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07-09-1974 CCMT REGULAR COUNCIL MEETING JULY 9, 1974 Mayor Black called the meeting to order at the hour of 7:30 P.M. Reverend Walter D. Marth delivered the invocation. Members present were: Aldermen Westlund, Lueneburg, Haag and Ackland in addition to Mayor Black. Members absent were: none. Also present were: Administrative Assistant Mealey, City Engineer Priebe and City Attorney Schantzen. The minutes of the regular meeting of June 25, 1974 and special meeting of June 28, 1974 were accepted as presented on motion by Alderman Haag, seconded by Alderman Westlund and carried. Investments and transfers were authorized in the following funds and amounts, as recommended, on motion by Alderman Westlund, seconded by Alderman Haag and carried. Investments: $12,650 - Revenue Sharing Transfers: $5,000 from Liquor Store Fund to General Fund. $2,500 from the Fire Relief Fund to the Fire Department Relief Association. $10,000 from Capital Outlay - Equipment to the Fire Department for investment. The Q urrent bills were approved as submitted on motion by Alderman Westlund, seconded by Alderman Ackland and carried. (List) Mayor Black welcomed Mrs. Betty Witcher, Site Supervisor of the Nutrition Program for the Elderly of McLeod County. Mrs. Witcher informed of the origin of the program and explained how it is presently being operated. The meals are prepared by the Hospital, delivered in bulk and served at the De-toxification Center. Charge for the meal range from to $1.40, the latter being the full cost of the meal. Transportation for the Senior Citizens is provided for by the community through volunteer help. Invita- vations to partake in the meal must be made the previous day in order to know how many persons to prepare for. Three elements holding the program back which are presently trying to be resolved are: 1. Transportation. 2. Location. 3. Time. Transportation is a major detriment to the program since it is difficult for many Senior Citizens to get around, therefore, making it dif- ficult for them to find a way to the De-Toxification Center. Location is another factor of immediate distress to the programisince all the meals are served at the De-toxification Center/many individuals do not want to go there. Time is still another important factor since many individuals have been eating for many years at twelve, o'clock noon, and due to the hospitals'busy schedule, the meals for the Senior Citizens cannot be prepared and served until 1:30 P.M.I P REGULAR COUNCIL MEETING General Fund Wes Asplin police reserve Loren Buske police reserve Audley Jorgenson police reserve Carlie Karg police reserve William Mattsfield police reserve Francis Murphy police reserve Dorothy Hassman police dispatrch Kathy Kuester police dispatch Scott Paulsen summer youth program Marshelle DuHamel summer youth program Janice Gerber summer youth program Norm Schultz summer youth program Cindy Smith summer youth program Kenneth Wornson summer youth program Nancy Danielson motor vehicle labor Nancy Degn recreation office labor Hazel M. Sitz budget program labor Ruth B. Sturges motor vehicle labor Gale Boel er Street dept. labor Jim DuHamel Park dept. labor Peter Hamre street dept. labor Dan Prochnow cemetery dept. labor Mark Schantzen park dept. labor Norman Wright park dept. labor Wes Greve fire inspections Harold Synstelien electrical inspections Ed Westphal recreation dept. labor Bill Karl engineering dept. labor Mark Larson engineering dept. labor Quentin Larson engineering dept. labor Julie Arlt recreation- playground Karen Cruit recreation -baseball Jody Dahle recreation- playground Kristi Docken recreation -playground Roger Fitzloff recreation -baseball Bill Monson recreation-plAlZround Dave Mooney recreation -baseball Mark Muetzel recreation -baseball Bill Tapper recreation -baseball Police Dept. Petty Cash Fund forms manual & certified letters U.S. Postal Service 500 stamped envelopes Douglas Schulte-dept.sheriff 6 engravers James F. Haasl expense acct. Brinkman Camera Shop film Police Chiefs Inf. Bureau national directory of law adm. IBM correction supplies Shell Oil Co. gasoline Gopher Shooter's Supply Co. ammunition Decatur Electronics Inc. radar repaired Henke's cafe prisoners lunches Gibson Product@ Co. supplies