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06-25-1974 CCMREGULAR COUNCIL MEETING Mayor Black called the meeting to order The invocation was dispensed with due to Exley was unable to attend the meeting. JUNE 25, 1974 at the hour of 7:30 P.M. the fact that Father Members present were: Alderman Westlund, Lueneburg, Haag and Ackland in addition to Mayor Black. Members absent were: none. Also present were: Administrative Assistant Mealey, City Engineer Priebe and Attorney Schantzen. The minutes of the regular meeting of June 11, 1974 were accepted as presented on motion by Alderman Westlund, seconded by Alder- man Lueneburg and carried. The current bills were approved as submitted on motion by Alder- man Lueneburg, seconded by Alderman Haag and carried. (List) Investments were authorized in the following funds and amounts as recommended on motion by Alderman Westlund, seconded by Alderman Ackland and carried. Water and Sewer Fund (#6) $230,000 Sinking Fund No. 9 58,000 Sinking Fund No. 8 23,000 Sinking Fund No. 1 78,000 Sinking Fund No. 4 5,300 Sinking Fund No. 5 2,500 Sinking Fund No. 11 104,000 Hutchinson Housing and Redevelopment Authority requested installatic;n of a light in the alley located on Block 2.9 South Half Citv. It was -informed that after 11:00 P.M. all liahts are off due to the fact that the lights are operated on a single' relay. The parking area is then in total darkness creating safety hazards in walking and providing potential hiding places for prowlers. It was noted the Board of Commissioners was reluctant to make this request due to their limited budget, but felt installation of a light was essential. After discussion, Alderman Lueneburg moved authorization of said light. Alderman Westlund seconded the motion and it carried. A memorandum was received from Recreation Director Keith informing of a $1,000 contribution to the Park and Recreation program and a $300 contribution to the Fire Department for equipment purchase, which was received from the American Legion Post No. 96. After discussion, Alderan Haag moved a letter of gratitude be sent to the American Legion Post No. 96 for the above mentioned contribu- tions. Alderman Westlund seconded the motion and it carried. REGULAR COUNCIL MEETING General Fund Dorothy Hassman Scott Johnson Kathy Kuester William Mattsfield Robert Olson Nancy Danielson Ruth Sturges Cindy Smith Nancy Degn Ed Westphal .Rune Rau Gine Iverson Jim DuHamel Mark Schantzen Peter Hamre Dan Prochnow Bill Karl Quentin Larson Paul Haag D. J. Black Thomas E. Mealey Milton Lueneburg Ralph Westlund Marlow Priebe Wes Greve Eric Smith U.S. Post office Cash Drawer #4 dispatch dispatch dispatch reserve dispatching motor vehicle labor motor vehicle labor election typing recreation office labor recreation labor tumbling recreation labor park dept. labor park dept. labor park dept. labor street dept. labor cemetery dept. labor eng. dept. labor eng. dept. labor convention expenses convention expenses convention & meeting expenses convention expenses convention expenses convention expenses intown mileage -fire inspector intown mileage -fire chief postage cash for misc. expenses Division of Boiler Inspection renewal of license -Lester State Treasurer AEtna Variable Annuity Life U.S. Leasing N.W. Bell Telephone Co. Dean O+Borsky MRPA Softball Chairman Tri -County Umpires Assn. Rod Keith Duininck Bros 0 Gilchrist Emma Lake Grace Sanstead Water & Sewer Fund Tom Schepers Greg Seivert Cash Drawer #4 U.S. Post Office AETna Variable Annuity Crow River Motors Inc. under payment of 166-67 PERA Ins. Co. Marlow -deferred comp. quarterly payment police teletype convention expenses registration fee fees intown mileage & Mpls. street surfacing spring planting in parks spring flowers & planting labor labor license for pickup postate Ins. Co. -deferred comp. -Finley 174 Dodge pickup June 25, 1974 $134.75 100.10 170.00 32.00 20.66 98.2o 73.00 16.00 77.60 157.50 48.00 14.40 64.00 96.00 64.00 78.00 261.00 261.00 76.50 120.52 123.87 133.00 143.63 130.83 25.00 25.00 205.00 45.72 3.00 39.33 6o.00 2018.66 212.25 25.00 18.00 156.00 51.75 1578.00 14.00 75.29 $ ?06.56 78.75 87.50 3.25 245.00 25.00 2563.00 $ 3002.50 -2 - Regular Council Meeting Cont. Off Street Parking Harvey Daharsh Cemetery Fund Mrs. Leonard Schnickels Kmiciml Liauor Store Hutchinson Cold Storage Twin City Wine Co. Old Peoria Co. Inc. Midwest Wine Co. Johnson Bros. Co. Griggs, Cooper & Co. Distillers Dist. Co. New Ulm Grocery Co. Griggs, Cooper & Co. Ed Phillips & Sons Co. servicing meters replacement of broken urn contract payment wine liquor wine liquor liquor liquor supplies liquor liquor June 25, 197+ S 101.25 S 6.76 S 150.00 298.74 688.42 127.73 947.11 3746.77 1458.69 12.06 