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01-09-1973 CCMREGULAR COUNCIL MEETING JANUARY 9, 1973 The * eting was called to order by Mayor Rost with a iioment of silence in respect for Harold Schmeling, Building Official who passed away last week. Pastor Kohl delivered the invocation. Members present ire Aldermen Westlund, Linder, Black, and Alrick in addition to Mayor Rost. Also present were Administrative Assistant Mealey, City Engineer Priebe and City Attorney Schantzen. The minutes of the regular meeting of December 26, 1972 and special meeting of January 2, 1973 were approved as presented on motion by Alderman Black, second by Alderman Westlund. The current bills we e approved as presented on motion by Alderman Linder, second by Aldrman Black. Administrative Assistant Mealey reported approximately $20,000 maturing in S. F. 5 and requested authority to reinvest. He also reported receipt of $7,500 .from the .Liquor Store and $50,000 from the Utilities, both for deposit in General Fund. Alderman Black moved that the investments and transfers be authorized. Alderman 40 Alrick seconded the motion and it was carried. Mayor Rost recognized Mr. Phillips and Mr. Savoy of the Burlington Northern Railroad and thanked them for being present to meet with the Council in order to resolve a number of questions which have been unresolved over a period of time, primarily disposition of the old depot and payment of outstanding assessments. These matters were discussed at considerable length and the Railroad representatives explained -that their negotiations with the Chicago Northwestern RR were nearing completion for purchase of right of way property and that at such time the existing problems would be resolved with the City. Mayor Rost -then reported that a meeting had been held in Attorney Sehantzen's office with Administrative Assistant Mealey, City Engineer Priebe and attorney Harold Hendrickson of Glencoe represent- ing the Association of Township Officers of McLeod County on the subject of the proposed annexations. The conclusions reached were that the City would pursue the filing of the annexation petitions and draw up and orderly annexation area projected over the next 10 year period, broken dorm into the four surrounding townships and indicating which properties should be annexed immediately and which should come in over a period of time. Accordingly, Attorney Schantzen presented the forms of resolution for the Council's consideration. REGULAR COUNCIL MEETING GENERAL FUND M.rb1 nen�owlern Judy Warnke Lorna E. K-)hn Audley Jorgenson Dorothy Hassma�i Ina Klapotz %\ U.S. Postmaster Hutchinson TelephNe Co. Hutchinson Utilities Municipal Electric Plant State Treasurer State Treasurer Junkers Sanitation Service Off Street Parking Hutchinson Federal Savings Allen Office Supply Sharp Electronics Corp. Harold Schmeling Standard Printing Co. Ben R. Benjamin Floor Care Supply Co. Ben Jerabek Machine Shop Dobratz, Inc. Coast to Coast Stores Gibson Products Co. Leef Bros. Inc. Quade's Stearnswood, Inc. American Linen Supply Co. Minnesota -Wisconsin Truck Lines Wal t e r is Crown Life Ins. Co. Grams Insurance Agency Hutchinson Insurance Agency Anderson,Helgeson,Lieser & Thorsen Hutchinson Fire Department S.A. Nies G.T.C. Auto Parts Leo's Electronic Service Standard Oil Co. Family Rexall Drug Dean M.O'Borsky Miller Davis Co. M.C. Products Inc. Rite Way Auto Wash Plowman's Inc. Richard J. Moisan Richard Waage Henke's Cafe Badger Shirt Co. January 9, 1973 el�ctric&xj jlnsvctions moorveice ages motor vehicle wages motor vehicle wages police reserve police dispatch police dispatch postage phone service gas utilities electric utilities PERA contribution Social Security Fund December services motor vehicle rental acct.machine savings acct. supplies calculator December car expenses building permits straw cleaning supplies boiler repairs carpet addition in council room supplies supplies services Venerator checkings r6pai rs services frei F,ht table for council room medical insurance vehicle insurance Clerk -Treasurer Bond additional audit charges fire runs & Firemen's Relief supplies supplies maintenance repairs gas supplies membership fees, supplies -traffic tickets equipment \" vehicle maintenance, vehicle maintenance& rental school expenses school expenses prisoner meals police clothing $1�k;o 58.4o 155.00 7.00 54.00 54.00 295.00 314.78 355.54 176.98 2,325.98 2,853.02 7,191.10 100.00 500.00 21.74 516.00 110.00 24.10 3.70 59.05 7.00 1_17.00 14.53 15.84 1.6.00 80.00 22.08 15.55 