Keith Sjolie car washings July 9, 1974 9.00 9.00 70.00 9.00 9.00 20.00 110.00 95.00 86.00 116.00 109.00 92.00 100.00 108.50 62.50 127.00 78.00 132.00 141.74 188.00 168.00 16o.00 176.00 192.00 63.00 234.50 245.00 509.00 305.25 333.00 114.?5 75.00 67.50 100.00 14o.00 200.00 252.50 90.00 170.00 45.75 54.20 27.00 4.37 11.25 14.50 55.35 4.82 21.59 51.73 25.60 19.65 4.95 P Hutchinson Fire Dept. capital outlay & fire relief assn. 12,500.00 utchinson Fire Dept. fire runs 279.00 Wesely Greve intown mileage as inspector 25.00 Eric Smith intown mileage as fire chief 25.00 Hugo Prieve Cabinet Shop plywood 15.00 Fire Safety Corp. supplies 565.00 Gambles paint 11.616 GTC Auto Parts supplies 33. 5 Leef Bros. uniform rental & rugs 150.00 State Treas. FICA 2nd quarter contribution 4419.36 Junkers Sanitation June services &refuse pickup 7651.20 State Treas. PERA June remittance 3228.77 Crown Life Ins. Co. medical insurance 1843.69 State Treas. 2nd quarter surcharges 475.65 Hutchinson Telephone Co. services 551.72 quades supplies & services 94.90 Family Rexall Drug supplies 136.13 Coast to Coast Store supplies 69.80 Hutchinson Leader Inc. publication costs 139.78 Elden Willard use of private auto for business 110.00 Thomas E. Mealey expense & intown mileage 72.16 lst Federal Savings savings acct. 500.00 National Guard Armory rental 100.00 Off Street Parking office rental -motor vehicle 100.00 International City Mgement Assn. membership dues 95.00 Culligan Water Conditioning services 17.50 Floor Care Supply Co. supplies for maintenance 142.40 Allen OfficeSupply Co. supplies 7.15 American Linen Co. services 16.40 Minn. Valley Testing Lab. testing services 152.48 Ziemers Grocery supplies 140.84 Int. Conf. Bldg. Officials 10 uniform fire code manals 63.00 Standard Oil Co. gasoline 3015.33 3 M Business Products Sales copy machiAe supplies 271.04 Hutchinson Utilities services 1976.57 Ideal Pictures films for pla-mobile 26.50 Sears air conditioner for recreation office 103.00 Gopher Athletic Supply Co. recreation supplies 101.57 Wolverine Sports Supply supplies for recreation 51.49 Northern City National Bank Contract payment 927.47 1st American National Bank contract payment 510.00 Cal Rice safety shoes '/2. 15.00 Elmer Paulsen safety shoes '/2 13.99 Mark Larson1 safety shoes '/2 15.00 Norman Wright safety shoes 3f 13.97 Joe Getz safety shoes '/2 15.00 Wilbert Froemming safety shoes 36 15.00 Peter Hamre safety shoes r2 9.97 Simonson Lbr. Co. supplies 5.20 Sorenson Farm Supply supplies 7.69 Jerry's Tire Co. repairs 58.65 Jacobsons Hardware Hank supplies 6.84 Farm & Home Dist. Co. supplies 29.49 Plaza OR Hardware supplies 16.28 Plowman's Inc. pickup truck & plow 4669.00 Plowman's Inc. vehicle maintenance 238.11 Hutch Iron & Metal Co. pipe 6.00 -3- Mww Co. LP gas utility $ 126.83 Hutch Equipment Co. vehicle repairs 70.76 Hall Equipment Co. vehicle repairs 74.59 Hutchinson Wholesale Supply supplies for repairs 76.52 Felska's Auto Machine repairs to vehicles 362.62 Certified Laboratories street paint 117.68 Conney Safety Products Co. safety equipment 25.38 Crow River Motors Inc. vehicle maintenance 99.46 Schramm Implement Co. repairs 217.50 McCormick Implement Co. repairs 57.90 Cal, Bonniwell Sales vehicle maintenance 675.90 Wally's Tire Center repairs 6.50 Northern State Supply Inc. supplies 18.78 Krasen Inc. supplies 1.80 W.H. Barber Co. street oil 2144.74 Glencoe Enterprise weed publication 8.60 Albinson office supplies 59.94 Slurry Kote Service installation of slurry seal 4949.10 James W. Hanson Const. Co. 1974 projects -advancement 4257.00 McCall Road Surfacing Co. 1974 projects -advancement 23,769.00 Juul Contracting Co. 1974 projects -advancement 22,422.92 Duininck Bros & Gilchrist 1974 projects -advancement 62 09 8 Clyde Drahos safety shoes )/ 112,544-50 $172,897.00 Water & Sewer Fund Tom Schepers labor $ 223.88 Greg Seivert labor 248.r5 Hutchinson Telephone Co. services 4.13 Hutchinson Utilities Comm. services -electrical 3246.13 Commissioner of Taxation sales taxes for June 470.37 Coast to Coast Store supplies .79 Leef Bros. Inc. uniform rental 36.80 Cassidy Bros. dolly -steel wheels etc. 105.60 Electric Motor Co. repairs 11.53 Felska's Auto Machine vehicle maintenance 60.23 Jerry's Tire Co. vehicle repairs 39.50 Jacobsons' Hardware Hank supplies 56.17 