1420.29 613.89 S 9463.70 REGULAR COUNCIL MEETING - 2 - JUNE 25, 1974 Communication and a $25,000 check payable to the Minnesota State Armory Building Commission -- Hutchinson Armory Project, was received from McLeod County. The check constituted McLeod Countys' pledge to financially assist toward the construction of a new armory building for the Minnesota National Guard in or near Hutchinson. After discussion, Alderman Haag moved a letter of appreciation be sent to the McLeod County Board for their cooperation. Alderman Westlund seconded the motion and it carried. It was noted construction of the Armory would start June 26, 1974. Alderman Haag inquired whether or not communication had been received from the Commissioner of Aeronautics regarding Resolu- tion No. 5404 (Airport Zoning). It was noted, to date, no word had been received. Mayor Black informed that Alderman Westlund and Administrative Assistant Mealey would review and discuss with Mr. William Peet, Insurance Consultantlon the 26th of June, the insurance proposals received in conjunction with preparing a group insurance plan for the City of Hutchinson/which was scheduled to be effective July 1, 1974. It was the concensus of the Council a special Council meeting be scheduled for June 28, 1974, 4:30 P.M. at City Hall, regarding the group insurance plan and the proposals received. It was the concensus of the Council that due to a meeting which will take the Council out of town on the 27th of June, the regularly scheduled Department Head - Council meeting, June 27, 1974 at 8:00 A.M. was canceled until the regularly scheduled meeting in July. - The Planning Commission minutes of May 21, 1974 and the Safety Committee minutes of June 12, 1974, were accepted as presented and ordered filed. Mayor Black noted receipt of communication from the State of Minnesota, Citizens Advisory Committee for the Environmental Quality Council;informing of a public meeting on July 2, 1974 beginning at 10:00 A.M. in Room LC217 at Southwest Minnesota State College in Marshall. The meeting will include an analysis of soil erosion and drainage in Southwestern Minnesota, presenta- tions on ground water quality, a discussion of recently enacted Minnesota environmental legislation, and an "Open Forum", inviting Southwestern Minnesota residents to address the CAC on environmental matters of personal concern„ REGULAR COUNCIL MEETING - 3 - JUNE 25, 1974 An Application to Move a Building was received from Herb Dobber- stien, representative of Peace Luthren Church, 415 Glen Street, to move the parsonage from Lot 9, Block 52 S 1/2 City to Lot 6, Block 52 S 1/2 City. There seemed to be no reason for not approving the application since the zoning would be the same. After discussion, Alderman Westlund moved the above -stated application be approved. Upon vote being taken the following voted "aye"; Aldermen Westlund, Lueneburg, and Ackland and the following voted "nay"; Alderman Haag. Received was a letter from W. T. Richards requesting that Craig Avenue and Sunset Street from the north line of Lot 8 in Block 2 of Lorens Addition to the south line of Lot 1 in Block 3 of Lorens Addition be improved by -grading and gravel base. It was noted a change order would have to be authorized in order to have the work completed in the 1974 construction season. After, discussion, Alderman Westlund moved the improvement be included in this years construction season and authorized the needed change order. Alderman Lueneburg seconded the motion and it carried. An Application For "On -Sale" Liquor License was received from Harland Lieder - Chalet Supper Club, Highway 7 and 22 West, for the term of 9 months from the 1st of July, 1974, to April 1, 1975. After discussion, Alderman Westlund moved said applica- tion be granted. Alderman Haag seconded the motion and it carried. Mayor Black at 8:00 P.m. called to order public hearing on Assessment Roll No. 50 and Assessment Roll No. 51, as duly adver- tised, with the reading of Publication No. 1613 and Publication No. 1614. The Mayor informed of a recent law passed by the legisla- ture; Minnesota Statutes, Laws of 1974, Chapter 206, providing tax deferral for Senior Citizens (hardship cases). The individual must be 65 years or older for whom it would be a hardship to make payments. The Mayor explained the home owner shall make application for deferred payment of special assessments on forms prescribed by the County Assessor which can be obtained from the City Clerk, City Clerks office. The Council then would determine by ordinance or resolution the amount of interest if any, on the deferred assessment and that this rate will be recorded by the assessor along with and in the same manner as the amount of