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cp05-24-2016C
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
Hutchinson City Center
1 l I Hassan Street SE
Hutchinson, MN 55350-2522
Phone 320-587-5151, Fax 320-234-4240
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, May 24, 2016
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, May 24, 2016, in the Council Chambers at the Hutchinson City Center, 11 1 Hassan
Street SE, Hutchinson. Minnesota for the following purpose:
• 2017 13udget Kick -00'
DATED: May 19, 2016
POSTED: City Center
Matthe aunich, City A istrator
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, MAY 24, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Christ the King Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of May 10, 2016
(b) Special Meeting of May 12, 2016
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Construction Project Management Services Agreement with
Signature Aquatics
(b) Consideration for Approval of Issuing Short -Term Gambling License to Voiture 414 on
November 22, 2016, at VFW Post 906
(c) Consideration for Approval of Resolution No. 14562 — Resolution Calling for a Public Hearing
on the Proposed Adoption of a Modification to the Development Program for Development
District No. 4 and the Proposed Establishment of Tax Increment Financing District No. 4-18 and
Adoption of a Tax Increment Financing Plan
(d) Consideration for Approval of Items for Southwind Fifth Addition
i. Resolution No. 14564 — Resolution Adopting Findings of Fact and Reasons for Approval
of a Lot Split at 1550 Sherwood Street SE
ii. Resolution No. 14565 — Resolution Adopting Findings of Fact and Reasons for Approval
CITY COUNCIL AGENDA MAY 24, 2016
of Southwind Fifth Addition Preliminary and Final Plat
(e) Consideration for Approval of Items for Hutchinson High School
i. Resolution No. 14566 — Resolution Adopting Findings of Fact and Reasons for Approval
of Conditional Use Permit and Site Plan to Allow Construction of an Addition at
Hutchinson High School Located at 1200 Roberts Road SW
ii. Resolution No. 14567 — Resolution Adopting Findings of Fact and Reasons for Approval
of Variance Application to Increase the Allowable Building Height for Construction of
Hutchinson High School Addition Located at 1200 Roberts Road SW
(f) Consideration for Approval of Resolution 14568 — Resolution Approving Sale at Auction of
Surplus Property
(g) Consideration for Approval of Items for Caribou Coffee/Einstein Brothers Bagels
i. Resolution No. 14569 — Resolution Adopting Findings of Fact and Reasons for Approval
of Conditional Use Permit and site Plan to Allow Construction of a Caribou
Coffee/Einstein Brothers Bagels Located at 1100 Highway 15 South
ii. Consideration for Approval of Resolution No. 14570 — Resolution Adopting Findings of
Fact and Reasons for Approval of a Variance Application to Decrease the Building and
Parking Lot Setbacks Located at 1100 Highway 15 South
(h) Appointment of Renee Kotlarz to HRA Board to August 2021
(i) Consideration for Approval of Issuing Transient Merchant License to Philip Westby of the
Country Stop to Operate a Produce Stand Located in Plaza 15 Parking Lot
(j) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS (6:00 P.M.)
8. CONSIDERATION OF ORDINANCE NO. 16-758 —AN ORDINANCE APPROVING REVISIONS
TO SECTIONS OF THE HUTCHINSON CITY CHARTER AS RECOMMENDED BY THE
CHARTER COMMISSION (Set Second Reading and Adoption for June 14, 2016)
COMMUNICATIONS REQUESTS AND PETITIONS
(The purpose oj this portion oj the agenda is to punci w
provide the oith information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities)
9. REVIEW OF CHARTER COMMISSION RECOMMENDATION PERTAINING TO
ORDINANCE NO. 16-755 — AN ORDINANCE ADOPTING REVISIONS TO SECTION 2.04 OF
HUTCHINSON CITY CHARTER — FORM OF GOVERNMENT (MAYORAL TERMS)
UNFINISHED BUSINESS
NEW BUSINESS
2
CITY COUNCIL AGENDA MAY 24, 2016
10. APPROVE/DENY ORDINANCE NO. 16-760 — AN ORDINANCE TO REZONE PROPERTY
AT 1550 SHERWOOD STREET SE TO R-2 (MEDIUM DENSITY RESIDENTIAL) FROM R-1
(SINGLE FAMILY RESIDENTIAL) AS REQUESTED BY HAZEL SITZ, PROPERTY OWNER
(WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR J UNE 14, 2016)
11. APPROVE/DENY REVOKING MASSAGE LICENSE ISSUED TO LIZ LINDEMEIER
12. APPROVE/DENY RESOLUTION NO. 14558 — RESOLUTION TRANSFERRING BOARD OF
APPEAL & EQUALIZATION TO MCLEOD COUNTY
13. APPROVE/DENY RESOLUTION NO. 14563 — APPROVING A DEBT MANAGEMENT
POLICY
14. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 12, 2016, TO REVIEW THE
2015 AUDITED FINANCIAL REPORT
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
15. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Hutchinson Public Library Board Minutes from April 25, 2016
b) Pioneerland Library System 2015 Year in Review
�c) City of Hutchinson Financial Reports and Investment Report for April 2016
d) Hutchinson Housing & Redevelopment Authority Board Minutes from April 19, 2016
�e) Planning, Zoninu, Building Department First Quarter Report
f) Planning Commission Minutes from April 19, 2016
MISCELLANEOUS
16. STAFF UPDATES
17. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MAY 10, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt,
Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, requested that Item 7(e) be removed from the agenda. Motion by
Lofdahl, second by Christensen, to remove Item 7(e) from Consent Agenda I. Motion carried
unanimously.
Motion by Lofdahl, second by Arndt, to approve the agenda with the revision noted. Motion carried
unanimously.
2. INVOCATION — Christ the King Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Bill Arndt — Council Member Arndt spoke of the beauty throughout the community. He noted he is
honored to serve the City as an elected official.
John Lofdahl — Council Member Lofdahl recognized Common Cup and the important service they
provide to the community.
PUBLIC COMMENTS
is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Jessica Zabrowski, 19895 210th Street, presented before the Council. Ms. Zabrowski explained that
she has been working on bringing a children's museum to the City. The group Ms. Zabrowski has
formed has located a temporary location in the Hutchinson Mall to start up the museum. Ms.
Zabrowski provided information on the inception of this new feature to the community.
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 26, 2016
(b) Council Workshop of April 26, 2016
(c) Board of Appeal and Equalization of April 20, 2016
Motion by Christensen, second by Lofdahl, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
CITY COUNCIL MINUTES MAY 10, 2016
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Letter of Support for McLeod County Historic Partnership
Community Outreach Director Position
(b) Consideration for Approval of Resolution No. 14555 — Resolution Authorizing Hutchinson
Police Department to Sell at Auction Unclaimed Property
(c) Consideration for Approval of Resolution No. 14556 — Resolution Authorizing Hutchinson
Police Department to Donate Found Property
(d) Consideration for Approval of Resolution No. 14557 - Resolution for Hutchinson Police
Department Special Response Team to Donate Equipment to Somali Police Force
(f) Consideration for Approval Resolution No. 14561 — Resolution Calling for a Public Hearing on
the Proposed Adoption of Modification to the Development Program for Development District
No. 4 and the Proposed Establishment of Tax Increment Financing District No. 4-17
(g) Consideration for Approval of Issuing Transient Merchant License to Virginia Daniel of TNT
Fireworks in Walmart Parking Lot from June 22 — July 5, 2016
(h) Consideration for Approval of Renewing Food Vendor License for Rafael Jimenez
(i) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to Knights of
Columbus St. Christopher Council on June 17 & 18, 2016, at McLeod County Fairgrounds
0) Consideration for Approval of Improvement Project Change Orders and Supplemental
Agreements
i. Letting No. 1/Project No. 16-01 — Pavement Management Program — Change Order No. 2
ii. Letting No. 3/Prcj ect No. 16-03 — Street Seal Coating — Change Order No. 1
(k) Claims, Appropriations and Contract Payments — Register A
Items 7(d) and 7(i) were pulled for separate discussion.
Motion by Lofdahl, second by Christensen, to approve Consent Agenda I with the exception of
the items noted above. Motion carried unanimously.
Item 7(d) had further discussion. Council Member Lofdahl commented on the importance of the
donating of equipment from HPD to the Somali Police Force and discussions held at the
Regional Radio Board that he serves on. The regional radio board encourages communities to
donate equipment to other agencies because of their lack of resources.
Motion by Lofdahl, second by Forcier, to approve Item 7(d). Motion carried unanimously.
Item 7(i) had further discussion. Council Member Arndt questioned whether or not obtaining a
3.2 mat liquor is still an option for organizations. Staff clarified that non-profit organizations
are eligible to apply for either a 3.2 malt liquor license or a temporary liquor license. Motion by
Arndt, second by Lofdahl, to approve Item 7(d). Motion carried unanimously.
APPROVAL OF CONSENT AGENDA 11
2
CITY COUNCIL MINUTES MAY 10, 2016
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Lofdahl, with Forcier abstaining, to approve Consent Agenda
II. Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.) - NONE
purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. Includes
like monthly or annual reports and communications from other entities.)
9. PRESENTATION OF CITY AIRPORT PROJECT AWARD
John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that the
Hutchinson Airport was awarded prod ect of the year for intermediate airports in Minnesota at the
annual Minnesota Council of Airports conference. The project included rehabilitating the runway,
taxiways and apron in a two-month time frame and in a manner that allowed traffic for the
agricultural operations season. Mr. Olson publicly introduced and thanked Silas Parmer of Bolton
Menk, Inc. and Justin Zylstra of Duininck Inc. who worked so diligently on this project.
10. UPDATE ON RIVERSONG MUSIC FESTIVAL — JOHN RODEBERG
John Rodeberg, Riversong Music Festival, presented before the Council. Mr. Rodeberg explained
that the first music festival was held in 2009. Mr. Rodeberg mentioned that last year was a tough
year for the festival in that the organization lost money. This year the festival is being held July 15
& 16, 2016. Mr. Rodeberg thanked the City for their partnership in the services they provide such as
mosquito spraying, security lighting, set up assistance, etc. Mr. Rodeberg also introduced other
steering committee members in attendance. Mr. Rodeberg noted that the festival is held at Masonic
West River Park along the Luce Line Trail. 16 bands will be performing.
11. REVIEW OF CITY FACILITY ANNUAL ENERGY USE INFORMATION AND ANALYSIS
John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that
staff provides an annual update to the Council on city-wide energy usage. This data is compiled
from 2015 and is relative to specific City departments and ongoing energy conservation efforts. Mr.
Paulson provided data that compared 2015 to baselines for wastewater, water, public works,
emergency services, parks, building, compost and the Liquor Hutch. The baseline data is primarily
using 2006 data. Mr. Paulson noted that the City has seen a savings of over $1 million in energy
costs since conservation efforts went into effect.
Jamie Johnson, GreenCorps Member, presented before the Council. Ms. Johnson noted that
$1,115,791.16 in energy savings has been seen since for the City since 2006. The majority of the
savings have been seen at the wastewater department.
Ms. Johnson provided an update on the GreenSteps Cities program. Ms. Johnson noted that the City
has received Step 3 recognition in the GreenSteps Cities program. This is mainly due to the
Complete Streets policy, Sustainable Purchasing policy, Creekside organics and 36 consecutive
years
as a Tree City USA. Ms. Johnson is working on achieving Step 4 in the program. The areas where
metric criteria must be met include buildings and lighting, transportation, land use, environmental
management, economic and community development. Ms. Johnson reviewed each of these areas
and specific project metrics for the city.
UNFINISHED BUSINESS
NEW BUSINESS
CITY COUNCIL MINUTES MAY 10, 2016
12. APPROVE/DENY ITEMS FOR CITY OF HUTCHINSON AND MCLEOD COUNTY
ROADWAY TURNBACK AGREEMENT (SOUTH GRADE ROAD & ADAMS STREET NE)
(a)Resolution No. 14559 — Resolution Revoking Portions of Municipal State Aid Street 104
(Adams Street NE)
(b) Resolution No. 14560 — Resolution Establishing Municipal State Aid Street 130 (South Grade
Road SW)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a cooperative
agreement was entered into in 2011 between McLeod County and the City of Hutchinson related to
municipal state aid streets. Based on that agreement, City staff requests the approval of revoking a
portion of Municipal State Aid Street 104 (Adams Street NE ) and establishing a new segment
Municipal State Aid Street 130 (South Grade Road SW). The agreed upon improvements to the
South Grade Road bridge and pavement surfacing have been completed. The proposed changes to
the City's Municipal State Aid system mileage have been accounted for and will be formalized
during next year's system revision implementation period. The McLeod County Board has
approved the Resolutions for this turnback agreement.
Motion by Lofdahl, second by Christensen, to approve Resolution No. 14559 and 14560. Motion
carried unanimously.
13. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR MAY 24, 2016, AT 4:00 P.M. FOR
2017 BUDGET KICK OFF
Matt Jaunich, City Administrator, noted that staff will be developing the 2017 budget in June and
he would like to kick it off with a workshop with the Council prior to that to address any specific
items or projects.
Motion by Christensen, second by Lofdahl, to set Council workshop for May 24, 2016, at 4:00 p.m.
Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Hutchinson Public Library Board Minutes from March 28, 2016
b) Snow & Ice Removal Annual Report (2015-2016)
MISCELLANEOUS
15. STAFF UPDATES
Kent Exner — Mr. Exner noted that Xcel has accepted the City's final report on the solar proj ect and the
City should be receiving its final grant payment in the near future. Mr. Exner also provided an update
on the Hwy 212 improvements. McLeod County Trail Plan was approved by the McLeod County
Board. Dakota Trail Master Plan Open House was held last night with generally very positive
feedback. Mr. Exner alsoprovided clarification on miles of trails within the City of Hutchinson. Mr.
Exner also noted that he has received feedback from City project contractors on project schedules,
.19
CITY COUNCIL MINUTES MAY 10, 2016
project timelines and project delivery. Mr. Exner explained that he is sensitive to property owner's
needs, bussing issues and community events and that is why specific timelines are established.
John Olson — Mr. Olson noted that mosquito spraying is scheduled to begin the last Wednesday of May.
Matt Jaunich — Mr. Jaunich reminded the Council of the bid opening and special meeting on Thursday
May 12, 2016, for Building A of the pool project. "So You Want to be a Council Member" session is
also being held May 12, 2016, at 5:00 p.m. in the Council Chamber. Mr. Jaunich noted he received
notice that the City was re, ected as a passport agency because of its close proximity to Glencoe. Filing
opens for council member and mayor seats on May 17 and closes May 31.
16. COUNCIL/MAYOR UPDATE
Mary Christensen — Council Member Christensen noted she has received inquiries on the City building
a dog park. Matt Jaunich noted that staff previously ran numbers on establishing a park and the cost is
approximately $60,000.
Gary Forcier — Mayor Forcier noted that if any citizens want to get a hold of him, he does not email, but
rather takes phone calls or visits at his home or business.
ADJOURNMENT
Motion by Christensen, second by Arndt, to adjourn at 6:50 p.m. Motion carried unanimously.
MINUTES
HUTCHINSON CITY COUNCIL
SPECIAL MEETING
THURSDAY, MAY 12,2016,4:45 P.M.
1. CALL TO ORDER — 4:45 P.M.
Ma or Gary Forcier called the meeting to order. Members present were Mary Christensen, John
L%ahl and Chad Czmowski. Member absent was Bill Arndt. Other present was Matt Jaunich,
City Administrator.
2. NEW BUSINESS
(a) APROVE/DENY AWARDING BID FOR AQUATIC CENTER — BUILDING PACKAGE A
Matt Jaunich, City Administrator, explained that that the bid opening for Building Package A
for the aquatic center project had occurred at 4:00 p.m. today: Mr. Jaunich noted that this
portion of the aquatic center project had been re -bid due to an issue with a subcontractor bid
that had been included with the previous bid on Building Package A.
Mr. Jaunich noted that one bid was received from Hasslen Construction in the amount of
$1,403,000. This bid is $4700.00 lower than the previous bid submitted by Hasslen
Construction. Included with the bid were four bid alternates
Motion by Lofdahl, second by Christensen, to approve awarding bid to Hasslen Construction
for Buildinu Package A in the amount of $1,403,000.00, which includes no bid alternates.
Motion carried unanimously.
3. ADJOURN
With no further business to discuss, the meeting adjourned at 4:50 p.m.
ATTEST:
Gary T. Forcier, Mayor Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Approval of Signature Aquatics Construction Project Management Agreement
Department: Administration
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
With the awarding of the bids for the construction of the Aquatic Center, we are looking at entering into our last phase
of consulting work with having Signature Aquatics be our project manager for the upcoming Project. Signature
Aquatics will be our "go-to people" for the oversight on this project. Their fees are 4.25% of the total construction costs
which we are currently estimating to be about $210,000. Please note that this cost was included in the original project
costs estimates.
Attached is a copy of the agreement with the general conditions of the work Signature Aquatics will be providing for
the City.
BOARD ACTION REQUESTED:
Approve Construction Project Management Services Agreement with Signature Aquatics
Fiscal Impact: $ 210,000.00 Funding Source: Capital Projects
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
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Hutchinson Aquatic Center
Hutchinson, MN
May 12, 2016
PROPOSAL FOR CONSTRUCTION PROJECT MANAGEMENT
PREAMBLE
Signature Aquatics, Inc. is pleased to present this proposal to the City of Hutchinson for construction project
management. This proposal is based on the assumption that the term of services shall extend from spring of 2016 to
summer of 2017 from bid results from April 5 and re -bid results from May 12, 2016.
PART 1 - SCHEDULE OF SERVICES
1.01 Bid evaluation
A. Review of opened bids
(1) Interview bidders and review qualification where needed
(2) Identify "gaps" in scope where possible
(3) Recommend self -performance and/or negotiation of work items where bids exceed estimates,
at the discretion of the owner (not to exceed estimate amounts)
B. Bid acceptance recommendation
C. Award notification
1.02 Contract evaluation and implementation
A. Write and distribute contract documents
B. Oversee execution of documents and implementation
C. Identify and implement cost savings where available
1.03 Project startup
A. Pre -construction meetings
(1) Establish policies for coordination and communication; identify other needs and policies
including guidelines for construction site procedures
B. Assemble, confirm, communicate and coordinate contractor schedules (Signature Aquatics is not
directly responsible for actual construction schedules)
C. Establish construction meeting schedule and coordination expectations
D. Coordinate temporary facilities, conditions, structures, utilities, etc.
(1) Signature Aquatics will make arrangements as needed for: temporary toilet facilities,
dumpster and trash removal, temporary utilities, etc. All contracts are to be arranged with the
owner for owner direct payment with no markup
(2) Dewatering, site access (may include additional time and materials), temporary heat, and
other items may be required. These items are also to be arranged by Signature Aquatics and paid
direct by the Owner or supplied as the Owner may be able. Such items represent additional cost
and may be provided for under a contingency amount in the cost estimates
1.04 Project management/contract administration
A. Establish weekly jobsite presence (Proposal assumes up to three days a week onsite presence, which
will increase during critical and highly active periods).
B. Coordinate schedules and communication between trades/contractors and with the project owner.
C. Coordinate jobsite issues and communications between contractors, consultants and project owner.
D. Document weekly (and daily as needed) jobsite activities and issues.
E. Track issues, submittals, requests, pay applications, etc.
F. Identify potential issues that may impact the construction project and its schedule and handle
accordingly.
S,Zy� nxtwe, Proposal for Construction Project Management Services
Hutchinson Aquatic Center
�ti�s
L Hutchinson, MN
G. Intervene on the owner's behalf where necessary to encourage quality project delivery
H. Coordinate and assist with handling of shop drawings, submittals, pay requests and other project
related processes.
1.05 Project closeout
A. Coordinate construction completion activities.
B. Coordinate project owner's punch list items and track completion.
C. Coordinate final payments/withholdings.
D. Contract closeout.
E. Assist Owner in coordinating final inspections with local and government agencies having jurisdiction
over the project. State health inspections will be the responsibility of the contractors.
F. Attend opening activities and monitor issues.
1.06 Warranty period services
A. Coordinate first facility startup and shutdown.
B. Coordinate warranty wa.lkthrough and coordinate completion of warranty issues with appropriate
contractors.
PART 2 - SCOPE OF RESPONSIBILITY
2.01 Construction coordination and communication
A. First point of contact for all issues
B. Coordinate communication between construction trades, consultants, project owner and officials
having jurisdiction over the project
C. Documentation and communication of construction activities
D. Provide Owner representation
E. Organize payment requests and other processes.
2.02 Not included in this proposal
A. Responsibility for means, methods and schedules is ultimately held by each contractor under the
standard General Conditions of the Construction Contract. All other General Conditions apply where
applicable between the project owner and the contractors
B. Signature Aquatics shall have no direct contract with contractors on site, all contracts are to be
owner/contractor direct
C. Actual construction and/or work as described in the construction documents is not included in this
Proposal.
D. Signature Aquatics will act as owner's agent throughout the project cycle. Signature Aquatics will not
be liable for means, methods, or other contractor direct responsibilities. Construction contracts are to
be written directly between contractors and the owner. Contractors will be held accountable directly to
the owner.
PART 3 - FEE
3.01 4.25 % of bid items awarded for construction & owner direct purchases
A. Includes expenses related to travel and lodging
B. This fee does not include communications connectivity, electricity and other temporary facilities which
will be required for the completion of the project
(1) Signature Aquatics will provide coordination and make necessary arrangements
Page 2 of 4
S,Zy� nxtwe, Proposal for Construction Project Management Services
Hutchinson Aquatic Center
�ti�s
L Hutchinson, MN
(2) Where possible utilities, temporary facilities (such as toilets), dumpsters and other temporary
project needs are to be arranged such that the owner pays directly for said services
C. This fee does not include temporary heating
(1) Temporary heating shall be supplied and paid for by the contractors in the event work is
performed outside of expected schedules or reasonable accommodations
(2) Temporary heating situations will be discussed in detail at the time of need
(3) Should an early winter occur, the owner may be asked to cover said costs at the owner's
discretion and for scheduling purposes
D. Construction delays outside of Signature Aquatics control are not included in this fee and will be an
additional service
(1) Signature Aquatics is entitled to reimbursement where unanticipated requests by authorities
having jurisdiction over the project cause additional costs, expenses and/or delay
(2) All additional direct costs (utilities, temporary facilities and services, etc.) are by Owner
(3) Signature Aquatics will charge for additional time and materials where construction exceeds
the scheduled completion dates due to contractor fault. These costs are to be passed to the
contractor at fault as liquidated damages. This does not apply to minor items and ordinary punch
list items where Signature Aquatics is not expected to maintain a daily site presence
(a) Charge per working day for additional services: $350
(i) A working day shall be a day where both Signature Aquatics and the contractors are
on site.
PART 4 - ATTACHMENTS
4.01 The following documents are attached and incorporated by reference
A. Signature Aquatics, Inc.'s General Conditions shall apply to all services
PART 5 - PAYMENT TERMS
5.01 Progress payments
A. Payments are due within 30 days of receipt of progress invoices
B. Late payments will be assessed interest at the rate of 1.5% per month
C. Amounts will not be withheld from Signature Aquatics resulting directly or indirectly to contractor or
other delays not directly caused by Signature Aquatics and/or its personnel
Page 3 of 4
TVwnxte,
PART 6 - ACKNOWLEDGEMENT
Proposal for Construction Project Management Services
Hutchinson Aquatic Center
Hutchinson, MN
6.01 Proposal acceptance and authorization to begin work
A. Signing below indicates understanding of agreement for the scope and amounts stipulated subject to
the terms of the General Conditions attached.
City of Hutchinson, MN
X
Signature
Date
Page 4 of 4
Signature Aquatics, LLC.
X
Signature
Date
Signature Aquatics
Services Agreement General Conditions
From time to time Client intends to engage Signature Aquatics to provide certain services. These General
Conditions set forth the terms and conditions which shall govern the relationships and performance of Client and Signature
Aquatics, if and only if one or more Task Orders (which may be made in the form if a Proposal for Services) are agreed to.
Each engagement will be documented by a Task Order and/or detailed proposal. For ease of reference "Task Order" is used
to define Proposal, detailed proposal or other document that sets forth the agreed upon Scope of Services and fees.
ARTICLE 1 - SERVICES OF SIGNATURE
AQUATICS
1.1 General
A The services to be provided by Signature Aquatics
and/or any subcontract retained by Signature Aquatics
(hereafter collectively referred to as "Signature
Aquatics") will include such of the Basic and Additional
Services set forth in one or more Task Orders as
authorized by Client. Services for each Specific Project
will be detailed in a duly executed Task Order. Each
Task Order will indicate the specific tasks and functions
to be performed and deliverables to be provided.
B Signature Aquatics shall not be obligated to
perform any prospective Task Order unless and until
Client and Signature Aquatics agree as to the particulars
of the Specific Project, Signature Aquatics services,
Signature Aquatics compensation, and all other
appropriate matters.
ARTICLE 2 - TERM; TIMES FOR RENDERING
SERVICES; SUSPENSION
2.1 Term
A This Agreement shall be effective and applicable to
Task Orders issued hereunder.
B This Agreement may be extended or renewed, with
or without changes, by written amendment establishing a
new term.
2.2 Suspension
A If Client fails to give prompt written authorization
to proceed with any phase of services after completion of
the immediately preceding phase under a Task Order, or
if Signature Aquatics services are delayed through no
fault of Signature Aquatics, Signature Aquatics may, after
giving seven days written notice to Client, suspend
services under the Task Order. Signature Aquatics shall
not be responsible or liable for any costs or expenses or
resulting damages from suspension of services.
ARTICLE 3 - PAYMENTS TO SIGNATURE
AQUATICS
3.1 Payment for Services and Reimbursable Expenses
of Signature Aquatics.
A Client shall pay Signature Aquatics as set forth
herein and in each Task Order.
3.2 Other Payment Provisions.
A Payment of -Invoices. Invoices are due and payable
within 30 days of receipt. If Client fails to make any
payment due Signature Aquatics for services and
expenses within 30 days after receipt of Signature
Aquatics invoice, the amounts due Signature Aquatics
will be increased at the rate of 1.5 percent per month (or
the maximum rate of interest permitted by law, if less)
from said 30th day. In addition, Signature Aquatics may,
after giving seven days written notice to Client, suspend
services under any Task Order issued under this
Agreement until Signature Aquatics has been paid in full
all amounts due for services, expenses, and other related
charges. Signature Aquatics shall not be responsible or
liable for any costs or expenses or resulting damages from
suspension of services.
B Disputed Invoices. In the event of a disputed or
contested invoice, only that portion so contested may be
withheld from payment, and the undisputed portion will
be paid.
ARTICLE 4 - OPINIONS OF COST
4.1 Opinions of Probable Construction Cost
A Signature Aquatics opinions of probable
Construction Cost (if any), where Signature Aquatics is
not performing the work estimated, are to be made on the
basis of Signature Aquatics experience and qualifications
and represent Signature Aquatics best judgment as an
experienced and qualified professional generally familiar
with the industry. However, since Signature Aquatics has
no control over the cost of labor, materials, equipment, or
services furnished by others, or over a Contractor's
methods of determining prices, or over competitive
bidding or market conditions, Signature Aquatics cannot
and does not guarantee that proposals, bids, or actual
Construction Cost will not vary from opinions of probable
Construction Cost prepared by Signature Aquatics.