Lyon Chemical chemicals 217.50 Mork Communications radio repair 10.00 Rutz Plbg. & Heating supplies for repairs 2.65 Standard Oil Co. gasoline 284.20 Scientific Int. Research supplies 145.23 Sparling strip charts 63.60 Simonson Lbr. Co. supplies 32.49 Wigen Chev. Co. repairs to vehicle 47.65 Zep Mfg. Co. chemicals 316.73 RCM prof. fees -sludge volume reduction 256.43 Clyde Drahos safety shoes )/ 15.00 Finley Mix safety shoes Jh 10.00 I .4 - Tom Scherps safety shoes '/z $ 10.00 Greg Seivert safety shoes 16 15.00 Water Information Center Water Encyclopedia book 27.50 Cemetery Fund Leef Bros. uniform rental Simonson Lbr. Co. cement Ed Ondrachek use of pickup Long Lake Ford Tractor Inc. repairs Hutch Utilities services Felska's Auto Machine repairs Off Street Parking Harvey Daharsh servicing meters Coast to Coast supplies -paint S 18.00 5.00 20.00 18.12 2.00 54.20 S 117.32 $ 72.00 Pn_RR S 92.88 Sinking Funds #7 lst National Bank of Mpls. interest 27,115.12 #15 James W. Hanson Const. Co. 19?3 project -letting #7 Hutchinson Leader publication costs 1st National Bank Of Mpls. interest #16 Hutchinson Leader Mohtgomery Ward James W. Hanson Const. Co. Municipal Liquor Store Ed Phillips & Sons Quades Inc. Anchor Data Systems Franzen Hardware City of Hutchinson Twin City Home Juice Co. Griggs, Cooper & Co. McKesson Co. Coca Cola Bottling Co. Northland Beverages Inc. Lenneman Bev. Dist. Inc. A.J. Ogle Co. Inc. Marsh Distb. Co. publication costs posts 1974 project work liquor supplies receipt paper floor mop wages supplies liquor liquor supplies supplie's beer beer beer 11,475.90 6o.oz 34 �1�26.75 45, 2.66 67 41.38 105.05 18,000.00 8 18,146.43 2933.71 39.98 5.72 5.19 3918.96 16.48 3046.87 559.37 306.90 96.6o 9886.15 4358.00 4140.75 -5 - Olivia Bottling Co. Premium Distb. Co. Locher Bros. Minn. Nisc. Truck Lines Junker Sanitation Service MMLSA Hutchinson Utilities Hutchinson Telephone Franeens Hardware City of Hutchinson supplies beer beer freight refuse pickup 1974 dues services -electrical Co. services supplies transfer out 81123.40 2001.44 1575.60 220.20 23.00 45.00 197.12 24.85 34.95 5000-00 039,56o.24 REGULAR COUNCIL MEETING -2- JULY 9, 1974 which causes a problem because many individuals are engaging in recreational activities for the afternoon by that time. After a question and answer period, Mrs. Witcher then requested if anyone would have any other questions, to please contact her Mrs. Witcher was then thanked for the informative report. Due to the dire need of additional Doctors in Hutchinson, and the need of adding to the present clinic, Mr. Phil Graves, Hospital Administrator; June Otterness, Chairman of the Hospital Board; Mr. Virgil Goebel and Dr. Bretzke, Hospital Board members; and Mr. Tom Horty (architecture) of Horty Elving Associates, were present to discuss with the Council the construction of an approximate 20,000 square foot clinic addition to the Hospital which would facilitate approximately 8 physicians, 3 dentists, and 5 practitioners. An approximate cost of the project was one million dollars. It was noted the project would be self liquidating due to the fact each Doctor, Dentist, or Practioner would rent the office space they occupied, which in turn, would be in payment of the building. Mr. Horty briefly explained and showed diagrams of the clinic addition to the Hospital. Three examination rooms and one consultation room would be provided per physician. It was clearly statedthat the proposed clinic addition to the Hospital would be a self-liquidating project and not burdensome to the community or tax payers. Upon polling the doctors of the City regarding relocation to the proposed clinic addition to the Hospital, the vote was unaminously in favor of doing so. It was hoped that monies could be obtained through Revenue Bonds if not --- possibly through General Obliga- tion Bonds. Mayor Black informed that the Council would like some feedback from the community and directed that a report be given as to the financial funding of the proposed project before a recommendation from the Council could be given. Building Official Willard informed the Council that Farmers Union Coop Service has made application for a building permit to add an addition to the east end of the present dry plant -food storage building located at 3rd Avenue