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04-23-1974 CCMFj REGULAR COUNCIL MEETING APRIL 23, 1974 The meeting was called to order at 7:30 P.M. by Mayor Black. Reverend R. S. Crouse delivered the invocation. Members present were: Aldermen Westlund, Lueneburg, Haag and Ackland in addition to Mayor Black. Members absent were: none. Also present were: Administrative Assistant Mealey, City Engineer Priebe and City Attorney Schantzen. The minutes of the special meeting of April 4, 1974, the regular meeting of April 9, 1974, the special meeting of April 17, 1974 and the special meeting of April 22, 1974 were accepted as presented on motion by Alderman Westlund, seconded by Alderman Haag and carried. After review, Alderman Westlund moved the current bills be paid from the appropriate funds and accounts. Alderman Haag seconded the motion and it carried. (List) Delinquent water account No. 212-01, The Gingerbread House, 209 Main Street South, was reviewed. No one appeared to be heard or show cause why service should not be discontinued, therefore, service was ordered disconnected on motion by Alderman Westlund, seconded by Alderman Ackland and carried. Delinquent water account No. 148-03, Harland Emans, 25 Jefferson Street, was reviewed. No one appeared to be heard or show cause why service should not be discontinued, therefore, service was ordered disconnected on motion by Alderman Haag, seconded by Alderman Westlund and carried. The delinquent water account of Cinema 15, 1195 Plaza 15, Account No. 236-4A was reviewed. Alderman Ackland noted there had been a recent change of ownership at the Cinema and, therefore, in accordance with action taken under such circumstances, moved the matter be tabled until the next regular meeting of May 14, 1974. Alderman Haag seconded the motion and it carried. The delinquent water account of LuVern Schneider, 26 Grove Street, Account No. 6-14 was reviewed. It was noted that Mrs. Schneider had called on this date indicating payment would be made on April 26, 1974. After discussion, Alderman Westlund moved the service be disconnected if the account was not paid in full by the 26th of April. Alderman Lueneburg seconded the motion and it carried. Mayor Black at 7:40 P.M. directed that proposals pursuant to advertisement for a Street Department Garage Addition and construc- tion of a Park Shelter Building be presented. Administrative Assistant Mealey opened said proposals and they were as follows: REGULAR COUNCIL MEETING General Fund Karleen McCullough Nancy Danielson Loren Buske Dorothy Hassman Kathy Kuester Wesley Greve Nancy Degn Bill Backen Bill Karl Quentin Larson Quentin Larson Chasles C. T'tar U.S. Leasing Corporation Pitney Bowes League of Minn. Mun. Thomas E. Mealey Cash Drawer A Northwestern Bell Telephone Co. Al Cheney State Treasurer Int.Conf. of Bldg. Officials Harold Juul Am. Public Works Assn. Minn. Good Roads Inc. Co.Treas. & Elsie Soltow Ketfe,Schantzen,Bratlord Elsie Soltow CEMETERY FUND Chas. C. Thor OFF STREET PARKING FUND Harvey Daharsh April 23, 1974 HRA office employee S 85.95 Motor vehicle office employee 74.80 police reserve 16.00 police dispatch 98.75 police dispatch 96.75 fire inspections 122.50 recreation office ;employee 65.20 recreation basketball 12.00 engineering labor 207.63 engineering labor 262.50 recreation labor 77.50 equipment repair 3.00 pitney bowel postage meter rental 22.27 postage meter rental 31.50 advance registration 224.00 mileage expenses 25.70 postage 45.28 police teAype 212.25 police schooling 186.86 pole line rental for year 1.00 books 30.00 removal of Gehrke house 150.00 reg. fee for convention 90.00 dues for 1974 25.00 real estate taxes 64.64 advanced for abstract costs 34.75 balance on purchase of property 3900.61 6166.44 repair of equipment 21.50 servicing meters 18.00 X MUNICIPAL LIQUOR STORE Madsen Agency S A. Nies Ed Phillips & Sons Co. Old Peoria Co. Inc. Twin City Wine Co. Midwest Wine Co. Johnson Bros. Co. Griggs Cooper & Co. Inc. Distillers Dist. Co. McKesson Liquor Co. Griggs Cooper & Co. Inc. Jacobsons Hardware Hank Twin City Home Juice Co. Ed Phillips & Sons Famous Brands Inc. Distillers Distb. Co. -2- April 23,1974 liquor liability ins. Vo4q.00 fire extinguisher 28.00 liquor 997.81 liquor 630.16 wine 1119.66 wine 166.80 liquor 850-71 liquor 1241-38 liquor 790.64 liquor 234.84 liquor 1971.83 folding table 16.99 supplies 14.36 liquor 2728.57 liquor 186.84 liquor 782.97 $ 13,810-56 r REGULAR COUNCIL MEETING - 2 - APRIL 23, 1974 STREET DEPARTMENT GARAGE ADDITION SURETY AMOUNT Mattson Steel Buildings, Inc. BB 50 $22,935.00 Redwood Falls, Mn 56283 Alternate No. 1 To eliminate all electrical work as included in Section #7 of the Specifications. For this alternate deduct the sum of $609.50 from the Base Bid. Alternate No. 2 To eliminate all plumbing and heating included in Section #8 of the Specifications. For this Alternate deduct the sum of $1,223.20 from the Base Bid. Alternate No. 3 To furnish