13.14 35.80 1,641.93 11.00 50.00 1o8.78 fun�,R,,:,, 1122.09 152.15 218.81 22.22 10.00 74.6o 139.45 8.8o 151.45 82.30 33.70 37.4o 38.90 -2- January 9, 1973 Park Debt. (GENERAL FUND) Municipal Electric Plant electical services $100.06 Hutchinson Utilities gas services 150.85 Hutchinson'Telephone Co. phone services 29.07 Standard Oif\Co. gas 78.58 Simonson Lbr.,Co. supplies to hockey rinks 69.22 Schramm Implemexat maintenance repairs 98.60 Quade's Inc. repair maintenance 3.95 Krasen Plbg. & Titg. Co.Inc. bldg. maintenance 407.75 Hutchinson Wholesale Supply supplies 29.72 Hutchinson Mfg. & &iles Inc. hockey rink maintenance 68.23 G.T.C.Auto Parts protection glasses 4.50 Greenwood Sign Co. signs 43.00 Felska's Auto Machine Services repairs on vehicles 8.85 Floor Care Supply Co. ice remover 35.90 Zila Hardware lite bulbs 2.56 The Typewriter Shop desk & chair for recreation officel90.00 Recreation Dept. (GENERAL FUND) Ed Westpahl labor at hockey rinks 161.00 Theophil Gruenwaldt labor at skating rinks 180.00 Joan Krueger rec.office labor 60.00 Bob Corl basketball officiating 55.00 Ron Jansen basketball officiating 55.00 Hutchinson Telephone communications 6.62 Hutchinson Utilities gas services 37.60 Municipal Electric Plant electric services 28.25 Citizens Bank senior citizens rental 150.00 Allen Office Supply supplies 18.10 Family Rexall Drug supplies 17.71 Coast to Coast Stores supplies 2.39 Standard Printing Co. Supplies 24.40 Quade's Inc. supplies 1.98 Kokesh Athletic & Golf Supply equipment 127.10 Hutchinson Farm Service field lime 1.50 Gopher Athletic Supply baseball bats 22.90 Coca-Cola Bottling Co. su-PT)Ties 3.70 Hutchinson Cleaners clearing; uniforms 12.30 Rod Keith it towr mileage & Mrls. 46.50 $23,019.95 WATER & SEWER FUND U.S. Postmaster nosta-e $250.00 Hutcbi.nson Telephone Co. phone service 51.29 Hutchinson Utilities gas utilities 200.27 Municipal Electric Plant electrical utilities 2368.87 Commissioner of Taxation sales tax for December 406.55 Sinking Fund A debt redemption 40,000.00 Standard Oil Co. gas 82.84 Neptune Meter Co. meters 605.00 -3- Wigen Chevrolet Co. Tropical Paint Co. Bonniwell Grocery Store Quade's Inc. Pinkney & Associates Inc. Frederickson's Inc. Rannow Electric MuniChem Corporation Minn. -Wisconsin Truck lines Jerry's Tire Co. Ben Jerabek Mac hine Shop Hutchinson Wholesale Supply Hawkins Chemical Inc. G.T.C. Auto Parts Gambles Frank Motor Co. Inc. Curtin Scientific Co. Coast to Coast Stores Floor Carp, Supply Co. Water Products Co. Juul Contracting Co. ROAD F, BRIDGE FUND Ben Jerabek Machine Shop U.S. Postmaster Hutchinson Utilities I t1utchinson Telephone Co. Municipal Electric Plant Home Gas Co. Inc. Chicago & Nortn Western Railway Standard Oil Co. Albinson Water & Sewage Works Rogers Yetzer's Variety House Hutchinson Leader Inc. Gopher Stamp & Die Co. Farm & Home Distributing Co. Inc. G.T. C. Auto Parts Northern States Supply Co. Strand Radiator Service Schramm Implement Sorensen Farm Supply Simonson Lbr. Co. United Building Centers January 9,1973 vehicle maintenance paint lab supplies equipment repairs flow switch installation charges equipment maintenance line slick supplies freight vehicle repairs ,aintenance supplies acid for filter plant supplies supplies vehicle maintenance chemicals -disposal plant siipplies meter R- supplies machine hire engine -snow plow postage gas utilities Dilone services electric Utilities & street LP gas land rental gas office supplies 3 yr. subscription office Supplies supplier, publication costs signs supplies ,supplies supplies vehicle re-nairs maintenance repai rs supply repairs supply repairs Supplies $99.49 86.54 64.95 12.00 129.00 9.00 18.00 136-93 19.63 4.80 6.96 .64 244.67 33 - d+ 2.94 84.41 62-30 6.08 ,54.95 503.3-5 5227-50 $50,772.00 $2743.55 5.00 100-38 37.69 lites9423.49 114.00 12.0.0 34c).49 77-67 1-5.00 28.20 6.05 15-75 813.47 45.64 75.24 35.64 15-00 186.12 6.15 116.80 30-81 -4- Wigen Chevrolet Co. Ziegler Inc. Charles Thor O.A.Bretzke & Son Inc. Hoels' Service Center Hutchinson Iron & Metal Co. Hutchinson Wholesale Supply Jerry's Tire Co. Quade's Inc. Plowman's Inc. Hall Equipment Inc. Larry Karg John Ball Stan Ristow Dean Oleson Cargill Incorporated Erickson Const. Co. Northern City National Bank Juizl Contracting Co. OFF STREET PARKING Municipal Electric Plant Hutchinson Utilities Ben Jerabek Machine Shop Harvey Daharsh Coast to Coast Stores PUBLIC SITES TRUST FUND Simonson Lbrs. Co. Leonard Miller HOLDING VAULT ACCT. Standard Oil Co. SINKING FUNDS #13 Juul Contracting Co. R.C.M. Associates