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10-08-1974 CCMREGULAR COUNCIL MEETING OCTOBER 8, 1974 Mayor Black called the meeting to order at the hour of 7:30P.M. Reverend Norval Curry delivered the invocation. Members present were: Aldermen Westlund, Lueneburg, Haag,and Ackland in addition to Mayor Black. Members absent were: None. Also present were: Administrative Assistant Mealey, City Engineer Priebe and City Attorney Schantzen. On motion by Alderman Lueneburg, seconded by Alderman Ackland, the minutes of the regular meeting of September 24, 1974 and special meeting of October 1, 1974 were approved as presented. Mayor Black then introduced Mr. Horace Burry who gave a back- ground of the proposed ordinance codification. City Attorney Schantzen and Mr. Burry explained the procedure in which present ordinance were classified in said codification. Mayor Black then thanked Mr. Burry on behalf of the City Council and the City of Hutchinson for the tremendous job he had done. On Motion by Alderman Ackland, seconded by Alderman Lueneburg, the current bills were accepted with the exception that final payment to Madson Steel Corporation be delayed until damage to the Park Shelter Building and Street Garage Addition have been corrected. (LIST) On motion by Alderman Westlund, seconded by Alderman Haag, in- vestment and transfer were authorized in the following funds and amounts, as recommended. Investment: $16,539 - Revenue Sharing Transfer: $8,000 Liquor Store to General Fund Received was an Application for Deferred Assessment - Ralph and Amelia Benton, 215 Huron Street. It was noted their income exceeded the guidelines previously established. After discussion, Alderman Haag moved that said application be denied. Alderman Westlund seconded the motion and it carried. Delinquent Water Account No. 6-14, Lueverne Schneider, 26 Grove Street, was reviewed. It was noted intent was indicated that the balance would be paid by October 15, 1974. After discussion, Alderman Westlund moved that services be discon- tinued if the account was not paid in full by October 16, 1974. Alderman Haag seconded the motion and it carried. REGULAR COUNCIL MEETING General Fund October 8, 1974 Janice Gerber HRA 90.00 Hazel Sitz city clerk office labor 101.88 Ruth Sturges motor vehicle labor 39.50 Virgene Wendorff motor vehicle labor 69.50 Loren Buske police reserve 28.00 Audley Jorgenson dispatch 32.00 Iolonda Brinkman dispatch 245.00 Dorothy Hassman dispatch 88.00 Gale Boelter street department labor 191.25 Ed Westphal park department labor 252.50 Norman Wright park department labor 176.00 Wes Greve fire inspections 150.00 Harold Synstelien electrical inspections 125.00 Diane Nelson r6creatioh office mor 65.50 Bernie Schepers recreation tennis 20.00 Bill Karl engineer department labor 306.00 Mark Larson engineer department labor 284.62 Quentin Larson engineer department labor 9.00 Family Rexall Drug Leef Brothers Fischer's Bakery Automatic Voting Mach. KDUZ Allen Office Supplies Eldon Willard Pitney Bowes Marlow V. Priebe Aetna Variable Annuity American Linen Supply Anderson, Helgeson, Lieser & Thorson D. J. Black Culligan Water Cond. Coast to Coast Stores First State Fed. Svgs. Gibson Products Krasen Plbg & Htg. Lee's Super Market Eileen D. Torry T. Mealey Off Street Parking Super Valu IBM Corp. State Treasurer State Treasurer State Treasurer Crown Life Ins. Co. Crown Life Ins. Co. Hutchinson Telephone C supplies uniform rental election supplies supplies and payment announcements supplies use of private auto supplies convention allowance deferred compensation monthly services on voting machines plan -M. Priebe auditing services mileage expenses services supplies Burroughs machine supplies supplies supplies training school expenses meeting and mileage office rental meeting supplies maintenance agreement surcharge PERA Social Security Cont. Fund health insurance disability insurance o. telephone service 130.37 178.75 2.75 3,610.20 30.00 66.77 110.00 36.75 200.00 30.00 20.05 