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03-28-1978 CCMMINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 28, 1978 The special meeting of the City Council was called to order at 2:00 P.M. by Mayor Black. Those present were Aldermen Westlund, B. Peterson, Gruenhagen, and K. Peterson in addition to Mayor Black. Also present were Administrative Assistant Plotz and Hospital Administrator Phil Graves. Mayor Black read Publication No. 2031 which called for sealed proposals for the construction of the Hutchinson Community Hospital ICU/CCU Remodeling, Hutchinson, Minnesota, to be received on March 28, 1978 and opened at 2:00 P.M. The follow- ing bids were then opened: Electrical Construction: A & B Electric Hutchinson, MN $32,375.00 Brandt Electric Olivia, MN 28,890.00 Design Electric St. Cloud, MN 31,998.00 Drews Electric Mound, MN 30,400.00 Fairhaven Electric Corp. Fairhaven, MN 41,400.00 Quade's, Inc. Hutchinson, MN 32,955.00 Mechanical Construction: Krasen Plumbing & Heating Hutchinson, MN 19,952.00 It was moved by Alderman Westlund to refer the above bids to the Hutchinson Community Hospital Board for review and recommendation. Seconded by Alderman B. Peterson, the motion unanimously carried. The meeting was adjourned at 2:15 P.M. MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 28, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following mem- bers present: Aldermen Westlund, B. Peterson, Gruenhagen, and K. Peterson in addition to Mayor Black. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of a pastor to bring the invocation, there was a time of silent prayer. 3. MINUTES The minutes of the Regular Meeting dated March 14, 1978 were unanimously ap- proved upon motion by Alderman B. Peterson and seconded by Alderman Gruenhagen. 4. PUBLIC HEARING None 5. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR A ONE-YEAR TEMPORARY BUILDING PERMIT BY HOWARD KRUEGER City Engineer/Public Works Director Priebe reported that the temporary building would be located at Sioux Second Addition during construction of a house at that site. He pointed out that a temporary building per- mit must have Council approval. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the request of Howard Krueger for a one-year tem- porary building permit. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR RICHARD NAGY AND RANDY DEVRIES TO ATTEND WATER WORKS OPERATORS WORKSHOP ON APRIL 18-20, 1978 After discussion, it was moved by Alderman K. Peterson to approve the request for Richard Nagy and Randy DeVries to attend the Water Works Operators Workshop on April 18-20, 1978. Seconded by Alderman Gruenhagen, the motion unanimously carried. Council Minutes March 28, 1978 (c) CONSIDERATION OF REQUEST FOR STREET LIGHTS ALONG SERVICE ROAD A request was received for street lights to be installed in front of Hutchinson Warehouse Grocery, Forbes Auto Store, T. L. Scalawags, Inc. and Hutch Bowl. The two security lights presently along this service road will be discontinued as of March 31, 1978. Mayor Black inquired of the City Engineer if street light installation would be included in construction work scheduled for this area. After receiving an affirmative reply, he commented that no action is necessary since the street lights are included in the improvement project work. The Chair further directed the City Engineer to contact the Utilities regarding this matter. (d) COMMUNICATIONS FROM MRS. SHARON SCHWARTZ AND OTHERS ON PETERSON CIRCLE TO DISCUSS UNTIDY CONDITIONS IN AREA Mrs. Sharon Schwartz and a neighbor lady appeared before the Council to complain about the untidy condition of the property owned by Lowell Otto. City Attorney Schantzen reported that the Police Department had been in contact with him, and they are taking pictures and gathering statements from local residents. If necessary, a criminal complaint will be issued by Mr. Schantzen. (e) COMMUNICATION REGARDING COMPLAINT AGAINST GALEN GRUIS AND DUANE ANDERSON A neighbor of Galen Gruis and Duane Anderson appeared at the Council meet- ing and inquired about action being taken to prompt the two above-named parties to clean up their property. He stated that nothing had been done to remove the debris. City Attorney Schantzen