Signature Aquatics assumes no responsibility for the
accuracy of opinions of Total Project Costs.
ARTICLE 5 - GENERAL CONSIDERATIONS
5.1 Standards and Parameters of Performance
A The standard of care for all services performed or
furnished by Signature Aquatics under this Agreement
will be the care and skill ordinarily used by members of
Signature Aquatics profession practicing under similar
circumstances at the same time and in the same locality.
Signature Aquatics makes no warranties, express or
implied, under this Agreement or otherwise, in connection
with Signature Aquatics services except as may be very
specifically declared in a duly executed Task Order.
B Where Signature Aquatics provides services during
the Construction Phase of a Specific Project and
Page 1 of 3 Pages
Signature Aquatics - General Conditions
Signature Aquatics is not performing said construction,
Signature Aquatics shall not have authority over or
responsibility for the means, methods, techniques,
sequences, schedules, or procedures of construction
selected by other Contractors, for safety precautions and
programs incident to a Contractor's work in progress, nor
for any failure of a Contractor to comply with Laws and
Regulations applicable to a Contractor's furnishing and
performing the Work.
5.2 Use of Documents
A All Documents are instruments of service.
Signature Aquatics, or Signature Aquatics subcontracts,
shall retain an ownership and property interest therein
(including the right of reuse at the discretion of Signature
Aquatics) whether or not a Specific Project is completed.
B Client may make and retain copies of Documents
for information and reference in connection with use on a
Specific Project by Client. Such Documents are not
intended or represented to be suitable for reuse by Client
or others on extensions of the Specific Project for which
they were prepared or on any other project. Any such
reuse or modification without written verification or
adaptation by Signature Aquatics or Signature Aquatics
subcontracts, as appropriate for the specific purpose
intended, will be at Client's sole risk and without liability
or legal exposure to Signature Aquatics. Client shall
indemnify and hold harmless Signature Aquatics and
Signature Aquatics subcontracts from all claims,
damages, losses, and expenses, including attorneys' fees
arising out of or resulting there from.
5.3 Termination
A The obligation to provide further services under
this Agreement or any Task Order may be terminated:
1 For cause,
5.4 Controlling Law
A This Agreement is to be governed by the law of the
state in which the principal office of the Client is located,
unless the law of the state where the Work is being
performed requires that the law of that state be applied.
5.5 Successors, Assigns, and Beneficiaries
A Client and Signature Aquatics each is hereby
bound and the partners, successors, executors,
administrators and legal representatives of Client and
Signature Aquatics are hereby bound to the other party to
this Agreement and to the partners, successors, executors,
administrators and legal representatives (and said assigns)
of such other party, in respect of all covenants,
agreements and obligations of this Agreement.
B Neither Client nor Signature Aquatics may assign,
sublet, or transfer any rights under or interest (including,
but without limitation, moneys that are due or may
become due) in this Agreement without the written
consent of the other, except to the extent that any
assignment, subletting, or transfer is mandated or
restricted by law. Unless specifically stated to the
contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from
any duty or responsibility under this Agreement.
5.6 Dispute Resolution
A Client and Signature Aquatics agree to negotiate all
disputes between them in good faith for a period not to
exceed 30 days from the date of notice prior to exercising
their rights according to this Agreement, or under law.
B Client and Signature Aquatics agree that they shall
first submit any and all unsettled claims, counterclaims,
disputes, and other matters in question between them
arising out of or relating to this Agreement or the breach
thereof to binding arbitration.
a By either party upon 15 days written 5.7
notice in the event of substantial failure by the A
other party to perform in accordance with the terms
of this Agreement or any Task Order hereunder
through no fault of the terminating party.
(1) Signature Aquatics shall have no liability
to Client on account of such termination.
b Notwithstanding the foregoing, neither
this Agreement nor any Task Order will terminate
as a result of such substantial failure if the party
receiving such notice begins, within seven days of
receipt of such notice, to correct its failure to
perform and proceeds diligently to cure such
failure within no more than 30 days of receipt
thereof.
2 For convenience,
a By Client effective upon the receipt of
notice by Signature Aquatics.
(1) Signature Aquatics shall be entitled to full
payment for all services rendered up to, and
including, the date of notification.
Allocation of Risks
Indemnification
1 To the fullest extent permitted by law, Signature
Aquatics shall indemnify and hold harmless Client,
Client's officers, directors, partners, and employees
from and against any and all costs, losses, and
damages, but only to the extent caused by the
negligent acts or omissions of Signature Aquatics or
Signature Aquatics officers, directors, partners,
employees, and Signature Aquatics subcontracts in
the performance and furnishing of Signature Aquatics
services under this Agreement.
2 To the fullest extent permitted by law, Client shall
indemnify and hold harmless Signature Aquatics,
Signature Aquatics officers, directors, partners,
employees, and Signature Aquatics subcontracts from
and against any and all costs, losses, and damages,
but only to the extent caused by the negligent acts or
omissions of Client or Client's officers, directors,
partners, employees, and Client's subcontracts with
respect to this Agreement.
Page 2 of 3 Pages
Signature Aquatics - General Conditions
5.8 Signature Aquatics Liability Limit
A To the fullest extent permitted by law, the total
liability, in the aggregate, of Signature Aquatics and
Signature Aquatics officers, directors, partners,
employees, agents and Signature Aquatics
subcontracts, and any of them, to Client and anyone
claiming by, through, or under Client for any and all
claims, losses, costs, or damages whatsoever arising
out of, resulting from or in any way related to a
Specific Project from any cause or causes shall not
exceed the total compensation received by Signature
Aquatics for the Task Order or the limits of Signature
Aquatics insurance, whichever is greater. Signature
Aquatics will provide proof of insurance upon request.
B Signature Aquatics will maintain and keep in force
for the duration of this agreement and the warranty period
set forth herein a professional liability insurance policy
with minimum limits of $1,000,000 per occurrence and a
$2,000,000 aggregate. The proof of insurance will be
provided to the Client and a copy of the certificate of
insurance will be provided to the Client each time it is
renewed. In the event the policy is not maintained as
agreed, the limitations of liability set forth in paragraph
5.8.A will not apply. Signature Aquatics will also give
the Client a minimum of thirty (30) days notice prior to
cancelling or altering any liability insurance policy
providing coverage on this project.
5.9 Applicability of Master Agreement to Task Orders
A The terms and conditions set forth in this
Agreement apply to each Task Order as if set forth in the
Task Order, unless specifically modified. In the event of
conflicts between this Agreement and a Task Order, the
conflicting provisions of the Task Order shall take
precedence for that Task Order. The provisions of this
Agreement shall be modified only by a written
amendment. Such amendments shall be applicable to all
Task Orders issued after the effective date of the
amendment if not otherwise set forth in the amendment.
5.10 Survival
A All express representations, indemnifications, or
limitations of liability included in this Agreement will
survive its completion or termination for any reason.
5.11 Severability
Any provision or part of this Agreement held to be
void or unenforceable under any Laws or Regulations shall
be deemed stricken, and all remaining provisions shall
continue to be valid and binding upon Client and Signature
Aquatics, who agree that this Agreement shall be reformed
to replace such stricken provision or part thereof with a
valid and enforceable provision that comes as close as
possible to expressing the intention of the stricken
provision.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement; Effective Date of which is as signed.
**Please fill all yellow boxes completely**
Page 3 of 3 Pages
Signature Aquatics - General Conditions
X
Us:
Signature Aquatics
Client:
Y
By:
Title:
Title:
Date Signed:
Date Signed:
Address for giving notices:
Address for giving notices:
O Box 679; 124 Bridge Ave E
Delano, MN 55328
Designated Representative:
Designated Representative:
Name:
ame:
Title:
Title:
Phone Number.
763-267-7552
Phone Number:
Facsimile Number:
763-972-5864
Facsimile Number:
-Mail Address:
-Mail Address:
**Please fill all yellow boxes completely**
Page 3 of 3 Pages
Signature Aquatics - General Conditions
HUTCHINSON CITY COUNCIL ci vof 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Short-Term Gambling License - Voiture Local No. 414
Department: Administration
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff 0
consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Voiture Local No. 414, a club, has submitted a short-term gambling license application into administration for
review and processing. The application is for an event the organization is holding on November 22, 2016, at the VFW
Post 906. The applicant has completed the appropriate application in full and all pertinent information has been
received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Voiture Local No. 414 on November 22, 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Cay of
1 I I Hassan 5lreet southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be Considered
lication T
Short Term Date(s) IL— a' - 6 — Fee: $30.04
MonlhlDavlYear — Month/DavlYear
Or anization Information p 511 &!, l &
Name Phone Number
AT -Alk- 5 k l"f�se
Address where regular meeting are held City State Zip
Federal or State ID:
Day and time of meetings?
Is this organization organized under the laws of the State of Minnesota? Xyes ❑ no
How long has the organization been in existence? How may members in,klE �W
the organization? 1940
What is the purpose of the organization? � "es �C�L$f: �l}1��,� 1 r}kboep
In whose custody will organization records be kept? �s _ � � tie— -7 ";Z
Name Phone Number
Address _ City State zip
Duly Authorized Officer of the Organization Information
True Nance -- Phone Number
J1010 Sr� 2 -55-34V
Residence Address City State Zip
Date of Birth: Place of Birth: A,
Monthldayl},ear City Stare
Have you ever been convicted of any crime other than a traffic
offense? ❑ yes '(no
If yes, explain;
Cir), ni'lluichinson
Application for Gambling Devicex License
Page 2 of 3
Designated Gambling Manager (Qualified under Minnesota Statute 0291
True Name Phone Number
�� ��t✓fJ�1 k� �/� S.GL %XiI�ctJ���
Residence Address City State Zip
Date of Birth: 1 1 ' Place of Birth:,CAKr'rr
Monthldaylyear City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes Uno
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #I
Name of'localion where game will he played Phone Number
Address ❑/'location where game will be ph ed City Stale Zip
Date(s) and/or day(s) gambling devices will be used: II — 2dZ - 6 through J
Hours of the day gambling devices will be used: From 7.30 AM To �~�� /l M
Maximum number of player: L3 %'41--'Vle 7; CV-ejr5 fe"7
Will prizes be paid in money or merchandise? Armoney ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? Oyes Ll no
If es, will a char a be made for such refreshments? es ❑ no
Game Information
Location 42
Name oj'location where game will be ployed Phone Number
Address of location where game will be played Cil) State Zip
Date(s) and/or day(s) gambling devices will be used: _ through
AM AM
Hours of the day gambling devices will be used: From _ pM To PM
Maximum number of player;
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a char a be made for such refreshments? ❑ yes ❑ no
City of N lichinson
:lpplicalionforGain6ting Devices License
Page 3 of 3
�fficers of the Organization {if necessary list additional names on separate sheet)
ij•4-)&rf��c��� Gft= az--
Officers or Other Persons Paid for Services Information (ifnecessary,
Name
Name
Title`
Title
ger
Y7,-4 -
} Tel,
�L Tel,-
r� "U
Name
Residence Address
_
City
State zip
Cit)
-10
Name
Title
Name
City
Till e
Residence Address
�t ► C�l�:%k�t7 �.�• �"�'
City State Zip
r� �r �rt91ssr3 l�� .�.a I��y����
Name �]
Title
Residence Address
C1
State Zip
Officers or Other Persons Paid for Services Information (ifnecessary,
list additional names on se araie sheet
Name
Title
Residence Address
City
State zip
Name
Title
Residence Address
Cit)
State Zip
Name
Title
Residence Address
City
State zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 1 14.20 and Minnesota Statutes Chapter 344)?
,7
(iamb ling Manager ayes ❑ no Authorized Officer )dyes ❑ no
initial Initial
1 declare that the information l have provided on this application is truthful, and 1 authorize th�ty bf Hutchinson
to investigate the information submitted. Also, l have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
Signature of authorized officer of organization
Signature of gambl ing
organization
Internal Use Oil
City Council ❑ approved ❑ denied Notes: �.
S -12 IL
Date
i� -/Z'
Date
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: RESOLUTION CALLING FOR A PUBLIC HEARING-TIF DISTRICT # 4-18
Department: HRA
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Jean Ward
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Housing & Redevelopment Authority is proposing that a Housing Tax Increment District be created
for Highfield Apartments, an eighty seven unit apartment project located off Denver Avenue. Financing is needed to
bridge the shortfall between the development costs and the financing available to the project. A TIF district will allow
the capture of property taxes from the project to provide the financing to bridge that shortfall. With a general
occupancy apartment vacancy rate of less than 2.0% in Hutchinson, apartments are in short supply and new rental
construction is badly needed to achieve a healthy vacancy rate of 5.0%.
The first step in establishing a housing TIF district is to call for a Public Hearing, which is being proposed for July 26,
2016.
The HRA Board has reviewed the TIF application and is recommending that the City Council call for a public hearing
to consider the proposed Housing Tax Increment District. A resolution to that effect has been approved by the HRA
Board and is attached for your review.
If you have any questions, or need additional information, please feel free to contact me at 234-4235.
BOARD ACTION REQUESTED:
Adoption of the resolution calling for a public hearing
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION # 2016-9
HOUSING AND REDEVELOPMENT AUTHORITY OF HUTCHINSON, MN
RESOLUTION REQUESTING THE CITY COUNCIL OF THE CITY OF
HUTCHINSON CALL FOR A PUBLIC HEARING ON THE MODIFICATION OF THE
DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.4 AND THE
ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-18 (A
HOUSING DISTRICT).
BE IT RESOLVED, by the Board of Commissioners (the "Board") of the Hutchinson Housing and
Redevelopment Authority, Minnesota (the "HRA") as follows:
WHEREAS, the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City")
established Development District No. 4 pursuant to Minnesota Statutes, Minnesota Statutes, Sections
469.124 to 469.133, inclusive, as amended, in an effort to encourage the development and redevelopment
of certain designated areas within the City; and
WHEREAS, the HRA is proposing the modification of Development District No. 4 and the
establishment of Tax Increment Financing District No. 4-18, pursuant to, and in accordance with,
Minnesota Statutes, Sections 469.174 to 469.1794 and Sections 469.124 to 469.133, inclusive, as
amended;
NOW, THEREFORE BE IT RESOLVED by the Board as follows:
The IIRA hereby requests that the Council call for a public hearing -Ju ly 26, 2016 to consider the
proposed modification to the Development Program for Development District No. 4 and the
proposed adoption of the Tax increment Financing Plan for Tax Increment Financing District No. 4-
18 (collectively, the "Program and Plan") and cause notice of said public hearing to be given as
required by law.
2. The HRA directs the Executive Director to transmit copies of the Program and Plan to the Planning
Commission of the City and requests the Planning Commission's written opinion indicating whether
the proposed Program and Plan are in accordance with the Comprehensive Plan of the City, prior to
the date of the public hearing.
3. The Executive Director of the HRA is hereby directed to submit a copy of the Program and Plan to
the Council for its approval.
4. The HRA directs the Executive Director to transmit the Program and Plan to the county and the
school district(s) in which Tax Increment Financing District No. 4-18 is located not later than .lune
24, 2016.
Staff and consultants are authorized and directed to take all steps necessary to prepare the Program
and Plan and related documents and to undertake other actions necessary to bring the Program and
Plan before the Council.
Adopted this 17th day of May, 2016
LaVonne,HaiYse.n, eha� it {
Attest: Qk �t -aly'
Jean Ward, Executive Director
D
17.
Date
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
RESOLUTION NO. 14562
RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL
ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE
DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND
THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING
DISTRICT NO. 4-18 THEREIN AND THE ADOPTION OF A TAX INCREMENT
FINANCING PLAN THEREFOR.
BE IT RESOLVED by the City Council (the "Council") for the City of Hutchinson, Minnesota (the
"City"), as follows:
Section 1. Public Hearing. This Council shall meet on July 26, 2016, at approximately 5:30 P.M,
to hold a public hearing on the proposed adoption of a Modification to the Development Program for
Development District No. 4 (the "Development Program Modification"), the proposed establishment of
Tax Increment Financing District No. 4-18 ("TIF District No. 4-18"), a housing district, and the proposed
adoption of a Tax Increment Financing Plan (the "TIF Plan") therefor (the Development Program
Modification and the TIF Plan are referred to collectively herein as the "Program Modification and TIF
Plan"), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.133, and
Sections 469.174 to 469.1794, inclusive, as amended, in an effort to encourage the development and
redevelopment of certain designated areas within the City; and
Section 2. Notice of Public Hearing, Filing of Program Modification and TIF Plan. HRA and
City staff is authorized and directed to work with Ehlers & Associates, Inc., to prepare the Program
Modification and TIF Plan and to forward documents to the appropriate taxing jurisdictions including
McLeod County and Hutchinson Independent School District No. 423. The City Administrator is
authorized and directed to cause notice of the hearing, together with an appropriate map as required by
law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30,
days prior to July 26, 2016, and to place a copy of the Program Modification and TIF Plan on file in the
City Administrator's office at City Hall and to make such copy available for inspection by the public.
Dated: May 24, 2016
Adopted:
Gary Forcier, Mayor
ATTEST:
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Southwind Fifth Addition - Lot Split, Preliminary/Final Plat, and Rezoning
Department: Planning
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The applicant has submitted applications for a lot split, preliminary and final plats, as well as a land rezoning for
property located at 1550 Sherwood St. SE. There was previously an outlot created with the Southwind 4th Addition
Plat that was completed back in 2010. The outlot needs to be made bigger in order to be subdivided into developable
lots.
Nobody from the public regarding any of these items.
After brief discussion, the Planning Commission recommended unanimous approval of the lot split, preliminary and
final plat and rezoning from R-1 to R-2.
Please let me know if there are any questions related to these items.
BOARD ACTION REQUESTED:
Approval of lot split, preliminary and final plat, and rezoning.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
�1141-�A. f. -
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: May 11, 2016 for May 17, 2016, Planning Commission Meeting
Application: CONSIDERATION OF REQUEST FOR A LOT SPLIT, PRELIMINARY AND FINAL
PLAT OF SOUTHWIND 5th ADDITION, AND REZONE FROM R-1 TO R-2 AT 1550
SHERWOOD ST SE.
Applicant: HUTCHINSON LAND HOLDINGS, LLC.
LOT SPLIT, PRELIMINARY AND FINAL PLAT, AND REZONING
Brief Description
The applicant has submitted applications for a lot split, preliminary and final plats, as well as a land rezoning
for property located at 1550 Sherwood St. SE. There was previously an outlot created with the Southwind 4th
Addition Plat that was completed back in 2010. The outlot needs to be made bigger in order to be subdivided
into developable lots.
Lot Split, Preliminary and Final Plat, and Rezone
Southwind 51h Addition
Planning Commission — 5-17-16
Page 2
GENERAL INFORMATION
Existing Zoning: R-1 Single -Family Residential District
Property Location: 1550 Sherwood St SE, Hutchinson
Lot Size: .927 Acres
Existing Land Use: Farmland
Adjacent Land Use: Vacant platted land to north, twin homes to east, farmland west and south.
Adjacent Zoning: R-1 (Single Family Residential District) to west, R-2 (Medium Density
Residential District) to east, R-3 (Medium - High Density Residential District) to
north, R-4 (High Density Residential District) to southeast.
Comprehensive Plan:
Zoning History:
Applicable
Regulations:
Transportation:
Physical Characteristics:
Analysis:
Low Density Residential Neighborhood
Was zoned R-1 when the property was annexed into the City.
City Code of Ordinances Sections 153.05, 153.35 — 153.51, 154.173
The properties being developed will have direct access off of Sherwood St SE.
Flat
Lot Split
Splitting the lot is the first step to making the land developable. Rather than plat the entire property, it makes
more sense to split a small piece off (Parcel A which is 0.927 acres) that can be platted together with the
existing outlot to make 8 developable lots. The land remaining in Parcel B is 35.07 acres and at this time is
expected to remain farmland.
Preliminary and Final Plat
The preliminary and final plats as presented appear to meet the requirements of the subdivision and zoning
ordinances.
Lot Arrangement:
The proposed Southwind 5th Addition preliminary plat contains 1 block and 8 lots. The lots range in size from
6,682 square feet to 10, 137 square feet. These lot sizes and widths appear to meet the minimum standards of
the City of Hutchinson Zoning Ordinance.
Streets and Access:
The proposed development will have direct access off of Sherwood St SE.
Lot Split, Preliminary and Final Plat, and Rezone
Southwind 51" Addition
Planning Commission — 5-17-16
Page 3
Stormwater Management, Utilities, and Easements:
Please make note of the special considerations on the grading plan relative to drainage. The adjacent property
owner, Hazel Sitz has signed an agreement related to drainage that basically states only the runoff/drainage
from the rear roof and back yard area shall be directed to west and the rest of the drainage shall be directed to
Sherwood St. SE.
Utilities for the lots are stubbed in off of Sherwood Street. Electrical and gas service is in the area but will need
to be brought to each lot. The preliminary plat has the required drainage and utility easements noted as
required.
Final Plat Review Criteria
After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the
plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of
approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the
records of the Planning Commission.
A plat shall not be recommended for approval unless it:
(a) Conforms to the preliminary plat;
(b) Conforms to the design standards set forth in this chapter;
(c) Conforms to the adopted Comprehensive Plan; and
(d) Is in accordance with all requirements and laws of this state.
Rezone
The density of the development as proposed is consistent with the comprehensive plan. There are similar twin -
home developments to the east of the subject property that have worked very well. Staff recommends rezoning
the property to R-2 Medium Density Residential to accommodate this proposed development.
Recommendation:
Staff recommends approval of the lot split, preliminary and final plats and rezoning subject to the following
conditions.
1. The lot split shall be completed and recorded prior to the plat being recorded.
2. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval.
3. Building permits will not be issued until the plat is recorded.
4. The agreement between Hutchinson Land Holdings LLC and Hazel Sitz, dated April 21, 2016 shall be
followed be the developer, builder, and subsequent owners of said lots under jurisdiction of the
agreement.
M11
PROPOSED LOT SPLIT EXHIBIT
FOR HAZEL SITZ AND
HUTCHINSON LAND HOLDINGS, LLC
OEdCRIPTION FOR PARCA A
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SOUTHWIND FIFTH ADDITION
r awl w.W.wn one vm J
HUTCHINSON LAND HOLD(NOS
r,RADING PLAN&I 1$_035
T NO. 2 OF 3
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14564
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A LOT
SPLIT AT 1550 SHERWOOD ST SE.
FACTS
1. Hazel Sitz is the owner of land located at 1550 Sherwood Street SE, Hutchinson.
2. The subject property is legally described as: Sitz Addition, 35.96 Acres, Outlot A.
Hazel Sitz. has applied to the City for a lot split to create a separate lot that will be platted to create a
new plat, Southwind Fifth Addition.
4. The Planning Commission met on May 17, 2016, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a) The lot split shall be completed and recorded prior to the plat being recorded.
5. The City Council of the City of Hutchinson reviewed the requested lot split at its meeting on February
25, 2014, and has considered the recommendation and findings of the Planning Commission and
hereby does recommend approval of the lot split, subject to the following findings and conditions:
b) The lot split shall be completed and recorded prior to the plat being recorded.
APPLICABLE LAW
6. The lot split request meets the standards as required in Section 153.05 of the City of Hutchinson
Municipal Code, Subdivision Control.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a lot split to Hazel Sitz is approved.
Adopted by the City Council this 24th day of May, 2016.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14565
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
SOUTHWIND FIFTH ADDITION PRELIMINARY AND FINAL PLAT
FACTS
I . Hutchinson Land Holdings, LLC, has submitted a preliminary and final plat of Southwind Fifth
Addition.
2. Hazel Sitz is the landowner.
3. The subject property is legally described as:
: k saO rn,NAM), ccCIx-:I ng to the retards p'e• th-real, sxce3t ti -.at pc,1 a: acrd out:rt .. `•y::q ecsmr}/ and of a I!, -•e 1'esurl:td � --:roan Ca:m-mcne..::r c:
_r: s.a' cc::r_r o: said 00'a: t. wE ��'A:tip, `_hs: Ce u l C ey erz 24 -inuks 41 -•sx1 Wesf, cssumed �rsc iR;. �1�"9 ".e e^„st line of sc'.d JD, -"Jot A,
322.25 `.sat to there of aeg!nrin:g of the Hne t. he daac^:• d: the-l.:e s :'nesEe:iy, 96,C5 Ie:t. abna c noa tangent v.ir a =-ar^, :a !Tic ro�thwes'., aai� c -rc I'Ls c
�c3 s of 396.:9 fest, c Genteel =We a 23 degrees 08 mi -Zs 55 ceo--nds, c chord bm4mg a` South 16 degrees 05 mir _es14 seconds Nest and a chard Clstarce c`.
95.15 deet; thecae Nert wee:eny�. 25.69 feet clot.,^, a nen argent curve ceraVe to the aouthwe`c, said cw1m as o radlua a`. '35.00 fee., e ten rc? cng'c of TO degree: 49
rami::es '9 reaorda, a ahcrd becelng a: ?north 55 deg,eea 0? a tea 33 secards Wes, Cn o chord c' 23.65 feet, to the Wes: !lne o° sc!d ¢nd sat.
;%na :hurt her-lrc rg,
(F�r�ens Pror'knY3
AK.^,
3`c: rcrt o` Qnlot A, SrZ Sb,3-al €t.Ti. ro'— r6mg to he recorded rdc, thereof. de3cr1bed a8 fe:!ows:
SeLirnid ❑, s rv'theast co her o` sora o:::ot A; thence $cu. QO dayrces 3: mnu.es 55 sato ds ;S'a;t, assumed tee^ng, e,anq is east. line of said Qu:'e: A e c:siG :aC
c' 4033-4- feet; thence westerly, 41.87 !es: c!ang a nor." lmrye.-6 =-VC a0MYIPS ta',he sac'.L•, sci5 curve fess c redlus o 135,00 `eat, a centro! ❑ry:e o; 17 degrees 4C
r i -:::e= 45 se.snds and c cord bear:^g c' NC -t". 20 de,rets 23r i^ :cs 37 s vends Went: !hence Nath e9 degrees 14 m; ;ores 01 steend Wes:, wr.yen: tc •old erre
75.25 `ee!; thence i4.7^ir 1.7 dvyress 37 minutes 4E seconds Fest 5'0.43 feet.; theme:.cs North 00 de" -es 3' rnin_utes 66 se:cnds Cos: 333.07 fee: to ;ht rnc:4ti 9na Y said
Du.... A; thence Swith 59 drrees 33 mEn:stes 49 ascends Ecat, r:c ng s=id rA.:h Ilne 100.03 feet to the point of seg'.an?rg.
4. The owner has applied to the City for a 8 lot preliminary and final plat to be known as Southwind Fifth
Addition.