N.W. and Water Street. Mr. Willard stated in discussing the matter with Fire Chief Smith, the proposed enlargement of the building would not pose a fire hazard. It was noted according to law, a berm must be built around the building for safety. Mr. Willard requested, if for any reason, this application should not be approved, to please contact him. City Engineer Priebe requested authority to sell 500 yards of black dirt with silt at 20� per yard to Farmers Union Coop Service. The black dirt and silt were of no apparent value to the City. It was noted the Coop would pick up and haul the dirt themselves. After discussion, Alderman Westlund moved City Engineer Priebe's recommendation be accepted in authorizing the 500 yards at a sale of 20� per yard to the Farmers Union Coop Service. Alderman Lueneburg seconded the motion and it carried. t 7 REGULAR COUNCIL MEETING - 3 - JULY 9, 1974 The June Financial Report, the Building Official's Monthly Report and the June 24, 1974 Safety Council minutes were accepted as presented, and ordered filed. Mayor Black, referring to the Safety Council minutes, noted Howard Popps' expression of concern on the part of some residents on Jorgenson Avenue as to the need for closer traffic control on said street. Due to the lack of a sidewalk many children tend to play on the street. After discussion, Mayor Black directed the City Engineer to erect signs on the street relative to "Drive Slowly - Children at Play." The Library Board minutes were accepted as presented and ordered filed. Mayor Black inquired what the arrangement was in lending City tables and chairs. Administrative Assistant Mealey informed if there is not a definite City need for the tables and chairs at the time a person wishes to borrow them, they may do so. It is made clear to each person who uses the chairs and tables that if they are damaged in any way, the user must purchase them. After discussion it was the concensus of the Council that said arrangement be left as established. Administrative Assistant Mealey relayed the request of Howard Beck regarding his assessment, Roll No. 50. It was noted this was a 5 year assessment Roll program and Mr. Beck wanted allowance for payment to be made on a 10 year assessment program basis. Since there being no one present regarding this subject, the matter was brought up for discussion only. City Engineer Priebe presented the refinement draft of transmittal letter and Environmental Assessment addressed to the Environmental Quality Council. After discussion, Alderman Westlund roved the Environ- mental Assessment be approved as presented by City Engineer Priebe and forwarded to the Environmental Quality Council. Alderman Lueneburg seconded the motion and it carried. Mr. Steve Wacker requested to buy a window, which was salvaged from the old hospital for $60. After discussion, Alderman Haag moved the sale of said window for $60 to Steve Wacker be authorized. Alderman Ackland seconded the motion and it carried. A letter was received from Mike McBrady requesting authority to erect an art booth July 24, 1974 during Crazy Daze. It was noted a letter of endorsement was received from Ted Beatty - President of the Downtown Council. After discussion, Alderman Lueneburg moved the request from Mr. McBrady be approved., Alderman Haag seconded the motion and it carried. 0 REGULAR COUNCIL MEETING - 4 - JULY 9, 1974 Received was correspondence informing of the Minnesota Highway 15 Action Committee meeting July 16, 1974, 8:00 P.M. at the Kaiserhoff Cafe, New Ulm. The purpose of the meeting is to obtain reports on Highway 15 improvement progress and to formulate plans for the coming joint meeting of Iowa and Minnesota representa- tives to meet with Commissioner Lappegaard at St. Paul. Mayor Black inquired whether anyone could arrange to attend. There being no one able to do so, Mayor Black then directed Administrative Assistant Mealey to so inform the committee. Mayor Black informed he had been contacted by Citizens of the community requesting that a change be made in the type of mantraps presently being used since bicycle wheels get caught between the bars which causes a hazard for bicyclists. After discussion, City Engineer Priebe was directed to investigate the situation to see if perpendicular mantraps could be