYSTEM Agenda item cancelled until next Council meeting. (c) CONSIDERATION OF RESIGNATION OF ALDERMAN KAY PETERSON Mayor Black referred to the letter of resignation presented by Alderman Kay Peterson at the May 9, 1978 Council meeting, to be effective May 22, 1978. It was moved by Alderman Westlund to accept with regrets the resignation of Kay Peterson, effective May 22, 1978. Seconded by Alderman Gruenhagen, the motion unanimously carried. It was moved by Alderman Gruenhagen, seconded by Alderman Westlund, to prepare a Certificate of Service for presentation to Kay Peterson. Motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6127 entitled Declaring Office of Alderman Vacant. Seconded by Alderman Gruen- hagen, the motion unanimously carried. (d) ITEM WITHDRAWN FROM AGENDA (e) CONSIDERATION OF ADDITIONAL POLICE RESERVE OFFICERS Chief of Police O'Borsky has requested the addition of two part-time reserve officers for the Police Department, namely Charles Brill and Roger Bakken. After discussion, it was moved by Alderman Gruenhagen to approve the appoint- ments of Charles Brill and Roger Bakken as part-time reserve officers upon recommendation of Chief of Police O'Borsky. Seconded by Alderman Westlund, the motion unanimously carried. -4- Council Minutes May 23, 1978 (f) CONSIDERATION OF REQUEST FOR EXTENSION OF VARIANCE FOR HUTCHINSON CHAMBER OF COMMERCE WITH FAVORABLE APPROVAL OF PLANNING COMMISSION The Planning Commission recommended approval of another six month extension for the variance submitted by the Hutchinson Chamber of Commerce to install a new canopy on the front of the building at 218 North Main Street. It was further recommended that no other extensions be granted regarding this var- iance and application for a building permit should be issued with construc- tion to be completed within the six month extension from July 26, 1978 to January 26, 1979. After discussion, it was moved by Alderman Westlund to grant the request of an extension of a variance for the Hutchinson Chamber of Commerce, with recom- mendation of Planning Commission. Seconded by Alderman B. Peterson, the mo- tion unanimously carried. (g) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR CLARK'S SECOND ADDITION SUBMITTED BY JOHN E. MILLER WITH FAVORABLE APPROVAL OF PLANNING COMMISSION City Engineer/Public Works Director Priebe reported that Mr. John Miller has designated an area to be dedicated for park land, which meets the requirements for parks and playground contribution. After discussion, it was moved by Alderman Westlund to accept the recommen- dation of the Planning Commission and waive reading and adopt Resolution No. 6128 entitled Resolution Giving Approval of Preliminary and Final Plat for Clark's Second Addition. Seconded by Alderman B. Peterson, the motion unani- mously carried. (h) CONSIDERATION OF REQUEST BY NUTRITION FOR THE ELDERLY FOR ADDITIONAL HANDICAPPED PARKING SPACES A request was received from the Nutrition for the Elderly Program for two ad- ditional parking meters for use by the handicapped on the south side of First Avenue N.E. at Main Street, between 11:00 A.M. and 1:00 P.M., Monday through Friday. After discussion, it was moved by Alderman Westlund to approve the request and waive first reading of Ordinance No. 10/78 entitled Ordinance Amending Section 715:40 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "Time Limit, Parking Zones" by Adding Subdivision No. 9 Thereto, Relative to "Park- ing, Local Regulations" and set second reading for June 13, 1978. Seconded by Alderman B. Peterson, the motion unanimously carried. (i) CONSIDERATION OF RECOMMENDATION BY AIRPORT COMMISSION TO ESTABLISH A JOINT AIRPORT ZONING BOARD -5- Council Minutes May 23, 1978 City Attorney Schantzen reported that it is the recommendation of the State Aeronautical Board to adopt a resolution appointing two members to the Air- port Zoning Board by the City and two members appointed by the county. These four members would select a fifth member, who would become Chairman of the Board. Until such Airport Zoning Board has been established, no funding will be issued to a city -owned airport with airport property outside the city limits. After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6130 entitled Resolution to Establish An Airport Zoning Board. Seconded by Alderman Gruenhagen, the motion unanimously carried. (j) CONSIDERATION OF OPEN HANGAR IMPROVEMENTS AT AIRPORT Administrative Assistant Plotz commented that there are 10 spaces in the open