5. The Planning Commission met on May 17, 2016 and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
b. Building permits will not be issued until the plat is recorded.
c. The agreement between Hutchinson Land Holdings LLC and Hazel Sitz, dated April 21, 2016
shall be followed be the developer, builder, and subsequent owners of said lots under jurisdiction
of the agreement.
6. The City Council of the City of Hutchinson reviewed the request at its meeting on May 24, 2016, and
has considered the recommendation and findings of the Planning Commission and hereby does
recommend approval of the preliminary and final plat of Southwind Fifth Addition subject to the
following findings and conditions:
a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
Findings of Fact — ResoIution # 14565
Preliminary and Final plat
Southwind Fifth Addition
May 24, 2616
Page 2
b. Building permits will not be issued until the plat is recorded.
c. The agreement between Hutchinson Land Holdings LLC and Hazel Sitz, dated April 21, 2016
shall be followed be the developer, builder, and subsequent owners of said lots under jurisdiction
of the agreement.
APPLICABLE LAW
7. The preliminary and final plat request meets the following standards as required in Sections 153.35 --
153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal Code.
CONCLUSIONS OF THE LAW
8. The requested plat is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the application to issue a 8 lot preliminary and final plat of Southwind Fifth Addition is hereby approved.
Adopted by the City Council this 241h day of May, 2016.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL ci vof 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Hutchinson High School - Site Plan, Conditional Use Permit and Variance
Department: Planning
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff F1
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The applicant has submitted applications for a site plan review, conditional use permit and variance for the addition to
the Hutchinson High School, 1200 Roberts Road, Hutchinson. The conditional use permit is needed for a school in an
R-2 zoning district and the variance is needed for the height of the new addition.
Kevin Holm, Architect from LHB gave an overview of the project on behalf of ISD #423. Daron VanderHeiden
provided clarification regarding a few items. Jim Waldron, 530 School Road SW, spoke to the Planning Commission
regarding the project. Mr. Waldron asked about parking on the street during the construction and access to
mailboxes. In addition he asked for additional lighting near McDonald Dr. and School Road for pedestrians to cross
the street. He also spoke about his desire to see an internal road on the school district property for bus traffic.
Overall, Mr. Waldron was in favor of the project and just wanted more information on the above items.
Brett Haugen spoke on behalf of Cross Point Church and noted that the school and church have an existing parking
agreement in place. Mr. Haugen asked whether or not this agreement would remain in affect. The school district
indicated it would be in affect per the terms of their agreement.
The Planning Commission considered all of the statement from the public, school district and City Staff and
unanimously approved the site plan, conditional use permit and variance.
BOARD ACTION REQUESTED:
Approval of site plan, conditional use permit and variance.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
�1141-�A. f. -
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: May 12, 2016 for May 17, 2016, Planning Commission Meeting
Application: CONSIDERATION OF REQUEST FOR A SITE PLAN REVIEW, CONDITIONAL USE
PERMIT AND VARIANCE FOR AN ADDITION TO HUTCHINSON HIGH SCHOOL
LOCATED AT 1200 ROBERTS ROAD, HUTCHINSON.
Applicant: Independent School District #423 — Daron VanderHeiden, Superintendent
SITE PLAN REVIEW, CONDITIONAL USE PERMIT AND VARIANCE
Brief Description
The applicant has submitted applications for a site plan review, conditional use permit and variance for the
addition to the Hutchinson High School, 1200 Roberts Road, Hutchinson. The conditional use permit is needed
for a school in an R-2 zoning district and the variance is needed for the height of the new addition.
Site Plan Review, Conditional Use Permit and Variance
Hutchinson High School — 1200 Roberts Rd., Hutchinson.
Planning Commission — 5-17-16
Page 2
GENERAL INFORMATION
Existing Zoning: R-2 Medium Density Residential District
Property Location: 1200 Roberts Road, Hutchinson.
Lot Size: 37.3 Acres
Existing Land Use: High School
Adjacent Land Use: Primarily residential to north, east, and west. School facilities to south. Church
to northwest.
Adjacent Zoning: R-1 Single Family Residential District and R-2 Medium Density Residential
District.
Comprehensive Plan: Public/Institutional
Zoning History: Zoned R-2 since school was built
Applicable
Regulations: City Code of Ordinances Sections: 154.172, 154.174, and 154.175
Transportation: Access is off of School Road SW and Roberts Road SW.
Physical Characteristics: Relatively flat, developed as a school campus.
Analysis:
See the following for analysis on the site plan review, conditional use permit and variance.
Site Plan:
The City Council deems it is necessary and appropriate to require site plan approval of developments in certain
zoning districts to preserve and promote attractive, well-planned, stable urban conditions. The following is an
overview of site plan considerations.
Building:
The proposed total square footage of the addition and the existing building that will remain is 218,000 square
feet. Currently there is approximately 195,000 square feet of building space at the high school. 109,000 square
feet of that is proposed to be demolished and approximately 132,000 square feet will be added on. The walls
are expected to be a form of tip -up concrete that will likely have some type of brick veneer in the more
prominent areas. The height would be approximately 48 feet high at the highest point. Refer to the attached
graphic for a depiction of the building and the height. A variance is required for the height of the structure
which will be 48 feet at its highest point. The maximum building height allowed by ordinance is 35 feet.
Setbacks:
The proposed building setbacks and requirements for the R-2 (Medium Density Residential) district are
identified below. The setbacks being proposed are also noted:
Site Plan Review, Conditional Use Permit and Variance
Hutchinson High School — 1200 Roberts Rd., Hutchinson.
Planning Commission — 5-17-16
Page 3
As seen in the chart above, all required setbacks appear to be met.
Parking/Access/Circulation
492 parking spaces are shown on the site plan. The zoning ordinance requires 4.5 parking spaces per
classroom. 492 parking spaces more than cover the parking needs for the school for school days. Generally
speaking, schools have the greatest parking needs when there are special events or activities at the school on
nights or weekends. It appears that parking has been maximized on the site in order to accommodate as much
parking needs as possible. Staff believes parking will be adequate on site.
There are three ingress/egress points to the site. There is one point near the intersection of School Road and
McDonald Drive. Additionally, there is one point near the intersection of Roberts Road and Boulder Street and
another point at the intersection of Roberts Road and Stony Point Road. The ingress/egress points appear to
meet the needs of the site and are generally acceptable to City staff. It should be noted that bus loading and
unloading is proposed to be done in the east parking lot that is off of Roberts Road and Stony Point Road.
Staff/visitor parking is proposed to be in the parking lot off of Roberts Road and Boulder Street. Student
parking will be in the parking lot on the west side of the building.
Site circulation appears to be generally acceptable. Staff understands there will be a gate between student
parking lot on the west side and the staff visitor parking lot off of Roberts Road. This gate will likely be closed
during normal school hours and could be open up for special events and activities as needed. It appears the
drive aisles are wide enough to meet city standards.
Staff would like to note that these parking lots can become very busy before and after special events and
activities and that proper parking lot lighting is important for the safety of everyone involved. Also, traffic
control, such as someone directing traffic should be strongly considered at the ingress/egress point of the west
parking lot. This area becomes particularly busy after football games with vehicular traffic and pedestrian
traffic trying to cross the street. City staff wants to ensure this area is safe.
Principal
Parking Lot
Proposed
Proposed
Structure
or Circulation
Structure
Parking/Cir.
Setback
Drive
Setback
Dr. Setback
Front
25 feet
5 feet
100 feet — N.
8 feet
Interior Lot Line
6 feet
5 feet
115 feet
280 feet — E.
Corner Side Yard
25 feet
5 feet
280 feet —
10 feet
W.
Rear Yard
25 feet
5 feet
800 feet — S.
n/a
As seen in the chart above, all required setbacks appear to be met.
Parking/Access/Circulation
492 parking spaces are shown on the site plan. The zoning ordinance requires 4.5 parking spaces per
classroom. 492 parking spaces more than cover the parking needs for the school for school days. Generally
speaking, schools have the greatest parking needs when there are special events or activities at the school on
nights or weekends. It appears that parking has been maximized on the site in order to accommodate as much
parking needs as possible. Staff believes parking will be adequate on site.
There are three ingress/egress points to the site. There is one point near the intersection of School Road and
McDonald Drive. Additionally, there is one point near the intersection of Roberts Road and Boulder Street and
another point at the intersection of Roberts Road and Stony Point Road. The ingress/egress points appear to
meet the needs of the site and are generally acceptable to City staff. It should be noted that bus loading and
unloading is proposed to be done in the east parking lot that is off of Roberts Road and Stony Point Road.
Staff/visitor parking is proposed to be in the parking lot off of Roberts Road and Boulder Street. Student
parking will be in the parking lot on the west side of the building.
Site circulation appears to be generally acceptable. Staff understands there will be a gate between student
parking lot on the west side and the staff visitor parking lot off of Roberts Road. This gate will likely be closed
during normal school hours and could be open up for special events and activities as needed. It appears the
drive aisles are wide enough to meet city standards.
Staff would like to note that these parking lots can become very busy before and after special events and
activities and that proper parking lot lighting is important for the safety of everyone involved. Also, traffic
control, such as someone directing traffic should be strongly considered at the ingress/egress point of the west
parking lot. This area becomes particularly busy after football games with vehicular traffic and pedestrian
traffic trying to cross the street. City staff wants to ensure this area is safe.
Site Plan Review, Conditional Use Permit and Variance
Hutchinson High School — 1200 Roberts Rd., Hutchinson.
Planning Commission — 5-17-16
Page 4
Landscaping and Lighting:
The Zoning Ordinance requires tree planting at a rate of 1 tree per 800 sq. ft. of landscaped area. Staff will be
doing a complete landscape plan review at the time of building permit plan review. In reviewing previous
projects completed by this developer it appears that they are very aesthetically pleasing.
Staff has reviewed the detailed photometric lighting plan. It appears to meet the City of Hutchinson standards.
Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties
or public right of ways.
Stormwater Management/Erosion Control:
Following the final construction plan submittal and City review the City Environmental Specialist will provide
comments that need to be addressed prior to building permits being issued.
Conditional Use Permit:
The Conditional Use Permit (CUP) is required for a school in an R-2 District. Since the use is already a school
staff doesn't anticipate any issues regarding the conditional use permit as long as the below standards are met.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
Variance:
In order to grant a variance, the request must meet the standards for granting a variance, including the finding of
"practical difficulties." Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the official control. "Practical difficulties" as used in connection with
the granting of a variance, means that the property owner proposes to use the property in a reasonable manner
not permitted by an official control; the plight of the landowner is due to circumstances unique to the property
not created by the landowner; and the variance, if granted, will not alter the essential character of the locality.
Economic considerations alone do not constitute a practical difficulty if reasonable use for the property exists
under the terms of the ordinance.
The conditions cited as reason for granting a variance must be due to physical conditions unique to the land or
building involved and must not be applicable to other sites in the same zoning district. Economic
considerations may be taken into account but shall not by themselves be the reason for which a variance is
granted.
Site Plan Review, Conditional Use Permit and Variance
Hutchinson High School — 1200 Roberts Rd., Hutchinson.
Planning Commission — 5-17-16
Page 5
There is a basic "test" to determine if a request meets the practical difficulties standard. To constitute practical
difficulties all three questions must be answered yes. The following are the factors that must be considered:
Practical difficulties
"Practical difficulties" is a legal standard set forth in law that cities must apply when considering applications
for variances. It is a three -factor test and applies to all requests for variances. To constitute practical difficulties,
all three factors of the test must be satisfied.
1. Reasonableness
The first factor is that the property owner proposes to use the property in a reasonable manner. This factor
means that the landowner would like to use the property in a particular reasonable way but cannot do so under
the rules of the ordinance. It does not mean that the land cannot be put to any reasonable use whatsoever
without the variance. For example, if the variance application is for a building too close to a lot line or does not
meet the required setback, the focus of the first factor is whether the request to place a building there is
reasonable.
Staff feels that the property owner proposes to use the property in a reasonable manner as a school, especially
since the site is being used as a school at present. This question was answered YES.
2. Uniqueness
The second factor is that the landowner's problem is due to circumstances unique to the property not caused by
the landowner. The uniqueness generally relates to the physical characteristics of the particular piece of
property, that is, to the land and not personal characteristics or preferences of the landowner. When considering
the variance for a building to encroach or intrude into a setback, the focus of this factor is whether there is
anything physically unique about the particular piece of property, such as sloping topography or other natural
features like wetlands or trees.
Staff feels the landowner's problem is unique to this lot. The lot in question does not have extra space to
accommodate the additional square footage needed by the School District. The overall site is heavily utilized
for other school activities, such as athletics. Because of the intensity of use on the site it is reasonable to have a
taller building to accommodate the needed square° footage of the school district. This question was answered
YES.
3. Essential character
The third factor is that the variance, if granted, will not alter the essential character of the locality. Under this
factor, consider whether the resulting structure will be out of scale, out of place, or otherwise inconsistent with
the surrounding area. For example, when thinking about the variance for an encroachment into a setback, the
focus is how the particular building will look closer to a lot line and if that fits in with the character of the area.
Staff feels this request will not alter the essential character of the locality. Under the context of this request,
staff believes the "locality" is the general area around this property. This area is zoned R-2 Medium Density
Residential and the site has already existed as a school, in addition, Shalom Baptist Church is a similar
public/institutional use that exists in this area, in addition, the size of the buildin and of the site is very
typical for a high school campus. This question was answered YES.
Site Plan Review, Conditional Use Permit and Variance
Hutchinson High School — 1200 Roberts Rd., Hutchinson.
Planning Commission — 5-17-16
Page 6
Other factors to consider for granting a variance are is the variance request in harmony with the purpose and
intent of the ordinance? Also, is the variance consistent with the Comprehensive Plan?
Staff feels that the request is in harmony with the purpose and intent of the ordinance and meets the criteria set
forth above to grant a variance.
In addition, the Comprehensive Plan "guides" this area of the Cites or public/institutional use, which is
consistent with this variance reauest.
Based on the fact that all three questions above were answered yes, staff recommends the variance be granted.
Staff recommends approval of the request for the following reasons:
1) The property owner proposes to use the property in a reasonable manner as a high-school.
2) The landowner's problem is unique to the property. Due to site constraints it is feasible gain needed
square footage by building a taller building.
3) The request will not alter the essential character of the locality. There are other public/institutional uses
in this area and the scale of the proposed building is similar to typical high schools.
4) The variance is in harmony with the purpose and intent of the ordinance.
5) The variance is consistent with the Comprehensive Plan.
Recommendation:
Staff recommends approval of the site plan review, conditional use permit and variance with the following
findings and conditions:
1. The site plan is acceptable contingent on the conditional use permit and variances being approved.
2. The standards for granting a conditional use permit would be met, subject to the conditions stated.
3. The proposed building and site improvements shall comply with the standards of the R-2 district,
notwithstanding variances and the Zoning Ordinance, as well as all other City regulations.
4. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the
owner's responsibility, including improvements and associated costs. This work shall meet all of the
City's engineering standards and be approved by the City.
5. There must be emergency service access around the building that meets the fire code.
6. Fire Chief needs to ensure fire hydrants are in appropriate location and all other fire code items are
met.
7. Moving or relocating utility services will be at the property owner's expense.
8. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting either Roberts Road or School Road.
9. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to
be done within the City right of way. All roadway work must be fully completed to City standards
within 10 calendar days of the original disturbance. If the work isn't fully completed within 10
calendar days, the City reserves the right to have the work completed and invoice/assess the property
owner for all associated costs.
10. The conditional use permit shall remain in effect as long as the conditions required by the permit are
observed. Any expansion or intensification of a conditional use or change to another conditional use
requires approval of a new conditional use permit.
11. The property owner proposes to use the property in a reasonable manner as a high-school.
Site Plan Review, Conditional Use Permit and Variance
Hutchinson High School — 1200 Roberts Rd., Hutchinson.
Planning Commission — 5-17-16
Page 7
12. The landowner's problem is unique to the property. Due to site constraints it is feasible gain needed
square footage by building a taller building.
13. The request will not alter the essential character of the locality. There are other public/institutional
uses in this area and the scale of the proposed building is similar to typical high schools.
14. The variance is in harmony with the purpose and intent of the ordinance.
15. The variance is consistent with the Comprehensive Plan.
PEIMP-
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VARIANCE REQUEST MAXIMUM HEIGHT = 48'-0'
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14566
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
CONDITIONAL USE PERMIT AND SITE PLAN TO ALLOW CONSTRUCTION OF AN ADDITION
AT HUTCHINSON HIGH SCHOOL, 1200 ROBERTS ROAD SW, HUTCHINSON, MN.
FACTS
The Hutchinson Independent School District #423 is the owner of the property located at 1200 Roberts
Road SW, Hutchinson; and,
2. The subject property is legally described as: Section 01, Township 116, Range 030, 38 acres, NW 1/4
SW 1/4, EX N. 2 Rods, and EX W 2 Rods. 38 acres.
3. ISD #423 has applied to the City for a conditional use permit and site plan approval to allow
construction of an addition to Hutchinson High School, 1200 Roberts Road SW, Hutchinson MN.
4. The Planning Commission met on May 17, 2016 and considered the effects of the proposal on the
health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic
conditions, and the effect on values of properties in the surrounding area and consistency with the
Comprehensive Plan, and hereby recommends approval of the request due to the following findings
and conditions:
a. The site plan is acceptable contingent on the conditional use permit and variances being
approved.
b. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
C. The proposed building and site improvements shall comply with the standards of the R-2
district, notwithstanding variances and the Zoning Ordinance, as well as all other City
regulations.
d. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the owner's responsibility, including improvements and associated costs. This work shall meet
all of the City's engineering standards and be approved by the City.
e. There must be emergency service access around the building that meets the fire code.
f. Fire Chief needs to ensure fire hydrants are in appropriate location and all other fire code items
are met.
g. Moving or relocating utility services will be at the property owner's expense.
h. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting either Roberts Road or School Road.
i. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. All roadway work must be fully completed to
City standards within 10 calendar days of the original disturbance. If the work isn't fully
completed within 10 calendar days, the City reserves the right to have the work completed and
invoice/assess the property owner for all associated costs.
j. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use requires approval of a new conditional use permit.
Findings of Fact — Resolution # 14566
High School CUP/Site Plan
Page 2
5. The City Council of the City of Hutchinson reviewed the requested conditional use permit and site
plan approval at its meeting on May 24, 2016 and has considered the recommendation and findings of
the Planning Commission and hereby does recommend approval of the conditional use permit, subject
to the following findings and conditions:
k. The site plan is acceptable contingent on the conditional use permit and variances being
approved.
1. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
M. The proposed building and site improvements shall comply with the standards of the R-2
district, notwithstanding variances and the Zoning Ordinance, as well as all other City
regulations.
n. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the owner's responsibility, including improvements and associated costs. This work shall meet
all of the City's engineering standards and be approved by the City.
o. There must be emergency service access around the building that meets the fire code.
P. Fire Chief needs to ensure fire hydrants are in appropriate location and all other fire code items
are met.
q. Moving or relocating utility services will be at the property owner's expense.
r. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting either Roberts Road or School Road.
S. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. All roadway work must be fully completed to
City standards within 10 calendar days of the original disturbance. If the work isn't fully
completed within 10 calendar days, the City reserves the right to have the work completed and
invoice/assess the property owner for all associated costs.
t. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use requires approval of a new conditional use permit.
APPLICABLE LAW
6. The conditional use permit request meets the following standards as required in Section 154.170 of
the City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with the comprehensive plan.
Findings of Fact — Resolution # 14566
High School CUP/Site Plan
Page 3
8. The proposed use will not have a substantial or undue adverse effect upon adjacent property,
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the
public health, safety and general welfare.
9. The proposed use will be designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a conditional use permit and site plan approval to allow construction of an addition to
Hutchinson High School located at 1200 Roberts Road SW, Hutchinson MN is approved.
Adopted by the City Council this 24th day of May, 2016.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14567
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF VARIANCE APPLICATION TO INCREASE THE ALLOWABLE BUILDING
HEIGHT FOR CONSTRUCTION OF HUTCHINSON HIGH SCHOOL ADDITION
LOCATED AT 1200 ROBERTS ROAD SW, ISD #423, APPLICANT
FACTS
1. ISD #423 is the applicant and owner of a parcel of land located at 1200 Roberts Road
SW, Hutchinson Minnesota; and,
2. The subject property is legally described as:
Section 01, Township 116, Range 030, 38 acres, NW 1/4 SW 1/4, EX N. 2
Rods, and EX W 2 Rods. 38 acres.
3. ISD #423, have applied to the City for a variance to increase the allowable building
height for construction of the Hutchinson High School Addition from 35 feet to 48 feet.
4. The property is located in the R-2 (Medium Density Residential) Zoning District.
5. The proposal would vary from Section 154.057 (F) (2) in that it would increase the
maximum height from 35 feet to 48 feet.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the variance on May 17, 2016 with the
following findings:
a. The property owner proposes to use the property in a reasonable manner
as a high-school.
b. The landowner's problem is unique to the property. Due to site
constraints it is feasible gain needed square footage by building a taller
building.
C. The request will not alter the essential character of the locality. There
are other public/institutional uses in this area and the scale of the
proposed building is similar to typical high schools.
d. The variance is in harmony with the purpose and intent of the ordinance.
e. The variance is consistent with the Comprehensive Plan.
7. The City Council of the City of Hutchinson reviewed the requested variance at its
meeting on May 24, 2016 and has considered the recommendation and findings of the
Planning Commission and hereby does recommend denial of the variance request with
the following findings:
f. The property owner proposes to use the property in a reasonable manner
as a high-school.
g. The landowner's problem is unique to the property. Due to site
constraints it is feasible gain needed square footage by building a taller
building.
Findings of Fact — Resolution 14567
Variance
1200 Roberts Road SW
5/24/2016
Page 2
h. The request will not alter the essential character of the locality. There
are other public/institutional uses in this area and the scale of the
proposed building is similar to typical high schools.
i. The variance is in harmony with the purpose and intent of the ordinance.
j. The variance is consistent with the Comprehensive Plan.
APPLICABLE LAW
8. Minnesota Statue Section 462.357, subd. 6 provides:
(a) Variances shall only be permitted (a) when they are in harmony with the general
purposes and intent of the ordinance and (b) when the variances are consistent
with the comprehensive plan.
(b) Variances may be granted when the applicant for the variance establishes that
there are practical difficulties in complying with the zoning ordinance. "Practical
difficulties," as used in connection with the granting of a variance, means that (a)
the property owner proposes to use the property in a reasonable manner not
permitted by the zoning ordinance; (b) the plight of the landowner is due to
circumstances unique to the property not created by the landowner; and (c) the
variance, if granted, will not alter the essential character of the locality.
9. City ordinance allows variances if the strict enforcement would cause practical
difficulties because of circumstances unique to the individual property under
consideration, and to grant such variances only when it is demonstrated that such
actions will be in keeping with the spirit and intent of the ordinance and when the
variances are consistent with the comprehensive plan.
CONCLUSIONS OF THE LAW
10. There are unique circumstances to the property not created by the landowner.
11. The variance will maintain the essential character of the locality.
12. The variance is consistent with the Zoning Ordinance. Section 154.001 (J) provides a
mechanism to provide for variations from these regulations, standards, restrictions and
limitations.
Findings of Fact — Resolution 14567
Variance
1200 Roberts Road SW
5/24/2016
Page 3
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a variance to allow ISD #423, applicant and
property owners, to build an addition to the Hutchinson High School so as to deviate from
Section 154.057 (F)(2) is hereby approved.
Adopted by the City Council this 24m day of May, 2016.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Resolution 14568 approving sale at auction of surplus property.
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Public Works department has surplus property no longer needed for municipal operations as described:
1. 1999 Nissan Forklift
2. Air-operated portable greaser, 5 gal. capacity
3. Homemade box grader w/ 3-point hitch
4. Jack hammer, Wacker gasoline engine-powered jack hammer w/ assorted bits
5. Jack hammer. Air-powered jack hammer w/ hoses
These items are no longer needed for municipal operations, The intent is to offer these items for sale through Fahey
Auction Service at an upcoming auction.
BOARD ACTION REQUESTED:
Consideration to approve/reject Resolution No. 14568. A resolution approving sale at auction of surplus property.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 14568
A resolution approving sale at auction of surplus property.
WHEREAS, the Hutchinson Public Works Department has equipment that is no longer needed
for municipal operations, AND,
WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the
sale at auction of surplus equipment, AND,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
That the Hutchinson City Council hereby approves the sale at auction of the surplus property
identified on "Attachment A."
Items to be sold through Fahey Auction Center.
Adopted by the City Council this 24th Day of May, 2016
Mayor
City Administrator
Attachment A
Item to be sold at auction
Item Description
1. Forklift truck 1999 Nissan UJ02-A25PV Ser# JO2-9JO408
2. Air greaser Portable greaser operated by compressed air with 5 gallon capacity
3. Box grader Homemade box grader w/ 3 -point hitch
4. Jack Hammer Wacker gasoline engine -powered jack hammer w/ bit assortment
5. Jack Hammer Air -powered jack hammer w/ hoses
HUTCHINSON CITY COUNCIL ci vof 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Caribou Coffee - Site Plan, Conditional Use Permit, and Variance
Department: Planning
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff F1
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The applicant has submitted applications for a site plan review, conditional use permit and variance for the
development of new Caribou Coffee/Einstein Brothers Bagels located at 1100 Highway 15 South, Hutchinson. The
conditional use permit is needed for the drive-through and the variance is needed for the parking lot setbacks.
Nobody from the public spoke regarding the request.
Daniel Wozniak, Jr. a representative from the Developer spoke on behalf of the project. He said he feels this is a
prime location for a Caribou Coffee shop.
After a brief discussion, the Planning Commission unanimously approved the site plan, conditional use permit and
variance.
BOARD ACTION REQUESTED:
Approval of Conditional Use Permit, Site Plan, and Variance Request.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
�1141_�A. f. -
DIRECTORS REPORT - PLANNING DEPARTMENT
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To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: May 12, 2016 for May 17, 2016, Planning Commission Meeting
Application: CONSIDERATION OF REQUEST FOR A SITE PLAN REVIEW, CONDITIONAL USE
PERMIT AND VARIANCE FOR A CARIBOU COFFEE/EINSTEIN BAGELS
LOCATED AT 1100 HIGHWAY 15 SOUTH, HUTCHINSON.
Applicant: DANIEL WOZNIAK, JR. — MW DEVELOPMENT.
SITE PLAN REVIEW, CONDITIONAL USE PERMIT AND VARIANCE
Brief Description
The applicant has submitted applications for a site plan review, conditional use permit and variance for the
development of new Caribou Coffee/Einstein Brothers Bagels located at 1100 Highway 15 South, Hutchinson.
The conditional use permit is needed for the drive-through and the variance is needed for the parking lot
setbacks.
Site Plan Review, Conditional Use Permit and Variance
Caribou Coffee/Einstein Brothers Bagels —1100 Highway 15 So., Hutchinson.