3,152.00 16.00 11.50 13.18 500.00 20.52 5.31 1.26 17.o4 10.45 100.00 12.04 7.92 501.o6 3,299.26 4,525.67 1,877.24 146.35 548.7o Page 2 Gopher Athletic Co. athletic supplies 63.85 Rod Keith mileage allowance 40.50 Awards, Inc. recreation supplies .9.00 Gardner's Variety supplies 21.51 Tri County Umpires recreation salaries 19.00 MRPA Athletic Comm. recreation entry fee 40.00 Sylvan Studio supplies 26.09 Suburban Rec. Assn. zoomobile shows 40.00 Albinson engineering supplies 101.02 Forbes' Champion Auto repairs x.00 Am. Excelsior Co. archery supplies 102.00 Jacobson's Hardware supplies 46.39 Schramm Implement supplies 2.12 Marschel & Mattila tree service 160.00 Hutch Wholesale Sup. supplies 110.75 Mork Communications repairs 30.00 Team Electronics radios X63.65 G.T.C. Auto Parts supplies .41.54 Texgas Corp. gasoline 93.03 Mattson Steel Bldgs. contract payments 9,101.50 United Bldg. Centers supplies 20,43 Ruffridge-Johnson Equip. street flusher and supplies 8,096.76 Hall Equipment Inc. supplies 194.82 2iemers Foods supplies 15.60 Wigen Chev. Co. repairs 145.35 Wally's Tire Center repairs 36.50 Glenn Witte Sod sod 120.00 Riverview Press printing 75.00 Hutch Iron & Metal Co. supplies 8.40 Standard Oil Co. fuel 3,145.60 Strand Radiator Serv. repairs 12.00 Royal Industries tile 1,642.50 Sorensen Farm Supply rental 25.00 Madsen Ins. Agcy. insurance 144.00 Jerry's Tire Co. repairs & tire 52.31 Anderson Chem. Co. supplies 231.50 Certified Labs. paint 172.98 Simonson Lumber Co. lumber 10.80 Custom Made Equip. repairs 29.00 Northern City Natl Bank contract payment 927.50 G. F. Nemitz Sons repairs 115.00 McCormick Implement supplies 23.92 Felska's auto Mach. Serv. repairs, supplies 345.98 Farm & Home Dist. Co. supplies 10.83 First Am. Natl. Bank oontract payment 510.00 Crow River Motors repairs 38.00 Hutch Leader newspaper ad 16.00 Earl Alsleben percentage of safety shoes 15.00 Plaza OK Hardware supplies 11.82 Page 3 Van D. Karg Hutch Fire Dept. Quade's Inc. Hutch Utilities Junker's Sanitation Rite -Way Auto Wash Plowman's Scott Johnson Henke's Cafe Hutch Drug Acme Visible Records Country Kitchen Employee Data Forms Grams Insurance Agcy Larsen Communications Eric Smith Wes Greve Don Streicher Guns P.D. Petty Cash Fund Hutch Community Hosp,, Hutch Medical Center Gambles Hugo Prieve Cr binets 3M Co. H. H. Bury Water & Sewer Fund Johnson Motor Co. George Betker Leef Bros. Hutch Utilities Comm. of Revenue Hutchinson Telephone C Quade's Inc. Hutch Medical Center Clyde Drahos McLeod County San. Finley Mix Crow River Motors Crane Supply Co. Certified Laboratories Aetna Variable Annuity Rieke, Carroll, Muller Associates Jacobson's Hardware Water Products Co. Standard Oil Co. M. Wigen Chev. Co. Jerry's Tire Co. Hawkin's Chemical Team Electronics #5 G.T.C. Auto Parts Am. Natl Bank & Trust registration fee fire drill and calls generator checks utilities refuse service car wash repairs and towing transportation prisoner's meals supplies supplies meals forms notary bond repairs intown mileage intown mileage firearms meals, miscellaneous tests physical. supplies repairs supplies •1974 codification rental refund on water meter uniform rental utilities sales tax for September o. telephone service service, supplies physical fees Landfill dumping charges convention expenses repairs supplies supplies deferred compensation- F. Mix professional services supplies supplies fuel repairs repairs supplies radio supplies improvement bonds 7.00 387.00 94.64 2,780.90 8,356.40 11.25 132.05 205.20 29.20 8.48 23.80 9.73 4.88 28.00 75.35 25.00 25.00 858.11 ,47.71 ,8.00 15.00 12.23 7.00 54.45 6.000.00 S 67,769.02 45j.00 000 44.90 3,079.32 595.50 10.68 164.86 15.00 4.50 8.00 77.96 24.65 128.10 197.48 25.00 1,145.o5 36.25 201.52 314.56 639.99 13.70 383.30 287.95 9.22 48,425.80 3 56,313.29 -4 - OFF STREET PARKING Coast to Coast Store supplies 8 .98 Rockwell Mfg. Co. meter parts 11.36 Simonson Lbr. Co. 1 sax cement 2.90 Ed Ondrachek use of pickup 20.00 United Bldg. Center maintenance supplies 38.58 