informed sent a letter to each individual They have 10 days from the date be taken by the City. 6. RESOLUTIONS AND ORDINANCES the Council that the Chief of Police has informing them to correct the condition. of the letter before any legal action can (a) ORDINANCE NO. 2/78 - ORDINANCE NAMING STREET ALONG WEST RIVER PARK "LES KOUBA PARKWAY" AND PORTION OF WEST RIVER PARK "LES KOUBA POINT" (DEFERRED MARCH 14, 1978) It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to waive the second reading and adopt Ordinance No. 558 entitled Ordinance Nam- ing Street Along West River Park "Les Kouba Parkway" and Portion of West River Park "Les Kouba Point". Motion unanimously carried. -2- Council Minutes 41 March 28, 1978 (b) ORDINANCE NO. 5/78 - ORDINANCE AMENDING SECTION 301 ENTITLED CONSTRUCTION CODES, ADMINISTRATION It was moved by Alderman B. Peterson to waive the second reading and adopt Ordinance No. 561 entitled Ordinance Amending Section 301 Entitled Construc- tion Codes, Administration. Seconded by Alderman K. Peterson, the motion unanimously carried. (c) RESOLUTION NO. 6102 - COMMENDING NANCY SCHWANKE It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6103 entitled Commending Nancy Schwanke. Motion unanimously carried. (d) RESOLUTION NO. 6103 - COMMENDING JEFF MCKAY It was moved by Alderman K. Peterson, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6103 entitled Commending Jeff McKay. Motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND CO11!MISSIONS (a) MINUTES OF HOSPITAL BOARD DATED DECEMBER 20, 1977, JANUARY 10, 1978 AND JANUARY 17, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (b) MINUTES OF LIBRARY BOARD DATED MARCH 10, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF JOINT MEETING DATED MARCH 23, 1978 AND SPECIAL MEETING OF DOWN- TOWN DEVELOPMENT COMMITTEE DATED MARCH 23, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDATION NOT TO ADOPT BY PUBLICATION ORDINANCE NO. 4/78 ENTITLED FIRE LANE PARKING VIOLATIONS In a memo received from Fire Inspector Field, he explained that Judge Yost already has on his fine schedule a Statute (M.S.A. 169.34) charging $5.00 for parking in prohibited areas. This would include the fire lanes. By adjusting the amount of the fine on the yellow envelopes issued by the Police Department, both fines will coincide. -3- Council Minutes March 28, 1978 After discussion, it was moved by Alderman Westlund to rescind the first and second reading of Ordinance No. 4/78 entitled Fire Lane Parking Vio- lations. Seconded by Alderman K. Peterson, the motion unanimously carried. (b) PRESENTATION BY ROGER BLUHM AND RAY PLATH OF HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION AND ACTUARIAL REPORT (DEFERRED SEPTEMBER 27, 1977) Messrs. Roger Bluhm and Ray Plath of the Fire Department appeared before the Council, and Mr. Bluhm presented a report on the January 1, 1977 ac- tuarial costs for the Hutchinson Fire Department Relief Association. Mayor Black made the recommendation that a committee consisting of Alder- men K. Peterson and Westlund, Administrative Assistant Plotz and City Ac- countant Merrill meet with Messrs. Bluhm and Plath to review the actuarial report and prepare a recommendation for the next Council meeting. It was moved by Alderman Westlund to defer this item on the agenda until the next Council meeting and the committee appointed by Mayor Black bring a recommendation at that time. Seconded by Alderman B. Peterson, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF APPROVAL OF SPECIFICATIONS FOR MAINTENANCE REPAIR OIL City Engineer/Public Works Director Priebe commented that the City will need to purchase a limited amount of oil for maintenance repair, and this year it will be bid separately. He requested approval of the specifica- tions. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the specifications and set the letting date for April 18, 1978 at 2:00 P.M. Motion unanimously carried. (b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter mailed to all delinquent account holders. He then asked if there was anyone present who wished to be heard regarding his/her account. No one responded. Alderman Westlund made the motion to discontinue service on accounts No. 4-0290-0-00, 11-0805-0-00, 12-0170-0-00, 12-1450-1-00, and 16-0362-1-00 if not paid by April 1, 1978, and to discontinue service on accounts No. 4-1105-4-00 and 9-0765-0-00 if payment is not received as promised. Sec- onded by Alderman K. Peterson, the motion unanimously carried. -4- Council Minutes March 28, 1978 (c) CONSIDERATION OF RESIGNATION OF NANCY SCHWANKE AND PERMANENT EMPLOYMENT OF PATRICE VANDERVEEN A resignation letter has been received from Nancy Schwanke, who has been on a six-month maternity leave. During Nancy's leave, Patrice VanderVeen was hired as a temporary employee to work for the Public Works Director and Building Official. It is the recommendation of the Department Heads and Personnel Coordinator that the past six months be considered as pro- bationary period for Patrice and that she be placed on permanent employ- ment. After discussion, it was moved by Alderman Westlund to accept the resig- nation of Nancy Schwanke and to make permanent appointment of Patrice VanderVeen as secretary. Seconded by Alderman B. Peterson, the motion unanimously carried. (d) CONSIDERATION TO MOVE BUILDING Mr. George Luthens of 225 Hassan Street South has requested permission to move a building onto his property for use as a storage building. Inasmuch as Mr. Luthens has agreed to meet the City requirements, it is the recom- mendation of Building Official Willard to grant permission to move the building. Alderman Westlund made the motion to approve the request of George Luthens to move a building upon the recommendation of the Building Official. Seconded by Alderman Gruenhagen, the motion unanimously carried. (e) CONSIDERATION OF APPROVAL OF SPECIFICATIONS FOR DUTCH ELM DISEASE CONTROL In the event that property owners do not complete the removal of diseased elm trees according to State law, the City will need a contractor to do this work. It is the recommendation of City Engineer/Public Works Direc- tor that the Council approve the specifications and advertise for bids. After discussion, it was moved by Alderman Westlund to approve the speci- fications and set the letting date for April 18, 1978 at 2:05 P.M. Sec- onded by Alderman K. Peterson, the motion unanimously carried. (f) CONSIDERATION OF COPIER FOR CITY HALL Administrative Assistant Plotz reported on the various copy machines that have been used on a trial basis at City Hall. Both he and City Accountant Merrill felt the reduction feature of the Xerox was of value and, there- fore, recommend renting the Xerox until summer. At that time a re-evalu- ation will be made of the copy machine. -5- Council Minutes March 28, 1978 After discussion, Alderman Westlund made the motion to enter into an agreement with Xerox to rent the copy machine until August 1, 1978. Seconded by Alderman B. Peterson, the motion unanimously carried. (g) CONSIDERATION OF APPROVAL OF TWO CETA EMPLOYEES Two positions remain to be filled under the CETA Public Service Employ- ment Grant as recreation area maintenance workers. Personnel Coordinator Sitz recommends Douglas Winn and Mark McCormick for these two positions. It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to approve Douglas Winn and Mark McCormick as CETA employees. Motion unani- mously carried. (h) CONSIDERATION OF FAVORABLE RECOMMENDATION OF PLANNING COMMISSION SUBSEQUENT TO PUBLIC HEARING FOR REZONING OF AREA FROM R-2 TO R-3, INCLUDING PARK TOWERS, TO REZONE ONLY LOTS 6-10 OF BLOCK 29, SOUTH HALF OF CITY It was moved by Alderman Westlund that upon recommendation of the Plan- ning Commission to waive first reading of Ordinance No. 6/78 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map and to set the second reading for April 11, 1978. Seconded by Alderman Gruenhagen, the motion unanimously carried. (i) CONSIDERATION OF REQUEST FOR VACATION OF ALL UTILITY, DRAINAGE AND STREET EASEMENTS IN STONEY POINT SECOND ADDITION WITH FAVORABLE APPROVAL OF PLANNING COMMISSION City Engineer/Public Works Director Priebe commented that this request is a routine matter that was not taken care of at the time the plat was ap- proved. Alderman Westlund made the motion to waive the first reading of Ordinance No. 7/78 entitled An Ordinance to Vacate All Utility, Drainage and Street Easements Located in Stoney Point