Planning Commission — 5-17-16
Page 2
GENERAL INFORMATION
Existing Zoning: C-4 Fringe Commercial District
Property Location: 1100 Highway 15 South, Hutchinson.
Lot Size: .525 Acres
Existing Land Use: Vacant Commercial Property — former Freedom Gas Station.
Adjacent Land Use: Commercial Properties
Adjacent Zoning: C-4 Fringe Commercial District
Comprehensive Plan: Commercial
Zoning History: Zoned C-4 since the property was originally developed in the 1970s.
Applicable
Regulations: City Code of Ordinances Sections 154.172, 154.174, and 154.175
Transportation: Access is off of Highway 15 and Century Avenue.
Physical Characteristics: Irregular shaped lot
Analysis:
See the following for analysis on the site plan review, conditional use permit and variance.
Site Plan:
The City Council deems it is necessary and appropriate to require site plan approval of developments in certain
zoning districts to preserve and promote attractive, well-planned, stable urban conditions. The following is an
overview of site plan considerations.
Building:
The proposed building would be a 2,556 square foot one-story flat roof structure that would be constructed
primarily with brick/eifs finish. The height would be approximately 21 feet high at the highest point. Refer to
attached building elevations for the draft building elevation. It should also be noted that the building features a
drive through on the south side. The proposed building would meet all applicable setbacks, besides the required
building setback of 20' at the northwest corner of the building, in addition the parking lot does not meet the
required setbacks. Variances are being sought for the areas that don't meet the required setbacks.
Setbacks:
The proposed building setbacks and requirements for the C-4 (Fringe Commercial) district are identified below.
The setbacks being proposed are also noted:
Site Plan Review, Conditional Use Permit and Variance
Caribou Coffee/Einstein Brothers Bagels —1100 Highway 15 So., Hutchinson.
Planning Commission — 5-17-16
Page 3
As seen in the table above the structure setback of 13' on the north side of the building requires a variance
because the required setback is 25'. In addition, none of the parking lot setbacks are proposed to met due to the
small lot size and irregular shape of the lot. It should be noted that the existing parking lot did not meet the
required setbacks. There will be more information regarding the need for variances below.
Signage:
Building signage is proposed as shown on the attached building elevation. In addition, a 27' pylon sign is
proposed that would feature a rotating center logo between Caribou and Einstein Bagels. The proposed signage
appears to meet ordinance requirements; however each sign will be reviewed in detail when sign permits are
applied for.
Parking/Access/Circulation
26 parking spaces are shown on the site plan. The zoning ordinance requires 1.0 parking spaces per table and
1.0 spaces per 2 stools. Based on staff calculations, 17 parking spaces would be required to accommodate
customers. With this calculation, there would be an additional 9 parking spaces for employees/additional
customer parking. Staff believes parking will be adequate on site.
There are two ingress/egress points to the site. There will be a right in/right out on the southeast portion of the
site onto Highway 15. The other is at the northwest portion of the site off of Century Avenue SW. Both of
these access points are 24' wide and appear acceptable to staff.
The circulation of the site is somewhat tight due to the relatively small size of the lot and the irregular shape of
the site. Staff has worked very closely with the developer to make sure circulation will be the best it can be on a
redevelopment site like this one. The circulation on the west, south and east side of the building is relatively
straightforward. The drive aisles are typically 24' wide on three sides of the building. The north side of the
building is very tight due to the irregular shape of the lot due to the curvature of Century Avenue. Because of
this, the developer is proposing to use a portion of City right-of-way (1,959 sq. ft.) in order to make an
acceptable drive -aisle around the north side of the building. This will require a franchise agreement that would
need to be granted by the City Council. There would essentially be two lanes around the north side of the
building, one for the drive-through lane and one lane to bypass the drive-through lane. The former Freedom gas
station also had a large encroachment into the City right-of-way (2,299 sq. ft.), so the proposed encroachment
from Caribou is actually less than the existing encroachment.
Staff would like to make it clear that the proposed circulation plan is less than ideal and that Staff wants to
avoid right-of-way encroachments if at all possible, however, due to this project being a redevelopment project
it is difficult to make everything perfect. That being said, staff believes the circulation plan as proposed will
work, especially as it relates to access point to public roadways. The internal circulation of a site occurs on
Principal
Parking Lot
Proposed
Proposed
Structure
or Circulation
Structure
Parking/Cir.
Setback
Drive
Setback
Dr. Setback
Street Right of
25 feet
10 feet
68 feet to E.
0 feet
Way
13 feet to N.
Interior Lot Line
20 feet
6 feet
34 feet —S.
0 feet
27 feet — N.
As seen in the table above the structure setback of 13' on the north side of the building requires a variance
because the required setback is 25'. In addition, none of the parking lot setbacks are proposed to met due to the
small lot size and irregular shape of the lot. It should be noted that the existing parking lot did not meet the
required setbacks. There will be more information regarding the need for variances below.
Signage:
Building signage is proposed as shown on the attached building elevation. In addition, a 27' pylon sign is
proposed that would feature a rotating center logo between Caribou and Einstein Bagels. The proposed signage
appears to meet ordinance requirements; however each sign will be reviewed in detail when sign permits are
applied for.
Parking/Access/Circulation
26 parking spaces are shown on the site plan. The zoning ordinance requires 1.0 parking spaces per table and
1.0 spaces per 2 stools. Based on staff calculations, 17 parking spaces would be required to accommodate
customers. With this calculation, there would be an additional 9 parking spaces for employees/additional
customer parking. Staff believes parking will be adequate on site.
There are two ingress/egress points to the site. There will be a right in/right out on the southeast portion of the
site onto Highway 15. The other is at the northwest portion of the site off of Century Avenue SW. Both of
these access points are 24' wide and appear acceptable to staff.
The circulation of the site is somewhat tight due to the relatively small size of the lot and the irregular shape of
the site. Staff has worked very closely with the developer to make sure circulation will be the best it can be on a
redevelopment site like this one. The circulation on the west, south and east side of the building is relatively
straightforward. The drive aisles are typically 24' wide on three sides of the building. The north side of the
building is very tight due to the irregular shape of the lot due to the curvature of Century Avenue. Because of
this, the developer is proposing to use a portion of City right-of-way (1,959 sq. ft.) in order to make an
acceptable drive -aisle around the north side of the building. This will require a franchise agreement that would
need to be granted by the City Council. There would essentially be two lanes around the north side of the
building, one for the drive-through lane and one lane to bypass the drive-through lane. The former Freedom gas
station also had a large encroachment into the City right-of-way (2,299 sq. ft.), so the proposed encroachment
from Caribou is actually less than the existing encroachment.
Staff would like to make it clear that the proposed circulation plan is less than ideal and that Staff wants to
avoid right-of-way encroachments if at all possible, however, due to this project being a redevelopment project
it is difficult to make everything perfect. That being said, staff believes the circulation plan as proposed will
work, especially as it relates to access point to public roadways. The internal circulation of a site occurs on
Site Plan Review, Conditional Use Permit and Variance
Caribou Coffee/Einstein Brothers Bagels —1100 Highway 15 So., Hutchinson.
Planning Commission — 5-17-16
Page 4
private property and unless it is creating a public safety issue, this circulation is really up to what works best for
the property owner.
Landscaping and Lighting:
The Zoning Ordinance requires tree planting at a rate of 1 tree per 800 sq. ft. of landscaped area. Staff will be
doing a complete landscape plan review at the time of building permit plan review. In reviewing previous
projects completed by this developer it appears that they are very aesthetically pleasing.
Staff has not reviewed a detailed photometric lighting plan. This will be required prior to building permits
being issues. Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on
adjacent properties or public right of ways.
Stormwater Management/Erosion Control:
Following the final construction plan submittal and City review the City Environmental Specialist will provide
comments that need to be addressed prior to building permits being issued.
Conditional Use Permit:
The Conditional Use Permit (CUP) is required for the drive through. The drive through order point is on the
west side of the building and the pick-up point is on the south side of the building. Eighty (80) feet of stacking
is required and the site plan appears to accommodate stacking space. In addition, access to the drive through
and egress leaving the drive through is sufficient from a site circulation standpoint.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
Variance:
In order to grant a variance, the request must meet the standards for granting a variance, including the finding of
"practical difficulties." Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the official control. "Practical difficulties" as used in connection with
the granting of a variance, means that the property owner proposes to use the property in a reasonable manner
not permitted by an official control; the plight of the landowner is due to circumstances unique to the property
not created by the landowner; and the variance, if granted, will not alter the essential character of the locality.
Economic considerations alone do not constitute a practical difficulty if reasonable use for the property exists
under the terms of the ordinance.
The conditions cited as reason for granting a variance must be due to physical conditions unique to the land or
building involved and must not be applicable to other sites in the same zoning district. Economic
Site Plan Review, Conditional Use Permit and Variance
Caribou Coffee/Einstein Brothers Bagels —1100 Highway 15 So., Hutchinson.
Planning Commission — 5-17-16
Page 5
considerations may be taken into account but shall not by themselves be the reason for which a variance is
granted.
There is a basic "test" to determine if a request meets the practical difficulties standard. To constitute practical
difficulties all three questions must be answered yes. The following are the factors that must be considered:
Practical difficulties
"Practical difficulties" is a legal standard set forth in law that cities must apply when considering applications
for variances. It is a three -factor test and applies to all requests for variances. To constitute practical difficulties,
all three factors of the test must be satisfied.
1. Reasonableness
The first factor is that the property owner proposes to use the property in a reasonable manner. This factor
means that the landowner would like to use the property in a particular reasonable way but cannot do so under
the rules of the ordinance. It does not mean that the land cannot be put to any reasonable use whatsoever
without the variance. For example, if the variance application is for a building too close to a lot line or does not
meet the required setback, the focus of the first factor is whether the request to place a building there is
reasonable.
Staff feels that the property owner proposes to use the property in a reasonable manner as a commercial
business with a drive-through. This question was answered YES.
2. Uniqueness
The second factor is that the landowner's problem is due to circumstances unique to the property not caused by
the landowner. The uniqueness generally relates to the physical characteristics of the particular piece of
property, that is, to the land and not personal characteristics or preferences of the landowner. When considering
the variance for a building to encroach or intrude into a setback, the focus of this factor is whether there is
anything physically unique about the particular piece of property, such as sloping topography or other natural
features like wetlands or trees.
Staff feels the landowner's problem is unique to this lot. The lot in question has a very unique shape (trian uu ar
for this zoning district and the general vicinity. In addition, the size of this lot being .525 acres is small in
relation to the typical lots in the zoning district and vicinity. This question was answered YES.
3. Essential character
The third factor is that the variance, if granted, will not alter the essential character of the locality. Under this
factor, consider whether the resulting structure will be out of scale, out of place, or otherwise inconsistent with
the surrounding area. For example, when thinking about the variance for an encroachment into a setback, the
focus is how the particular building will look closer to a lot line and if that fits in with the character of the area.
Staff feels this request will not alter the essential character of the locality. Under the context of this request,
Staff believes the "locality" is the general area around this property. This area is a commercially zoned area
and coffee shops are very common in commercial areas, in addition, the size of the buildin and of the
site is very typical for a commercially zoned area. This question was answered YES.
Site Plan Review, Conditional Use Permit and Variance
Caribou Coffee/Einstein Brothers Bagels —1100 Highway 15 So., Hutchinson.
Planning Commission — 5-17-16
Page 6
Other factors to consider for granting a variance are is the variance request in harmony with the purpose and
intent of the ordinance? Also, is the variance consistent with the Comprehensive Plan?
Staff feels that the request is in harmony with the purpose and intent of the ordinance and meets the criteria set
forth above to grant a variance.
In addition, the Comprehensive Plan "guides" this area of the Cib� for commercial development, which is
consistent with this variance reauest.
Based on the fact that all three questions above were answered yes, staff recommends the variance be granted.
Staff recommends approval of the request for the following reasons:
1) The property owner proposes to use the property in a reasonable manner as a commercial property with
a drive-through.
2) The landowner's problem is unique to the property. The property is uniquely shaped (triangular) as
compared to other commercial properties in the area, in addition the lot size is also smaller (525 acres)
than properties in the area.
3) The request will not alter the essential character of the locality. There are many commercial properties
in this area with drive-through's and the scale of the proposed building is similar to other buildings in
the area. In addition, there are other properties in the area that are not meeting the parking
lot/circulation drive setback requirements.
4) The variance is in harmony with the purpose and intent of the ordinance.
5) The variance is consistent with the Comprehensive Plan.
Recommendation:
Staff recommends approval of the site plan review, conditional use permit and variance with the following
findings and conditions:
1. The site plan is acceptable contingent on the conditional use permit and variances being approved.
2. The standards for granting a conditional use permit would be met, subject to the conditions stated.
3. The proposed building and site improvements shall comply with the standards of the C-4 district and
the Zoning Ordinance, as well as all other City regulations.
4. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the
developer's responsibility, including improvements and associated costs. This work shall meet all of
the City's engineering standards and be approved by the City.
5. There must be emergency service access around the building that meets the fire code. Fire hydrants
must be located no farther than 400 feet from the building.
6. Exterior refuse collection area must be fully screened.
7. Moving or relocating utility services will be at the property owner's expense.
8. Because the easement areas are being proposed to be covered with hard -surfacing, if at any point in
the future the parking lot needs to be opened up to repair buried utilities, the cost to repair the
parking lot will be the responsibility of the building owner and not the City of Hutchinson or
Hutchinson Utilities.
9. SAC/WAC charges will be due at the time building permits are issued.
10. A parkland contribution fee will be collected with the building permit.
Site Plan Review, Conditional Use Permit and Variance
Caribou Coffee/Einstein Brothers Bagels —1100 Highway 15 So., Hutchinson.
Planning Commission — 5-17-16
Page 7
11. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting Century Ave. MnDOT must approve any work done in the Highway 15 right-of way.
12. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to
be done within the City right of way. All roadway work must be fully completed to City standards
within 10 calendar days of the original disturbance. If the work isn't fully completed within 10
calendar days, the City reserves the right to have the work completed and invoice/assess the property
owner for all associated costs.
13. The conditional use permit shall remain in effect as long as the conditions required by the permit are
observed. Any expansion or intensification of a conditional use or change to another conditional use
requires approval of a new conditional use permit.
14. If the proposed use fails to start operation within one year of the conditional use permit being
granted, the conditional use permit shall be deemed null and void and a new conditional use permit
must be applied for.
15. The property owner proposes to use the property in a reasonable manner as a commercial property
with a drive-through.
16. The landowner's problem is unique to the property. The property is uniquely shaped (triangular) as
compared to other commercial properties in the area; in addition the lot size is also smaller (.525
acres) than properties in the area.
17. The request will not alter the essential character of the locality. There are many commercial
properties in this area with drive-through's and the scale of the proposed building is similar to other
buildings in the area. In addition, there are other properties in the area that are not meeting the
parking lot/circulation drive setback requirements.
18. The variance is in harmony with the purpose and intent of the ordinance.
19. The variance is consistent with the Comprehensive Plan.
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CARI80U A EINSTEIN SRM SMALL COW ARE ILLUMINAT A ROUTED FACE CABINETS WITH PUSH THRU ACRYLIC LETTERS
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LOGOS PAGE 3
CARIBOU COFFEE - EINSTEIN BROS. HUTCH INSON ID - MY01A. RW
6'-0" (VERIFY)
WEST ELEVATION (REAR). SCALE: IV= V -O'
AWNING DETAIL: SUNBRELIA 46021 TRUE ORO ON ON 7"AWMINOM TUBE FRAME-
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FLOOR PLAN EXHIBIT
SQ. FOOTAGE: 2,556 SF
INTERIOR SEAT COUNT 38 SEATS
EXTERIOR SEAT COUNT: 20 SEATS
MARCH n7 9AlA
SCALE: 1/8'= V-0
4 3
a.
01 en s RE: 3 9
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14569
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
CONDITIONAL USE PERMIT AND SITE PLAN TO ALLOW CONSTRUCTION OF A CARIBOU
COFFEE/EINSTEN BROS. BAGELS, 1100 HIGHWAY 15 SO., HUTCHINSON, MN.
FACTS
ABG Real Property Holdings, LLC. is the owner of the property located at 1100 Highway 15 South,
Hutchinson; and,
2. Hutchinson Mall Lot — 001, Block 001.
Daniel Wozniak Jr., has applied to the City for a conditional use permit and site plan approval to allow
construction of a Caribou Coffee/Einstein Bros. Bagels with a drive through at 1100 Highway 15 SO.
Hutchinson.
4. The Planning Commission met on May 17, 2016 and considered the effects of the proposal on the
health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic
conditions, and the effect on values of properties in the surrounding area and consistency with the
Comprehensive Plan, and hereby recommends approval of the request due to the following findings
and conditions:
a. The site plan is acceptable contingent on the conditional use permit and variances being
approved.
b. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
C. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance, as well as all other City regulations.
d. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the developer's responsibility, including improvements and associated costs. This work shall
meet all of the City's engineering standards and be approved by the City.
e. There must be emergency service access around the building that meets the fire code. Fire
hydrants must be located no farther than 400 feet from the building.
f. Exterior refuse collection area must be fully screened.
g. Moving or relocating utility services will be at the property owner's expense.
h. Because the easement areas are being proposed to be covered with hard -surfacing, if at any
point in the future the parking lot needs to be opened up to repair buried utilities, the cost to
repair the parking lot will be the responsibility of the building owner and not the City of
Hutchinson or Hutchinson Utilities.
i. SAC/WAC charges will be due at the time building permits are issued.
j. A parkland contribution fee will be collected with the building permit.
k. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting Century Ave. MnDOT must approve any work done in the Highway 15 right -of
way.
The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. All roadway work must be fully completed to
City standards within 10 calendar days of the original disturbance. If the work isn't fully
Findings of Fact — Resolution # 14569
Caribou CUP/Site Plan
Page 2
completed within 10 calendar days, the City reserves the right to have the work completed and
invoice/assess the property owner for all associated costs.
M. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use requires approval of a new conditional use permit.
n. If the proposed use fails to start operation within one year of the conditional use permit being
granted, the conditional use permit shall be deemed null and void and a new conditional use
permit must be applied for.
5. The City Council of the City of Hutchinson reviewed the requested conditional use permit and site
plan approval at its meeting on May 24, 2016 and has considered the recommendation and findings of
the Planning Commission and hereby does recommend approval of the conditional use permit, subject
to the following findings and conditions:
o. The site plan is acceptable contingent on the conditional use permit and variances being
approved.
P. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
q. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance, as well as all other City regulations.
r. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the developer's responsibility, including improvements and associated costs. This work shall
meet all of the City's engineering standards and be approved by the City.
S. There must be emergency service access around the building that meets the fire code. Fire
hydrants must be located no farther than 400 feet from the building.
t. Exterior refuse collection area must be fully screened.
U. Moving or relocating utility services will be at the property owner's expense.
V. Because the easement areas are being proposed to be covered with hard -surfacing, if at any
point in the future the parking lot needs to be opened up to repair buried utilities, the cost to
repair the parking lot will be the responsibility of the building owner and not the City of
Hutchinson or Hutchinson Utilities.
W. SAC/WAC charges will be due at the time building permits are issued.
X. A parkland contribution fee will be collected with the building permit.
Y. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting Century Ave. MnDOT must approve any work done in the Highway 15 right -of
way.
Z. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. All roadway work must be fully completed to
City standards within 10 calendar days of the original disturbance. If the work isn't fully
completed within 10 calendar days, the City reserves the right to have the work completed and
invoice/assess the property owner for all associated costs.
aa. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use requires approval of a new conditional use permit.
bb. If the proposed use fails to start operation within one year of the conditional use permit being
granted, the conditional use permit shall be deemed null and void and a new conditional use
permit must be applied for.
Findings of Fact — Resolution # 14569
Caribou CUP/Site Plan
Page 3
APPLICABLE LAW
6. The conditional use permit request meets the following standards as required in Section 154.170 of
the City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with the comprehensive plan.
8. The proposed use will not have a substantial or undue adverse effect upon adjacent property,
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the
public health, safety and general welfare.
9. The proposed use will be designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a conditional use permit and site plan approval to allow construction of a Caribou
Coffee/Einstein Bros. Bagels at 1100 Highway 15 SO., Hutchinson MN is approved.
Adopted by the City Council this 24th day of May, 2016.
ATTEST:
Matthew Jaunich Gary T. Forcier
City Administrator Mayor
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14570
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF A VARIANCE APPLICATION TO DECREASE THE BUILDING AND PARKING
LOT SETBACKS LOCATED AT 1100 HIGHWAY 15 SO., DANIEL WOZNIAK, JR.,
APPLICANT
FACTS
ABG Real Properties, LLC is the owner of a parcel of land located at 1100 Highway 15
SO, Hutchinson Minnesota; and,
2. The subject property is legally described as:
Section 01, Township 116, Range 030, 38 acres, NW 1/4 SW 1/4, EX N. 2
Rods, and EX W 2 Rods. 38 acres.
3. Daniel Wozniak, Jr. has applied to the City of Hutchinson for a variance to decrease the
allowable building setback from 25 feet to 13 feet on the North Side of the proposed
building. In addition, he has also requested a variance to decrease the allowable
parking lot setback from 10 feet and 6 feet respectively, to 0 (zero) feet.
4. The property is located in the C-4 (Fringe Commercial) Zoning District.
5. The proposal would vary from Section 154.064 (E) (1) in that it would decrease the
required building setback from 25 feet to 13 feet and the required parking lot setback
from a right-of-way line from 10 feet to 0 feet and the required parking lot setback from
an interior lot line from 6 feet to 0 feet.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the variance on May 17, 2016 with the
following findings:
a. The property owner proposes to use the property in a reasonable manner as a
commercial property with a drive-through.
b. The landowner's problem is unique to the property. The property is uniquely shaped
(triangular) as compared to other commercial properties in the area, in addition the
lot size is also smaller (525 acres) than properties in the area.
c. The request will not alter the essential character of the locality. There are many
commercial properties in this area with drive-through's and the scale of the proposed
building is similar to other buildings in the area. In addition, there are other
properties in the area that are not meeting the parking lot/circulation drive setback
requirements.
d. The variance is in harmony with the purpose and intent of the ordinance.
e. The variance is consistent with the Comprehensive Plan.
7. The City Council of the City of Hutchinson reviewed the requested variance at its
meeting on May 24, 2016 and has considered the recommendation and findings of the
Planning Commission and hereby does recommend denial of the variance request with
the following findings:
Findings of Fact — Resolution 14570
Variance
1100 Highway 15 So.
5/24/2016
Page 2
f. The property owner proposes to use the property in a reasonable manner as a
commercial property with a drive-through.
g. The landowner's problem is unique to the property. The property is uniquely shaped
(triangular) as compared to other commercial properties in the area, in addition the
lot size is also smaller (525 acres) than properties in the area.
h. The request will not alter the essential character of the locality. There are many
commercial properties in this area with drive-through's and the scale of the proposed
building is similar to other buildings in the area. In addition, there are other
properties in the area that are not meeting the parking lot/circulation drive setback
requirements.
i. The variance is in harmony with the purpose and intent of the ordinance.
j. The variance is consistent with the Comprehensive Plan.
APPLICABLE LAW
8. Minnesota Statue Section 462.357, subd. 6 provides:
(a) Variances shall only be permitted (a) when they are in harmony with the general
purposes and intent of the ordinance and (b) when the variances are consistent
with the comprehensive plan.
(b) Variances may be granted when the applicant for the variance establishes that
there are practical difficulties in complying with the zoning ordinance. "Practical
difficulties," as used in connection with the granting of a variance, means that (a)
the property owner proposes to use the property in a reasonable manner not
permitted by the zoning ordinance; (b) the plight of the landowner is due to
circumstances unique to the property not created by the landowner; and (c) the
variance, if granted, will not alter the essential character of the locality.
9. City ordinance allows variances if the strict enforcement would cause practical
difficulties because of circumstances unique to the individual property under
consideration, and to grant such variances only when it is demonstrated that such
actions will be in keeping with the spirit and intent of the ordinance and when the
variances are consistent with the comprehensive plan.
CONCLUSIONS OF THE LAW
10. There are unique circumstances to the property not created by the landowner.
11. The variance will maintain the essential character of the locality.
12. The variance is consistent with the Zoning Ordinance. Section 154.001 (J) provides a
mechanism to provide for variations from these regulations, standards, restrictions and
limitations.
Findings of Fact — Resolution 14570
Variance
1100 Highway 15 So.
5/24/2016
Page 3
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a variances to allow Daniel Wozniak Jr.,
applicant and property owner representative, to build a Caribou Coffee/Einstein Bros. Bagels so
as to deviate from Section 154.064 (E)(1) is hereby approved.
Adopted by the City Council this 24m day of May, 2016.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Transient Merchant License Application - The Country Stop
Department: Administration
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Phillip Westby of the Country Stop has applied for a transient merchant license to sell farm fresh produce in the Plaza
15 parking lot. Although Mr. Westby has operated a produce stand in the City of Hutchinson for several years, this
will be the first year he has been at this location. There have been no issues with this business at previous locations
over the last several years.
BOARD ACTION REQUESTED:
Approve issuing transient merchant license to Phillip Westby of the Country Stop
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
-i 11
I I I Hassan Street Southeast
Hutchinson, M -N 55350
(320) 587-515 i/Fax: (320) 234-4340
City of Hutchinson
APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS
(Under Ordinance No. 111)
Application Type (choose one)
leiGam, r� l$Ie
. Peddler $125.00
Date of Application
ransient Merchant $125.00
License Period:
❑ Expires on
R
December 31" of
license year
t
❑ Valid for the
following dat s;
to
❑ Parade Peddler $ 30.00
Date of parade:
Applicant Information
leiGam, r� l$Ie
2" X 2" Picture Requiredj
None:
PA. ►i l .� e,
111
Height: ` I! eight: Eye Color: A �
Driver's License Number:
R
Permanent Address:
t
Giv State Z1p
Permanent Telephone: " - Z
Temporary Address:
Ceti• 51,710 Zip
Temporary Telephone Access:
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? yes &
Tf yes, state the nature of offense and punishment or penalty assessed therefore:
City ufHutch4njon
Appikation for Peddlers and Transieru Merchan1Y
Page 1 of 4
location
location Name (CAMy'OT OCCUPY PUBLIC RIGHT -OT" WjY) �^
ation
AddrM � � Stuce T_rp
If the applicant is not the property owner, the
property owner must sign below granting
pF�issian for use of said property:
E w nem MWM1400 _
Describe relationship between applicant and employer:
■ Q/V
Describe nature of business and describe item(s) offered:
I
Describe method of 61ivery: -
11G
Describe source of supply:
Supplier Name
c rT r0 o vvn "g -
Suppler Phone Number
supplier 14ddre-SIS City State zip
Supplier Name
Supplier Address
Suppler Phone Number
City $trete ZIP
SuppkerName Suppler, PhQneNumber
Relervice •informauon
Provide two (2) property Owners (in McLeod County) for character references: j
�,J r e- ie..rsV n 5-a - 937.100 r3J
Proper* Owner Name Prnperty Ow nee hone Numb4v
f Property nerAddrms City Stuae Zip
360
Property Owner AQMe Property Owner Ph ane Nwnber
el) o - ISI
.Stale 7i i
City of Hutchirrswr
Application jor Peddlers and Transient ,'Merchants
Page 3 of -4
Reference Information
List last (up to three (3)) previous city(tes) where you carried on same activity (immediately preceding today's
date):
C if Skate
Cin State
cin, State
i r.5 to
Dale(s) oj'.Activil,y
to
CJatc[s) aj':l�•tirirp
to
Date(s) g1-,4ciiiity
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application/lnvestigation fee paid in full (check or money order): , yes ❑ no
Application completed in full and signed: ;ryes U no
I hereby certify I have completely titled out the entire above application and that the application is true, correct, and accurate.
