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04-10-1973 CCMREGULAR COUNCIL MEETING APRIL 10, 1973 Vice -President Black called the meeting to order at 7:30 p.m. in -the absence of Mayor Kost, and asked Reverend Crouse to deliver t_ie invoca- tion. Members present were Aldermen Black, Linder, Westlund and Alrick. Also present was Administrative Assistant Mealey, Engineer Priebe and Attorney Schantzen. as submitted The minutes of the regular meeting of March 27, 1973 were approved/on motion by Alderman Westlund, seconded by Alderman Alrick. The current bills, having been reviewed, were approved on motion by Alderman Westlund, second by 1�lderman Linder. (To be listed) Administrative Assistant Mealey reported receipt of $13,363 in revenue sharing funds and requested authority to invest that amount. Alderman Westlund moved that the investment be approved, Alderman Linder seconded the motion and it was carried. Alderman Alrick reported receipt of $96,000 by the Hospital from sale of the old hospital property thereby enabling repayment of $60,000 loan plus $4,200 interest first year, $4,200 interest second year and $2,450 interest third year to date for a total of $10,850 interest. Alderman Westlund moved that the funds be repaid to S. F. 6 and that the Clerk be directed to invest them as appropriate. Alderman Linder seconded -the motion and it was carried. Vice -President Black acknowledged the visitors to the Council meeting and invited them to present any matter of interest they wished to bring up. Roger Hagemiller acted as spokes!»an for a committee of five people representing 25 groups interested in par',,- and recreation facilities. He requested that a referendum be set for July for a two or three mill levy for such facilities, beginning with a -swimming pool, for a long range capital improvement program. Alderman Linder stated that the subject had been discussed at the Park and Recreation Board meeting and that it was the consensus of that Board that the plan is worthy of further study. City Attorney Sehantzen advised that it would be an advisory election and further that it would appear that it might be possible to go to a mill levy for this purpose. Alderman Alrick moved that the subject be tabled to the next regular meeting for further study. Alderman Westlund seconded the motion and it was carried. Glen Grahn, Minnesota State Highway Department, reported on his findings resulting from a traffic study on highway 15 south. The volumes were higher than he had expected in the Shopping Center area and on T.H. 15 Service Road. He stated that a count had been made for the specefic purpose of determining the naed for a signal light at Lynn Road, bat that it was found that the counts ware considerably below the required minimum by the State for a signal at this time.. He acknowledged that the area is new and that there is great potential for considerable increase within the immediate future, but pointed out that correcting the problems will REGULAR COUNCIL MEETING April 10, 1973 General Fund Judy ',larnke motor vehicle labor 3 44.80 Harold Synstelien electrical inspections 116.50 Audley Jorgenson police reserve 32.00 Dorothy Hassman police reserve 126.00 Ina Klapotz police dispatch 144.00 Hutchinson Utilities gasutili-ties 374.27 Municipal Electric Plant electric utilities 401.48 Hutchinson Telephone Co. telephone services 369.75 Sta-e Treasurer-PERA Marc,, contribution 2302.96 State Treasurer-Soc.Sec. Fund lst quarter contribution 3619.69 Junker Sanitation Services March services 7354.60 U.S.Postmaster postage 210.00 Treas.State of Minn. lst quarter surc"--,arges 1066.74 Standard Oil Co. gasoline 384-30 Leef Bros. Inc. services 16.00 Cash Drawer #4 supplies 22.05 Allen Office Supply office supplies 3.25 The American City magazine subscription 20.00 American Linen Supply Co. services 14.40 __'Iden Willard supplies and mileage 61.18 Standard Printing Co. printing supplies 178.65 Sears paint & maintenance repairs 33.94 S. A. Nies fire extinguishers 24.95 Mid West Carbon Co. pens 10.00 Paper Co. supplies 31.06 Kurths Foods supplies 50.58 IaE-er jewelry wall sign -bldg. official 6.40 Hutchinson Leader Inc. publication costs 14.98 Grams Insurance Agency workmen's compensation ins. 2207-00 Family Rexall Drug supplies 41.64 Coast to Coast Stores supplies 43-36 Farm &- Home Dist. Co. paint 41.65 Ben R. Banjamin straw 8.20 Quade's Inc. generator checks & supplies 82-37 Burroughs