and install a 6'-0" X 7'-0" double steel door unit in the wall between the building addition and the present building. This door unit will be a "B" label door unit. For this Alternate add the sum of $400.00 to the Base Bid. Ken Krienke, Inc. BB 5% $39,300.00 Box C Delano, MN 55328 Alternate No. 1 Deduct (omit) interior with scoating on ceiling and sidewalls. Miller, Miller & Mac, Inc. P.O. Box 268 Hutchinson, MN 55350 BB 5% $31,469.00 PARK SHELTER BUILDING Mattson Steel Buildings, Inc. BB 5% $16,685.00 Redwood Falls, Minnesota 56283 Alternate No. 1 To eliminate all electrical work as included in Section No. 7 of the Specifications. For this Alternate deduct the sum of $704 from the Base Bid. Alternate No. 2 To eliminate all plumbing and heating included in Section No. 8 of the Specifications. For this alternate deduct the sum of $1,512.50 from the Base Bid. REGULAR COUNCIL MEETING - 3 - APRIL 23, 1974 Miller, Miller and Mac, Inc. BB 5% $16,399.00 P.O. Box 268 Hutchinson, Minnesota 55350 After opening all proposals received, Mayor Black entertained a motion to adjourn said proposal opening and to refer all proposals to City Engineer Priebe and Street Superintendent Roberts for review and recommendation. Alderman Haag seconded the motion and it carried. A Trash and Refuse Reduced Rate Affidavit was received from Helen Rys of 615 Main Street South. It was noted that the assessed value of her property was $6,850. After a brief dis- cussion, Alderman Westlund moved the Trash and Refuse Reduced Rate Affidavit request be granted. Alderman Ackland seconded the motion and it carried. Rate A Trash and Refuse ReducedTAffiddvit was received from Al Picha of 141 -5th Avenue N.E. It was noted that the assessed value of the property was $8,200. After a brief discussion, Alderman Westlund moved the Trash and Refuse Reduced Rate Affidavit request be granted. Alderman Ackland seconded the motion and it carried. Received from the V.F.W. Post No. 906 was a request for a Special Use Permit for the purpose of building a front addition approximately 23 feet long and 28 feet wide to the present structure which is located at 247 lst Avenue S.E. In accordance with Ordinance No. 245, Section 10, C.4, a Special Use Permit is required. After a lengthy discussion, and upon recommendation of the Planning Commission, Alderman Lueneburg moved the Special Use Permit be granted contingent upon the fact that the parking lot to the East of the building be black topped by June 15, 1975. Alderman Ackland seconded the motion and it carried. A Special Use Permit request was received from Mr. Earl Hanson, Contractor for the owner of the King Motel, Highway 7 and 22 West, to build an addition of five units to the motel. It was noted according to Ordinance No�245, Section 10, C.4 a Special Use Permit is required. After discussion, and upon the advice of the Planning Commission, Alderman Lueneburg moved that the Special Use Permit be granted for an addition of five units. Alderman Westlund seconded the motion and it carried. A Variance request was received from Community Credit Company. The Community Credit Company is moving to 26 West Washington Avenue and wished to erect the existing lighted flourescent sign at the new location. According to Ordinance No. 245, Section 14, A -1.C1 d variance request is required. The sign Community Credit Company wished to erect would extend 8 feet instead of the 6 feet allowed. After discussion and upon the recommendation of the Planning Commission and inasmuch as the sign has been in use, Alderman Lueneburg moved to grant the variance. Alderman Westlund seconded the motion and it carried. REGULAR COUNCIL MEETING - 4 - APRIL 23, 1974 City Attorney Schantzen advised that second reading of proposed Ordinance No. 6/74 (Amending Ordinance No. 133) be delayed until the regular Council meeting of May 14. The City Attorney noted that sections of the proposed ordinance should be revised% After discussion, Alderman Lueneburg moved to table the second reading of proposed Ordinance No. 6/74 until the regular Council meeting of May 14, 1974. Alderman Ackland seconded the motion and it carried. In connection with the proposal received from Mr. & Mrs. Earl McDonald for the City to purchase parkland, Mayor Black informed that the Council had viewed and discussed purchase of said land. Mayor Black noted also, that the Park and Recreation Board and the Planning Commission recommended purchase of proposed parkland. After discussion, Alderman Westlund moved upon recommendation of the Park and Recreation Board and the Planning Commission, the City enter into agreement with Mr. & Mrs. Earl McDonald for purchase of 35 acres at $743.00 per acre on a 10 year contract at 7% interest to be used for City Parkland. Alderman Ackland seconded the motion and it carried. It was the recommendation of the Airport Commission that the City enter into contract with the New Ulm Flight Service, Inc. as the "Fixed Base Operator