1 fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000,00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
,4ppti eaarl's
Internal Use Only
Police ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
E{:�Li�cns.slApplicatiunsiPc�dLcr. Solicitor, Tmisi,w-dac
�--//-/Z,
Date
HJ
'
MEMONT Xu
-_--_._'_-'_'_'_ -- _---_--------_-
.�x
iii ''U
, UILI RLI
-- - ---
iocation map
legal description7
[site informat!
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/11/2016 - 05/24/2016
Check Date
--------------------
05/24/2016
Check
--------------
190965
Vendor Name
---------------------------------------------------------------
3D SPECIALTIES
Description
-----------------------------------------------------------------------
28" 10# CONE W/6" & 4" COLLA
Amount
--------------------
980.94
05/24/2016
190966
AARP
MAY INSTRUCTION
535.00
05/24/2016
190967
ABSOLUTE LOGISTICS LLC
LOAD FREDERIC/SUPERIOR
650.00
05/24/2016
190968
ACE HARDWARE
BULB 65W R40
1,371.03
05/24/2016
190969
VOID
0.00
05/24/2016
190970
AFG TRANSPORTATION FUNDING LLC
FRATTALONES, CIRCLE PINES FREIGHT
600.00
05/24/2016
190971
AHLGREN ELECTRIC
FIREMAN'S PARK -TIME SWITCH, CONNECTOR
638.25
05/24/2016
190972
ALBERS, RANDY
OVER PAID TOURNAMENT FEES
55.00
05/24/2016
190973
ALPHA WIRELESS
MAINT ON CONSOLE & FIXED TRANSMITTERS -MA
848.19
05/24/2016
190974
AMERICAN BOTTLING CO
MISC BEVERAGES
228.48
05/24/2016
190975
AMERICAN PUBLIC WORKS ASSOCIATION
CONFERENCE REGISTRATION- K EXNER
799.00
05/24/2016
190976
AMERIPRIDE SERVICES
TOWEL, MOPS, MATS
89.53
05/24/2016
190977
ANDERSON, DAVE
2016 CREEKSIDE MAIL IN REBATE- MAY
3.00
05/24/2016
190978
ANDERSON, JOHN & JOAN
2016 CREEKSIDE MAIL- IN REBATE - APRIL
15.00
05/24/2016
190979
ANIMAL MEDICAL CENTER ON CROW RIVER
CAT AND DOG BOARDING
610.00
05/24/2016
190980
ARCTIC GLACIER USA INC.
ICE
437.10
05/24/2016
190981
ARNESON DISTRIBUTING CO
MAY PURCH
1,608.25
05/24/2016
190982
ARTISAN BEER COMPANY
MAY PURCH
955.85
05/24/2016
190983
ASHWILL INDUSTRIES INC
BATTERS EYE VMF BASEBALL PARK
917.66
05/24/2016
190984
AUTO VALUE - GLENCOE
CLEAR ADVANTAGE WIPER
109.84
05/24/2016
190985
B & L UTILITY MAINTENANCE
HUTCHINSON SIGNS, PAINT W/ MACROPDXY & A
4,175.00
05/24/2016
190986
B.W. WELDING
1/4" ALUM TREAD PLATE SHEARED TO 24
302.60
05/24/2016
190987
BACHMAN'S
ENERGYTREES- NEW BEGINNINGS ACADEMY
1,097.03
05/24/2016
190988
BAILEY NURSERIES INC
CORNUS ALBA BUD'S YELLOW DOGWOOD- PARKS,
5,922.55
05/24/2016
190989
BARR ENGINEERING COMPANY
PROF SERVICES 3/19-4/15/16 GENERAL ENGIN
614.00
05/24/2016
190990
BAUER, JEANINE
2016 CREEKSIDE MAIL IN REBATE- MAY
3.00
05/24/2016
190991
BEACON ATHLETICS
TARRED NYLON TWINE
488.20
05/24/2016
190992
BELLBOY CORP
MAY PURCH
1,045.27
05/24/2016
190993
BERGS, LINDA
2016 CREEKSIDE MAIL IN REBATE- MAY
18.00
05/24/2016
190994
BERNICK'S
MAY PURCH
255.25
05/24/2016
190995
BERSTEIN, HELEN
2016 CREEKSIDE MAIL- IN REBATE - APRIL
3.00
05/24/2016
190996
BETTER HALF EMBROIDERY
CAPS, JACKETS, DRESS SHIRTS
630.08
05/24/2016
190997
BEUSSMAN, ROBERT
2016 CREEKSIDE MAIL IN REBATE- MAY
20.00
05/24/2016
190998
BEYER, VERA
2016 CREEKSIDE MAIL- IN REBATE - APRIL
3.00
05/24/2016
190999
BEYNON, LISA
2016 CREEKSIDE MAIL IN REBATE- MAY
3.00
05/24/2016
191000
BIEBL, ALLISSA
2016 CREEKSIDE MAIL IN REBATE- MAY
7.00
05/24/2016
191001
BLAKE, LANNY
2016 CREEKSIDE MAIL- IN REBATE - APRIL
6.00
05/24/2016
191002
BLAYLOCK, DANIEL
2016 CREEKSIDE MAIL- IN REBATE - APRIL
23.00
05/24/2016
191003
BOERBOOM, PAMELA
2016 CREEKSIDE MAIL IN REBATE- MAY
3.00
05/24/2016
191004
BRANDON TIRE CO
BALANCE TIRES, CK AIR PRESS- 2013 CHEVY
686.06
05/24/2016
191005
BRAUN INTERTEC CORP
ATHLETIC FIELD COMPLEX- PROF SERVICES
3,940.25
05/24/2016
191006
BREAKTHRU BEVERAGE
MAY PURCH
13,835.86
05/24/2016
191007
BROCKHAUS, HERBERT
2016 CREEKSIDE MAIL- IN REBATE - APRIL
3.00
05/24/2016
191008
BROTHERS FIRE PROTECTION COMPANY
2016 ANNUAL ALARM
565.00
05/24/2016
191009
BRUNNER, JULIE
2016 CREEKSIDE MAIL- IN REBATE - APRIL
12.00
05/24/2016
191010
BURSACK, DELORES
2016 CREEKSIDE MAIL- IN REBATE - APRIL
6.00
05/24/2016
191011
C & L DISTRIBUTING
MAY PURCH
53,768.51
05/24/2016
191012
CARROLL, SANDRA
2016 CREEKSIDE MAIL IN REBATE- MAY
9.00
05/24/2016
191013
CENTRAL HYDRAULICS
STREET SWEEPER, SIDE DOOR KEEPS OPENING
1,021.84
05/24/2016
191014
CENTRAL MCGOWAN
HIGH PRESSURE CYL
134.40
05/24/2016
191015
CHRISTENSEN, ILA MAE
2016 CREEKSIDE MAIL- IN REBATE - APRIL
3.00
05/24/2016
191016
CHRISTIANSON, CAROL
2016 CREEKSIDE MAIL IN REBATE- MAY
27.00
05/24/2016
191017
CIVIL AIR PATROL MAGAZINE
ADVERTISERS & SUPPORTERS OF THE CIVIL AIR
145.00
05/24/2016
191018
CORNER POST EROSION CONTROL
LAWN NEAR ROUND -A -BOUT, TOPSOIL PLACED
3,773.50
05/24/2016
191019
CORPORATE MECHANICAL
CLEANING OF COILS AHU AND UNIT ON ROOF
730.00
05/24/2016
191020
COUNTRYSIDE FLAGPOLE
CASEY STOTTS RETIREMENT
248.45
05/24/2016
191021
CREEKSIDE SOILS
COFFEE MULCH
833.75
05/24/2016
191022
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGE- 2011 CHEV SUBURBAN
597.94
05/24/2016
1191023
ICROW RIVER GOLF CLUB
IBANQUET OPEN FOOD, CURRENT YEAR RENTAL
536.88
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/11/2016 -
05/24/2016
Check Date
--------------------
05/24/2016
Check
--------------
191024
Vendor Name
---------------------------------------------------------------
CROW RIVER OFFICIALS ASSN
Description
-----------------------------------------------------------------------
SOCCER OFFICAL FEES, UMPIRES, TOURNAMENT
Amount
--------------------
12,380.00
05/24/2016
191025
CROW RIVER PRESS INC
LAMINATE MAPS FOR ALL TRUCKS & OFFICERS
166.83
05/24/2016
191026
CURTIS, DIANA
2016 CREEKSIDE MAIL IN REBATE- MAY
3.00
05/24/2016
191027
CZECH, RANDY
TYPE IV BIOSOLIDS REFRESH COURSE
200.00
05/24/2016
191028
DAIDSON, JERRY
2016 CREEKSIDE MAIL IN REBATE- MAY
93.00
05/24/2016
191029
DALE A. ZORMAN TRUCKING SERVICE INC
LOAD- CARLTON MN & SUPERIOR WI
1,075.00
05/24/2016
191030
DAVIS, MARY
2016 CREEKSIDE MAIL IN REBATE- MAY
27.00
05/24/2016
191031
DEWEY, MABEL
2016 CREEKSIDE MAIL IN REBATE- MAY
3.00
05/24/2016
191032
DIERKHISING, KARI
2016 CREEKSIDE MAIL IN REBATE- MAY
3.00
05/24/2016
191033
DOMINO'S PIZZA
FOOD FOR STAFF ON SUNDAY 4/17/16 FIRE FI
137.97
05/24/2016
191034
DROP -N -GO SHIPPING INC
ER COMPOST & SS COMPOST STA
2,562.93
05/24/2016
191035
DUNDEE
FLOWERS FOR EMPLOYEE, NEW BABY
71.94
05/24/2016
191036
DURA ART STONE
ROUND GLASCRETE PLANTER
8,595.00
05/24/2016
191037
DUVLEA, JEFF
2016 CREEKSIDE MAIL IN REBATE- MAY
9.00
05/24/2016
191038
ECKSTEIN, BRANDI
MOVED FROM 10U TO FUTURE FASTPITCH SB
65.00
05/24/2016
191039
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM
62.73
05/24/2016
191040
EGGERSGLUESS, CAROL
2016 CREEKSIDE MAIL- IN REBATE - APRIL
6.00
05/24/2016
191041
ELECTRO WATCHMAN
FIRE & SECURITY ALARM SEVICE
960.36
05/24/2016
191042
ELK RIVER COMPOSTING INC
CONTRACTED COMPOST DELIVERD 4/1-4/12/16
24,557.54
05/24/2016
191043
ERDMANN, CAROL
2016 CREEKSIDE MAIL IN REBATE- MAY
3.00
05/24/2016
191044
ERFLE, MEL
2016 CREEKSIDE MAIL IN REBATE- MAY
30.00
05/24/2016
191045
EXNER, KENT
MMDC, MNDOT MEETING LUNCHES, APWA ANNUAL
575.31
05/24/2016
191046
FARLEY, ALYSON
ANNUAL ICE SHOW PROFESSIONAL SERVICES
180.00
05/24/2016
191047
FARM -RITE EQUIPMENT
ARM WIPER ASSY
77.43
05/24/2016
191048
FASTENAL COMPANY
EYE NUT, MACH LIFT EYE
675.98
05/24/2016
191049
FENSKE, BRUCE
WAUSAU EQUIP SHOW TOUR
172.08
05/24/2016
191050
FIEDLER, GINNY
2016 CREEKSIDE MAIL IN REBATE- MAY
9.00
05/24/2016
191051
FIERGOLA, FAYE
2016 CREEKSIDE MAIL IN REBATE- MAY
6.00
05/24/2016
191052
FILZEN, MARY
STAFF LUNCH, STENO BOOKS, SEMINAR
403.19
05/24/2016
191053
FINANCE & COMMERCE
SUBSCRIPTION- K.EXNER
249.00
05/24/2016
191054
FIRST ADVANTAGE LNS OCC HEALTH SOLU
ADMIN FEE, DRUG TEST, INITIAL ENROLLMENT
409.45
05/24/2016
191055
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE
228.00
05/24/2016
191056
FLAGSHIP CAPITAL ADVISORS &
SIGN & AWNING GRANT
1,000.00
05/24/2016
191057
FRITZ, KAREN
2016 CREEKSIDE MAIL IN REBATE- MAY
9.00
05/24/2016
191058
FUNK, DAVID
2016 CREEKSIDE MAIL- IN REBATE - APRIL
15.00
05/24/2016
191059
G & K SERVICES
TOWELS
175.71
05/24/2016
191060
GAME TIME
SHOULDER BOLT, THREAD, LOCKWASHER, HEX N
40.30
05/24/2016
191061
GEB ELECTRICAL INC
ICE ARENA ADD RECEPS
358.80
05/24/2016
191062
GEHL, CURT
2016 CREEKSIDE MAIL IN REBATE- MAY
6.00
05/24/2016
191063
GLAESER, JULIE
2016 CREEKSIDE MAIL IN REBATE- MAY
20.00
05/24/2016
191064
GLENCOE COMMUNITY ED
2016 SPRING SOCCER REGISTRATION
50.00
05/24/2016
191065
GLOBAL KNOWLEDGE TRAINING LLC
VMWARE TRAINING
2,062.50
05/24/2016
191066
GOVERNMENT FINANCE OFFICERS ASSN
2016 GFOA DUES- REID & JUERGENSEN
340.00
05/24/2016
191067
GRAINGER
DRUM CRADLE CAP
486.07
05/24/2016
191068
GRAPE BEGINNINGS, INC
MAY PURCH
568.00
05/24/2016
191069
GREEN EARTH LAWN CARE INC
CEMETERY MOWING
4,140.00
05/24/2016
191070
GRIEBEL, YVONNE
2016 CREEKSIDE MAIL- IN REBATE - APRIL
5.00
05/24/2016
191071
GRUAER, PAMELA
2016 CREEKSIDE MAIL- IN REBATE - APRIL
16.00
05/24/2016
191072
HACH COMPANY
SPADNS2 ARSENIC FREE FLUORIDE RGT
137.40
05/24/2016
191073
HALQUIST, GWEN
2016 CREEKSIDE MAIL- IN REBATE - APRIL
3.00
05/24/2016
191074
HANSON & VASEK CONSTRUCTION
STREET, SIDEWALK, ALLEY CONCRETE REPAIRS
8,970.00
05/24/2016
191075
HANSON, TY
2016 CREEKSIDE MAIL IN REBATE- MAY
45.00
05/24/2016
191076
HARPER BROOMS
BOOT BRUSH
339.70
05/24/2016
191077
HEILMAN, ALLISON
ANNUAL ICE SHOW PROFESSIONAL SERVICES
150.00
05/24/2016
191078
HELENA CHEMICAL COMPANY
PROSCAPE 25-0-5 70%
3,125.25
05/24/2016
191079
HELLWIG, WENDY
REFUND OF PARK RENTAL
36.00
05/24/2016
191080
HENKELS, BONNIE
2016 CREEKSIDE MAIL- IN REBATE - APRIL
3.00
05/24/2016
191081
HENNEPIN COUNTY COURT ADMIN
BAIL- M. RYAN
78.00
05/24/2016
1191082
1 HERALD JOURNAL PUBLISHING
IWINSTOCK PROGRAM AD - LIQUOR HUTCH
389.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/11/2016 - 05/24/2016
Check Date
--------------------
05/24/2016
Check
--------------
191083
Vendor Name
---------------------------------------------------------------
HI -LINE INC
Description
-----------------------------------------------------------------------
WIRE MARKER DISPENSER
Amount
--------------------
58.82
05/24/2016
191084
HILLYARD / HUTCHINSON
SEAL, NUTRA-RINSE, TOP CLEAN
502.39
05/24/2016
191085
HJERPE CONTRACTING
COST TO DEMO 126 FRANKLIN ST
27,979.00
05/24/2016
191086
HOFF, RANDY
BABY GIRL & BABY BOY ARRANGEMENTS- AMENT
68.00
05/24/2016
191087
HOHENSTEINS INC
MAY PURCH
87.00
05/24/2016
191088
HOISINGTON KOEGLER GROUP INC
CONSTRUCTION DRAWINGS- PROF SERV 4/1-4/3
4,279.01
05/24/2016
191089
HOLT TOUR AND CHARTER INC.
OLD LOG THEATER -JUNE 22 2016 (SENIOR TOUR)
585.00
05/24/2016
191090
HP INC
NEW PC-A.RADKE
664.40
05/24/2016
191091
HUTCHFIELD SERVICES INC
COMMERICIAL JANITORIAL- MAY
1,512.28
05/24/2016
191092
HUTCHINSON CO-OP
FUEL
6,243.89
05/24/2016
191093
HUTCHINSON CONVENTION & VISITORS BU
MARCH 2016 LODGING TAX
9,737.61
05/24/2016
191094
HUTCHINSON GIRLS SOFTBALL ASSN
2016 FEES REIMB OF 5/12/16- FASTPITCH
9,500.00
05/24/2016
191095
HUTCHINSON HEALTH
EMPLOYEE TESTING
1,617.10
05/24/2016
191096
HUTCHINSON JAYCEES
WATER CARNIVAL SPONSORSHIP 2016
2,000.00
05/24/2016
191097
HUTCHINSON JUNIOR LEAGUE BASEBALL
2016 FEES REIMB AS OF MAY 12TH- MINOR/MA
44,340.00
05/24/2016
191098
HUTCHINSON LEADER
ADVERTISING
722.97
05/24/2016
191099
HUTCHINSON SENIOR ADVISORY BOARD
SR TOUR- OLD LOG THEATRE
2,704.04
05/24/2016
191100
HUTCHINSON UNITED SOCCER ASSN.
2016 FEES TO REIMB. 5/12/16- SOCCER
4,655.00
05/24/2016
191101
HUTCHINSON UTILITIES
APR UTILITIES 3/31- 4/29/16
69,160.21
05/24/2016
191102
HUTCHINSON UTILITIES
1ST QTR GIS SERVICES - B. FITZPATRICK
6,067.00
05/24/2016
191103
HUTCHINSON WHOLESALE
COUPLER
828.68
05/24/2016
191104
HUTCHINSON, CITY OF
WATER SERVICE THRU 4/1-4/30/16
1,181.62
05/24/2016
191105
HUTCHINSON, CITY OF
REPLENISH ATM - CITY CENTER
5,000.00
05/24/2016
191106
HUTTON, CHRIS
SAFETY FOOTWEAR
159.99
05/24/2016
191107
HYNNEK, CAROL & ROGER
2016 CREEKSIDE MAIL IN REBATE- MAY
8.00
05/24/2016
191108
INTERSTATE BATTERY SYSTEM MINNEAPOL
MT -78, MT -86
1,099.45
05/24/2016
191109
J & N SPECIALTY IMPORTS LLC
MAY PURCH
433.08
05/24/2016
191110
JACK'S UNIFORMS & EQUIPMENT
VELCRO TIP CLOSURE
281.58
05/24/2016
191111
JAY MALONE MOTORS
REPAIR MIRROR, PANEL- FORD 150 (WATER FUND)
1,950.95
05/24/2016
191112
JEFF MEEHAN SALES INC.
APRIL COMMISSIONS
15,797.18
05/24/2016
191113
JJ TAYLOR DIST OF MN
MAY PURCH
7,500.60
05/24/2016
191114
JOHNSON BROTHERS LIQUOR CO.
MAY PURCH
35,466.34
05/24/2016
191115
JOHNSON, ROBERT
2016 CREEKSIDE MAIL IN REBATE - MAY
20.00
05/24/2016
191116
JOHNSON, WAYNE
2016 CREEKSIDE MAIL IN REBATE - MAY
6.00
05/24/2016
191117
JOYNT, PAT
2016 CREEKSIDE MAIL- IN REBATE - APRIL
3.00
05/24/2016
191118
JULIUS, KIMBERLY
ST OF MN VS A. FORCIER- COPY OF TRANSCRI
11.00
05/24/2016
191119
JURVUD, RUSS
2016 CREEKSIDE MAIL IN REBATE - MAY
12.00
05/24/2016
191120
JUUL CONTRACTING CO
ROBERTS PARK SEWER LIFTSTATION REPLACEME
47,727.66
05/24/2016
191121
KAHNKE BROTHERS NURSERY
REC CENTER LANDSCAPING PROJECT
681.52
05/24/2016
191122
KDUZ KARP RADIO
ADVERTISING
272.00
05/24/2016
191123
KERI'S CLEANING
APRIL CLEANING
5,050.00
05/24/2016
191124
KOFOED, LIAL
2016 CREEKSIDE MAIL- IN REBATE - APRIL
30.00
05/24/2016
191125
KOHLS SWEEPING SERVICE
PILED CONCRETE & ASPHALT CHUNKS
747.50
05/24/2016
191126
KOSMALSKI, HARLAN
2016 CREEKSIDE MAIL- IN REBATE - APRIL
9.00
05/24/2016
191127
KRANTZ, LINSEY
REFUND BROTHER/SISTER LESSONS
56.00
05/24/2016
191128
KRAWETZ, RUTH
2016 CREEKSIDE MAIL IN REBATE - MAY
10.00
05/24/2016
191129
KRUSE, ROBIN
CANCELLED BASEBALL REG
236.00
05/24/2016
191130
KURTZ, WILMA
2016 CREEKSIDE MAIL IN REBATE - MAY
7.00
05/24/2016
191131
L & P SUPPLY CO
BIG CHAINSAW- SCREW
815.85
05/24/2016
191132
LAKELAND BROADCASTING
ADVERTISING
100.00
05/24/2016
191133
LANDSCAPE CONCEPTS INC
NORTH ROUND ABOUT LANDSCAPING
1,986.99
05/24/2016
191134
LANZ, JOSEPH
2016 CREEKSIDE MAIL IN REBATE - MAY
3.00
05/24/2016
191135
LARAWAY ROOFING INC
REPAIRED LEAK WITH TEMP SEAL ON CURB COR
239.00
05/24/2016
191136
LEVANDER, DEANNE
2016 CREEKSIDE MAIL IN REBATE - MAY
6.00
05/24/2016
191137
LEXISNEXIS
APRIL 2016 SERVICES
151.41
05/24/2016
191138
LIEN, MIKE
MEALS- M.LIEN, PAULSONS, T.GRATKE
37.41
05/24/2016
191139
LOCHER BROTHERS INC
MAY PURCH
44,027.30
05/24/2016
191140
LOGIS
NETWORKTHRU 3/12/16 -VARIOUS
7,614.50
05/24/2016
1191141
ILUND,JEANNE
12016 CREEKSIDE MAIL- IN REBATE - APRIL
15.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/11/2016
- 05/24/2016
Check Date
--------------------
05/24/2016
Check
--------------
191142
Vendor Name
---------------------------------------------------------------
LUND, TRACEY
Description
-----------------------------------------------------------------------
2016 CREEKSIDE MAIL IN REBATE - MAY
Amount
--------------------
3.00
05/24/2016
191143
LYNDE & MCLEOD INC.
COMPOST SALES
881.31
05/24/2016
191144
MADDEN GALANTER HANSEN LLP
SERVICES RENDERED THROUGH 4/30/16
185.57
05/24/2016
191145
MAGGARD, JOHN
2016 CREEKSIDE MAIL IN REBATE - MAY
3.00
05/24/2016
191146
MAGNUSSON, BRIAN
WORK PANTS
89.25
05/24/2016
191147
MAIN STREET SPORTS BAR
PRCE EARLY REGISTRATION VOLUNTEER LUNCH
143.48
05/24/2016
191148
MALECEK, ROXANNE
2016 CREEKSIDE MAIL IN REBATE - MAY
36.00
05/24/2016
191149
MARTIG, MICHELLE
PRIVATE SWIM LESSON REFUND 2 STUDENTS 1
56.00
05/24/2016
191150
MARTIN, JOANN
PRIVATE LESSON REFUND 2 STUDENTS 1 FEE
56.00
05/24/2016
191151
MARTIN-MCALLISTER
PUBLIC SAFETY ASSESSMENT- HEMLING, BRADL
450.00
05/24/2016
191152
MATHESON TRI -GAS INC
ACETYLENE
15.45
05/24/2016
191153
MAYFIELD, JIM
2016 CREEKSIDE MAIL- IN REBATE - APRIL
3.00
05/24/2016
191154
MAYTAG LAUNDRY & CAR WASH
LAUNDRY - EVENT CENTER LINENS
179.71
05/24/2016
191155
MCFOA
M STARKE/ACTIV MEMBERSHIP 7/1-6/30/17
35.00
05/24/2016
191156
MCLAIN, BONNIE
2016 CREEKSIDE MAIL IN REBATE - MAY
12.00
05/24/2016
191157
MCLEOD PUBLISHING INC
ADVERTISER -WEDDING DIRECTORY
17.50
05/24/2016
191158
MCMA
5/2016-4/2017 MEMBERSHIP M. JAUNICH
131.02
05/24/2016
191159
MENARDS HUTCHINSON
UTILITY DUCT
469.46
05/24/2016
191160
MESSAGE MEDIA
MONTHLY ACCESS FEE MAY
30.00
05/24/2016
191161
MIELKE, PHILLIP
FUEL FOR TASK FORCE VEHICLE
27.96
05/24/2016
191162
MILLER, AARON
2016 CREEKSIDE MAIL- IN REBATE - APRIL
30.00
05/24/2016
191163
MILLER, MELINDA
2016 CREEKSIDE MAIL- IN REBATE - APRIL
6.00
05/24/2016
191164
MILLER, SHIRLEY
2016 CREEKSIDE MAIL IN REBATE - MAY
2.00
05/24/2016
191165
MINI BIFF
RENT REG BLUE MINI BIFF
105.47
05/24/2016
191166
MINNESOTA PETROLEUM SERVICE
PERFORMED ANNUAL TANK MONITOR CERT MOBIL
986.00
05/24/2016
191167
MINNESOTA SPORTS FEDERATION
HUTCHINSON MEN'S SLOW PITCH
150.00
05/24/2016
191168
MINNESOTA VALLEY TESTING LAB
BOD
1,206.30
05/24/2016
191169
MINNESOTA/WISCONSIN PLAYGROUND
HIP REPLACEMENT TOP 30'-40' SHADESURE
3,038.37
05/24/2016
191170
MORGAN CREEKVINEYARDS
MAY PURCH
84.00
05/24/2016
191171
MOTION INDUSTRIES INC
ATG011 TAPE TEFLON
158.87
05/24/2016
191172
MRPA
HUTCHINSON MEN'S SLOW PITCH
210.00
05/24/2016
191173
MSC INDUSTRIAL SUPPLY CO
STORAGE BOX
60.00
05/24/2016
191174
MUELLERLEILE, SONJA
REFUND CANCELLED CLASS
40.00
05/24/2016
191175
MWOA
REGISTRATION- C FRANEK 7/26/16
250.00
05/24/2016
191176
MYGUY INC.