January 9, 1973 vehicle repairs 22.70 pumr0 38.32 equipment maintenance 8.00 repair supplies 39.36 repair jack 4.00 steel etc. 58.80 supplies 85.04 vehicle repairs 448.88 maintenance repairs 262.69 vehicle maintenance 240.40 freight 7.30 snow removal 48.00 snow hauling 96.00 snow hauling 96.00 snow hauling 96.00 de-icing salt 268.35 snow removal 599.00 tractor & grader contract payment927.50 storm sewer repairs 2266.20 utilities gas utilities meter repairs servicing meters meter tools West nark house repair river site rrorerty mas machine hire professional fees 3 1.9,973.68 1.00 12.00 29.00 58.50 2.85 103.35 3.00 300.00 303.00 6.64 1930.15 2237.56 4,167.71 #1.4 Juul Contracting; Co. machine hire 1-551.73 J. J.W. Hanson Construction Co. 72-30 & 72-38 630.35 Hoffman Bros. Est. #4 _43,000.00 45,182.08 Distillers Distributing Co. Famous Brands, Inc. Griggs, Cooper & Co. Inc. Johnson Bros. Wholesale Ed Phillips & Sons Co. New Ulm Grocery Co. Hutchinson Medical Center Distillers Distributing Co. Griggs, Cooper & Co. Inc. McKesson Liquor Co. Old Penria Company Inc. Ed Phillips & Sons Co. Coca Cola Bottling Co. Lakeland Bnkeries, Inc. Northland Beverages, Inc. Lenneman Beverage Dist. Inc. Marsh Distributing Co. Olivia Bottling Co. Premium Distributing Co. Locher Bros. Hutchinson Telephone Co. Hutchinson Utilities Municipal Electric Plant Northwest Linen Service Rannow Electric Junker Sanitation Service Commissioner of Taxation City of Hutchinson January 9, 1973 liquor $1822.74 liquor 910.88 liquor 68o5.47 liquor 1098.91 liquor 1932.47 supplies 37.67 physical exam of Vorbeck 15.00 liquor 140.23 liquor 949.34 liquor 402.10 liquor 750.89 liquor 908.44 supplies 139.30 supplies 28.80 supplies 86.25 supplies -bees 5329.70 beer 2591.15 beer 647.65 beer 1607.35 beer 686.85 phone service 23.55 gas utilities 38.09 Plectric, utilities 69.65 clearing service 32.80 maintenance costs 29.55 services 20.0n sales tax for december 2639.99 transfer to City General Fund 7500.00 $37,244.82 REGULAR COUNCIL MEETING -- 2 - JANUARY 9, 1973 Following consideration and discussion of the proposed resolutions Alderman Black introduced Resolution No. 5149, issuing notice of intent to annex properties located in Hutchinson Township sixty percent or more surrounded by the City of Hutchinson, and moved its adoption. Alderman Westlund seconded the motion. Upon vote being taken, all members of the council voted "aye" whereupon said resolution was declared adopted. (text in full to follow). Alderman Black then introduced Resolution No. 5150, issuing notice of intent to annex properties located in Hassan Valley Township si);.ty per cent or more surrounded by the City limits of the City of Hutchinson, and moved its adoption. Alderman Westlund seconded the motion. Upon vote being taken, all members of the Council voted "aye. nays there were none, and said resolution was declared adopted. (text in full to follow) . Alderman Black then introduced Resolution N . 5151, issuing notice of intent to annex properties located in Acoa Township sixty per cent or more surrounded by the city limits o, the City of Hutchinson and moved its adoption. Alderman Westlund se�onded the motion. Upon vote being taken, all members of the Coun4il voted "aye," "nays" there were none, whereupon said resolutiorir,was declared adopted. (text in full to follow) . \ Alderman Black then introduced Resolution No. 5152\Si ssuing notice of intent to annex properties located in Lynn Townp sixty per cent or more surrounded by the city limits of the of Hutchinson and moved its adoption. Alderman Westlund seconded t motion. Upon vote being taken, all members of the Council vote "aye ,TT IT nays" there were none, whereupon said resolution was de�_lared adopted. (text in full to follow) . Alderman Black then introduced Resolution No. 5153, issuing notice of intent to annex properties located in Hassan Valley Township, owned by the City of Hutchinson and abutting the city limits,, and moved its adoption. Alderman Westlund seconded the motion. Upon vote being taken, all members of the Council voted "aye,TTTTnayATT there were none, whereupon said resolution was declared adopted. (text in full -to follow) . Alderman Black -then introduced Resolution No. 5154 expressing the intent of the Council to cooperate with Town Boards and their representatives concerning matters of annexation, and moved its adoption. Alderman Westlund seconded the motion, and upon vote being taken, all members of the council voted IT aye," "nays" there were none, whereupon