Felska's Auto Machine equipment repairs 90.88 Hutchinson Utilities security lite 2.00 Leef Bros. uniform rental 22.50 $ 176.86 SINKING FUNDS #1 Northwestern National Bank principal and interest $117,423.00 #9 1st National Bank of Mpls. interest 16,646.00 #12 lst National Bank of Mpls. interest 18,054.00 #14 National City Bank of Mpls. principal and interest 51,703.50 #16 W. H. Barber Oil Co. street oil 6,286.09 Meeker Sand & Gravel Co. sand 114.90 West Central Industries Inc. Lath and stakes 156.00 Burlinton Northern Inc. removal & replacement of track 459.78 Slurry Kote Service installation of slurry kote seal 2,363.00 Juul Contracting Co. Est. #1, change order #2 62268,20 Burlington Northern Inc. easement for extension of Michigan St. 700.00 James W. Hanson construction costs 36,040.95 #16 $ 113,888.92 -5 - MUNICIPAL LIQUOR STORE Coca-Cola Bottling Co. supplies $ 116.20 Northland Beverages Inc. 7 up 55•$0 Lenneman Beverage Dist. Inc. beer 6,708.75 A.J. Ogle Co. Inc. beer 1,399.65 Marsh Distributing beer 2,419.85 Olivia Bottling Co. beer 751.05 Premium Distributing Co. beer 1,210.65 Locher Bros. beer 949.55 Hutchinson Utilities electricity 210.70 Hutchinson Telephone Co. phone service 25.77 Minn.-Wiscon. Trucl Lines freightservice 103.45 Griggs, Cooper & Co. liquor 3,711.79 Twin City Wine Co. wine 1,702.58 Ed Phillips & Sons Co. liquor 2,278976 Leef Bros. Inc. uniform rental 76.25 Commissioner of Revenue sales tax 1,848.02 City of Hutchinson transfer of funds 8,000.00 Hutchinson Cold Storage contract payment 150.00 Gerald Fisher supplies 7.58 Twin City Juice Co. supplies 14.36 City of Hutchinson salaries 4,372.67 $36,113.43 REGULAR COUNCIL MEETING -2- OCTOBER 8, 1974 Delinquent Water Account No. 180-01, Hazel Reynolds, 441 Main Street South was reviewed. It was noted there was no one present to be heard or to show cause whey service should not be discontinued. After discussion, Alderman Ackland moved services be discontinued immediately. Alderman Haag seconded the motion and it carried. Delinquent Water Account No. 212-01, The Gingerbread House, was reviewed. It was noted there was no one present to be heard or to show cause why services should not be discon- tinued. After discussion, Alderman Lueneburg moved services be discontinued immediately. Alderman Ackland seconded the motion and it carried. Delinquent Water Account No. 128-02, Janice Kruse, 626 Hassan Street South, was reviewed. It was noted there was no one present to be heard or to show cause why services should not be discontinued. After discussion, Alderman Ackland moved services be discontinued immediately. Alderman Haag seconded the motion and it carried. Delinquent Water Account No. 148-03, Harlan Emans, 24 Jefferson Street South, was reviewed. It was noted there was no one present to be heard or to show- cause why service should not be discontinued. After discussion, Alderman Haag moved services be discontinued immediately. Alderman Ackland seconded the motion and it carried. Received from Fire Chief Eric Smith was a memorandum recommending the low bid for 100 ft. aerial and 1,250 gallon pumper combina- tion fire truck of Seagraves Fire Apparatus, Inc., Clintonville, Wisconsin in the amount of $99,867 be accepted. After discussion, Alderman Westlund moved approval of Fire Chief recommendation of accepting the low bid. Alderman Lueneburg seconded the motion and it carried. At 7:55 P.M. Mayor Black opened Public Hearing on the Proposed 1975-1976 Budget. Mayor Black informed those present that during his seven (7) years on the City Council this budget was the most difficult to prepare. He also stated that few new programs had been added to this years budget and that the $36,254 increase in the tax levy this year over last year is due to inflation. Mayor Black then inquired if there was anyone present who had a question on the programs and expenditures of the pro- posed 1975-1976 budget. Mr. Randy Bublotz, 956 Osgood, Hutchinson question the need for a part-time assistant for -the Recreation