GRAPE X- HATS CARWASH
662.15
05/24/2016
191177
NAVRATIL, JAMES
BOILERS LICENSE FEE
20.00
05/24/2016
191178
NELSON, RICHARD
2016 CREEKSIDE MAIL IN REBATE - MAY
20.00
05/24/2016
191179
NERO ENGINEERING
ROBERTS PARK LIFT STATION CONST MGMT
7,448.42
05/24/2016
191180
NIES, MICHELLE
CANCELLING LIBRARY SQUARE RESERVATION 7/
40.00
05/24/2016
191181
NORTHERN BUSINESS PRODUCTS
INK CARTIDGES - LIQUOR HUTCH
109.70
05/24/2016
191182
NORTHERN STATES SUPPLY INC
6' PODIUM LADDER 300#TYPE 1A WERNER
214.99
05/24/2016
191183
NOWAK, BRENT
2016 CREEKSIDE MAIL IN REBATE - MAY
6.00
05/24/2016
191184
NU -TELECOM
MAY PHONE SERVICE
76.12
05/24/2016
191185
NUHRING, RON
2016 CREEKSIDE MAIL IN REBATE - MAY
36.00
05/24/2016
191186
O'REILLYAUTO PARTS
ACCELERATOR
24.95
05/24/2016
191187
OFFICE DEPOT
DUSTER, COLUMBARIA CLEANING
39.98
05/24/2016
191188
OLSON, JAMES
2016 CREEKSIDE MAIL- IN REBATE - APRIL
6.00
05/24/2016
191189
OLSON, JOHN
SAFETY FOOTWEAR
149.99
05/24/2016
191190
PARKS, RECREATION & COMM ED
1/2 POSTAGE FOR BROCHURES 8/2015,12/2015
8,594.01
05/24/2016
191191
PAULSON, DEB
MWOA CENTRAL SECTION MTG, PANTS
98.00
05/24/2016
191192
PAUSTIS WINE COMPANY
MAY PURCH
3,743.90
05/24/2016
191193
PEMBERTON, LAURIE
2016 CREEKSIDE MAIL IN REBATE - MAY
18.00
05/24/2016
191194
PERTERING, RICHARD
2016 CREEKSIDE MAIL- IN REBATE - APRIL
9.00
05/24/2016
191195
PETERSON, BARB
2016 CREEKSIDE MAIL IN REBATE - MAY
9.00
05/24/2016
191196
PETERSON, LESTER
2016 CREEKSIDE MAIL IN REBATE - MAY
3.00
05/24/2016
191197
PETERSON, PAT
2016 CREEKSIDE MAIL IN REBATE - MAY
3.00
05/24/2016
191198
PETRIK, MARY
2016 CREEKSIDE MAIL- IN REBATE - APRIL
18.00
05/24/2016
191199
PHILIPS HEALTHCARE
HS1 BATTERY PACK
114.46
05/24/2016
1191200
1 PHILLIPS WINE & SPIRITS
MAY PURCH
21,034.99
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/11/2016 - 05/24/2016
Check Date
--------------------
05/24/2016
Check
--------------
191201
Vendor Name
---------------------------------------------------------------
PLAISTED COMPANIES
Description
-----------------------------------------------------------------------
SPHAGNUM FINE GRAD, 3/8" COMPOSTED PINE
Amount
--------------------
6,806.62
05/24/2016
191202
POSTMASTER
POSTAGE -JUNE WATER BILLS
1,700.00
05/24/2016
191203
PRIEVE LANDSCAPING & LAWN CARE
PULL WEEDS
160.31
05/24/2016
191204
PRO AUTO MN INC.
2013 DODGE DURANGO- COOLING SYSTEM LEACK
52.89
05/24/2016
191205
PROMAXX TRUCK PARTS
LED FLOOD BEAM, MAGNETIC RECHARG
1,120.47
05/24/2016
191206
QUADE ELECTRIC
THERMOSTAT SERVICE SWITCH LOCKS FOR MECH
24.00
05/24/2016
191207
RANDY'S BOBCAT SERVICE
SCREENED BLACK DIRT
468.00
05/24/2016
191208
RATH RACING
FUEL SMALL ENGINES
455.48
05/24/2016
191209
RATH KE, BONNIE
2016 CREEKSIDE MAIL IN REBATE - MAY
6.00
05/24/2016
191210
RDO EQUIPMENT CO.
ELECTRONIC CONT A5
285.00
05/24/2016
191211
RED BULL DISTRIBUTION COMPANY
RED BULL
180.00
05/24/2016
191212
RED VALVE COMPANIES
SLIP IN INLINE RUBBER CHECK VALVE
2,082.35
05/24/2016
191213
REINER ENTERPRISES INC
FLATBED TRUCKING 4/22-4/29/16 (CREEKSIDE)
5,824.68
05/24/2016
191214
ROUND LAKE VINEYARDS & WINERY
MAY PURCH
144.00
05/24/2016
191215
ROYALTIRE
BS R250F AP LRG 225/70T19.5
1,207.66
05/24/2016
191216
RYE, JEAN
2016 CREEKSIDE MAIL IN REBATE - MAY
3.00
05/24/2016
191217
SAGE PUBLICATIONS
PUBLIC WORKS MANAGEMENT & POLICY SUBSCRI
18.00
05/24/2016
191218
SCHANER, GARY
2016 CREEKSIDE MAIL- IN REBATE - APRIL
15.00
05/24/2016
191219
SCHUETTE, DONOVAN
SAFETY FOOTWEAR
175.00
05/24/2016
191220
SCHULTE, JOSH
FFII HAZMAT CLASS
124.20
05/24/2016
191221
SCHUMANN, MIKE
STATION FIRST AID KIT
29.69
05/24/2016
191222
SEBORA, MARC
EXPENSE REIMBURSEMENTS - MILEAGE & COURT
130.07
05/24/2016
191223
SELLER, MARVIN
2016 CREEKSIDE MAIL IN REBATE - MAY
57.00
05/24/2016
191224
SERVICEMASTER
FLOOR SEALER/COATING MEDIUM SH
2,000.00
05/24/2016
191225
SESTER FARMS
TREES
3,574.80
05/24/2016
191226
SHAW, KAREN
YOGA -APRIL
210.00
05/24/2016
191227
SIMONSON LUMBER CO
RIVERSIDE HORSESHOE PITS -4X8 TREATED PLY
462.00
05/24/2016
191228
SIMPLEXGRINNELL LP
EVENT CENTER MONITORING 6/2016-05/2017
191.56
05/24/2016
191229
SMIT, JAMES
2016 CREEKSIDE MAIL IN REBATE - MAY
12.00
05/24/2016
191230
SMITH, MAY
2016 CREEKSIDE MAIL IN REBATE - MAY
12.00
05/24/2016
191231
SMITH, MELISSA
REFUND PRIVATE LESSONS- 2 STUDENTS 1 FEE
56.00
05/24/2016
191232
SMITH, SHARON
2016 CREEKSIDE MAIL IN REBATE - MAY
6.00
05/24/2016
191233
SOUTHERN WINE & SPIRITS OF MN
MAY PURCH
18,721.44
05/24/2016
191234
SPARTAN STAFFING
WK ENDING 5/1/16 (CREEKSIDE)
2,971.50
05/24/2016
191235
SPS COMMERCE INC
WEBFORMS MONTHLY SUBSCRIPTION
147.05
05/24/2016
191236
STANDARD PRINTING
SIGNATURE STAMP FOR MOTOR VEHICLE DEPOSITS
35.80
05/24/2016
191237
STANLEY ACCESS TECH LLC
STANDARD SERVICE LABOR
184.00
05/24/2016
191238
STAPLES ADVANTAGE
OFFICE SUPPLIES
329.66
05/24/2016
191239
STATE INDUSTRIAL PRODUCTS
UVP, UV ULTRAVIOLET FLASHLIGHT
146.56
05/24/2016
191240
STEENBLOCK, LYNN
2016 CREEKSIDE MAIL IN REBATE - MAY
24.00
05/24/2016
191241
STEINER, JEAN
2016 CREEKSIDE MAIL- IN REBATE - APRIL
70.00
05/24/2016
191242
STREACHEK, MARION
2016 CREEKSIDE MAIL- IN REBATE - APRIL
44.00
05/24/2016
191243
STREICH TRUCKING
LOADS 5/3-5/6/16 (CREEKSIDE)
3,865.00
05/24/2016
191244
STREICHERS
9MM 2016 DUTY AMMO (POLICE)
935.28
05/24/2016
191245
STURGES, STEVE
FURNISHED & INSTALLED VINYL INSERT IN DO
65.00
05/24/2016
191246
SUKRAW, MARY
2016 CREEKSIDE MAIL IN REBATE - MAY
42.00
05/24/2016
191247
SUNCOAST GARDEN PRODUCTS INC.
SUNCOAST CYPRESS BLEND, RETURN PALLETS
4,698.50
05/24/2016
191248
SUNNY, DIANA
2016 CREEKSIDE MAIL IN REBATE - MAY
9.00
05/24/2016
191249
SUPER 8 MOTEL
RESERVATION - C.FRANEK 7/26/16
293.37
05/24/2016
191250
TAPS-LYLE SCHROEDER
CLEANED LINENS & TOPS
25.00
05/24/2016
191251
TATTING, DONNA
2016 CREEKSIDE MAIL IN REBATE - MAY
6.00
05/24/2016
191252
TEREX SERVICES
R&M SUPPLIES FOR BOOMTRUCK
409.81
05/24/2016
191253
THOEN, CARRE
2016 CREEKSIDE MAIL IN REBATE - MAY
10.00
05/24/2016
191254
THOMSON REUTERS -WEST
WEST INFORMATION CHARGES
1,514.85
05/24/2016
191255
TITAN MACHINERY
2016 CASE 621F W/OPTIONS, PREMIER EXT WA
109,274.00
05/24/2016
191256
TOBIN, CAROL
2016 CREEKSIDE MAIL IN REBATE - MAY
6.00
05/24/2016
191257
TOMARK SPORTS
ENDURO POLE, ANCHOR POLE -PLASTIC POLES F
729.70
05/24/2016
191258
TORGERSON, PHYLLIS
2016 CREEKSIDE MAIL IN REBATE - MAY
6.00
05/24/2016
1191259
ITOWN & COUNTRY TIRE
ITIRE MOUNTING, BEAD SEAL, VALVE STEM, EL
132.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/11/2016
- 05/24/2016
Check Date
--------------------
05/24/2016
Check
--------------
191260
Vendor Name
---------------------------------------------------------------
TRI COUNTY WATER
Description
-----------------------------------------------------------------------
BOTTLE WATER DELIVERY
Amount
--------------------
330.00
05/24/2016
191261
TRI-STATE PUMP & CONTROL
PUMPS/CONTROLS-ROBERTS PARK SEWER UPGRADE
14,352.87
05/24/2016
191262
TRINITY PACKAGING CORP
CREEKSIDE GRO TOP, ART & PLATE CHARGES
5,625.57
05/24/2016
191263
TWO WAY COMMUNICATIONS INC
G. WECKMAN PAGER
57.20
05/24/2016
191264
UNIVERSAL ATHLETIC SERVICE INC
BASKETBALL RIM VFW PARK -BISON OUTDOOR RI
127.01
05/24/2016
191265
UNUM LIFE INSURANCE CO OF AMERICA
LIFE & LTD INSURANCE FOR THE MONTH OF JU
2,129.25
05/24/2016
191266
URBAN SPRITE MEDIA
:15 RADIO SPOSTS INSIDE GARDEN BITE WITH
750.00
05/24/2016
191267
VERIZON WIRELESS
APR03-MAY02 USAGE
38.19
05/24/2016
191268
VERTECH SOLUTIONS & SERVICES
DISHWASHER RENTAL -SENIOR DINING
69.95
05/24/2016
191269
VIKING BEER
MAY PURCH
22,558.00
05/24/2016
191270
VIKING COCA COLA
MISC BEVERAGES
537.50
05/24/2016
191271
VINOCOPIA INC
MAY PURCH
1,441.75
05/24/2016
191272
VIVID IMAGE
ANNUAL FORMSTACKSUBSCRIPTION
390.00
05/24/2016
191273
VOLZ, JOSH
FFII HAZMAT CLASS
97.20
05/24/2016
191274
WACONIA TREE FARMS
NORTHWOOD MAPLE TREE
252.00
05/24/2016
191275
WASTE MANAGEMENT OF WI -MN
4/16-4/30/16 LANDFILL DISPOSAL FEES
5,001.60
05/24/2016
191276
WCCO-AM
ADVERTISING 3/21-7/3/16
1,640.00
05/24/2016
191277
WEIBERG, SHELLY
2016 CREEKSIDE MAIL- IN REBATE - APRIL
20.00
05/24/2016
191278
WEIS, MARGE
2016 CREEKSIDE MAIL IN REBATE - MAY
3.00
05/24/2016
191279
WELCOME NEIGHBOR
NEW RESIDENT VISITS- MAY
60.00
05/24/2016
191280
WELLS FARGO
MISC PURCH
2,253.95
05/24/2016
191281
WEST CENTRAL SANITATION INC.
APRIL REFUSE SERVICE
45,160.99
05/24/2016
191282
WEST CENTRAL SHREDDING
PAPER SHREDDING SERVICE
75.00
05/24/2016
191283
WINE COMPANY, THE
MAY PURCH
1,369.45
05/24/2016
191284
WSB & ASSOC
STORMWATER MANAGEMENT PLAN
365.50
05/24/2016
191285
ZELLAS
ENERGY STAR EVENT
800.00
05/24/2016
191286
ZIMPRICH, IRENE
2016 CREEKSIDE MAIL -IN REBATE -APRIL
3.00
Grand Total
885,031.00
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Ordinance No. 16-758 - Consideration of Charter Commission Amendments
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Matt Jaunich/Marc Sebora
Agenda Item Type:
Presenter: Matt Jaunich/Marc Sebora
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As you may recall, at the Council's January 12, 2016, and February 9, 2016, meetings, the Council considered
Ordinance No. 15-749 which included revisions to various sections of the City Charter. Eight sections of the Charter
had proposed revisions. Although the Council was in favor of the majority of the revisions, it did not agree with
revisions proposed to Sections 2.04 and 2.09. Because the Council could not include and exclude different sections
from the ordinance, the ordinance in its entirety was rejected. Subsequently, the Hutchinson Charter Commission met
on April 27, 2016, to review and discuss proposed changes to the City Charter, including the sections that had
previously been forwarded to the Council for their consideration. The Charter Commission voted unanimously at its
meeting to have the City Council approve Ordinance No. 16-758 which includes revisions to six of the sections that
the Council had previously reviewed. They include the following sections:
3.01 - Council Meetings
4.011 - Primary Municipal Election
4.02 - Special Elections
7.05 - Capital Improvement Program
7.06 - Council Action on Budget
10.01 - Franchises Required
The proposed ordinance encapsulates the specific changes as proposed by the Charter Commission.
Minnesota Statute Section 410.12, Subd. 7 allows for Charter amendments to be enacted by ordinance following a
public hearing. These amendments may be considered for adoption by a unanimous vote of the Council via
ordinance. If approved, the second reading and adoption of the ordinance with the amendments would be set for
June 14, 2016. Should the Council approve the ordinance, the amendments will take effect 90 days from the date of
the adoption of the ordinance. During that 90 day period, citizens can circulate a petition and file with the City a
petition with 380 verified signatures of registered voters requesting that any of the proposed changes above be voted
on at a referendum.
BOARD ACTION REQUESTED:
Accept recommendations of Charter Commission for City Charter amendments and set second reading and adoption
of Ordinance No. 16-758 for June 14, 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 16-758
Publication No.
AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 3.01, 4.011, 4.02, 7.05, 7.06
and 10.01 OF HUTCHINSON CITY CHARTER
The City Council hereby ordains:
WHEREAS, the Hutchinson Charter Commission met on April 27, 2016to review
sections of the City Charter for updating or amending; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 3.01 changing the first council meeting in January following a regular municipal
election to be held on the first Monday rather than the first business day; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 4.011 striking language referencing a specific month that the primary election
will be held; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 4.02 adding language allowing the City Council authority to cancel a special
election if only one official candidate files for a vacant council seat; and
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 7.05 changing the date from June 1 to August 1 for the city administrator to
prepare and submit to the council a recommended five-year capital improvement program; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 7.06 changing the date from the first regular Council meeting in September to
the second regular Council meeting in September for the budget to be considered; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 10.01 allowing the Council to approve temporary uses of public property rather
than approval being done by ordinance; and,
WHEREAS, Minnesota Statute 410.12, Subd. 7, allows Charter changes to be made by
ordinance,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, THAT:
Sections 3.01, 4.011, 4.02, 7.05, 7.06 and 10.01 of the Hutchinson City Charter as
attached hereto are hereby revised and these changes to the City Charter will take effect 90 days
from adoption of this ordinance.
Adopted by the City Council this day of , 2016.
Attest:
Matthew Jaunich, City Administrator
Gary T. Forcier, Mayor
Section 3.01. COUNCIL MEETINGS. On the first business da Monday in in
January following a regular municipal election the council shall meet at the usual place
and time for the holding of council meetings. If the first Monday is a holiday, the first
Tuesday in January shall then be used. At this time the newly elected members of the
council shall assume their duties. Thereafter the council shall meet at such time each
month as may be prescribed by ordinance and resolution. The mayor or any other three
members of the council may call special meetings of the council upon at least twelve
hours' notice to each member of the council and such reasonable public notice as may be
prescribed by council rule in compliance with the laws of Minnesota. To the extent
provided by law all meetings of the council shall be public, and any citizen shall have
access to the minutes and records thereof at all reasonable times.
Section 4.011. PRIMARY MUNICIPAL ELECTION. The city shall establish a
primary election to coincide with state primary elections. generally the first Tuesday
following the seeond Monday in September-. No later than the next city council
meeting after the adoption of this charter change, the council shall designate each council
seat, whether occupied or not, by a separate numerical number or letter of the alphabet
and assign each council member to one of the seats, with the mayor assigned as mayor.
Each council seat and the office of mayor so designated, shall be a separate office for
each subsequent election. Any incumbent member of the council filing for re-election
shall be a candidate only for the office of which he/she is the incumbent, except in the
case where an incumbent council member files for the office of mayor. Each person
filing for the office of council member shall state in his/her affidavit of candidacy, the
designated council seat that he/she is a candidate for. If less than three candidates file for
any one seat, the candidates or candidate shall proceed to the general or special election.
Incumbency shall not be designated on the ballot.
Section 4.02. SPECIAL ELECTIONS. The council may by resolution order a special
election and provide all means for holding it. Except as provided in Section 2.09, the city
administrator shall give at least two weeks' published notice of a special election. The
procedure at such election shall conform as nearly as possible to that prescribed for other
city elections, including a primary municipal election if an elective office is to be filled at
the special election.
In the event that there is only one official candidate on the ballot for the vacant council seat, the
special election for the council seat may be canceled by the citv council on its own motion pursuant to
Minnesota Statute Section 205.10 subd. 6 and that candidate shall be appointed to serve the
remainder of the unexpired term for the vacant council seat.
Section 7.05. CAPITAL IMPROVEMENT PROGRAM. The city administrator shall
prepare and submit to the council a recommended five-year capital improvement program
no later than june J August 1 each year. The capital improvement program shall include
a list of all capital improvements proposed to be undertaken during the next five fiscal
years, with appropriate supporting information as to the necessity for such improvements;
cost estimates, method of financing and recommended time schedules for each such
improvement; and the estimated annual cost of operating and maintaining the facilities to
be constructed or acquired. This information shall be revised and extended each year for
capital improvement still pending or in process.
Section 7.06. COUNCIL ACTION ON BUDGET. The budget shall be considered by
the €ice second regular monthly meeting of the council in September and at subsequent
meetings until a budget is adopted for the ensuing year. The meetings shall be so
conducted as to give interested citizens a reasonable opportunity to be heard. The council
may revise the proposed budget but no amendment to the budget shall increase the
authorized expenditures to an amount greater than the estimated income. The council
shall adopt the budget by a resolution which shall set forth the total for each budgeted
fund and each department with such segregation as to objects and purposes of
expenditures as the council deems necessary for purposes of budget control. The council
shall also adopt a resolution levying the amount of taxes provided in the budget and the
city administrator shall certify the tax resolution to the county auditor in accordance with
law. Adoption of the budget resolution shall constitute appropriations at the beginning of
the fiscal year of the sums fixed in the resolution for the several purposes named.
Section 10.01. FRANCHISES REQUIRED. No person, firm or corporation shall place
or maintain any permanent or semi-permanent fixtures in, over, upon, or under any street
or public place for the purpose of operating a public utility or for any other purpose,
without a franchise therefore from the City, except where the city's authority is
preempted by state or federal law; provided, however, that temporary uses such as street
vendors, periodic displays and sales of food, beverages and merchandise, facilities for
short-term public gatherings and similar enterprises shall be regulated by permit a-"
ordinanee or Council approval as the Council may see fit. A franchise shall be granted
only by ordinance, which shall not be an emergency ordinance. Every ordinance granting
a franchise shall contain all the terms and conditions of the franchise. The grantee shall
bear the costs of publication of the franchise ordinance and shall make a sufficient
deposit with the city administrator to guarantee publication before the ordinance is
passed.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Charter Commission Recommendation - Ordinance No. 16-755
Department: Administration
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As you will recall, on March 8, 2016, the City Council adopted Ordinance No. 16-755 which proposed to amend the
Hutchinson City Charter to increase mayoral terms from two years to four years. As part of that process, the City
Council forwarded the ordinance to the Charter Commission for their review and recommendation of the ordinance.
Following the Charter Commission's recommendation, the Council could consider placing the proposed Charter
amendment on the November election ballot for the voters to decide.
The Hutchinson Charter Commission met on April 27, 2016, to review and discuss Ordinance No. 16-758. Upon
discussion, the Charter Commission voted 6-2 to reject Ordinance No. 16-755 proposed by the Hutchinson City
Council and keep the mayoral term of office of two years.
Attached is the Charter Commission's formal recommendation for the Council's consideration.
Under the statute, the Council is now to consider the Charter Commission's recommendation. After such
consideration, the Council basically has two options:
1. The Council may submit the ordinance as proposed by the Council changing the mayoral term to four years to the
voters at the election this Fall or,
2. Accept the recommendation of the Charter Commission which would keep the mayoral term at two years. This
obviously would mean no question would be posed to the voters this Fall and the Charter would remain as currently
written pertaining to this language.
BOARD ACTION REQUESTED:
Accept Charter Commission's recommendation to reject Ordinance No. 16-755 - Mayoral Terms.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
IIUTCHINSON CHARTER COMMISSION
May 9, 2016
Hutchinson City Council
111 I Iassan St. SF_.
Hutchinson, MN 55354
Re: Charter Commission Recommendation
Dear City Council;
The Hutchinson Charter Commission met on April 27, 2016, to review and discuss
Ordinance No. 16-755 — Adopting Revisions to Section 2.04 of the City Charter as
Approved by the Iutchinson City Council. The ordinance adopted by the Hutchinson
City Council proposed to increase the mayoral terms from two years to four years.
After a detailed discussion, the Charter Commission voted 6-2 to reject Ordinance No.
16-755 proposed by the Hutchinson City Council.
"Therefore, the Charter Commission recommends that the proposed ordinance not be
adopted by the Hutchinson City Council
Sin°r}�ly.
1 _
Don Walser
Charter Commission Chair
Ordiswilice No. 16-75S
Pulpficatiiroa No.
kN' ORDINANC-1- AIK)PHNG REVISIONS TO M-'C1•J0N 2.04 OF HVI-C-11INSON,
('11TY CHARTE.R
he I N CLry h rd,,i I Ils:
W1 I F RL A S. ti I i t 111 cS La Stu It] le 41 D. 12. S u t%i, 'i permits a m c nd ryi t: n t � to tt Ci tN Cha rw I-
134 Ll,, 01 an ordiliMice Proposed h\ lhc cjl4 counick: and_
WHEREAS. PLIrl-ILIZillt LO 111,'It SjaftI1C.,,;LjICj L)TJIMljjcc I." lo h : revic"%cd t -m 1111" CIW-,
\-YHE I EAS, fl Ler such Clwrttr Co nIII 1 I »ikm rovlcv, the (It ounc'li ma,, ,ubwil the
in ulk ovcllnaulcc it) the ()tcj,s for ,jppr:)Njl.
N 0 NN 1' 0 R 1) A I N F D BY '1'1111,'' CITY CO t - N C I L 0l~ 'I'JI [� C'i'te' () r
11 t T(A I t NSO
-N, I
1- I Ile I iUICII'1111,L)[j ('I[� C hdrier be .-imcnded as 1'ohows.
"jection 2.04 F ; — ' :F oFFICERS. T1 I CC I CL:Lk01'1_FCerS 01' 1 11 ('j I -,Ihn I I he
rt•LlisterCd 4 caters Lffthe Cit} ar-A sha I I cons Is i Of 2 In c1V0 I
WIF IWO
and l'oLil, 1tInCi1 jIIeIjj[)ej-S cicc(cd at jaj,e 44j
I- VC ti!! J 0 LI I- 4Gcir4. I'll C
o!'k.,ach 0 1 ec ( I % t: o 11-1 �c i, shall b eu i n t] i c f Irstfywimc- ",ay f) mark&iy in
Januairy 111[10VIiloP't c c r [Ind s 1) a I I
Ile 61v clection Ond (pul'itcatim of' such c lcct'� e
sLICC",Soj- j� �JeCje(j ;1l, d q
uidif-iedhe fiM
- if ondav is I holiday.
he v irm (Apfrice sli,.1 11 tlicji j)egin the first Tuesd a-* in Jan U11 11v.
PAl P11LSS09c ()I 111k. ordwance it Shall he IOrwavcicd to Ihk: I I(Itchmson chancr
Culllilils,,Ion fi:,r ics 1,cN. IcN4 a,rj4j
Challel, CuillmisS1011m [Ile t'hV COMICH 111L1% SLIbillit. the
t-JILIC."ILtW Ot 1111s Chamor amendnwJIL to [Ile I,Avr' al the \oeimber 8% `016. General
poil urpiv�'11 of this Ch.arter amendnic-ni b� a 1 a'orfi,1 of the wtej-ti. L11c c -
ha I ip c I ri
te1-111 c()11-1111clIce V 1111 the "I'W,011-11 election in 201-0 and be effective
"I'vil [Ile hl-; or her [folies in januarN 20- 1 .