Corporation supplies 245-51 Burroughs Corporation maintenance agreement 881.21 Simonson Lumber Co. supplies 6.31 Mishek's mimeo paper 335.90 The Typewriter Slop stencils 54.00 Hutchinson Community H-,spital blood alcohol test-Zajicek 8.00 Don Streicher Guns Inc. riot gun locks etc. 57-10 Criminal Law Bulletin subscription 28.00 Neil Drug supplies 4.87 Law Enforcement Equip. Co. supplies 13.64 Rite Way Auto Wash car washings 11.45 Popp's Electrical electrical services 105-54 Leo's Electronic services supplies 12.30 Wally's Tire Center repairs 3.50 Hutchinson Fi---e Dept. March fire runs 147.50 office of Special Programs registration fees 120.00 Heil Drug Store supplies 45-50 Plowman!s Inc. repai.r.s 190.19 Regular Council Meeting 1 no0i a .9 BitikMealey r Minn. Valley Testing S. & L. Stores Off Street Parking hutak Federal Qvings Pitney Bowes Crown Life Ins. Co. Pay! Vent. Hutchinson Telephone Co. Charles Stombaugh Patchin Fertilizer Service G.F.Nemitz'Sons Hutchinson Wholesale Suply Felska's Auto Machine Services O.A.Bretzke & Son Inc. McCormick Imp!: Co. Recreation Dept. Joan Krueger Loren Lickfett Family Rexall Drug Hutchinson Telephone Co. Rod Kei th Municipal Electric Plant Hutch Utilities Standard Printing Co. Gopher Athletic Supply Co. Citizens Bank ROAD & BRIDGE FUND Wm. Karl Quentin Larson A. Pr4ebe Family Rexall Drug The Typewriter Shop Hutch Leader Inc. Hutchinson Telephone Co. Mun. Elec. Plant Hutch Utilities U.S. Postmaster Standard Oil Co. Cash Drawer 1/4 Farm & Home Dist. Co. Mork Communications Bellkato Company Albinson Family Rexall Drug Great Plains Supply Co. Hager Jewelry Simonson Lbr. Co- -2- April 10, 1973 miTeaS e MIM 11) to: 0 testing 14'.Q sports coat 21.66 motor vehicle rental 100.00 savings acct. -machine 500.00 maintena.ce of postage meter 8.50 medical coverage J: 02 ZZS-- �05 $24,147,67 services 7.10 1/3 hp electric motor 10.00 fertilizer 8.00 supplies 10.40 supplies 26.22 repairs 343.49 supplies 44.95 re pairs 38.60 supplies -o?6 488 S08?6 office labor 44.80 basketball labor 50.00 supplies 17.23 phone services 22.98 mileage 19.00 electric services 23.45 gas services 2.50 hocket certificates Ono supplies 20-33 rental 150.00 $51,49 l1abor 180.00 part time labor 5$2.50 Mao part time labor $$2.50 Ono supplies for 1973 projects 34.02 supplies for 1973 projects 54.00 publication costs '73 Projects 38-37 phone services 29.52 electric services 1714.35 gas utilities 107-95 postage 50.00 gas 370-30 supplies 3.35 supplies 38-70 renairs 70.22 office supplies 158.14 office supplies 70.45 oupplies 3.67 supplies 1.85 sign 2.00 supplies 3-00 Regular Council Meeting -3- April 10, 1973 Allen Office Supply lst American National Bank Nothern City National Bank Hutc',ainson Manufacturing & Larry Karg A.J. Masuen Co. G.T,Q, Auto Parts McCormick Implement Co. Custom Made Equipment Culligan Water Conditioning Dunker Sanitation Servic e Plaza ')K 'T,?r('ware S.A. Nies Krasen Inc. Kurths Foods Hall Equipment Ii -1c. Hutch Iron & Metal Inc. Hutch Plbg. & Htg. Co. Home Gas Co. Inc. Hutchinson Vllolesale Supply Sorensen Farm Supply Road Machinery & Supplies Ruffridge Johnson Equipment MacQueen Equipment Co. Northern States Supply Inc. Richards Oil Co. Quades Inc. WATER & SEWER DEPT. Wm. Karl Mun. Elec. Plant Hutch Utilities ITjUt&iinson Telephone Co. Standard Oil Co. Commissioner of Taxation U.S. Postmaster Krasen Inc. Millipore Corporation Finley E. Mix Heil Drug Hawkins C'!iemical Inc. Interstate Utility Products G.T.C. Auto Parts Riverview Press Rannow Electric Westinghouse Electric Corp. Wigen Chev. Co. Water Products Co. Zep Mfg. Co. supplies for office contract payment contract payment Sales supplies lumber case of '--andy bands repair supplies & steamer hoses supplies for repairs grinding wheels salt for softener refuse pickup supplies supplies supplies for repairs supplies repairs & supplies iron repairs & supplies supplies supplies supplies repairs & supplies Co. supplies supplies supplies repair supplies supplies part time -labor electric utilities gas utilities phone service gas salef-, taxes for March -iostage supplies supplies chau effers license supplies chemicals Inc. repairs repairs post cards exhaust fan wiring professional services repairs meter repairs chemicals $ 11.6o 510-00 927.50 54.10 10.23 41.6,,) 257.02 2.6o 15-00 5.50 18.00 8-3? 