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03-14-1978 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 14, 1978 1. CALL TO ORDER The meeting was called to order by Chairperson K. Peterson at 7:30 P.M., with the following present: Aldermen B. Peterson and Gruenhagen in addition to K. Peterson. Absent: Mayor Black and Alderman Westlund. Also present were: Admin- istrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The Reverend Howard Jones of the Vineyard Methodist Church gave the invocation. 3. MINUTES The minutes of the Regular Meeting dated February 27, 1978 were unanimously approved by motion of Alderman B. Peterson, seconded by Alderman Gruenhagen. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY HAZEL SITZ TO ATTEND A MANAGEMENT INSTITUTE ON MARCH 23, 1978 After discussion, it was moved by Alderman Gruenhagen to approve the re- quest by Hazel Sitz to attend the Management Institute on March 23, 1978. Seconded by Alderman B. Peterson, the motion unanimously carried. (b) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT WEST SIDE GROCERY BY EDWARD HARPER Mr. Edward Harper is the new owner of the West Side Grocery and has sub- mitted an application for a license to sell cigarettes effective April 1, 1978. Following discussion, it was moved by Alderman B. Peterson to approve the cigarette license application by Edward Harper and to issue a refund in the amount of $9.00 to Lloyd Schmeling, the former owner of the West Side Gro- cery. Seconded by Alderman Gruenhagen, the motion unanimously carried. Council Minutes March 14, 1978 (c) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT BARRICK WELL CO. & GAS BY THOMAS BARRICK After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Gruenhagen, to approve the cigarette license for Thomas Barrick. Mo- tion unanimously carried. (d) CONSIDERATION OF REQUEST FOR JEAN LERBERG TO ATTEND HUD "SMALL CITIES" WORKSHOP ON MARCH 21, 1978 It was moved by Alderman Gruenhagen to approve the request for Jean Lerberg to attend the HUD Workshop on March 21, 1978. Seconded by Alderman B. Peter- son, the motion unanimously carried. (e) CONSIDERATION OF REQUEST FOR GARY PLOTZ AND MARLOW PRIEBE TO ATTEND MINNESOTA PLANNING ASSOCIATION ANNUAL CONFERENCE ON MARCH 30-31, 1978 It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to approve the request of Gary Plotz and Marlow Priebe to attend the Minne- sota Planning Association Annual Conference on March 30-31, 1978. Motion unanimously carried. (f) CONSIDERATION OF REQUEST FOR GARY PLOTZ AND RALPH NEUMANN TO ATTEND PUBLIC RELATIONS SEMINAR ON APRIL 1, 1978 AT HAVTI After discussion, it was moved by Alderman B. Peterson to approve the re- quest for Gary Plotz and Ralph Neumann to attend the Public Relations Sem- inar at HAVTI on April 1, 1978. Seconded by Alderman Gruenhagen, the mo- tion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 2/78 - ORDINANCE NAMING STREET ALONG WEST RIVER PARK "LES KOUBA PARKWAY" AND PORTION OF WEST RIVER PARK "LES KOUBA POINT" (DEFERRED FEBRUARY 27, 1978) City Attorney Schantzen reported that he and City Engineer/Public Works Director Priebe are still working on the legal description of the property involved. He hopes to have the Ordinance ready for second reading at the next Council meeting. It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to defer action on the second reading of Ordinance No. 2/78 until the next Council meeting. Motion unanimously carried. (b) ORDINANCE NO. 3/78 - AN ORDINANCE TO ESTABLISH A "SENIORS ACTIVITY CENTER" ADVISORY BOARD AND TO DEFINE ITS DUTIES AND MEMBERSHIP -2- Council Minutes March 14, 1978 A motion was made by Alderman B. Peterson to waive the second reading and adopt Ordinance No. 559 entitled An Ordinance to Establish A "Seniors Activity Center" Advisory Board and To Define Its Duties and Membership. Seconded by Alderman Gruenhagen, the motion unanimously carried. (c) ORDINANCE NO. 4/78 - FIRE LANE PARKING VIOLATIONS Alderman Gruenhagen made the motion to waive second reading of Ordinance No. 560 entitled Fire Lane Parking Violations, pending adoption by publi- cation in The Leader. Seconded by Alderman B. Peterson, the motion unani- mously carried. (d) RESOLUTION NO. 6097 - COMMENDING FRANCES GRUHN It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to adopt Resolution No. 6097 entitled Commending Frances Gruhn. Motion unani- mously carried. (e) ORDINANCE NO. 5/78 - ORDINANCE AMENDING SECTION 301 ENTITLED CONSTRUCTION CODES, ADMINISTRATION After discussion, it was moved by Alderman B. Peterson to waive first read- ing of Ordinance No. 5/78 entitled Ordinance Amending Section 301 Entitled Construction Codes, Administration and set second reading for March 28, 1978. Seconded by Alderman Gruenhagen, the motion unanimously carried. (f) RESOLUTION NO. 6098 - RESOLUTION ESTABLISHING A TOTAL DUTCH ELM DISEASE SANITATION PROGRAM After discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man B. Peterson, to waive reading and adopt Resolution No. 6098 entitled Resolution Establishing A Total Dutch Elm Disease Sanitation Program. Mo- tion unanimously carried. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) MINUTES OF PLANNING COMMISSION DATED FEBRUARY 21, 1978 There being no discussion, the minutes were ordered by the Chairperson to be received for filing. (b) BUILDING OFFICIAL'S MONTHLY REPORT - FEBRUARY, 1978 There being no discussion, the report was ordered by the Chairperson to be received for filing. (c) MONTHLY FINANCIAL REPORT - FEBRUARY, 1978 There being no discussion, the report was ordered by the Chairperson to be received for filing. -3- Council Minutes March 14, 1978 (d) MINUTES OF PARK AND RECREATION BOARD DATED MARCH 1, 1978 There being no discussion, the minutes were ordered by the Chairperson to be received for filing. (e) MINUTES OF BURNS MANOR NURSING HOME BOARD DATED FEBRUARY 16, 1978 There being no discussion, the minutes were ordered by the Chairperson to be received for filing. (f) MINUTES OF TRANSPORTATION BOARD DATED MARCH 8, 1978 There being no discussion, the minutes were ordered by the Chairperson to be received for filing. (g) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED MARCH 7, 1978 There being no discussion, the minutes were ordered by the Chairperson to be received for filing. (h) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED MARCH 7, 1978 There being no discussion, the minutes were ordered by the Chairperson to be received for filing. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF REPRINTING CITY PERSONNEL POLICY Personnel Coordinator Sitz requested that action on reprinting of the City Personnel Policy be deferred to a future meeting. Alderman B. Peterson moved to defer action on reprinting the City Personnel Policy until a future Council meeting. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) CONSIDERATION OF MID -WEST TRAILER PARK City Engineer/Public Works Director Priebe reported that existing mobile home parks should have conformed to a City Ordinance adopted in 1973 which regulates mobile home parks. The Mid -West Trailer Park was in existence at the passage of the Ordinance, but it does not have a Conditional Use Permit as required, nor does it meet the lot size or set back for each unit. He feels that perhaps now is the proper time for the City to require a -4- Council Minutes 16 March 14, 1978 Conditional Use Permit inasmuch as the Mid -West Trailer Park has a new owner. Mr. Priebe further pointed out that this park has been a concern of the Fire Department from a safety viewpoint due to poor accessability into the park and lack of open space between units. City Engineer/Public Works Director Priebe stated that the owner had not yet been approached about complying with the Ordinance. He wanted to seek the Council's approval before he acted on this matter. With the consent of the Council, Chairperson K. Peterson instructed City Engineer/Public Works Director Priebe to contact the new owner of the Mid - West Trailer Park to discuss compliance with the Ordinance. Then Mr. Priebe will report back to the Council on the progress made. (c) CONSIDERATION OF RESIGNATION OF JEFF MCKAY Jeff McKay, Assistant Recreation Director, submitted his resignation to be effective March 24, 1978. It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to accept the resignation of Jeff McKay with regrets. Motion unanimously car- ried. (d) CONSIDERATION OF APPROVAL OF TWO CETA EMPLOYEES Personnel Coordinator Sitz recommends the names of Corrie Forseth and David Kilmer to fill two of the four positions available under the CETA Grant for recreation area maintenance workers. Following discussion, it was moved by Alderman Gruenhagen to approve the CETA employees, Corrie Forseth and David Kilmer. Seconded by Alderman B. Peterson, the motion unanimously carried. (e) CONSIDERATION OF 1978 IMPROVEMENT PROJECTS (78-03 & 78-04) City Engineer/Public Works Director Priebe reported that plans and speci- fications for Project 78-03 and 78-04 have been completed. He would recom- mend a bid date of April 18, 1978 at 2:00 P.M. After discussion, it was moved by Alderman Gruenhagen to approve the plans and specifications for Project 78-03 and 78-04 and order advertising for bids to be opened April 18, 1978 at 2:00 P.M. Seconded by Alderman B. Peterson, the motion unanimously carried. Alderman Gruenhagen moved to waive reading and adopt Resolution No. 6100 entitled Approving Plans and Specifications and Ordering Advertisement for Bids. Seconded by Alderman B. Peterson, the motion unanimously carried. -5- Council Minutes 46 March 14, 1978 