Second Addition and to set the second read- ing for April 11, 1978. Seconded by Alderman B. Peterson, the motion unani- mously carried. (j) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT SUBMITTED BY RON FISHER WITH FAVORABLE APPROVAL OF FISHER'S ADDITION BY PLANNING COMMISSION After discussion, it was moved by Alderman K. Peterson to waive the read- ing and adopt Resolution No. 6104 entitled Resolution Giving Approval of Preliminary and Final Plat Known as Fisher's Addition. Seconded by Alder- man Gruenhagen, the motion unanimously carried. -6- Council Minutes It March 28, 1978 (k) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY CHARLES (CHUCK) PEARSON WITH FAVORABLE APPROVAL OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund that upon approval of the Planning Commission to waive reading and adopt Resolution No. 6105 entitled A Resolution Granting Variance from Section 9 of the Zoning Or- dinance to Allow Construction of Addition to Existing Building. Seconded by Alderman K. Peterson, the motion unanimously carried. (1) CONSIDERATION OF APPLICATIONS FOR RENEWAL OF CLUB ON -SALE LIQUOR LICENSES: 1. V.F.W. POST NO. 906 2. AMERICAN LEGION POST NO. 96 3. CROW RIVER COUNTRY CLUB 4. HUTCHINSON ELKS LODGE After discussion, it was moved by Alderman Westlund to approve the appli- cations of the four above-named clubs and issue appropriate Club On -Sale Liquor Licenses. Seconded by Alderman K. Peterson, the motion unanimously carried. (m) CONSIDERATION OF APPLICATIONS FOR RENEWAL OF ON -SALE LIQUOR LICENSES: 1. THE CHALET SUPPER CLUB 2. DINNER BELL, INC. 3. T. L. SCALAWAGS, INC. 4. VELVET COACH, INC. After discussion, it was moved by Alderman Westlund to approve the appli- cations of the four above-named establishments and issue the appropriate On -Sale Liquor Licenses. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (n) CONSIDERATION OF JOINT RECOMMENDATION OF DOWNTOWN DEVELOPMENT COMMITTEE, HRA, COMMUNITY DEVELOPMENT ADVISORY BOARD, AND CITY COUNCIL TO CONSIDER ACQUISITION OF LOTS 1, 2, 6, 7, 8, 9 AND 10 OF BLOCK 15, SOUTH HALF OF CITY, AS PROPOSED HOUSING SITE WITH COMMUNITY DEVELOPMENT DISCRETIONARY GRANT MONIES Following discussion, it was moved by Alderman K. Peterson to approve the acquisition of property as described above; and it was further moved to waive reading and adopt Resolution No. 6106 entitled Resolution Authoriz- ing Administrative Assistant and Mayor to Contract for Appraisal of Property for Proposed Housing Site. Seconded by Alderman Westlund, the motion unani- mously carried. (o) CONSIDERATION OF TRANSFER OF FUNDS City Accountant Merrill requested a transfer of funds from the General Fund -7- Council Minutes March 28, 1978 to the Water and Sewer Fund in the amount of $8,608.80 as of December 31, 1977. This transfer was inadvertently overlooked at year end 1976. Alderman Westlund made the motion to approve the transfer of funds as requested. Seconded by Alderman B. Peterson, the motion unanimously car- ried. (p) CONSIDERATION OF REQUEST BY DOWNTOWN DEVELOPMENT COMMITTEE TO SUPPORT COLD STORAGE FACILITY PROPOSAL Following discussion, it was moved by Alderman Westlund to approve the proposal and waive reading and adopt Resolution No. 6108 entitled Resolu- tion Pledging Assistance to Construct a New Cold Storage Facility. Seconded by Alderman K. Peterson, the motion unanimously carried. (q) CONSIDERATION OF RESCINDING PROPERTY ACQUISITION OFFERS Mayor Black explained that it will be necessary to rescind the property acquisition offers previously made to Aaron Wendt, Alfred Cheney, Henry Koch, and George Schulte due to the action taken by the Downtown Develop- ment Committee. After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6107 entitled Resolution Rescinding Property Acqui- sition Offers. Seconded by Alderman K. Peterson, the motion unanimously carried. (r) CONSIDERATION OF SEWER SERVICE PROBLEM City Engineer/Public Works Director Priebe reported that Mr. William Stude- man at 336 Ontario Street has had problems with his sewer service line freezing during the winter. He is serviced by an old line that needs to be replaced. It is his recommendation that a new service line be put in this spring at an estimated cost of $3,200.00 