hangar at the airport, but there are no electric lights or outlets. The Air- port Commission recommends improvements to the open hangar as estimated by Popp Electrical, Inc. in the amount of $678.95. After discussion, it was moved by Alderman Westlund to approve the open hangar improvements at the airport as recommended by the Airport Commission in the amount of $678.95 by Popp Electrical, Inc. Seconded by Alderman Gruenhagen, the motion unanimously carried. (k) CONSIDERATION OF INSTALLING WIND DIRECTION AND VELOCITY INSTRUMENTS AT AIRPORT Administrative Assistant Plotz reported it is the recommendation of the Air- port Commission to install wind direction and velocity instruments at the air- port. Mr. Doug Hedin has volunteered to assemble and install a Heath Kit, which would be the least expensive method of obtaining these instruments. The approx- imate cost would be $100. After discussion, it was moved by Alderman Westlund to approve the installation of wind direction and velocity instruments at the airport upon recommendation of Airport Commission. Seconded by Alderman Gruenhagen, the motion unanimously carried. (1) CONSIDERATION OF CONTRIBUTING MONIES TO HELP FUND CRIMINAL INVESTIGATION UNIT Mr. Pete Kasal, Assistant County Attorney, appeared before the Council and gave a presentation on the Criminal Investigation Unit. This program has been on- going for approximately three years with partial support from a federal grant which is scheduled to end on July 1, 1978. It is necessary, therefore, to seek additional funds for the remaining six months of 1978. The McLeod County Board has budgeted $10,000 to fund the CIU, and the following cities are being asked to contribute specified funds for the remainder of 1978: M Council Minutes May 23, 1978 $3,000 - Hutchinson 2,000 - Glencoe 1,000 - Winsted 500 - Lester Prairie 250 - Other Municipalities in County It is anticipated that at the end of 1978 the investigation unit would be absorbed into the McLeod County Sheriff's Office and completely funded by McLeod County. Following a lengthy discussion, it was moved by Alderman B. Peterson to defer action until the next Council meeting and request a recommendation from Chief of Police O'Borsky. Seconded by Alderman Gruenhagen, the motion unanimously carried. (m) PRESENTATION BY JERRY HERTEL OF JURAN & MOODY REGARDING INDUSTRIAL REVENUE FINANCING Mr. Jerry Hertel of Juran & Moody, Inc. introduced Mr. Frank Fay, who has been working with Travel Host Motor Inn, Inc. on a proposed 60 -unit motel complex to be located along Highways 7 and 22 West, east of the Chalet Supper Club. Following brief comments, Mr. Fay presented Mr. John Klinkhammer of Travel Host. A drawing of the proposed motel was presented to the Council, which showed an enclosed swimming pool, dining area to seat 275 persons, and a lounge to accommodate 150 persons. The room rates would be in the range of $18.90 for a single room with one bed and $21.90 for two people with one bed. Approximately 50-65 full- and part-time employees would be hired by the motel. The construction work would be done by Fab Con of Savage. A representative from this firm gave a slide presentation of the building designs used, which are pre -fab concrete slab. Mr. Hertel informed the Council that the motel unit would be financed through industrial revenue bonds. This type of financing makes the project more fea- sible and can be built in a smaller community. He explained the procedure and pointed out the City would be under no obligation for financing the project. The City would sponsor the organization in obtaining the bonding, but if the recipient defaulted, the property would go to the lending institution. A resolution was read, but the Council was not asked to act on it at this time. In closing the presentation, Mayor Black commented that another group is also considering Hutchinson as the location of a Holiday Inn. They will be making a decision in a couple of weeks. It was moved by Alderman Westlund to defer action at this time. Seconded by Alderman B. Peterson, the motion unanimously carried. -7- Council Minutes 16 May 23, 1978 (n) CONSIDERATION TO APPROVE SPECIFICATIONS FOR HEAT RECOVERY SYSTEM AT HOSPITAL AND ADVERTISE FOR BIDS Administrator Philip Graves reported the hospital has had a problem with ex- cessive heat in the boiler room. The architectural firm of Horty, Elving & Associates was hired to determine a mechanical modification of cooling. They have presented a new technique of heat recovery, and