AJOP[Cd h\ thv Cil' Coutwil III,
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Southwind Fifth Addition - Lot Split, Preliminary/Final Plat, and Rezoning
Department: Planning
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The applicant has submitted applications for a lot split, preliminary and final plats, as well as a land rezoning for
property located at 1550 Sherwood St. SE. There was previously an outlot created with the Southwind 4th Addition
Plat that was completed back in 2010. The outlot needs to be made bigger in order to be subdivided into developable
lots.
Nobody from the public regarding any of these items.
After brief discussion, the Planning Commission recommended unanimous approval of the lot split, preliminary and
final plat and rezoning from R-1 to R-2.
Please let me know if there are any questions related to these items.
BOARD ACTION REQUESTED:
Approval of lot split, preliminary and final plat, and rezoning.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PUBLICATION NO. 8174
ORDINANCE NO. 16-760
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT
1550 SHERWOOD STREET SE TO R-2 (MEDIUM DENSITY RESIDENTIAL) FROM R-1 (SINGLE
FAMILY RESIDENTIAL) AS REQUESTED BY HAZEL SITZ, PROPERTY OWNER.
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear
to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R-
1 (Single Family Residential) to R-2 (Medium Density Residential):
Section 2. That the property to be rezoned to R-2 (Medium Density Residential) is described as follows:
Sitz Addition, 35.96 Acres, Outlot A, according to the recorded plat thereof, McLeod
County, Minnesota.
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 14th day of June, 2016.
ATTEST:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
Publication Date:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Revocation of Massage License Issued to Liz Lindemeier
Department: Administration
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
On March 14, 2016, the City of Hutchinson received a Notice of License Revocation for debt from the Minnesota
Department of Revenue pertaining to the massage services license held by Elizabeth Lindemeier. Ms. Lindemeier
holds a massage license issued to her by the City of Hutchinson to provide massage services at 133 Main Street
South. The Notice included information that was sent to Ms. Lindemeier on the requirements needed for her to
receive clearance from the Department of Revenue and a specific time frame to do so. Ms. Lindemeier did not
comply with those requirements and the Department of Revenue has informed us that her massage license must be
revoked due to non-compliance. Attached is information from the Department of Revenue as well as notifications
provided to Ms. Lindemeier regarding her massage license.
BOARD ACTION REQUESTED:
Revoke massage license issued to Elizabeth Lindemeier at 133 Main Street South.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
-11 — vv.i J/ L.Y/ GV1U 11 . G'3. Vl t�Uvl Ytl lU L. L/ VVL. raLA UG.L VGS
MINNESOTA- REVENUE
May 24, 2016 ID: XXX -XX -8397
Latter ID: L0615706176
HUTCHINSON, CITY OF
111 HASSAN ST SE
HUTCHINSON MN 55350-2522
License Clearance Certificate
The Minnesota Department of Revenue is issuing this license clearance certificate for the
following license holder:
License holder:
Elizabeth Lindemeier
License type:
Massage Services
License number:
MS 16-005
License expiration:
December 31, 2016
You may now issue, renew, or transfer this license.
Please contact us if you have any questions.
Contact information
Debbie Quick
Phone: 218-365-8340 or 1-800-657-3909 (toll-free)
Email: mdor.collection@state.rnn.us
Fax: 651-556-5116
600 N Robert St, St Paul, NIN 55101 An equal opportunity employer
www revenue state m us If you have a disabihty. we will provide this material in on alternate format.
MINNESOTA- REVENUE
March 4, 2016
#BWBBMRR
#0000 0147 8969 9205#
Hutchinson, City of
111 HASSAN ST SE
HUTCHINSON MN 55350-2522
Notice of License Revocation for debt
ID: XXX -XX -8397
Letter ID: L1478969920
You must revoke the following license for the Minnesota Department of Revenue:
Debtor Name:
Debtor ID:
License Holder:
License Expiration Date:
License Type:
LicenseNumber:
ELIZABETH LINDEMEIER
XXX -XX -8397
Liz Lindemeier
December 31, 2016
Massage Services
MS 16-0005
Within 10 days, you must notify the license holder by certified mail of the potential revocation.
Include a copy of this notice. On page 2, we listed what the license holder must do to receive
clearance.
Within 30 days, you must revolve the license unless you receive a clearance certificate from us.
Contact information:
If you have questions, please contact our Collection Division.
By email: rndor.collection@state.mn.iis
By mail: Heather Mahoney
PO Box 64564
St_ Paul, MN 55164-0564
By phone: 218-365-8307
1-800-657-3909 (toll-free)
By fax: 651-556-5116
Collection Division
An equal opportunity employer
www.revenue.sta1e.mn.us
STATE OF MINNESOTA
Commissioner of Revenue
by: "0'
Minnesota Relay 711 (TTY)
March 4, 2016
Page 2
ID: XXX -XX -8397
Letter ID: L1478969920
What the license holder must do
Pay the amount due. Contact the Minnesota Department of Revenue to get the updated amount.
• Pay electronically from a bank account. Go to www.revenue.state.mn.us and enter
Payment Options in the Search box. To pay by phone, call 1-800-570-3329.
• Pay with a credit card or debit card. Go to www.payMNtax.com or call
1-855-9-IPAY-MN. There is a convenience fee for this service.
• Pay by check or money order. Include the voucher we sent with your notice. If you do
not have a voucher, contact the department.
• Negotiate a payment plan. Fees may apply.
Minnesota Department of Revenue Contact information
By email: mdor.coIlection@state.mn.us
By mail: Minnesota Revenue
PO Box 64564
St. Paul, MN 55164-0564
By phone: 651-556-3003
1-800-657-3909 (outside metro calling area)
By fax: 651-556-5116
March 15, 2016
Liz Lindemeier
554 Clark Street
Hutchinson. MN 55350
Re: Potential Massage License Revocation
Dear Ms. Lindemeier:
Hutchinson City Center
11 I Hassan Street SE
Hutchinson, MN 55350-2522
Phone 320-587-5151, Fax 320-234-4240
used on the notice received by the Minnesota Department of Revenue, please be advised that
the massage license you hold with the City of Hutchinson may potentially be revoked. In order
to avoid potential revocation, please see page 2 of the enclosed notice of what you must do to
receive clearance from the Minnesota Department of Revenue.
Sincerely,
Matt Ja nich
City Adm is+
MJlmas
Enclosure
C
May 11, 2016
Liz Lindemeier
554 Clark Street
Hutchinson, MN 55350
Re: Massage license Revocation
Dear Ms. Lindemeier:
Hutchinson City Center
1 1 t Hassan Street SE
Hutchinson. MN 55350-2522
Phone 320-587-5151. Fax 320-234-4240
As a follow up to our letter sent to you on March 15, 2016, please be advised that we have not
received a clearance certificate From the Minnesota Department of Revenue regarding the
massage license you hold with the City of Hutchinson. Therefore, the City Council will be
considering revoking your massage license at its May 24, 2016; meeting, The meeting will be
held at the City Center located at 1 11 Hassan Street SE and begins at 5:30 p.m.
If you have any questions regarding this, please feel free to contact me.
Sincerely,
w
Matt Jau lch
City Admin.
MJlmas
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution 14558 -- Transferring Board of Appeal & Equalization to the County
Department: Administration
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At the Board of Appeal and Equalization Hearing on April 20th we discussed the possibility of going to an "Open
Book" system for the Appeal and Equalization process. Basically an "Open Book System" is an alternative review
process that basically transfers the City's Board of Appeal and Equalization powers to the County.
An open book meeting is held by the County Assessor's office to discuss property owners' questions regarding their
assessments instead of the City Council. One of the benefits for the City is that it saves time in conducting the
meeting and time with council members attending training.
Here are the benefits for property owners of an "open book" meeting:
- No appointment is needed
- Property owners can verify or correct information about their property
- Property owners can schedule a time for the assessor to view their property
- The setting is less intimidating than a board meeting
- The property owner does not need to "present" their appeal in front of friends and neighbors
- Property owners can compare their values to the values of other similar homes
- Questions and concerns are often resolved immediately
- The process is very efficient
- Property owners may appeal to the County Board of Appeal and Equalization and/or to Tax Court if not satisfied with
the outcome
Obviously, the one negative is that it takes the control of property values out of the hands of the City Council.
This item was pulled at the previous meeting so public notice could be properly posted and to make a few revisions to
the Resolution
BOARD ACTION REQUESTED:
Approve/Deny the Resolution transferring the City of Hutchinson Local Board of Appeal and Equalization Powers to
McLeod County.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14558
RESOLUTION TRANSFERRING THE CITY OF HUTCHINSON LOCAL BOARD OF
APPEAL AND EQUALIZATION POWERS TO MCLEOD COUNTY
WHEREAS, annually, in April, the City Council holds a local Board of Appeal and
Equalization hearing for property owners wishing to appeal the market value assigned to their
property; and,
WHEREAS, the City's current assessments are done by the County Assessor; and
WHEREAS, before action on this resolution the City Council posted notice of intent to
take action on this resolution pursuant to Minnesota Statutes, Section 13D.04, subdivision 2; and
WHEREAS, the City Council desires to transfer its powers of the local Board of Appeal
and Equalization to McLeod County in use as an "open book" meeting,
NOW THEREFORE BE IT RESOLVED that the City of Hutchinson transfers its Local
Board of Appeal and Equalization powers to McLeod County and authorizes the use of an "open
book" procedure.
FURTHERMORE BE IT RESOLVED that this transfer of authority will take place in
2017 and will be in effect for a period of three (3) years at which time the transfer will be
reevaluated.
Adopted this 24th day of May, 2016.
Gary T. Forcier, Mayor
Attest:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Resolution 14563 Approving a Debt Management Policy
Department: Administration/Finance
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Matt Jaunich/Andy Reid
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
On April 26, city staff held a workshop with the City Council to discuss the City's current debt management structure.
During that workshop we discussed the need to raise the debt levy limit to address inflation and rising construction
costs. Staff identified the need for an additional $400,000 to help cover those needs. It was the consensus of the
Council at that workshop to move forward with the proposed changes.
City staff has put together a revised Debt Management Plan/Policy. Adoption of the plan would enact the proposed
changes as discussed at the April 26 workshop. Adoption would adjust our project costs from $1.5 million to $1.9
million and would increase our annual debt limit from $2.2 million to $2.6 million. Adopting the policy would also cause
a tax increase that would go into effect in 2023 to help pay for the adjustment. The debt levy would need to be
increased from 2023 to 2032 at an average annual increase of about 1.7%. Adoption of the policy would also allow
staff to move forward with finding finance for some of our heavy equipment needs in the "levy gap" years.
Approving the policy would affect projects beginning next year. Budget impact would also begin in 2017.
Attached for your consideration is the resolution with the proposed policy, the previous debt management policy, and
a graph showing the future debt impact.
BOARD ACTION REQUESTED:
Approve/Deny the resolution which would establish a new debt management policy
Fiscal Impact: $ 400,000.00 Funding Source: Debt Service Levy in 2023
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14563
A RESOLUTION APPROVING A DEBT MANAGEMENT POLICY
WHEREAS, it is a prudent practice for the City to review past policies to ensure that they
serve the City's current interests; and
WHEREAS, the city council had adopted resolution 13445 on July 8, 2008 setting
guidelines to manage the special property tax debt levy and the issuance of future debt; and
WHEREAS, city staff and elected officials felt it was necessary to revise the City's debt
management policy due to changes in interest rates and construction costs; and
WHEREAS, nothing shall prevent future councils from revising this policy if deemed so
necessary; and
WHEREAS, sound financial planning by city staff and elected officials went into the
creation of this revised policy.
NOW THEREFORE BE IT RESOLVED that the Hutchinson City Council hereby
approves the attached Debt Management Policy.
FURTHERMORE BE IT RESOLVED that this resolution shall supersede the 2008
policy that was approved by resolution 13445 and shall be used as the guideline for all existing
and future debt.
Adopted this 24th day of May, 2016.
Gary T. Forcier, Mayor
Attest:
Matthew Jaunich, City Administrator
CITY OF HUTCHINSON, MN
DEBT MANAGEMENT POLICY
POLICY NO. 1.27
The Finance Department of the City of Hutchinson has developed this Debt
Management Policy to provide guidelines for the issuance of bonds and other forms of
indebtedness to finance necessary land acquisitions, capital construction, equipment
and other capital items for the City.
While the issuance of debt is frequently an appropriate method of financing capital
projects and major equipment acquisitions, such issuance must be carefully monitored
to preserve the City's credit strength and to provide the necessary flexibility to fund
future capital needs.
The City will strive to maintain a "pay -go" capital funding policy, supporting capital
spending without the use of debt whenever feasible.
The City will attempt to pay cash for capital projects that can be anticipated and planned
in advance. Financing capital projects with debt in certain circumstances may be the
most cost-effective means available to the City. City staff will analyze each potential
capital improvement and make a recommendation to City Council to either use cash
reserves or issue debt. The City's 5 -year Capital Improvement Plan will be a valuable
planning tool for the financing of future improvement needs.
The goal of the City's Debt Management Policy is to ensure that the City has a
stabilized overall debt burden and future tax levy requirement, ensuring that issued debt
can be repaid without weakening the City's financial condition. Adequate resources
must be provided for the repayment of debt, and the level of debt incurred by the City
must be effectively controlled to amounts that are manageable and within levels that will
maintain or enhance the City's credit rating.
With the adoption of this policy, the special property tax debt levy will not exceed the
levy limit of $2,600,000.
Purpose of Financing
The City borrows money primarily to fund long-term capital improvement projects,
essential equipment and vehicle needs and to refinance existing debt. The city will not
issue long-term debt to finance current operations or to finance projects where the debt
maturity exceeds the useful life of the improvement or asset. Debt will be used to
finance eligible projects only if it is the most cost-effective means available to the City.
The four primary borrowing purposes are summarized below:
1. Long -Term Capital Improvements
The City typically issues general obligation bonds to finance improvements to
roadways, infrastructure and city facilities. General obligation bonds generally
achieve lower rates of interest than other financing options since they are
considered to be a lower risk. Debt issued for this purpose generally will be for a
term of at least 15 years.
Inter -fund borrowing is another form of long-term financing available to the City
and will be permitted only in those circumstances in which all of the following
conditions are met:
a) The remaining fund reserve in the lending fund is adequate to meet cash
flow needs.
b) A repayment schedule will be prepared detailing the annual principal and
interest payments due to the lending fund.
c) The repayment schedule will not exceed 15 years or the useful life of the
improvement.
d) The City Council approves the inter -fund loan and repayment plan via city
resolution.
2. Essential Vehicle and Equipment
Certain specialized vehicles and equipment may require the issuance of short-
term debt. City staff will analyze cash reserves, other funding sources and short-
term debt for each potential purchase. Assets potentially financed with short-term
debt include fire trucks, jet -vac trucks, snow plow trucks, wheel loaders and any
other specialized equipment as recommended by City staff. Debt issued for this
purpose generally will be for a term of 5 to 10 years.
3. Refinancing/Refunding of Existing Debt
The Finance Director shall periodically review the City's existing debt and
recommend refinancing or early refunding when economically beneficial.
4. Other Allowable
The Finance Director is allowed to pursue other allowable borrowing mechanism
as allowed by Minnesota State Statutes (Section 475, etc.) and approved by the
City Council.
Special Property Tax Debt Levy
The City annually issues General Obligation Special Assessment bonds in accordance
with Minnesota Statutes 429 and 475. The annual debt service payments are funded by
the city's special property tax debt levy ("debt levy') and by special assessments paid
by property owners. It is the intent of the City to best manage the debt levy by using the
following guidelines to finance annual roadway and infrastructure improvements.
A. The project costs financed by G.O. Special Assessment Improvement bonds will
consist of two components accounted for in the Debt Service fund:
1. Project costs not financed by special assessments.
2
i. The debt associated with this component is repaid by the City's
debt levy.
ii. The City will manage this component with an average annual debt
limit of $1,900,000.
iii. The annual debt limit may be increased up or down by city council
to account for changing interest rates and other economic factors.
iv. The City will manage all debt issuances and forecast future
issuances to reach a debt levy of $2,600,000. Based on current
assumptions and interest rates, this is projected to occur for
property taxes levied in 2030 for 2031 collection.
2. Private property owner special assessments of at least 20% of the total
project costs financed by the G.O. bonds.
i. The debt associated with this component is repaid by private
property owners over a 10 year period. The annual installments
shall be on a straight-line basis with simple interest equal to the
true interest rate on the debt issuance plus 1 %. The City's debt levy
generally is not impacted by special assessments unless significant
assessments are delinquent or deferred indefinitely.
ii. Certain improvement projects may result in a substantial
assessment to a specific large commercial property with the
property owner agreeing to prepay the entire assessment in the
year of improvement. In this instance, the prepaid assessment may
be eliminated from the debt issuance and used as a funding source
in the Improvement Construction fund.
B. Future debt issuances will mature after 15 years. In the case of an exception to
this guideline, the debt maturity shall always be shorter than the life of the
financed improvement or asset.
C. Debt service will be structured such that the debt levy will be stable over the 15
year debt term. This will prevent large fluctuations in the debt levy on a year-to-
year basis.
D. Any bond premium received will be used to reduce the par value, ultimately
resulting in lower debt. City staff will review each year for any circumstances that
may necessitate a different treatment of the bond premium.
E. Debt issuances will be in an amount to finance the estimated project costs and
professional fees plus a reasonable construction contingency. The costs to issue
debt will also be included in the total amount financed.
F. Net general obligation debt will not exceed the statutory limit of 3% of the
estimated market value of taxable property in the City as required by Minnesota
Statute, Section 475.53.
G. Retired debt service funds will be closed into the City's Community Improvement
fund. This fund will be the primary funding source for any potential debt service
shortfalls.
3
H. City staff will periodically review the annual debt limit and may make
recommendations to City Council to increase the debt limit to address rising
construction costs, interest rates or other unforeseen factors.
Future financing may need flexibility in structuring its debt. This policy shall not
prevent the City from deviating from this policy as long as the City adheres to the
overall intent of this policy.
Prior Property Tax Levy Debt Policy
City Council approved resolution 13445 on July 8, 2008, setting guidelines to manage
the special property tax debt levy and the issuance of future debt. The Debt
Management Policy above supersedes the 2008 policy and shall be used as the
guideline for all existing and future debt.
Approval Date: May 24, 2016
12
Resolution No. 13445
A Resolution Atlopting Property Tax Leroy Debt Policy
The City trl' 1 ler€ehinson has chosen. by policy, to guide its issuance cif debt by
Colio-Milg, the ,Liideliries listed below. This policy- can he ainended in thy: future by the
Mayor and (At,, Council
Back round
%Booz• OM 4tMur4s. Secilon 475 tit€clines the requirenierils To issue debt. Some
debt, eitlur in part or in %whole, may be support bya special property ta.\ debt levx . This
policy is intended to address debt supported by the property tar debt levy. and does not
apply €o dcht that 15 supported by a revenue source like special assessments, tar
irtcrernent, or utility reventies.
The C H% levied In 2007 ([or 1-008 collection) $1,624,90 as their special property tar
debt lei � . This debt lev% represents 29% of the total 55.605.900 property lax ]c, o for
P* S. , F hQ Cite is comtnI11Cd to rmtnag-ng the special property tat debt le�:s and has
had Ehlers complete ii long range financial planning swdy v hich pool ed at nlcrlliple yea.ri
ol'c;apital and debt needs.
Propvi,ty '].'ax Levy Debt Polity Objective
[ lie City desire4 to in:inage the issuance of future debt so ata ltltore date: the City
will not ilecd to raise the property [Etr debt levy. Future debt would replace existing debt
w1(how an increase in tier Cit•'s prc}perty tax leery vt debt.
Fuli,C% Adoption
AN 4 retiirlc of the Fillers study. the City ��ill use the rollowinii guidelines to detc ni-iin the
anount. structure and lerin of future debt tor financinL, capital and equipment needs,
I The City will nianagc the special property tax debt levy so that caO subsequent
spuciai prol-erty tax debt levy will increase i %per ticar until It iltcreascs to
approximateN K1.200.000. 0. (Based on current assumptions and interest rates this is
projected to o;xur I'm propeny mes li:t ied in 201-4 !i)r ''()13 collection).
' I he average project amount financed and paid from the special property iax debt
lcvv [or debt c ic:h dear will be approximately S1,500.f OO
3, Aggregate firture debt will mature after I5, principal payments
4: I -lie aecomphshmem of this policy is dependant can the use Offuwrc cash
[�rc�jtcts [l to he available in Clost cd Bond Fund. Cush in the Cluscd Bond Fund
titclst not lie used "ithuul first deteimminr, the Impact using the cash %� ill h-Irtie on
mcerliz this rokc: oltijcetINC.
5- Ai a future date the. cite mm need 11nancial 11cxibility in structuring its debt. 'l -his
policy should not prevent the City firom deviating fi,om this policy as long as the
Gly ad1ieres to theovcrall intent ofthis poiic:y-
A TE ST:
stevCm W. Cc3c kl Nlavor C:rdrr D. 11I6tr. Citv Atl�rrijitiStraTor
Debt Management Plan
Current Debt Management Plan
- $1,500,000 annual limit on new city debt.
- $2,200,000 target debt levy, reached in 2016 after several years of 5% levy increases.
2016 Proposed Changes to the Debt Management Plan
- $1,900,000 annual limit on new city debt, starting with 2017 debt levy. Annual increase of $400,000 to address rising construction costs.
- $2,600,000 target debt levy, estimated to be reached in 2032.
- average annual levy increases of 1.7% starting in 2023 until target is reached in 2032.
- $1,500,000 short term equipment debt to address heavy equipment backlog.
- Utilizes the levy gap in years 2017-2021 to finance the purchases with no increase in the existing tax levy.
- Revised plan will annually review economic factors impacting construction costs, debt issuance and ultimately the management of a stable debt tax levy.
- � - • • • 1 1 1 1 1
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HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: July 12th Council Workshop to review the 2015 Audited Financial Report
Department: Finance
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
I would like to schedule a council workshop on July 12th at 4:15pm to review the 2015 audited financial report. Kyle
Meyers, a partner from the CPA firm Abdo, Eick & Meyers, will be present to review the report and to answer any
questions.
Thank you.
BOARD ACTION REQUESTED:
Set a council workshop for 4:15pm on July 12, 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
IFUNAPPROVED MINUTES
Library Board Meeting Minutes
Monday, April 25, 2016 @ 4:30 p.m.
Present: Jon Ross, Dianne Wanzek, Steve Bailey, Mary Christensen, Gerry Grinde, Jack Sandburg, Julie Lofdahl,
and Katy Hiltner, Ex -Officio Guest: Roger Vacek
Jon Ross called the meeting to order. The minutes from the March 28, 2016 meeting were reviewed. Motion
to approve minutes as written by Mary Christensen, seconded by Dianne Wanzek. Minutes approved as
written.
Old Business
Computer Replacement Project (i.e. wiring in the Children's area)
Bid came in at $670 and work may be done as early as Thursday, April 28, 2016.
Computer Upgrade for Patron and Staff Computers
Currently the library has 2 catalog -only computers, 6 computers in the adult section, 3 computers in the
children's section and 2 laptops. The desktop computers will be upgraded. All the software, except for
Windows, can be used on the new computers. The library can sell the old computers after clearing
information on them.
Katy talked about whether to change one of the catalog -only computers to a tablet, but it was decided the
library has enough room to keep it as a desktop computer. A tablet would have saved money, but with the
$22,000 in reserves for computers, the desktop will be easier for patrons to use.
Lighting in the Library
Another light went out upstairs in the library. They were able to change that bulb. The main light is still not
working. Because of the library being historic, Jamie Johnson, MN GreenCorps intern working with the city, is
looking for a bulb that will work in the historic fixture. The bid came in too high for what she has found so far.
She will keep looking.
One Book, One Community
Natalie Warren's Hudson Bay presentation was April 2 d. Natalie's program was great. There were 134 people
in attendance. It was a varied audience. There was a student who came for a class project and was surprised
at how much she enjoyed it.
The committee is looking for next year's book. Mary wondered about a book about the Hutchinson Brothers.
She had read a good one, Harps in the Wind. Talk then turned to if not the next book read, maybe there could
be a Legacy Program on the Hutchinson Brothers. Another Legacy Program idea was Charles Lindbergh.
Dianne talked about a book, The Aviator's Wife, which gives a different side of Lindbergh.
Annual Friends "Spring" Used Book Sale
This sale is the "clearance sale" for Friends of the Library to make room for more donations. The sale was not
that big, but it is definitely worth the staff time and use of the space. The conference room was used for the
adult books and the downstairs hallway was used for kid's books. This sale makes people aware of the fall
book sale.
Southwest Initiative Foundation Project Discussion
Julie reported back on her conversation with Liz Cheney at SWIF. Liz is willing to talk to Dianne and Julie in
person and then come to a meeting for the complete board.
In talking to Liz, she said she wants us know all the facts and regulations in setting up an endowment. She said
endowments are usually set up when someone leaves money to the library, such as in a will. She has not
heard of raising the money to start an endowment. She also wanted us to know that once you have an
endowment, it will always be there. You cannot undo the endowment. Julie talked to her for about a half
hour. It did not seem like she thought this was the way to go.
Dianne asked Katy about needed funding for the library. Is funding needed? Katy said of course funds are
always great, but the computers are covered with the reserves, so no major project funds are needed at this
immediate time.
In our discussion today at the board meeting, we decided to put this fundraising option on hold. It is always
something that can be looked at if funds are donated to the library.
New Business
Pioneerland Library System 2015 Year in Review
Flyer is attached. Board liked how the arrows show how the category numbers have increased or decreased
by having arrows go up or down. Program attendance is up. Program attendance is an important part of
libraries today. Attendance at each individual library event is recorded and included in the figure for total
program attendance.
Roger brought a copy of the PLS Audit for the board to look at.
Weeding of Library Materials
Hutchinson Library has a non -circulated percentage of 6.36%. Board felt this was really good. There is a total
of 51,161 items in the library. Sherry has been making a good faith effort in the children's section and in the
last month has found 100+ items to be removed. Katy will be going through the adult section. There is a
criteria list that is used to weed out library materials.
Adult, Teen, and Children's Program Updates
The Genealogy Xchange is going well. Katy wrote a press release for the newspaper. This month they will be
having a round-robin discussion. This group runs like a book club. Katy and Jackee Fountain with the Glencoe
Public Library have talked about a county -wide genealogy workshop in conjunction with McLeod County
Historical Society.
Author opportunities have been presented to Katy and she is working on that.
The teen program has put the passive programs Book to Film and book discussion groups on hold. Kris wants
to get a teen advisory board together to get ideas about what teens want at the library.
Children's programming has been going well. The R.E.A.D. (therapy dog or therapy rabbit) program will be
starting up again in June/July. In June, the Stories in the Park will also begin. The library has their first
graduate of 1000 Books Before Kindergarten and more people are signing up. Sherry will be coming to speak
to the board in June on the Sumer Reading Program.