3.50 23.37 12.00 98.66 7.00 94.86 89.00 10.92 7.83 79.96 55-10 570.00 16.90 247-50 8.05 $6,326-56 10.00 2639.24 201-31 50-59 53.66 386.82 240.00 1.45 97-15 16.00 3.50 290.94 6.37 93.o4 50-00 7.44 120.00 5.00 44-85 124.82 Regular Council Meeting 04- April 10, 1973 Flomat&er Co. Inc. repair supplies 78.48 Frank Motor Co. vVicle repairs 53.79 Allen Office Supply 2 chairs 91.90 FrederickEons Inc. repair to Well #2 2645.75 Coast to Coast Store supplies 13-84 Downtown Shell quart oil •85 Franzen's Hardware supplies 1204 $7,338-83 Holding Vault Acct. Schramm Implement repairs d-75 Custom Made Equipment repairs 8.00 10.75 Off Street Parkin narvey Danarsn servicing meters 63.00 Hutch Utilities gas utilities 9.80 Mun. Elec. Plant electric utilities 1.00 Sinking Funds //l Northwestern National Bank interest #13 Karsen Inc. filter plant Frederickson Inc. well construction Tonka Equipment Co. anthracite filter media 20,196.00 667.28 4,261.41 3,737.00 3 6,665.69 #14 Duininck Bros & GilcYrist projects 7-731-32-33 39,130-00 gravel and grading APRIL 10, 1973 MUNICIPAL LIQUOR STORE Ed Phillips & Sons Co, liquor 900.64 Twin City Wine Co. Wine 449.51 Mid-TTest Wine Co., Inc. Wine 98.20 Johnson Brothers Co. liquor 489.13 Griggs, Cooper & Co liquor 3,807.44 Distillers Distrib. Co. liquor 1,248.94 Hutchinson Utilities Gas Utilities 38.09 Municipal Electric Co. Electric 106.15 Hutchinson Telephone Telephone 23.55 Northwest Linen services 32.00 New Ulm Grocery Co. Supplies 24.25 City of Hutchinson Transfer 7,000.00 Locher Brothers Beer 679.70 Premium Distrib. Co. Beer 1,493.10 Olivia Bottling Co. Beer 333.05 Marsh Distrib. Co. Beer 2,843.56 Lenneman Bros. Distrib, liquor 4,572.81 Northland Beverages 7 -up 48.30 Coca-Cola supplies 103.55 Rannow Electric Repair Gas Leak 30.75 City of Hutchinson Payroll-Reimbursment 3,706.12 Commissioner of Taxation Sales Tax March 11,173 1,795.02 29,822.86 REGULAR COUNCIL MEETING - 2 -- APRIL 10, 1973 be difficult of soultion due to the curve and narrow right-of-way, in addition to the projection of the ;tate not to make any major impro✓event in this highway until 1985. He recommended another study in another year from now. It was his recommendation that in planning the developing areas adjacent tto the shopping center, that a feeder system be established. He discussed the accident rate and stated that comparatively it is not bad. His study on the speed zoning indicated that the present limits are realistic and do not indicate change at this time. On request by Chief O'Borsky Mr. Grahn also made a study of Bluff Street and stated that there seems to be no major problem, but that he will try to get the stop sign in a better location. Leonard Lerberg appeared before the Council representing the Airport Board, and reported on the Board's conclusions concerning the feasibility of proposed expenditure for a Comprehensive Plan for the municipal airport as previously considered on recommendation by the State Department of Aeronautics. It was Mr. Lerberg's recommendation that the study be made and tied in with the overall Comprehensive Plan for the City. An extended discussion was held on the sabject at the conclusion of which Alderman Westlund moved that a consultant be invited to make a presentation to the Council and Airport Board on the feasibility of the study and further that Administrative Assistant Mealey be directed to contact Toltz, King, Duvall, Anderson & Associates for this purpose for the next regular meeting of the Airport Board. Alderman Alrick seconded the motion and it was carried. A trash and refuse reduced rate affidavit was received from Bernard Schmeling, 535 Clark Street. It was noted that the assessed value of the property is $6,500. After due deliberation, Alderman Westlund moved that the request for reduced rate for trash and refuse be granted. Alderman Linder seconded the motion and it was carried. Alderman Linder introduced Ordinance No. 439 vacating a portion of Gobel. Street for its second and final reading and moved its adoption. Alderman Westlund seconded the motion and it was carried whereupon said ordinance was declared adopted. Alderman Linder then introduced Ordinance No. 440 naming the extension of Oakland Avenue for its second and final reading and moved its adoption. Alderman Alrick seconded the motion and upon vote being taken it was carried by vote of IT aye" by all members present whereupon said ordinance was declared adopted. s REGULAR COUNCIL MEETING - 3 - APRIL 10, 1973 Engineer Priebe presented to the Council the final figures on bids received April 