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03-26-1974 CCMREGULAR COUNCIL MEETING MARCH 26, 1974 The meeting was called to order at the hour of 7:31 P.M. by Mayor Black. Reverend Howard Jones, delivered the invocation. Members present were: Alderman Westlund, Lueneburg, Haag, and Ackland in addition to Mayor Black. Members absent were: none. Also present were: Administrative Assistant Mealey, City Engineer Priebe and City Attorney Schantzen. The minutes of the regular meeting of March 12, 1974 were accepted upon correction, on motion by Alderman Westlund, seconded by Alderman Ackland and carried. The current bills were approved as submitted on motion by Alder- man Westlund, seconded by Alderman Lueneburg and carried. (TEXT) A recommendation was received from Chief of Police O'Borsky to accept the bid from Plowman's, Inc. of Hutchinson for purchase of a new Police car as follows: Total list on new unit $5,075.20 Trade -In allowance $1,130.20 Adjusted Total X3,945.00 It was noted that all specifications were met except for the spotlight which is 1/2 inch larger than the one specified in specifications. After discussion, Alderman Lueneburg moved to accept the bid from Plowman's, Inc. on the basis of it being the only bid received. Alderman Westlund seconded the motion and it carried. A recommendation to appoint Mr. James F. Haasl of Cottage Grove, Minnesota, as a Patrolman on the Hutchinson Police Force effective April 8, 1974 was received from the Police Civil Service Commission. It was noted that Mr. Haasl is presently with the Reserve Police in Cottage Grove, Minnesota and came highly recommended. After discussion, Mayor Black appointed James F. Haasl as Police Patrol- man on the Hutchinson Police Force effective April 2, 1974 upon Council ratification. Alderman Westlund moved the Council ratify the appointment. Alderman Haag second the motion and it carried. It was requested from Chief of police n'Ror,skv that recom- mendation be referred to the Civil Service Commission for revision of the Civil Service Rules regarding purchase of uniforms for members of the Police Force. The Chief proposed every six months each member be given $100 to purchase uniforms and items needed which are standard items specified by the Chief of Police. After discussion, Alderman Westlund moved recommendation be referred to the Civil Service Commission that the Civil Service Rules be amended accordingly. Alderman Lueneburg seconded the motion and it carried. REGULAR COUNCIL MEETING General Fund March 26, 1974 Nancy Degn recreation office labor $ 44.80 Norma Bretzke recreation -skating rinks 120.00 Jody Dahle recreation -winter program 39.60 Wayne Hasz recreation -basketball 22.00 Vicki Hawker recreation -,rimming 50.00 Ed Human recreation -wrestling 80.00 Ken Norman recreation -basketball 22.00 Maryne Popp recreation -swimming 50.00 Claudia Swanson recreation -winter program 39.60 Carla Wixcey recreation -skating 120.00 Nancy Danielson motor vehicle labor 61.20 C1,eryl M. Heimerl motor vehicle labor 56.00 Lorna E. Kohn motor vehicle labor 37.62 Loren Buske police reserve 16.00 Audley Jorgenson police reserve 14.00 Dorothy Hassman police dispatch 83.75 Kathy Kuester police dispatch 90.00 Gene Iverson park dept. labor 200.00 Wesley Greve fire inspections 100.00 Harold Synstelien electrical inspections 98.50 Awards, Inc. volleyball trophies 153.00 National Guard Armory rental -volleyball & sr.citizens 397.00 Chamber of Commerce stencils 7.49 U.S. Leasing Corp. quarterly payment 1996.39 Gopher Athletic Supply Co. 2 table tennis tables 363.90 Kokesh Athletic Supply recreation equipment 972.60 D.J.Black expenses 26.00 Thomas E. Mealey expenses 92.87 Richard Waage expenses 171.68 Dean O'Borsky expenses 36.03 Alfred Cheney expenses 147.08 League of Minn. Mun. registration fees 20.00 County of McLeod deficit bal. on Co.Ditch 17 624.64 Sahr,Kunert,Tambarnino,Soshnik professional_ fees 3338.75 Keefe,Schantzen,Bradford professional fees 1700.00 Michael D. Block refund on liquor license 25.00 Duluth Convention & Visitors Bureau Westlund & Haag reservation fees 6Q.00 U of Minnesota registration fee -Shade tree maint. 1 00 Road & Bridge Fund 511,493-56 Quentin Larson eng. labor 200.00 Melvin Wentworth modify emergency generator 195.22 A.P.W.A. Education Foundation registration fees 130.00 Richards Oil Co. road maint. supplies 483.00 $ 1,008.22 REGULAR COUNCIL MEETING -2- MARCH 26, 1974 Water -F,,,-,,i Sinking Fund #6 Minn. Sewage Works Operators Neptune Meter Co. Cemetery Fund City of Hutchinson -General Fund Off Street Parking Harvey Daharsh Sinking Funds debt retirement dues for 4 meters & harts reimbursement of salaries servicing meters 116 Am. National Bank & Trust Co. principal & interest #9 lst National Bank of Mpls. principal & interest #12 1st National Bank of Mpl.s interest #13 Am. National Bank & Trust Co. interest Revenue Sharing Fund General Fund MUNICIPAL LIQUOR S-.