said resolution was declared adopted. (text in full to follow) . REGULAR COUNCIL MEETING - 3 - JANUARY 9, 1973 Attorney Schantzen reported to the Council on the exchange of land between Leonard Miller's attorney and the City. He stated that since Mr. Miller's legal counsel had asked a total price of $500 for the exchange of properties with the stipulation that Mr. Miller would provide the abstract, he felt that there was no point in debating the matter further and recommended that an additional $300 be paid in order to conclude the negotiation in view of the fact that the property in question is in a flood plain district. After due consideration and discussion, Alderman Westlund moved that the City Clerk be directed to issue a check in the amount of $300.00 for a total of $500.00 to Leonard Miller in exchange for Lot 6, Block 2, S 2 City, additional to City lot 1, block 41, S 2 City already deeded to Mr. Miller. Alderman Alrick seconded the motion and upon vote being taken, all members of the council voted "aye" whereupon the motion was declared carried. Attorney Schantzen then reported on negotiations with Attorney McGraw representing Gerhard Zerwas, concerning the Council's decision to raise the rent on the Riverside Park house occupied by Mr. Zerwas. Attorney Schantzen stated that Mr. Zerwas has done considerable work on remodeling and maintaining the house and for that reason feels that the raise in rent is unreasonable. He further reported however, that he had reached agreement with Attorney McGraw to leave the rent at $50.00 for the months of January, February and March, 1973 and raise it to $75.00 thereafter, and so recommended to the Council. Alderman Westlund stated that it is his opinion that the Council's offer had +"*4 been made. Following a brief discussion, Alderman Linder moved that Attorney Schantzen's recommendation be accepted. Alderman Blaek seconded the motion and it was carried. Mayor Kost announced appointment of City officers for the year 1973, subject to ratification by Council. Alderman Black then introduced resolution No. 5155 and moved its adoption. Alderman Linder seconded the motion and upon vote being taken all members present voted "aye" whereupon said resolution was declared adopted. (text follows) Mayor Kost then announced that the following appointments would continue for the year 1973: Commissioners: Streets and Alleys, Alderman Linder, Sewer & Water, Alderman Black; Public Buildings and Fire Protection, Alderman Alrick, Finance, Alderman Westlund, Parks, recreation and Cemetery, Alderman Linder, Municipal Liquor Dispensary, Alderman Alrick. He further announced that representatives to the following Boards would continue: Planning Commission, Alderman Black, Hospital Board, Alderman Alrick, Nursing Dome Board, Alderman Westlund, Airport Board, Alderman Black, Safety Council, Alderman Linder. Mayor Kost also announced appointment of Alderman Black as Vice President of the Council. REGULAR COUNCIL MEETING -4-- JANUARY 9, 1973 Mayor Kost then announced appointment of M. D. Sehantzen as City Attorney subject to Council Ratification. Alderman Black then introduced resolution no. 5156 and moved its adoption. Alderman Linder seconded the motion and it was carried, whereupon said resolution was declared adopted. (text follows). Alderman Westlund introduced resolution No. 5157 and moved its adoption. Alderman Black seconded the motion and upon vote being taken all members voted "aye," whereupon said resolution designating depositories was declared adopted. Alderman Westlund then introduced Resolution No. 5158, designating lst State Federal Savings & Loan as Depository, and moved its adoption. Alderman Black seconded the motion and it was carried whereupon said resolution was declared adopted. Alderman Linder then introduced Resolution No. 5159, authorizing payment for services of Department of Highways, and moved its adoption. Alderman Westlund seconded the motion and it was carried whereupon said resolution was declared adopted. The City Engineer's request for authority to attend Public Works Conference in Minneapolis was considered. Alderman Linder moved that the authority be granted. Alderman Westlund seconded the motion and it was carried. The Water Superintendent's request for authority for two men to attend Water Operators school was considered. Alderman Black moved that the authority be granted. Alderman Westlund seconded the motion and it was carried. A letter. from Leo M. McDonnell, Vi.ee-President of Committee for Reducing the