Director. REGULAR COUNCIL MEETING -3- OCTOBER 8, 1974 There being no one else present to be heard, Alderman Westlund at 8:15 P.M. moved the hearing on the proposed 1975-1976 budget be closed. Alderman Ackland seconded the motion and it carried. Alderman Westlund introduced Resolution No. 5429 (ADOPTING BUDGET FOR FISCAL YEAR 1975) and moved its adoption. Alderman Haag seconded the motion and upon vote being taken, all members voted "aye" whereupon said resolution was declared adopted. (TEXT) Alderman Lueneburg introduced Resolution No. 5430 (APPROVING 1974 TAX LEVY, COLLECTIBLE IN 1975) and moved its adoption. Alderman Westlund seconded the motion and upon vote being taken, all members voted "aye" whereupon said resolution was declared adopted. (TEXT) Alderman Westlund introduced Resolution No. 5431 (CERTIFYING ASSESSMENTS OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD) and moved its adoption. Alderman Ackland seconded the motion and upon vote being taken, all members voted "aye" whereupon said resolution was declared adopted. (TEXT) Received was a memorandum from Administrative Assistant Mealey requesting clerical assistance for the Engineering Department, Building Official and Recreation Director. In conjunction with said need for clerical assistance, Administrative Assistant Mealey recommended that Miss Jane Pichotta be hired under the Comprehensive Employment and Training Act (CETA). Under said program, the City would be reimbursed for any funds paid to Miss Pichotta. After discussion, Alderman Westlund moved authority be granted to hire Miss Pichotta effective October 15, 1974. Alderman Lueneburg seconded the motion and it carried. Alderman Ackland introduced Resolution No. 5428 (SETTING ELECTION, TIME, PLACE, LOCATION OF PRECINTS AND APPOINTING JUDGES FOR STATE GENERAL ELECTION) and moved its adoption. Alderman Westlund seconded the motion and upon vote being taken, all members voted "aye" whereupon said resolution was declared adopted. (TEXT) In conjunction with the purchase of the old National Guard Armory Building, Mayor Black informed the Council that he and Administrative Assistant Mealey had met with representatives of the National Guard in regards to three (3) revisions in said lease back and that said lease back was returned to make said REGULAR COUNCIL MEETING -4- OCTOBER 8, 1974 revisions. Contingent upon return of said lease, Mayor Black entertained a motion to authorized Mayor and Clerk to enter into agreement with the National Guard for the purpose of leasing the old National Guard Armory Building. Alderman Westlund so moved. Alderman Lueneburg seconded the motion and it carried. A rental lease was received from Johnson Motor Company for one (1) 1971 International Air Tractor in the amount of $425 per month to replace the old Ford Semi -Truck. It was noted City Engineer Priebe and Water and Sewer Superintendent Mix recommended renting said tractor. After discussion, Alderman Lueneburg moved that Mayor and Clerk be authorized to enter into agreement with Johnson Motor Company for the purpose of renting said tractor. Received from the Airport Commission was a land lease agreement with Mr. Grant Knutson for eighty(80) acres of farmland described as E 1/2 of 'SW 1/4 in Section 12, Township 116N, Range No. 30W. It was noted the Airport Commission recommended approval of said agreement. After discussion, Alderman Haag moved that Mayor and Clerk be authorized to enter inton agreement with Mr. Knutson to lease said farmland. Alderman Ackland seconded the motion and it carried. Mayor Black then welcomed all visitors at the Regular Council Meeting. After discussion, Alderman Westlund moved to table second reading of Ordinance No. 11/74 until adoption of the 1974 Codification of Ordinances. In conjunction with the Lowell Otto litigation, City Attorney Schantzen informed that Mr. Otto has appealed his case to the Minnesota Supreme Court. Further discussion followed on the proposed codification of ordinances. Alderman Westlund introduced