�DRE Leef Bros. Distillers Dist. Co. Famous Brands Inc. Griggs,Cooper & Co. Midwest wine Co. Twin City Wine Co. Ed Phillips & Sons Thain City Home Juice Co. New U:m Grocery Co. Twin City Wine Co. Ed Phillips & Sons Co. Hutchinson Cold Storage Gerald Fisher reimbursement for Park & recreation expenses laun(�ry service liquor liquor liquor wine wine liquor supplies supplies wine liquor contract payment reimbursement 80,000.00 8.00 791.07 $ 80,799.07 72.00 50,992.26 118,979.00 3,o49.5o 18,135.23 16,919.10 $lo4.00 801.01 365.11 651.56 185.75 79.36 367.05 8.34 16.7o 207.25 425.10 150.00 22.o4 3 3,383.27 REGULAR COUNCIL MEETING - 2 - MARCH 26, 1974 A memorandum was received from Chief O'Borsky informing of structural changes at the Police Department which will enable Scott Johnson to perform his duties as a Police Dispatcher. After discussion, Alderman Lueneburg moved that structural changes be authorized and the estimate cost received be referred to the insurance company. Alderman Westlund seconded the motion and it carried. A "Steering Committee" represented by Mr. Bob Backland and Mr. Lee Bahr, requested that a referendum be scheduled for May for a Multi-purpose Recreation Building. Several petitions exceeding over 500 signatures were presented to the Council and more were expected to be received. The building would be constructed in a manner that it would have various usest such as a Senior -Citizens and Boy Scout meeting place, and an ice rink to mention a few. After considerable discussion, Mayor Black indicated that an amount of money would have to be specified before the Council could schedule a referendum. The "Steering Committee" then indicated that they would return to the reaula.r Cnilncil meeting of April 9, 1974. Mayor Black then commended the group for their efforts. Complaints were received regarding Food Stamp recipients which met at the Motor Vehicle Office two mornings per month. There had been a great deal of disruption of the office routine and recipients' children wandered around the office causing problems and getting into office supplies, equipment and the license plates. County Commissioner Popp stated this problem could be resolved in talking with the recipients. After a considerably lengthy dis- cussion, Mayor Black entertained a motion to table the subject. Alderman Haag so moved, Alderman Lueneburg seconded the motion and it carried. Mr. Earl Hansen, contractor for the owner of the Kinq Motel, Highway 7 & 22 West; requested a special use permit to build an additional 5 units to the Mote After discussion, Alderman Westlund moved the matter be referred to the Planning Commission. Alderman Ackland second the motion and it carried. Mr. John Giess was present as spokesman for a group asking if a detailed environmental impact study had been requested in regards to the proposed West River Bridge. Mr. Giess asked several questions and offered to provide petitions and any assistance needed/to the Council. There was a lengthy discussion regarding the proposed bridge.lt�_Mayor Black then asked the Council if they wished to continue considering the proposed West River Bridge or if they chose to drop the project. Alderman Ackland moved to continue to consider the proposed bridge and instructed the City Engineer and City Attorney to work together in acquiring easement rights. Alderman Westlund seconded the motion and it carried. Mayor Black indicated that proceedings could be followed until plans and specifications are called for, at that time the final decision will be made as to whether to proceed with the project or to drop it in its entirety. REGULAR COUNCIL MEETING - 3 - MARCH 26, 1974 Due to the vacancy of the renter at the City owned house at 26 Franklin North, Alderman Westlund moved the house be closed up, all utili- ties discontinued and it be taken off the tax roll and,also, the garage be used for City storage at said premises. Alderman Haag seconded the motion and it carried. It was noted that according to our Building Code the expense involved to fix the house would be greater than the revenues of it being rented would bring. Discussion was held regarding fees for parking fines. City Ordinance No. 133 states that overtime parking fines are $1.00, the present overtime parking fine paid is .50 which does not conform with the City ordinance. After considerable discussion, Alderman Westlund moved the subject be tabled until the Regular meeting of April 9, 1974. Alderman Haag seconded the motion and it carried. The Airport Board minutes were accepted as presented and ordered filed. A request was received from Airport Manager John Ayer to extend his contract until April 30, 1974. After