the assessment. City Engineer Priebe then explained the Engineering costs, comparing estimates with actual costs and informed that each assessment was figured on a job by job basis. The following were present for the hearing to make inquirements regarding their assessment. (see attached sheet) After discussion, it was the concensus of the Council that the following corrections be made: (see attached sheet) REGULAR COUNCIL MEETING - 4 - JUNE 25, 1974 Alderman Westlund then moved that Assessment Roll No. 50 and Assessment Roll No. 51 be adopted as amended and introduced Resolution No. 5406 (ADOPTING ASSESSMENT ROLL NO. 50) and moved its adoption. Alderman Haag seconded the motion and upon vote being taken, all members voted "aye" whereupon said resolution was declared adopted. (TEXT) Alerman Westlund then introduced Resolution No. 5407 (ADOPTING ASSESSMENT ROLL NO. 51) and moved its adoption. Alderman Haag seconded the motion and upon vote being taken, all members voted "aye" whereupon said resolution was declared adopted. (TEXT) Received from City Engineer Priebe was a copy of the draft letter addressed to the Environmental Quality Council regarding City of Hutchinson, School Road Bridge, Environmental Assessment. It was noted the Environmental Assessment must be submitted to the Environmental Quality Council by July 12, 1974. It was also noted that all correspondence received supporting the construction of the School Road Bridge be included in this report. A few minor revisions of the letter were noted. City Attorney Schantzen informed he had incurred legal problems regarding the Bond Issue for 1974 Projectsidue to the fact that the Bond market is very restricted with extremely high interest rates. Attorney Schantzen had discussed the matter with Financial Consultant, Mr. Robert Sanders of Juran and Moody, Inc., and it was Mr. Sanders recommendation that instead of bonding for a ten year period the City should bond for a three year period hoping by that time large portions of the assessments would be paid off and the remainder could then be re -bid at lower interest rates. It was noted that several other cities were bonding for a three year period and it proved to be very sucessful. After discussion, it was the concensus of the Council that Mr. Sanders had given exceptional financial advice in the past and that the recommendation of Mr. Sanders and Attorney Schantzen in bonding for a three year period, be accepted. There being no further buisness to come before the Council, meeting was declared adjourned on motion at 9:05 P.M. by Alder- man Westlund, seconded by Alderman Haag and carried. ASSESSMENT ROLL NO. 50 Mrs. Alice Jensen 440 Merrill Street Hutchinson, MN 55350 Mrs. Ed Vlcek 735 Fourth Avenue, SW Hutchinson, MN 55350 Mr. Tom Peters 504 Hassan Street, South Hutchinson, MN 55350 ASSESSMENT ROLL NO. 51 Mrs. Lucille W. Newmann 146 Fifth Avenue, SW Hutchinson, MN 55350 Mrs. James Clouse 36 Grove Street, South Hutchinson, MN 55350 Dr. Thomas Dekoster representing Mr. Kenneth Peterson 545 Harmony Lane, South Hutchinson, MN 55350 Mr. Harold Odegaard 446 Main Street, South Hutchinson, MN 55350 Mr. Richard Price 445 Franklin Street, South Hutchinson, MN 55350 Mr. Hugo Kuester 506 Main Street, South Hutchinson, MN 55350 W ASSESSMENT ROLL NO. 50 Miss June Otterness - Deletion of Roll No. 49, Parcel No. 22099 615 Merrill Street due to the fact that curb and gutter in - Hutchinson, MN 55350 stallation was less than 3 feet instead of the designated 22 feet. Mr. Paul Rose - Deletion of Roll No. 96, Parcel No. 1531, Fourth Avenue, SW due to the fact that curb and gutter in - Hutchinson, MN 55350 stallation was less than 3 feet instead of the designated 56.1 feet. Evangelical United Brethren Church of Hutchinson, Hutch- inson, MN 55350 ASSESSMENT ROLL NO. 51 - Roll No. 38 Parcel No. 1648 Correction - curb and gutter installation is 522.2 feet instead of designated 631.2 feet. Designated Total - $3,312.75 Corrected Total - $2,741.55 Credit - $1,422.22 Reduced Amount - $1,319.33 James B. Clouse - Roll No. 239 36 Grove Street, S. Parcel No. 89 Hutchinson, MN 55350 Correction - curb and gutter installation is 45 feet instead of designated 66 feet. Designated Total - $347.16 Corrected Total - $236.70 Kenneth Peterson - Roll No. 375 545 Harmony Lane Parcel No. 73 Hutchinson, MN 55350 Curb and Gutter as6essment deffered tempor- arily for further Council consideration. Hans Hammond - Roll No. 237 6 Grove Street, S. Parcel No. 86 Hutchinson, MN 55350 Deletion of Curb and Gutter assessment due to the fact the property has 3 assess- able sides and it is Council concensus that assessment charge be for 2 sides only, the long and short side - Washington Avenue and Lynn Road.