and Airport Manager" effective May 1, 1974. (Original of contract on file in the City Clerk's office) It was noted Attorney Schantzen was in agreement with the proposed contract. After discussion, Alderman Westlund moved the City enter into agreement with the New Ulm Flight Service, Inc. as proposed by the Airport Commission and authorize the Mayor and Clerk to sign same. Alderman Haag seconded the motion and it carried. Received from all Departments for Council approval was a list of part time -temporary and seasonal employees to be hired at various times throughout the year. After discussion, Alderman Haag moved Council approval of allowing Superintendent Roberts to hire the following people on a part time - temporary or seasonal basis. Alderman Westlund seconded the motion and it carried. (TEXT) After discussion, Alderman Westlund then moved the two retirees listed,be hired on a Part time - temporary or seasonal basis for the Liquor Store. Alderman Lueneburg seconded the motion and it carried. (TEXT) After review, Alderman Westlund moved the Council approve the hiring of the following people on a part time - temporary or seasonal basis for the Police Department. Alderman Lueneburg seconded the motion and it carried. (TEXT) REGULAR COUNCIL MEETING - 5 - APRIL 23, 1974 Alderman Westlund moved the Council approve the hiring of the following people on a part time - temporary or seasonal basis for the Water and Sewer Department. Alderman Lueneburg seconded the motion and it carried. (TEXT) After review, Alderman Lueneburg moved the Council approve the hiring of the following people for the Recreation Department on a part time - temporary or seasonal basis. Alderman Westlund seconded the motion and it carried. (TEXT) Alderman Westlund moved that Dorothy Hassman and Kathy Kuester, who previously had been neglected to be listed, be approved for part time - temporary or seasonal Dispatchers for the Police Department. Alderman Ackland seconded the motion and it carried. After review, Alderman Westlund moved Bil Carl, a retiree, and Quentin Larson who planned to attend school this fall, be hired on a part time - temporary or seasonal basis for the Engineering Department. Alderman Lueneburg seconded the motion and it carried. was Correspondencetreceived from the Utilities Commission indicating an increase in the natural gas rate and a decrease in the electric rate. After discussion, Alderman Lueneburg moved the Council give their concurrance of increasing the natural gas rate by 4� per thousand cubic feet to the applied classifications and of decreasing the electric rate $.00004, as stated by the Utilities Commission. Alderman Westlund seconded the motion and it carried. Correspondence was received from Minnesota Good Roads, Inc. which is composed of representatives of all construction agencies, various newspapers, news media, industry (including the trucking industry), City, Village Department as well as various other industries, agencies, and individuals who share the concern for the improvement of highway transportation in the state. They work closely with the legislators in preparing proposed legisla- tion pertaining to the roadway network in the State of Minnesota, as well as assisting the legislators and Highway Department in conducting public hearings throughout the state. After discussion, Alderman Westlund moved authorization of $25 for the City of Hutchinson's 1974 Minnesota Good Roads, Inc. dues. Alderman Haag seconded the motion and it carried. A memorandum was received from Administrative Assistant Mealey regarding purchase of Mrs. Elsie Soltow's house and lot located 725 -2nd Avenue S.E. (Lot 7, Block 2, S 1/2 City), in the amount of $4,000. Approximately one year ago it was the concensus of both the City and Mrs. Soltow that when Mrs. Soltow moved from premises the City would purchase her property. Mrs. Soltow recently moved to Park Towers. After discussion Alderman Westlund moved,in accordance with discussion a year agolthat the City enter into agreement with Mrs. Soltow regarding purchase of her property. Alderman Ackland seconded the motion and it carried. REGULAR COUNCIL MEETING - 6 - APRIL 23, 1974 Mayor Black noted the communication received from the County Auditor informing that the McLeod County Board of Commissioners at a special meeting on April 18, 1974 went on record to join the Crow River Regional Library System. The Planning Commission minutes were accepted as presented and ordered filed. Applications for Retail "On -Sale" licenses were duly considered and approved on motion by Alderman Westlund, seconded by Alder- man Lueneburg and carried. "ON -SALE" LICENSES Hammer's Inn Bolduc's Corner J's Pizza Garten Hutch Bowl Crow River Country Club Ole Piper Inn Hutchinson Elks Lodge #2427 Christy's Applications for Retail "Off -Sale" licenses were received. After review and discussion, Alderman Lueneburg moved the following be granted a license. Alderman Westlund seconded