Ordinance No. 12/74 (REPEALING ALL IN-CONSISTANT ORDINANCES) and moved its adoption. Alderman Ackland seconded the motion and upon vote being -taken all members voted "aye" whereupon said said ordinance -was declared adopted upon its first reading. Alderman Ackland introduced Ordinance No. 13/74 (ADOPTING 1974 CODIFICATION OF ORDINANCES) and moved its adoption. Alderman Haag seconded the motion and upon vote being taken, all members voted "aye" whereupon said ordinance was declared adopted upon its first reading. REGULAR COUNCIL MEETING -5- OCTOBER 8, 1974 The Building Official's Monthly Report, the September Financial Statement, the Library Board Minutes and the Safety Council Minutes were accepted as presented and ordered filed. An Application for an "Off -Sale" Non -Intoxicating Malt Liquor License was received from Mr. Alex Saloum, Manager, Gibson's Discount Center, Highway 15, South, for the term of seven (7) months for the lst of October, 1974 to the lst of May, 1974. After discussion, Alderman Westlund moved said application be granted. Alderman Haag seconded the motion and it carried. An Application for an "Off -Sale" Non -Intoxicating Malt Liquor License was received from Mr. Lee Bahr, owner, Lee's Red Owl, 242 Main Street, South, for the term of three (3) months for the lst of October, 1974 to the lst of January, 1975. After discussion, Alderman Westlund moved said application be granted. Alderman Haag seconded the motion and it carried. Received was a memorandum from Administrative Assistant Mealey informing that the Legislature has changed the date of Veteran's Day and recommended that an amendment of the Personnel Policy be made to accomodate it. After discussion, Alderman Lueneburg introduced Resolution No. 5432 (AMENDING RESOLUTION NO. 2927, PERSONNEL POLICY) and moved it adoption. Alderman Westlund seconded the motion and upon vote being taken, all members voted "aye" whereupon said resolution was declared adopted. (TEXT) Received was a letter from the Americal Water Works Association informing that the Water and Sewer Department personnel had worked entire year of 1973 without a disabling injury accident. After discussion, Alderman Westlund moved that the personnel of the Water and Sewer Department be commended for the fine job they they had done. Alderman Ackland seconded the motion and it carried. Acknowledged was a notice of Public Hearing from the McLeod County Planning Commission to be held October 16, 1974 in the Commissioner's Room, Court House, Glencoe, Minnesota at 8:00 P.M. for the purpose of rezoning McKimm Milk Transit, Inc. from agricultrual to commercial for anyone who cared to attend. Received was a letter from the League of Minnesota Municipalities informing that the National League of Cities is challenging the constitutionality of extending the Fair Labor Standards Act to state and local governments. Also, a $1,000 donation was requesting in support of said lawsuit. After discussion, Alderman Westlund moved to table further discussion on the matter. REGULAR COUNCIL MEETING -6- OCTOBER 8, 1974 Received was a Letter of Resignation from Miss Sandra J. Olson, Administrative Secretary effective October 15, 1975. After discussion, Alderman Westlund moved said resignation be accepted with deepest regret. Alderman Lueneburg seconded the motion and it carried. After further discussion, Alderman Westlund introduced Resolution No. 5433 (COMMENDING SANDRA J. OLSON) and moved its adoption. Alderman Lueneburg seconded the motion and upon vote being taken, all members voted "aye" whereupon said resolution was declared adopted. (TEXT) The Park and Recreation Board minutes of October 2, 1974 were accepted and ordered filed. Mayor Black informed that the terms of Mr. Don Falconer and Dr. D. S. Chernausek expired in the month of August. It was noted Mr. Flaconer and Dr. Chernausek expressed the desire to serve another term. Mayor Black then reappointed Mr. Don Falconer and Dr. D. S. Chernausek to another three (3) year term on the