discussion, and upon recommendation from the Airport Commission, Alderman Westlund moved that Mr. Ayer's contract be extended until April 30, 1974. Alderman Haag seconded the motion and it carried. The Airport Commission then recommended that the New Ulm Flight services be accepted as a new Fixed Base Operation at the Hutchin- son Airport. Alderman Haag then moved that the Airport Commission in conjunction with City Attorney Schantzen negotiate with the proposed contractor to execute a contract and present it to the Council for consideration. Alderman Westlund seconded the motion and it carried. Correspondence was received from the First Trust Company of St. Paul stating that the Hutchinson Industrial Corporation purchased equipment amounting to $85,073.47 from Cargill Leasing Corporation. It now wished to sell this equipment back to Cargill and then lease the equipment from them. This type of transaction is provided for in Section 5.11 of the Lease, between the City of Hutchinson and Hutchinson Industrial Corporation dated May 1, 1973. After dis- cussion and upon the advice of City Attorney Schantzen, Alderman Westlund moved the Mayor be authorized to sign the contract leasing equipment from Cargill Leasing Corporation. Alderman Ackland second the motion and it carried. Discussion was held concerning the sewage sludge treatment demon- stration which would reduce the volume of sludge to 100. REGULAR COUNCIL MEETING - 4 - MARCH 26, 1974 A letter from the Environmental Protection Agency informed that the request for reimbursement of grant funding pursuant to Section 206(a) of the Federal Water Pollution Control Act, as amended, for the subject sewage treatment works project had been approved. After discussion, Alderman Ackland moved that specifications regarding construction of a Shelter Building in the N.E. Park and a Street Garage Addition be approved and CALL FOR PROPOSALS be advertised on appropriate dates and further that proposals be opened at a time convenient to the Council on April 23, 1974. Alderman Westlund seconded the motion and it carried. Alderman Westlund moved the City employees salaries be adopted as reviewed effective April 1, 1974. Alderman Lueneburg seconded the motion and it carried. An application for Retail "On -Sale" License for a term of two days on the 18th and 19th of May for a Softball Tournament was received from the Minnesota Student Section of American Society of Non -Destructive Testing. After discussion, and upon the advice of City Attorney Schantzen, Alderman Westlund moved the applica- tion be declined due to the Attorney Generals statement that a City has no authority to issue "Retail On -Sale" licenses for short terms. Alderman Ackland seconded the motion and it carried. Alderman Westlund then moved that a letter be written to all concerned/explaining the reason for denial of short term Retail "On -Sale" licenses. Alderman Lueneburg seconded the motion and it carried. It was noted that licenses must be issued for a full year or the remaining time period of the year depending upon when the application is received. Recommendation was received from Water Superintendent Mix to pur- chase 48 meters to be delivered in June for next years supply. Superintendent Mix indicated that if purchase was made now, the City would miss the increase in price which was to occur shortly. After discussion, Alderman Lueneburg moved approval to purchase said meters. Alderman Westlund seconded the motion and it carried. Alderman Ackland relayed the request of Superintendent Roberts and Jim Brodd for approval to attend a Shade Tree Maintenance Course to be held on April 5, 1974 at the University of Minnesota, St. Paul, Minnesota. After discussion Alderman Ackland then moved approval of attendance to said course, Alderman Haag seconded the motion and it carried. REGULAR COUNCIL MEETING - 5 - MARCH 26, 1974 Mayor Black appointed Gene Iverson as a full time employee on the Park Department effective April 1, 1974 as allowed in the 1974-1975 budget. Alderman Westlund seconded the motion and it carried. Discussion was held regarding installation of water meters that need replacement. Alderman Haag moved that the cost for initial installation of water meters be the responsiblity of the user, however, if replacement of meters is necessary after the user has paid the initial cost of a meter, the responsiblity be the City's. Alderman Lueneburg seconded the motion and it carried. Alderman Lueneburg then moved that installation of outside reading devices be billed on a quarterly basis instead of a lump sum. Alderman Westlund seconded the motion and it carried. There being no further business to come before the Council, meeting was declared adjourned at 10:42 P.M. on motion by Alderman West- lund, seconded by Alderman Haag and carried.