3, 1973 for improvement projects, along with his recommendations for award of contracts. After due deliberation, Alderman Linder introduced Resolution No. " wand moved its adoption. Alderman Westlund seconded the motion. There being no further discussion, vote was taken and all members present voted "aye" whereupon said resolu- tion was declared adopted. *(Resolution Accepting Bid) (Repeat for resolutions no. 5225, 5220, 5227, 5228, 5229, 5230) Engineer Priebe presented reports and recommendations for work on Juul Road and 5th Avenue. A detailed discussion was held concerning street width, removal of trees and MSA street designation. It was -the consensus that with all the engineering data now available, the adjourned hearing for these streets should be resumed at the next regular meeting of the Council. Alderman Westlund moved that the City Clerk be directed to notify the affected property owners to that effect. Alderman Linder seconded the motion and vote being taken, all members present voted "aye" and the motion was declared carried. Engineer Priebe then reported on the contemplated work between Washington Avenue and Second Avenue on Grove Street. Alderman 'kfestlund reported on a meeting with the School Board, the Park and Recreation Board and stated that the School Board had indicated a willingness to provide a 50% share of the costs of the improvements. Engineer Priebe outlined a plan for meeting on-site with representatives of all parties concerned to finalize a plan to proceed with the work. Alderman Linder then introduced resolution no. ordering plans and specifications (project 73-18) and moved its adoption. Alderman Westlund seconded the motion. There being no further discussion, all members present voted "aye" whereupon said resolution was declared adopted. Engineer Priebe then presented two proposals for upgrading the tennis courts on Washington Avenue. After considerable discussion, Alderman Linder moved that the City Engineer be authorized to proceed with resurfac- ing by bituminous overlay. Alderman Westlund seconded the motion. Question was asked whether this would be a permanent solution to the problem. Engineer Priebe advised the Council that this surface would last an optimum of five years and that is probably the best that can be expected in view of the soil conditions and other engineering problems encountered. There being no further discussion, vote was taken and the motion carried. Administrative Assistant Mealey presented a request from Hutchinson Industrial Corp. for three street lights in the industrial area of Highland Park. Alderman Alrick moved that the request be approved and referred to the Utilities Commission. Alderman Linder seconded the motion and it was carried. REGULAR COUNCIL MEETING - 4 - APRIL 10, 1973 Administrative Assistant Mealey presented the annual report from Motor Vehicle Deputy Registrar. Vice President Black ordered the report filed and commended Ron Smaiiel for his good work. A request from Recreation Director Keith for authorization of expenditure of $40.00 registration fee and expenses for attendance at the Park and Recreation Spring Conference in Minneapolis was received and considered. Alderman Linder ,roved the expense be approved. Alderman Westlund seconded the motion. It was noted that this was a budgeted expenditure. Vote being taken, the motion was carried. The minutes of the Library Board were accepted for filing. Administrative Assistant Mealey presented a list of :proposed election judges for the contemplated special election of May 8, 1973. After due deliberation, Alderman Westlund introduced resolution No. 5233, setting special election and designating time, polling places and election judges. Alderman Linder seconded t)e motion and vote being taker, all members present voted "aye" w'iereupon said resolution was declared adapted. In connection with the special election, Vice -President Black commented that it is time the Council come up with some guidelines for issuance of licenses. Administrative Assistant Mealey was directed to work wit. the City Attorney and provide the Council with minimum legal requirements and also to contact other communities to find out what their experience has been. Vice President Black noted that the oldCCNW RR depot has been razed and that the site has been neatly cleared, contributing greatly to the improved appearance of Main Street. Other members of the Council concurred and