the motion and it carried. "OFF -SALE" LICENSES Bolduc's Corner Christy's Hammer's Inn Received was a memorandum requesting authorization for City Engineer Priebe to attend the American Public Works Association Convention in September at Toronto, Canada. It was noted the expenditure was a budgeted item. After discussion, Alderman Lueneburg moved authorization of the request, Alderman Westlund seconded the motion and it carried. Received was a request from Sewer and Water Superintendent Mix requested authorization for Randy De Vries and Robert Carter to attend a 20 week course consisting of one night per week, starting April 25, 1974 at the Monticello High School, Monticello, Minne- sota. Registration fee was approximately $10 per person.. It was noted that the expenditure was a budgeted item. After discussion, Alderman Lueneburg moved authorization of Superintendent Mix's request. Alderman Haag seconded the motion and it carried. 0 REGULAR COUNCIL MEETING - 7 - APRIL 23, 1974 Alderman Westlund introduced Resolution No. 5393 (Resolution Determining The Necessity of Issuing Bonds and Calling A Special Election to Vote on Their Issuance) for proposed Multi-purpose Recreation Building and moved its adoption. Alderman Ackland seconded the motion and upon vote being taken, all members voted "aye" whereupon said resolution was declared adopted. (TEXT) Mayor Black read a letter from the State of Minnesota, Environ- mental Quality Council thanking the City of Hutchinson for providing information regarding the proposed West River Bridge across the South Fork of the Crow River. (Original on file in the City Clerk's Office.) Mr. Joel Gruen asked if a traffic study had been completed in conjunction with the proposed West River Bridge. City Engineer Priebe informed he had not received a full report to date. Administrative Assistant Mealey reminded of the Coalition of Outstate Cities meeting scheduled for May 3, 1974, at Le Seur, Minnesota. Mayor Black reminded of the Council -Department Head meeting scheduled for Thursday, April 25, 1974, 8:00 A.M., at the City Hall. It was the recommendation of the Airport Commission that the new Airport Managers (New Ulm Flight Service, Inc.) be given authorization to move a mobile home onto the Airport property for their use and the public's use. After discussion, Alderman Lueneburg moved that the City request application from Lynn Town Board and the County for the purpose as recommended by the Airport Commission. Alderman Ackland seconded the motion and it carried. After discussion, Alderman Westlund introduced proposed Ordinance No. 7/74 (Amending Ordinance No. 288, An Ordinance Establishing A Hospital Board and Defining its Powers and Duties) and moved its adoption. Alderman Haag seconded the motion and upon vote being taken, all members voted "aye" whereupon said Ordinance was declared adopted on its first reading. After discussion, Alderman Lueneburg introduced proposed Ordinance No. 8/74 (Amending Ordinance No. 252, An Ordinance Establishing A Nursing Home Board and Defining Its Powers and Duties) and moved its adoption. Alderman Westlund seconded the motion and upon vote being taken, all members voted "aye" whereupon said Ordinance was declared adopted on its first reading. A' REGULAR COUNCIL MEETING - ° - APRIL 23, 1974 Mayor Black inquired how the City stood in conjunction with Mr. Lowell Otto. City Attorney Schantzen informed that the courts'decision allowed Mr. Otto to fix up the house for occupancy if the Uniform Building Code requirements are met and easements could be obtained for Utilities. It was reported that Mr. Otto's contractors had not yet discussed the work with City Building Official Willard, which was requiredlin order to obtain a Building Permit before any remodeling could begin. Mayor Black acknowledged receipt of "Bullerts Landfill Agree- ment" and "Junkers Sanitation Agreement." City Engineer Priebe gave a verbal report on sludge cleanup and recommended since there was no time available for sludge cleanup during regular hours, Larry Karg and Fred Alsleben be given authorization to do said work on an overtime basis. After discussion, it was the concensus of the Council that approval begranted. Mayor Black inquired if City Engineer Priebe was ready to give a recommendation regarding awarding of bids - Letting No. 13, Sewer and Watermain. Engineer Priebe stated the apparent low bidder was Lakedale Water and Sewer of Annandale, Minnesota, in the amount of $132,527.50, however, due to various com- plications1was not in a position to make a recommendation of awarding the contract as this time. After further review and discussion, Alderman Westlund moved the awarding of bids for Letting No. 13 be tabled. Alderman Lueneburg seconded the motion and it carried. There being no further business to come before the Council, meeting was declared adjourned at 9:32 P.M. on motion by Alder- man Westlund, seconded by Alderman Lueneburg and carried.