it will cost approxi- mately $25,000 for the project. The specifications for the heat recovery system have been drawn up, and the Hospital Board would like permission to advertise for bids. After discussion, it was moved by Alderman Westlund to approve the specifi- cations and set the letting date as specified by the Hospital Board. Seconded by Alderman Gruenhagen, the motion unanimously carried. (o) CONSIDERATION OF EXPANSION OF TWO PARKING LOTS AT THE COMMUNITY HOSPITAL AT ESTIMATED COST OF $15,000 There is a need to expand the two employee parking lots at the Hospital. It is the request of the Hospital Board for the City Council to include this expansion work in the 1978 improvement -plan design. City Engineer/Public Works Director Priebe commented that the parking lot ex- pansion could possibly be funded through this bonding program, but due to in- flation it appears the margin allowed for this project had been absorbed. Since the bonding amount has not been set for the 1978 projects, it might be possible to add the cost of the two parking lots onto this figure. Mayor Black instructed City Engineer/Public Works Director Priebe to try to work the parking lot expansion costs into the 1978 construction projects pre- viously approved. If this is not possible, to fit it into another program. In the event no solution is found by July 1, the matter will be reconsidered. It was moved by Alderman Gruenhagen, seconded by Alderman B. Peterson, to have the City Engineer determine by July 1, 1978, if the costs of expansion of the two employee parking lots at the hospital in the 1978 improvement projects is feasible. Motion unanimously carried. (p) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR ELKS LODGE SOFTBALL TOURNAMENTS ON JUNE 17 & 18, 1978 After discussion, it was moved by Alderman B. Peterson to approve the appli- cation of Elks Lodge and issue appropriate license. Seconded by Alderman Gruenhagen, the motion unanimously carried. (q) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter mailed to all delinquent account holders. He then inquired if there was anyone present who wished to be heard regarding his/her account. Council Agenda May 23, 1978 Mr. & Mrs. Francis Bartz of 520 Larson Street (account No. 24-0060-0-00) ap- peared before the Council. They explained that due to illnesses in the family, there has been no income since February. A workman's compensation payment is forthcoming, and Mr. Bartz hopes to return to work in June. They are, there- fore, asking for an extension of time on payment of their delinquent water bill. It was moved by Alderman Westlund to grant an extension of time until July 1 for paying delinquent water bill. Seconded by Alderman B. Peterson, the mo- tion unanimously carried. It was further moved by Alderman Westlund to discontinue service on accounts No. 9-1025-2-00, 10-0265-0-00, and 38-0020-0-00 if not paid by June 1, 1978; and to discontinue service on accounts No. 9-0535-0-00, 9-0765-0-00, 10-0569- 1-00, 20-0065-0-00, 24-0060-0-00, and 36-0001-0-00 if payment is not received as previously arranged. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (r) CONSIDERATION OF REPAIR OF OLD ARMORY CHIMNEY City Engineer/Public Works Director Priebe reported that since the Old Armory chimney has been in need of repair for some time, two bids were secured for cost of repair. It is his recommendation to approve the bid of D. Peterson in the amount of $1,093.00. Following discussion, it was moved by Alderman Gruenhagen to authorize repair of the Old Armory chimney by D. Peterson in the amount of $1,093.00. Seconded by Mayor D. J. Black, the motion unanimously carried. (s) CONSIDERATION OF FULL-TIME EMPLOYEE FOR DUTCH ELM DISEASE PROGRAM AND TWO SUMMER EMPLOYEES City Engineer/Public Works Director Priebe reported officials from the "Min- nesota Dutch Elm Disease Community Demonstration Program" have asked that Jim Brodd be assigned on a full-time basis to this program. The assignment would be for a minimum of four months, during which time his salary would be fully funded from the program. Upon completion of the program, it is recommended that Mr. Brodd be assigned to the Park Department. It is, therefore, neces- sary to appoint another individual to the Cemetery Department. A recommen- dation for this position will be made at the next Council meeting. Also, it is recommended to hire two summer employees for the Park Department. Full-time replacement will be considered in the fall. After discussion, it was