Size of the Minnesota Legislature and Establishing a Unicameral Legislature, was considered and discussed. Following deliberation, Alderman Black introduced the following resolution and moved its adoption. Alderman Westlund seconded the motion. Upon vote being taken, all members present voted "aye" and said resolution was declared adopted: (Resolution No. 5100, text attached). A letter. from Raymond C. Anderson, Regional Manager o� Automatic Voting MaeftinesCorp offering to rent for one year a sufficient number of voting machines to equip the City at a rental cost of $220 per machine, fob Jamestown, New York allowing use of the machines for the November 1973 municipal election, September 1974 primary and any special elections. The quoted rental constitutes one tenth of the purchase price to be applied to the total cost. The letter further offered to visit -tile C i_ty and also to bring a machine for demonstration to the Council. Following a short discussion, Administra- tive Assistant Mealey was directed to respond to the letter inviting the visit and demonstration at an early date. REGULAR COUNCIL MEETING -5- JANUARY 9, 1973 The Safety Council_ minutes were accepted for filing and the recom- mendation for a stop sign on Prospect Avenue at the intersection with 5th Avenue NE discussed. Al.derjVan Linder moved that the request be referred to the Planning Commission for inclusion in their study on traffic patterns. Alderman B1a ('�k seconded the motion and it was carried. A discussion on traffic problems on T. H. 1.5 South followed. ngineer Priebe advised that he has been in contact with the District Engineer and the situation is under advisement. It was determined that a formal_ request for assistance would emphasize the need for further study, whereupon Alderman Black introduced resolution no. 5161 and moved its adoption. Alderman Linder seconded the motion. Upon vote being taken, all members present vo��ed "aye" whereupon said resolution was declared adopted. (Resolut ion No. 5161 follows) On motion by Alderman Linder, second by Alderman Alrick, snow removal permits were approved for Virgil Krsiean,' H. Juul, E. Miller, Curtis Paulsen, Roger Henke, Carl Riekeman, Edwin�Karg. Discussion of the need for a building official included Administrative Assistant Mealey's report that he had called the State offices and had been informed that a provisional appointment might be made pending appointee's certification. le, advised the Council that certified people are not yet availably: since the requirement for certification is so new. The Clerk was directed to advertise for a qualified person requesting that an application and resume be submitted for Council's review. Alderman Westlund brought up the question of redistricting the county. Alderman Black stated that a meeting with the County Board on this subject had been requested and suggested that if something is not heard from them soon, it would be appropriate to make another request for a meeting in the first couple of weeks in :February. Alderman Black introduced the subject of procedures as recommended by Administrative Assistant Mealey for disposition of water billing deli r-�uencies and shut --offs. After due deliberation, Alderman Black moved that the following procedures be followed: 1. Statement to be sent following one quarter --year use. 2. Notice of penalty to be sent to all accounts unpaid by the 11th of the month. 3. After the first of the next month, all unpaid accounts will be notified to appear at the next regular council meeting for hearing REGULAR COUNCIL MEETING -6- JANUARY 9, 1973 4. Council shall determine whether or not the service should be discontinued and makes an order to that effect 5. The Water Utility personnel effect the discontinuance of service when so ordered. 6. Cost of effecting the turn-off shall be charged to the account, including necessary cost of locating or installing shut-off valve. 7. In the event that service is to a rented building, notice shall be sent to owner as well as account holder. S. If the question is one of account deposit, similar procedures shall be followed so that the owner or account holder, or both, are given opportunity for hearing before service is discontinued. 9. These procedures shall be effective January 1, 1973. Alderman Westlund seconded the motion. Vote having been taken, all members voted "aye," T'nays" there were none. The motion was declared carried. There being no further business to come before the council, the meeting was adjourned at 9:20 p.m.