Administrative Assistant Mealey was directed to write a letter of appreciation to the Burlington Northern. Engineer Priebe reported on a request received from John Miller for water and sewer service on California Street. In accordance with MSA 429 procedures, Alderman Linder introduced resolution no. 5234, ordering report, and moved its adoption. Alderman Alrick seconded the motion. Vote having been taken, all members voted "aye" and said resolution was declared adopted. (text in full) Engineer Priebe then presented his findings on the proposed project 73-25 and they were duly reviewed by ttze Council. Alderman Linder introduced resolution no. 5235 and moved its adoption. Alderman Alrick seconded tie motion. Vote being taken, all members present voted "aye" whereupon said resolution was declared adopted. (text in full) REGULAR COUNCIL M.EETINS - 5 - APRIL 10, 1973 A letter was received from Mankato State College, Urban Studies Institu`e offering six month internships to qualified students and requesting whether the program is useful to Hutchinson. The matter was discussed and it was the consensus that this is a most useful and desirable program, but that the current budget will not allow for its use this year. It was recommended by Alderman Westlund that the program be included in the next budget for FY 174. A proposed bill to be brought to the Legislature as drafted by Sen. John Bernhagen, to permit issuance of off-street parking bonds and assess the central business district, was received and considered. Alderman Westlund moved that the bill be forwarded to Representative Kvam and Senator Bernhagen with a recommendation for approval, subject to review by Attorney Schantzen. Alderman Alrick seconded the motion and it was carried. The building report was reeeived and accepted for filing. It was noted that these reports are of particular interest to the Council and the Clerk was directed to submit them regularly. Administrative Assistant Mealey presented a request for authorization of expense to attend the City Managers Conference, May 9, 10, 11 at Hill City, and noted that this is a badgeted item. The request was approved on motion by Alderman Westlund, second by Alderman Alrick. Administrative Assistant Mealey then reported on a visit to his office by Mrs. Soltow, 725 Second Avenue SE at which time she offered informally to sell her property to the City for the assessed valuation which was judged to be approximately $3,500. It was noted that the property is in the flood plain area and is a portion of the land the City has been contemplating purchasing. Administrative Assistant Mealey was directed to complete negotiations with Mrs. Soltow and report to the Council. Alderman Westlund reported to the Council on proposals received for converting the northwest, first floor office of City Hall into a conference room for multiple purpose uses -which he outlined. The quotation received from Anderson Interiors for carpeting was as follows: Mohawk Protege installed, no pad: $135.00; Mohawk Protege installed with all hair 40 oz pad: $150.00; Prints Charming foam back carpet installed: $120.00. A quotation from Allen Office Supply for a 71 x 4211 rectangular conference table: $222.00 and 8 side chairs $240.40; less discount of $87.40 for a total price of $375.00. After due deliberation, Alderman Westlund moved that the price of $120.00 be allowed for carpet and the table and chairs be allowed as quoted. Alderman Alrick seconded the motion and it was carried. REGULAR COUNCIL 1EETING - 6 - APRIL 10, 1973 Engineer Priebe explained requirements of the State Highway department for authorized signature for inventory of traffic signs and summary of needs report. After due deliberation, Alderman Alriek introduced resolution No. 5236 authorizing the City Engineer to sign forms and reports for the Highway Department as required, and moved its adoption. Alderman Linder seconded the motion and vote being taken, all members present voted "aye" V-1ereupon said resolution was declared adopted. (text in full) Alderman Linder then introduced resolution no. 5237, nominating Mayor Don Kost for the LMM C. C. Ludwig Award for outstanding municipal service. Alderman Westlund seconded the motion and vote being taken all members present voted "aye" whereupon said resolution was declared adopted. (text in full) There being no further business before the council, the meeting was declared adjourned at 10:25 p.m.