moved by Alderman Westlund to approve the recommen- dations of City Engineer/Public Works Director Priebe and make appointments. Seconded by Alderman Gruenhagen, the motion unanimously carried. M Council Minutes May 23, 1978 (t) CONSIDERATION OF 1977 ASSESSMENT ROLLS NO. 68, 69 & 70 City Engineer/Public Works Director Priebe reported the 1977 Assessment Rolls No. 68, 69 and 70 have been completed. He, therefore, recommends setting a hearing for June 27, 1978. Alderman Westlund made the motion to set a public hearing on the 1977 Assess- ment Rolls No. 68, 69 & 70 for June 27, 1978 at 8:00 P.M. Seconded by Alder- man B. Peterson, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6131 entitled Declaring Cost to Be Assessed and Ordering Preparation of Pro- posed Assessment Roll Number 68. Seconded by Alderman B. Peterson, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6132 entitled Declaring Cost to Be Assessed and Ordering Preparation of Pro- posed Assessment Roll Number 69. Seconded by Alderman B. Peterson, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6133 entitled Declaring Cost to Be Assessed and Ordering Preparation of Pro- posed Assessment Roll Number 70. Seconded by Alderman B. Peterson, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6134 entitled For Hearing on Proposed Assessment Roll Number 68. Seconded by Alderman Gruenhagen, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6135 entitled For Hearing on Proposed Assessment Roll Number 69. Seconded by Alderman Gruenhagen, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6136 entitled For Hearing on Proposed Assessment Roll Number 70. Seconded by Alderman Gruenhagen, the motion unanimously carried. (u) CONSIDERATION OF SUMMER EMPLOYEES IN RECREATION PROGRAM The following individuals have been recommended for summer employment in the recreation program: Tennis Baseball Patricia McGraw Dan Rubischko Maria Monahan Steve O'Borskey Richard Duehn Swimming Russ Willard Loren Davidson Mary Erickson -10- Council Minutes May 23, 1978 Alderman Westlund made the motion to approve the above-mentioned appointments to the summer recreation program. Seconded by Alderman B. Peterson, the mo- tion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported he had attended the HRA Board meeting on May 17, 1978, and provided an update on the status of the acquisition of land for the elderly site and activities of the Downtown Development Committee. The property owners were given 30 days to respond so he should be receiving responses the first part of June. Mr. Plotz informed the Council that the Industrial Development Steering Com- mittee, of which he is a member, is drawing up an outline of services that can be made available to existing or new industries. There has been an increasing number of workman's compensation claims due to employee accidents. The growing number of claims and the large reserves set aside by the insurance company are causing the City's insurance premiums to increase. Today the administrators of the hospital, Burns Manor, utilities, and the City staff met to discuss this problem. Mention was made of the auditors' presentation of the City audit report sched- uled for 12:00 Noon on May 30, 1978 and the Department Head meeting on Thurs- day of this week. (b) COMMUNICATIONS FROM MAYOR Mayor Black gave recognition to Sotirios Katsaros, AFS student from Greece, who was present for the Council meeting. Mayor Black informed Alderman Daniel Huntwork that his responsibilities on the Council would be Commissioner of Public Buildings and Fire Protection and Council Representative for the Planning Commission, Library Board, Problem Solving Committee, and "Seniors Activity Center" Advisory Board. Alderman Bruce Peterson will now serve as representative for the Park and Recreation Board. (c) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reminded the Council that bids will be opened on June 5, 1978 at 2:00 P.M. for maintenance work on the water tower in South Park and for a vacuum machine and sewer jet. An employee has indicated an interest in colored shirts, perhaps bright orange, being worn by City employees, and Mr. Priebe is looking into this matter. -11- 0 Council Minutes May 23, 1978 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the verified claims and authorize payment from the appropriate fund. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 10:22 P.M. upon motion by Alderman Westlund, seconded by Alderman Gruenhagen, and unanimously carried. -12-