obtained. Alderman Wesltund informed that business had increased tremendously at the Liquor Store and reminded that a part time position had not yet been filled. Due to this fact much overtime is being paid. It was noted also that Liquor Store Manager Fisher is pulling an 8 hour shift along with the other liquor store employees, therefore, reducing his ability to properly perform his managing responsibilities. After further discussion, Alderman Westlund moved authorization of hiring a full time employee at the Liquor Store. Alderman Haag seconded the motion and it carried. Received was correspondence from Clarence Schultz, County Auditor regarding permanent voter registration. Administrative Assistant Mealey informed that Mrs. Hazel Sitz, assisted by volunteers of the League of Womens Voters, would man desks in the City Hall Lobby starting July 22 through August 20th for pre -registration of voters. It was noted regulations would be followed in accordance with Minnesota Statutes, Chapter 55 amending Minnesota Statutes, 1973 Supplement Sections 201.091, Subdivision 6. Administrative Assistant Mealey also informed that 2,600 people have registered to vote,in comparison with the approximate 4,400-4,500 eligible to vote. After discussion, Alderman Westlund directed that in conjunction with pre -voter registration, the City Clerk abide with regulations and hours provided in the Minnesota Statutes, Chapter 55, amending Minnesota Statutes 1973 Supplement, Section 201.091, Subdivision 6. Alderman Lueneburg seconded the motion and it carried. City Attorney Schantzen informed the Bond issue sale could be scheduled for July 30, 1974 at 2:30 P.M. After discussion, Alderman Lueneburg introduced Resolution No. 5408 (Providing For the Issuance and Sale of $1974 Improvement Bonds) and moved its adoption. Alderman Haag seconded the motion and upon vote being taken, all members voted "aye" whereupon said resolution was declared adopted.(Text) REGULAR COUNCIL MEETING - 5 - JULY 9, 1974 Attorney Schantzen also informed that the City would be in court with Lowell Otto on the 12th of July at 10:00 A.M. Mrs. Witcher, Site Supervisor, of the Nutrition Program for the Elderly of McLeod County invited each Councilman to come for dinner, at their convenience, and observe how their program operated. There being no further business to come before the Council, meeting was declared adjourned at -9:40 P.M. on motion by Alderman Haag, seconded by Alderman Westlund and carried. SPECIAL COUNCIL MEETING JUNE 28, 1974 Pursuant to call of the Mayor the Council met in special session at 4:30 P.M. to take up the subject of insurances for the agencies of the City. Present were Mayor Black, Aldermen Westlund, Lueneburg, and Ackland. Absent was Alderman Haag. Alderman Westlund summarized the proposals before the Council relative to insurances. On comparison it seemed that the four agencies would be saving approximately $10,000 in total premium cost and in many cases the coverage would be increased. The apparent best proposal was that of the HOME INSURANCE COMPANIES in association with St. Paul Fire and Marine, and the Chicago Insurance Company. After some discussion Alderman Westlund moved that the proposal be accepted for effect July 1, 1974. Alderman Lueneburg seconded and all present voted "aye". Steve Wacker and Phil Graves said they would carry the package to their governing bodies for their consideration next week. Alderman Westlund then recommended that the City engage the services of an appraiser to value city owned structures and properties. Concensus indicated concurrence in the recommendation. Mayor Black opened discussion on the benefits of acquiring the building being used for the Gas Division Offices from the Utilities Commission. Alderman Wesltund thought there might be merit in acquiring the building for a multi-purpose public service and recreation building, providing space for Senior Citizen's Club, square dancers and others. After some discussion the Council agreed that it would be better to await solidly drawn program for facility development. The Clerk was instructed to notify the Utilities Commission that there is no need to hold this property off the market any longer. There being no further business to come before the Council adjournment was called at 5:16 P.M.