to the City. After discussion, it was moved by Alderman B. Peterson to approve the work to be completed this spring. Seconded by Alderman K. Peterson, the motion unanimously carried. (s) CONSIDERATION OF REQUEST TO MOVE BUILDING BY EUGENE OLSON Mr. Eugene M. Olsen of 514 Erie Street has requested permission to move a 14' x 24' garage building onto his property. It is the recommendation of Building Official Willard to approve this request. After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Gruenhagen, to approve the request by Eugene Olson to move a building onto his property. Motion unanimously carried. Council Minutes March 28, 1978 (t) CONSIDERATION OF REQUEST TO MOVE BUILDINGS BY ROBERT PETERSON Mr. Robert Peterson has requested permission to move two wood frame build- ings onto the location south of the existing storage barn on the south side of Highway 7 East and Rockite Silo, Inc. It is the recommendation of the Building Official to grant a temporary permit for a period of two years. After discussion, it was moved by Alderman B. Peterson to approve the issuance of a temporary permit for two years. Seconded by Alderman Gruen- hagen, the motion carried, with Alderman K. Peterson abstaining from voting. (u) CONSIDERATION OF A JOINT CITY -SCHOOL DISTRICT PROPOSAL TO LOCATE THE MCLEOD COUNTY DAY ACTIVITY CENTER IN HUTCHINSON Administrative Assistant Plotz presented information on the relocation of the McLeod County Day Activity Center in Biscay and the proposal prepared jointly by the City and School District. It was the general consensus of the Council to be in favor of relocating the McLeod County Day Activity Center in Hutchinson. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the proposal prepared by the City -School District and present it to the Day Activity Center Board. Motion unanimously car- ried. (v) CONSIDERATION OF APPOINTMENT TO "SENIORS ACTIVITY CENTER" ADVISORY BOARD Mayor Black reported that the following appointments to the "Seniors Ac- tivity Center" Advisory Board will be made in accordance with Ordinance No. 559 which was adopted by the City Council on March 14, 1978. Sr. Citizens Club - Erwin Haag American Association of Retired Persons, Inc. - Thomas J. Stibal Community Services Board for the Elderly - Emma Lake Sr. Citizens Advisory Committee - Mrs. Ruth Engel Community Education Office - Dick Lennes Park & Recreation Board - Don Falconer The Hutchinson Garden Club appointee will be made at the next Council meet- ing. It was moved by Alderman K. Peterson, seconded by Alderman Gruenhagen, to ratify the above appointments to the "Seniors Activity Center" Advisory Board. Motion unanimously carried. M Council Minutes r March 28, 1978 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz called attention to the new format being used for the bills. Mr. Plotz mentioned that the Council meeting scheduled with the clerical staff had been changed to Thursday, March 30 at 8:00 A.M. Discussion was given to establishing a date in April for the Council/staff workshop. It was decided to schedule the workshop for Friday, April 28, 1978 in the Hutchinson Community Hospital Conference Room. Administrative Assistant Plotz made mention that a notice had been received from the County regarding the Board of Review date scheduled for May 19, 1978, at Hutchinson City Hall. It was the agreement of the Council that this date would be acceptable for the Board of Review, and Mr. Plotz will notify the County accordingly. (b) COMMUNICATIONS FROM MAYOR Mayor Black made reference to the fact that the McLeod County Assessor's Office had notified Hospital Administrator Graves that the Hutchinson Medi- cal Center connected onto the Hospital will be placed on the assessment rolls effective January 2, 1978. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS r (a) VERIFIED CLAIMS r It was moved by Alderman We tlund, seconded by Alderman K. Peterson, to approve the verified claims'and authorize payment from the appropriate funds. Motion unanimously arried. 12. ADJOURNMENT There being no further businessto come before the Council, the meeting was adjourned at 9:05 P.M. upon motion by Alderman Westlund, seconded by Alder- man Gruenhagen, and unanimously carried. -10-