It was moved by Alderman Gruenhagen, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 6101 entitled Approving Plans and Specifications and Ordering Advertisement for Bids. Motion unanimously carried. (f) CONSIDERATION OF REQUEST FOR CHIEF OF POLICE TO ATTEND ANNUAL CHIEFS' SEMINAR MARCH 28-30, 1978 After discussion, it was moved by Alderman B. Peterson to approve the request of Chief of Police O'Borsky to attend the Annual Chiefs' Seminar on March 28-30, 1978. Seconded by Alderman Gruenhagen, the motion unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that on March 7, 1978 the Downtown Development Committee met and heard recommendations from Mr. Alfred Albert on housing sites. Also, on March 7 two representatives from HUD made an inspection of the 11 sites under consideration. Several were found to be unacceptable, and a few of the sites were acceptable. A joint meeting of the Downtown Development Committee, City Council, HRA, and the Community Development Advisory Board will be held on March 23, 1978. It is anticipated that a recommendation will be determined on the housing site from the various alternatives under consideration and referred to the City Council for action at a future meeting. In the Old Armory basement there is a shooting range that has been used on a monthly basis by the National Guard and occasionally by the City's Police Department. The Park and Recreation Board has been approached to provide a shooting range as part of the recreation program. The Board members are favorable of such a request, and City Attorney Schantzen has informed Mr. Plotz that the City would have inburance protection if the activity is a part of the City's recreation program and available to the public. Guide- lines have been established for the shooting range, and the progz-am is scheduled to start within the next month. The shooting range area has been inspected by Building Inspector Willard and Fire Inspector Field. They found it to meet the safety code, with a couple of modifications necessary. It was pointed out by Fire Inspector Field that children under the age of 16 are not allowed to use fire arms under the state law. It was moved by Alderman B. Peterson to refer the Guidelines to the Park and Recreation Board for approval after reviewal by Fire Inspector Field. Seconded by Alderman Gruenhagen, the motion unanimously carried. Sol! Council Minutes 46 March 14, 1978 A rough draft of the Airport Study will be presented to the Airport Com- mission on Wednesday night by Wes Hendrickson of TKDA. Mr. Hendrickson and Mr. Clarence Simonowicz of CRS will also be working with the Planning Commission on the Comprehensive Plan for Hutchinson. Monies received from the 701 Planning Grant will be used for the Compre- hensive Plan and the Park and Open Space Plan. Mr. Plotz commented on the monthly financial report included in the Council packet. The detailed information was run on a Xerox copier which is being used on a trial basis. Since the 1978 budget provides for the purchase of a new copier for City Hall, the recommendation of purchase or rental of a copier will be on the agenda for the next Council meeting. Administrative Assistant Plotz reported that he, City Attorney Schantzen, and City Engineer/Public Works Director Priebe met with the owner of the building at the corner of Second Avenue and Franklin Street on March 7 to discuss the conditional use permit issue. The owner will be applying for a conditional use permit through the Planning Commission. (b) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported on Project 78-03 and asked for Council approval to pay the Burlington Northern Railroad $1,375 for a permit to trench through railroad right-of-way for the southeast storm sewer outlet. The payment would cover restoration costs of track. This amount is $4,000 less than it would cost to jack the line through under the track. After discussion, it was moved by Alderman Gruenhagen to approve the City Engineer to apply for a permit with Burlington Northern Railroad to trench through railroad right-of-way at a cost of $1,375. Seconded by Alderman B. Peterson, the motion unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS When asked about the statement for well repairs, City Engineer/Public Works Director Priebe reported that the cost of repairs was $5,000 over the esti- mate received before the work was authorized. It was necessary to replace more parts than anticipated, and also the pump needed repairs. It was moved by Alderman Gruenhagen to approve the verified claims and authorize payment from the appropriate funds. Seconded by Alderman B. Peterson, the motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:25 P.M. upon motion by Alderman B. Peterson, seconded by Alderman Gruenhagen, and unanimously carried. -7-