Park and Recreation Board upon Council ratification. Alderman Haag moved the Council ratify said reappointments. Alderman Ackland seconded the motion and it carried. Acknowledged was a letter from the State of Minnesota informing of the Annual Assessors Instructional Program to be held Octo- ber 16, 1974 from 9:00 A.M. to 3:30 P.M. at the Court House in Glencoe, Minnesota. City Engineer Priebe presented an Easement from Burlington Northern for the extension of Michigan Street across the railroad right-of-way and submitted a bill in the amount of $700 for said easement. City Engineer Priebe informed that the City's supply of washed sand is low and recommended that 1,000 ton be purchased from Meeker Sand and Gravel in the amount of $2,900. It was inquired if other suppliers had been contacted in regard to price. After discussion, Alderman Haag moved that City Engineer Priebe be directed to contact other suppliers and negotiate a price. Alderman Westlund seconded the motion and it carried. At 9:00 P.M., Mayor Black requested proposals for Snow Removal be presented. Administrative Assistant Mealey assisted by City Engineer Priebe opened said proposals and they were as follows: BIDDER Jerome Waters Litchfield, MN 55355 AMOUNT Motor Grader $25 per hour Truck $16 per hour Loader $18 per hour REGULAR COUNCIL MEETING -7- OCTOBER 8, 1974 Hutchinson Improvement Co. Motor Grader $25 per hour Hutchinson, MN 55350 Truck $20 per hour Loader $35 per hour Erickson-Templin Construction Co. Motor Grader $24 per hour Hutchinson, MN 55350 No bid submitted for trucks or loader It was noted all prices quoted in said proposals included machinery and operator. After opening all proposals, Mayor Black entertained a motion to table awarding of contract for Snow Removal and refer all Proposals to City Engineer Priebe for reviewal and recommendation. Alder- man Westlund so moved. Alderman Lueneburg seconded the motion and it carried. City Engineer Priebe informed that he had received from the State of Minnesota Snow Removal Proposal for Main Street. It was the concensus of the Council to delay response on said proposal until our snow removal plans are finalized. City Engineer Priebe then informed the Council a summary of the 1975 Improvement Projects would be ready for the next Regular Council Meeting. In conjunction with drawing up new specifications for the Pro- posed West River Bridge, City Engineer Priebe introduced Mr. Richard Greenley of Rieke Carroll and Mueller Associates who presented a sketch of a bridge which could be proposed as said West River Bridge. Said sketch showed a bridge which would be 260 ft. long with two (2) 130 ft. spans joined in the center by a single pier to allow use of the river for recreational activities. The approximate cost of said bridge is $273,000 but the additional cost of approach fill would bring the total cost to approximately $664,000. Alternate designs were also discussed, but Mr. Greenley felt this bridge would be the most economical bridge for said site. It was also noted that each month construction is delayed, construction cost would increase 1% due to inflation. City Attorney Schantzen informed that he had written to the Attorney General in regard to the use of M.S.A. funds for street construction outside of the City, but had not received any answer. It was also suggested that City Engineer Priebe draw up plans for an alternate bridge site over Otto, Lake and have it present at present at the public hearing on the proposed West River Bridge. It was the concensus of the Council to establish a hearing date on the Proposed West River Bridge at the next regular meeting and City Engineer Priebe REGULAR COUNCIL MEETING -8- OCTOBER 8 1974 be directed to prepare a detailed map outlining the proposed bridge site and also the alternate bridge site for said hearing. There being no further business to come before the Council, meeting was declared adjourned at 9:47 P.M. on motion by Alder- mand Lueneburg, seconded by Alderman Haag and carried.