Library Publicity
Thanks to Kay Johnson for publicity in the Hutchinson Leader. Katy will check on the possibility of having a
monthly library column in the paper. The Board thought that it would be a great idea and suggested having
various people write the articles. Katy has also posted events on the Chamber Web site calendar and will
check on putting information on the local TV station.
Winsted Library Update
Katy went to the Winsted City Council meeting to be introduced to the Council. She will be asking the city
administrator to share a computer funding request with the council at their June budget meeting.
Winsted's After Hours programs are going well. People have requested them to bring back their Coloring
Night and they will be doing this event again in May. The Winsted Library is opened daily but with limited
hours.
Other
Roger saw Pam Dille and said she likes her new job. Katy said she is so happy to be here at our Library and is
really enjoying her position here. Board is happy to have her here and thinks she is a great asset.
Motion to adjourn Gerry Grinde - Seconded by Steve Bailey. Meeting adjourned 5:20 pm
Next meeting: May 23, 2016 at 4:30 p.m.
Minutes submitted by
Julie Lofdahl, Secretary
No Donations Received in March 2016
PIDNEERLAND LIBRARY SYSTEM - ONE LIBRARY, 31 LOCATIONS
568
,005,,
i106
Library Visits �►���►► .,,,,,;►�►�
093
,;�►►�Lr'' Registered Borrowers
1.�
73,386.
Reference
6
rep Transactions Digital Checkouts
752,811
Items
checked out
161,740
168,276W1III
Computer Uses Wireless Sessions
46,1293
Program Attendance
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: April 2016 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 5/24/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the April Financial Reports for the general fund and enterprise funds. Also attached
is the April Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
DESCRIPTION
General Fund
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
Fines & forfeitures
Capital Contributions
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING APRIL 30, 2016
2016 ACTUALS
APRIL
YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
-
-
4,581,035
4,581,035
-
-
4,491,446
-
59,750
67,617
272,000
204,383
24.9
69,639
257,500
27.0
30,902
74,506
271,500
196,994
27.4
91,127
267,900
34.0
8,504
39,263
1,284,330
1,245,067
3.1
28,279
1,225,766
2.3
269,058
736,166
2,350,666
1,614,500
31.3
507,696
2,031,070
25.0
(67, 921)
66,930
291,300
224,370
23.0
144,162
666,225
21.6
326,314
326,314
2,332,404
2,006,090
14.0
297,096
2,160, 537
13.8
5,898
13,876
55,000
41,124
25.2
13,763
55,000
25.0
-
-
25,000
25,000
-
-
25,000
-
632,506
1,324,672
11,463,235
10,138, 563
11.6
1,151,762
11,180,444
10.3
806,416
2,193,013
7,595,480
5,402,467
28.9
2,216,642
7,491,996
29.6
30,561
164,184
770,593
606,409
21.3
165,131
782,636
21.1
222,606
645,878
2,461,936
1,816,058
26.2
661,302
2,303,346
28.7
41,857
97,358
525,226
427,868
18.5
109,733
498,116
22.0
-
49,878
100,000
50,123
49.9
48,425
96,850
50.0
-
-
10,000
10,000
-
7,113
192,058
3.7
1,101,440
3,150,310
11,463,235
8,312,925
27.5
3,208,346
11,365,002
28.2
(468,934)
(1,825,638)
-
1,825,638
(2,056,584)
(184,558)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING APRIL 30, 2016
DESCRIPTION
General Fund by Department
2016 ACTUALS
APRIL
YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
Mayor & City Council
4,049.28
10,397.31
44,290.00
33,892.69
23.5
12,260.65
46,380.00
26.4
City Administrator
41,539.05
117,263.89
430,251.00
312,987.11
27.3
128,099.38
410,458.00
31.2
Elections
-
0.55
15,950.00
15,949.45
0.0
864.28
7,378.00
11.7
Finance Department
59,778.52
119,476.12
361,468.00
241,991.88
33.1
109,729.92
428,830.00
25.6
Motor Vehicle
23,791.32
69,188.12
203,836.00
134,647.88
33.9
58,068.21
184,836.00
31.4
Assessing
-
-
60,911.00
60,911.00
-
-
60,911.00
-
Legal
28, 981.44
82, 856.93
288,193.00
205, 336.07
28.8
77, 766.34
243, 497.00
31.9
Planning
11,840.76
32,383.98
149,972.00
117,588.02
21.6
44,518.47
145,943.00
30.5
Information Services
60,454.72
149,908.55
504,738.00
354,829.45
29.7
124,402.12
414,288.00
30.0
City Hall Building
7,926.71
25,089.56
131,322.00
106,232.44
19.1
26,259.47
95,343.00
27.5
Police Department
319,059.17
903,269.57
3,062,565.00
2,159,295.43
29.5
926,993.66
3,072,077.00
30.2
Hospital Security
30,410.05
83,498.17
293,886.00
210,387.83
28.4
87,316.27
291,299.00
30.0
Emergency Management
96.48
975.15
12,800.00
11,824.85
7.6
299.05
14,388.00
2.1
Safety Committee
-
8,600.16
9,500.00
899.84
90.5
7,650.00
9,590.00
79.8
Fire Department
52,428.87
105,818.38
306,733.00
200,914.62
34.5
103,062.71
292,199.00
35.3
Protective Inspections
27,062.55
67,007.09
227,556.00
160,548.91
29.4
79,506.27
233,248.00
34.1
Engineering
39,985.27
121,347.32
402,714.00
281,366.68
30.1
135,114.43
452,058.00
29.9
Streets & Alleys
114,174.43
339, 548.42
1, 517, 341.00
1,177, 792.58
22.4
387, 259.77
1, 409, 089.00
27.5
Park/Recreation Administration
22,592.15
67,679.40
222,323.00
154,643.60
30.4
73,900.64
223,966.00
33.0
Recreation
16,141.23
71,780.76
234,397.00
162,616.24
30.6
55,854.93
222,940.00
25.1
Senior Citizen Center
8,449.21
26,090.68
83,747.00
57,656.32
31.2
25,399.87
74,795.00
34.0
Civic Arena
27, 354.17
120, 775.17
323, 727.00
202, 951.83
37.3
126, 732.21
324, 826.00
39.0
Park Department
68,671.88
232,537.01
852,751.00
620,213.99
27.3
221,108.15
839,821.00
26.3
Recreation Building & Pool
11,493.19
37,975.24
170,818.00
132,842.76
22.2
42,598.86
188,732.00
22.6
Events Center
24, 386.57
79,141.59
243, 017.00
163, 875.41
32.6
72, 980.71
234, 707.00
31.1
Evergreen Building
1,700.76
6,916.37
25,450.00
18,533.63
27.2
4,057.21
12,688.00
32.0
Library
3,134.43
53,732.78
206,365.00
152,632.22
26.0
52,636.90
198,724.00
26.5
Cemetery
9,700.88
27, 954.51
130, 785.00
102, 830.49
21.4
25, 936.01
301, 398.00
8.6
Airport
12,633.86
26,279.50
104,635.00
78,355.50
25.1
26,991.10
107,159.00
25.2
Unallocated General Expense
73,602.84
162,817.98
841,194.00
678,376.02
19.4
170,978.31
823,434.00
20.8
TOTAL EXPENDITURES
1,101,440
3,150,310
11,463,235
8,312,925
27.5
3,208,346
11,365,002
28.2
DESCRIPTION
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
111i11Iri1NON Ugkip]111ILI]:1*y
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING APRIL 30, 2016
2016 ACTUALS
APRIL
YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
462,086
1,692,293
5,870,000
4,177, 707
28.8
1,614,266
5,697,000
28.3
47
259
1,000
741
25.9
799
1,000
79.9
462,133
1,692,552
5,871,000
4,178,448
28.8
1,615,065
5,698,000
28.3
331,706
1,278,592
4,398,810
3,120,218
29.1
1,196,732
4,271,071
28.0
64,181
174,079
568,211
394,132
30.6
169,765
521,408
32.6
387
3,600
17,400
13,800
20.7
9,268
16,600
55.8
17,515
59,810
198,350
138,540
30.2
56,628
196,793
28.8
-
200
5,650
5,450
3.5
350
5,500
6.4
-
-
475,000
475,000
-
-
465,000
-
-
-
20,000
20,000
-
-
27,000
-
-
-
80,200
80,200
-
-
82,075
-
-
-
128,055
128,055
-
-
128,305
-
413,789
1,516,281
5,891,676
4,375,395
25.7
1,432,742
5,713,752
25.1
48,344
176,271
(20,676)
(196,947)
182,323
(15,752)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING APRIL 30, 2016
DESCRIPTION
Water Fund
Sales
Local Sales Tax
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2016 ACTUALS
APRIL
YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
177,340
700,857
2,306,000
1,605,143
30.4
680,963
2,300,000 29.6
48,082
80,522
685,000
604,478
11.8
90,856
725,000 12.5
2,030
45,614
50,000
4,386
91.2
33,165
50,000 66.3
1,625
3,177
85,000
81,823
3.7
-
84,153 -
229,078
830,170
3,126,000
2,295,830
26.6
804,985
3,159,153 25.5
51,526
141,640
479,983
338,343
29.5
121,971
500,766
24.4
10,554
34,481
122,400
87,919
28.2
25,322
123,250
20.5
38,768
166,034
507,350
341,316
32.7
104,666
457,724
22.9
604
8,754
13,500
4,746
64.8
8,282
16,700
49.6
-
-
43,145
43,145
-
-
43,145
-
-
-
250,000
250,000
-
3,025
543,750
0.6
-
-
1,150, 000
1,150, 000
-
-
1,104, 000
-
-
227,937
1,408,611
1,180,674
16.2
226,020
1,312,414
17.2
101,451
578,846
3,974,989
3,396,143
14.6
489,287
4,101,749
11.9
127,627
251,324
(848,989)
(1,100,313)
315,698
(942,596)
Services & Charges includes expenses of $59,400 to repair well #4.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING APRIL 30, 2016
DESCRIPTION
Sewer Fund
Sales
Local Sales Tax
Licenses & Permits
Charges for Services
Miscellaneous Revenues
111111 Iri10:»T/ :110 Lei *?
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2016 ACTUALS
APRIL
YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
269,330
1,084,979
3,233,000
2,148, 021
33.6
1,103, 213
3,215,000
34.3
48,082
80,522
685,000
604,478
11.8
90,856
725,000
12.5
-
5,200
7,000
1,800
74.3
6,100
7,000
87.1
-
1,295
4,000
2,705
32.4
1,942
4,000
48.5
1,819
3,257
97,000
93,743
3.4
399
89,153
0.4
319,232
1,175,253
4,026,000
2,850,747
29.2
1,202,510
4,040,153
29.8
67,035
183,840
622,085
438,245
29.6
169,558
679,626
24.9
3,339
54,024
236,100
182,076
22.9
53,264
249,300
21.4
52,036
226,136
742,550
516,414
30.5
209,370
762,511
27.5
2,345
10,739
24,500
13,761
43.8
15,645
24,000
65.2
-
-
43,145
43,145
-
-
43,145
-
-
199,807
350,000
150,193
57.1
3,025
691,250
0.4
-
-
1,530,000
1,530,000
-
-
1,495,000
-
-
539,538
1,568,854
1,029,316
34.4
480,336
1,573,470
30.5
124,754
1,214,084
5,117,234
3,903,150
23.7
931,199
5,518,302
16.9
194,478
(38,830)
(1,091,234)
(1,052,404)
271,312
(1,478,149)
Capital Outlay consists of expenditures for the forcemain bypass project approved by council in 2015.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING APRIL 30, 2016
DESCRIPTION
Refuse Fund
Sales
Intergovernmental Revenue
Miscellaneous Revenues
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
NET of REVENUES & EXPENDITURES
2016 ACTUALS
APRIL
YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
95,659
382,486
1,149, 500
767,014 33.3
378,495 1,133, 700 33.4
2,633
2,633
12,500
9,868 21.1
- 12,500 -
529
1,190
2,500
1,310 47.6
- 2,500 -
98,821
386,308
1,164,500
778,192 33.2
378,495 1,148,700 32.9
18,742
44,128
190,804
146,676
23.1
56,513
179,288
31.5
458
12,217
62,400
50,183
19.6
16,190
65,400
24.8
56,332
175,920
704,727
528,807
25.0
171,770
702,650
24.4
354
986
3,750
2,764
26.3
910
3,250
28.0
-
-
55,000
55,000
-
-
55,000
-
-
36,760
95,000
58,240
38.7
75,058
159,418
47.1
-
-
124,000
124,000
-
-
131,500
-
24,260
23,124
24,260
1,136
95.3
(1,672)
24,261
(6.9)
100,147
293,135
1,259,941
966,806
23.3
318,768
1,320,767
24.1
(1,327)
93,172
(95,441)
(188,613)
59,727
(172,067)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING APRIL 30, 2016
DESCRIPTION
Compost Fund
Sales
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2016 ACTUALS
APRIL
YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
352,469
1,067,166
1,636,796
569,630
65.2
1,574,241 2,729,160 57.7
240
565
58,500
57,935
1.0
765 58,500 1.3
770
2,406
6,000
3,594
40.1
- 6,000 -
353,479
1,070,137
1,701,296
631,159
62.9
1,575,006 2,793,660 56.4
251,249
701,703
1,117, 265
415,562
62.8
1,234,866
2,357,500
52.4
(26,443)
(82,855)
(525,746)
(442,891)
15.8
(293,644)
(1,054,568)
27.8
59,695
160,845
559,899
399,054
28.7
187,641
797,164
23.5
2,777
17,901
70,257
52,356
25.5
36,016
154,500
23.3
16,144
47,092
188,573
141,481
25.0
123,246
344,350
35.8
3,829
4,210
13,500
9,290
31.2
658
13,500
4.9
-
-
110,000
110,000
-
-
110,000
-
-
-
150,000
150,000
-
25,478
250,000
10.2
-
-
134,000
134,000
-
-
142,600
-
307,250
848,895
1,817,748
968,853
46.7
1,314,260
3,115,046
42.2
46,229
221,242
(116,452)
(337,694)
260,745
(321,386)
Expenditures are substantially below last year's level due to the lower production model.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING APRIL 30, 2016
DESCRIPTION
Storm Water Utili
Sales
Licenses & Permits
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Capital Outlay
Depreciation Expense
Debt Service
NET of REVENUES & EXPENDITURES
2016 ACTUALS
APRIL
YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
71,452
282,431
857,367 574,936 32.9
260,998 790,200 33.0
505
680
- (680) -
735 - -
-
-
- - -
630 - -
731
1,792
5,500 3,708 32.6
- 6,000 -
72,688
284,904
862,867 577,964 33.0
262,363 796,200 33.0
25,435
70,934
243,986
173,052
29.1
33,397
241,318
13.8
(1,753)
2,899
43,925
41,026
6.6
2,846
34,175
8.3
7,231
12,841
164,100
151,259
7.8
8,346
146,350
5.7
3,842
5,018
11,250
6,232
44.6
4,969
11,250
44.2
-
-
120,000
120,000
-
-
128,000
-
-
-
133,000
133,000
-
-
116,000
-
-
140,983
150,850
9,867
93.5
136,111
193,992
70.2
34,756
232,675
867,111
634,436
26.8
185,670
871,085
21.3
37,932
52,228
(4,244)
(56,472)
76,694
(74,885)
Sales revenue is up due to the budgeted rate increase of 8.3%.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING APRIL 30, 2016
DESCRIPTION
HATS Ooeration
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Capital Outlay
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2016 ACTUALS
APRIL
YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
6,395
65,233
156,045
90,812
41.8
62,972
151,500 41.6
14,071
61,866
530,000
468,134
11.7
88,074
546,000 16.1
91
286
3,150
2,864
9.1
-
3,250 -
-
49,878
99,755
49,878
50.0
48,425
96,850 50.0
20,557
177,263
788,950
611,687
22.5
199,471
797,600 25.0
6,477
18,111
59,470
41,359 30.5
22,622
57,898
39.1
2,546
53,900
528,600
474,700 10.2
81,772
546,925
15.0
11,960
39,477
161,200
121,723 24.5
40,053
159,700
25.1
-
-
5,171
5,171 -
35
6,550
0.5
-
-
33,600
33,600 -
-
26,527
-
20,983
111,489
788,041
676,552 14.1
144,482
797,600
18.1
(426)
65,774
909
(64,865)
54,989
-
Executive summary
as of April 30, 2016
Asset allocation review
Value on % of
04/30/2016 ($) portfolio
A Cash
6,153,758.60
43.70
Cash
6,153,758.60
43.70
B Fixed Income
7,927,349.59
56.30
us
7,686,807.55
54.59
International
240,542.04
1.71
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non -Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
4,081,108.19
100%
Balanced mutual funds are allocated in the
'Other' category
Equity sector analysis
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
43
36
29
21
14
7
0
May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
2016 2017 2017
0 Taxable income
Total taxable income: $169,598.35
Total expected cash flow: $169,598.35
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 04/30/2016 ($) port.
A Aaa/AAA/AAA 3 1,854,402.92 23.31
B Aa/AA/AA 3 1,546,579.54 19.47
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB
0
0.00
0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
20
4,526,367.13
57.22
G Not rated
0
0.00
0.00
Total
26 $7,927,349.59 100%
Report created on: May 02, 2016 Page 1 of 3
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of April 30, 2016
Bond overview
Total quantity
7,799,000
Total market value
$7,883,083.37
Total accrued interest
$44,266.22
Total market value plus accrued interest
$7,927,349.59
Total estimated annual bond interest
$147,748.25
Average coupon
1.90%
Average current yield
1.87%
Average yield to maturity
1.20%
Average yield to worst
1.20%
Average modified duration
2.48
Average effective maturity
3.39
Credit quality of bond holdings
Value on
% of
Effective credit rating Issues 04/30/2016 ($)
port.
A Aaa/AAA/AAA 3 1,854,402.92
23.31
B Aa/AA/AA 3 1,546,579.54
19.47
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB 0 0.00 0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
20
4,526,367.13
57.22
G Not rated
0
0.00
0.00
Total
26
$7,927,349.59
100%
Investment type allocation
Investment type
Taxable ($)
Tax-exempt /
deferred ($)
Total ($)
% of
bond
port.
Certificates of deposit
4,526,367.13
0.00
4,526,367.13
57.10
Municipals
2,048,763.43
0.00
2,048,763.43
25.84
U.S. federal agencies
1,352,219.03
0.00
1,352,219.03
17.06
Total
$7,927,349.59
$0.00
$7,927,349.59
100%
Bond maturity schedule
$ Millions
2.5
25.6%
2.0
1.5
14.5%
1.0 9.3%
6.4% 6.3% 6.2%
0.5
3.7
0.0% 0.0% 0.0% 0.0% 0.0%
0.0
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2027 + Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: May 02, 2016 Page 1 of 2
as of April 30, 2016
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
Summary of bond holdings
Maturity
Year
Issues
Quantity
Est. annual
income ($)
Current Yield to
yield (%) maturity (%)
Yield to Modified
worst (%) duration
Adjusted
cost basis ($)
Unrealized
gain/loss ($) Mkt. value ($)
2016
4
865,000
8,772.50
1.01%
0.64 %
0.64 %
0.52
865,000
1,529.80 869,211.70
2017
7
1,996,000
49,308.75
2.44%
0.79 %
0.79 %
0.96
2,082,522.83
-60,707.09 2,033,369.551
2018
3
736,000
9,564.00
1.29%
1.08 %
1.08 %
1.99
736,000
3,036.16 740,384.651
2019
5
1,327,000
29,145.50
2.14%
1.42 %
1.42 %
3.30
1,334,485
26,733.32 1,371,518.471
2020
1
500,000
10,450.00
2.05%
1.52 %
1.52 %
3.80
499,995
10,980.00 516,170.971
2021
2
1,145,000
12,062.50
1.06%
NA
NA
NA
1,144,100
-747.25 1,147,377.751
2022
2
490,000
10,045.00
2.01%
2.01 %
2.01 %
5.98
490,000
10,211.60 502,908.611
2023
0
0
NA
NA
NA
2024
1
500,000
13,000.00
2.62%
2.71 %
2.71 %
7.48
486,750
8,970.00 502,183.891
2025
1
240,000
5,400.00
2.21%
NA
NA
NA
240,000
4,224.00 244,224.001
2026
0
0
NA
NA
NA
2027
0
0
NA
NA
NA
2028
0
0
NA
NA
NA
2029
0
0
NA
NA
NA
2030
0
0
NA
NA
NA
2031
0
0
NA
NA
NA
2032
0
0
NA
NA
NA
2033
0
0
NA
NA
NA
2034
0
0
NA
NA
NA
2035
0
0
NA
NA
NA
2036
0
0
NA
NA
NA
2037
0
0
NA
NA
NA
2038
0
0
NA
NA
NA
2039
0
0
NA
NA
NA
2040
0
0
NA
NA
NA
2041
0
0
NA
NA
NA
2042
0
0
NA
NA
NA
2043
0
0
NA
NA
NA
2044
0
0
NA
NA
NA
2045
0
0
NA
NA
NA
2045+
0
0
NA
NA
NA
Other
0
0
NA
NA
NA
Total
26
7,799,000
$147,748.25
1.87%
1.20%
1.20%
2.48
$7,878,852.83
$4,230.54 $7,927,349.59
% of bond portfolio maturi
-
10.99%
25.65%
_
9.37%
- 17.27%
06.48%
14.5%
■ 6.35%
■ 6.29%
3.1%
Report created on: May 02, 2016 Page 1 of 6
UBS
Prepared for City Hutchinson
4* U RP 38446 •City of Hutchinson •Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Bond holdings - as of April 30, 2016 (continued)
Details of bond holdings
Report created on: May 02, 2016 Page 2 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
7,799,000
1.90%
09/18/2019 NA
$147,748.25
1.20% 2.48
$7,878,852.83
NA
$7,883,083.37
100%
Total Bond Portfolio
1.87%
1.20%
$4,230.54
$44,266.22
$7,927,349.59
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2016
AMERICAN EXPRESS C NY US RT
CD
145,000
1.25%
08/09/2016
1,812.50
0.54% 0.28
145,000.00
100.196
145,284.20
1.84%
01.2500% MAT 08/09/16 FIXED
1.25%
0.54%
284.20
402.23
RATE CD /NY
BMW BANK NORTH AME UT US
CD
240,000
0.95%
11/14/2016
2,280.00
0.64% 0.54
240,000.00
100.170
240,408.00
3.05%
RT 00.9500% MAT 11/14/16
0.95%
0.64%
408.00
1,049.42
FIXED RATE CD /UT
CAPITAL ONE BANK U VA US RT
CD
240,000
1.00%
11/14/2016
2,400.00
0.69% 0.54
240,000.00
100.170
240,408.00
3.05%
01.0000% MAT 11/14/16 FIXED
1.00%
0.69%
408.00
1,117.81
RATE CD /VA
FIRSTBANK P R SANT PR RT
CD
240,000
0.95%
12/12/2016
2,280.00
0.66% 0.62
240,000.00
100.179
240,429.60
3.05%
00.9500% MAT 12/12/16 FIXED
0.95%
0.66%
429.60
112.44
RATE CD /PR
Total 2016
865,000
1.01%
11/06/2016
$8,772.50
0.64% 0.52
$865,000.00
$866,529.80 10.99%
1.01%
0.64%
$1,529.80
$2,681.90
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
MASSACHUSETTS DEPT TRANS
Aa3/AA-/NR
500,000
2.41%
01/01/2017
12,040.00
0.46% 0.66
524,500.00
101.306
506,530.00
6.43%
TAX SR B RV BE/R/ 2.408
NR/NR/NR
2.38%
0.46%
-17,970.00
3,979.89
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
Aaa/AAA/AA+
431,000
4.88%
01/17/2017
21,011.25
0.66% 0.70
493,022.83
103.008
443,964.48
5.63%
% DUE 011717 DTD 010907 FC
NR/NR/NR
4.73%
0.66%
-49,058.35
6,011.55
07172007
STATE BK INDIA NY US RT
CD
248,000
2.00%
04/27/2017
4,960.00
0.76% 0.99
248,000.00
101.222
251,030.56
3.18%
02.0000% MAT 04/27/17 FIXED
1.98%
0.76%
3,030.56
40.77
RATE CD /NY
COMENITY BANK DE US RT
CD
200,000
1.15%
06/19/2017
2,300.00
1.66% 1.13
200,000.00
99.421
198,842.00
2.52%
01.1500% MAT 06/19/17 FIXED
1.16%
1.66%
-1,158.00
170.14
RATE JUMBO CD /DE
Report created on: May 02, 2016 Page 2 of 6
Bond holdings - as of April 30, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Maturing 2018
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
CD
248,000
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
249,416.08
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
543.56
/UT
GE CAP BK UT US RT 01.7500%
CD
130,000
1.75%
08/03/2017
2,275.00
0.87% 1.25
130,000.00
101.110
131,443.00
1.67%
MAT 08/03/17 FIXED RATE CD
248,000.00
100.391
248,969.68
3.16%
1.73%
0.87%
1,443.00
162.05
1.29%
/UT
969.68
574.14
FIXED RATE CD /NY
GE CAP RETAIL BK UT US RT
CD
247,000
1.75%
08/03/2017
4,322.50
0.86% 1.24
247,000.00
101.110
249,741.70
3.17%
01.7500% MAT 08/03/17 FIXED
3,240.00
1.24%
2.39
240,000.00
1.73%
0.86%
2,741.70
MAT 10/04/18 FIXED RATE CD
1,018.45
RATE CD /UT
1.35%
1.24%
650.40
230.79
/UT
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.92% 1.42
240,000.00
100.110
240,264.00
3.05%
01.0000% MAT 10/03/17 FIXED
736,000
1.30%
05/09/2018
$9,564.00
1.00%
0.92%
264.00
170.96
9.37%
RATE CD /NJ
1.29%
1.08%
$3,036.16
$1,348.49
Total 2017
1,996,000
2.48%
04/19/2017
$49,308.75
0.79% 0.96
$2,082,522.83
$2,021,815.74 25.65%
% of
Underlying rating
2.44%
0.79%
$-60,707.09
income ($)/
$11,553.81
cost basis ($)/
Market
Effective rating/
bond
(Mdy/Fitch/S&P)
Est. annual
Coupon
Adjusted
Curr. yield (%)
YTW (%) duration
% of
price ($)
Underlying rating
port.
Maturing 2019
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
ALLY BK UT US RT 01.2500%
CD
248,000
1.25%
02/26/2018
3,100.00
0.93%
1.80
248,000.00
100.571
249,416.08
3.16%
MAT 02/26/18 FIXED RATE CD
1.24%
0.93%
1,416.08
543.56
/UT
GOLDMAN SACHS BK U NY US
CD
248,000
1.30%
02/26/2018
3,224.00
1.08%
1.80
248,000.00
100.391
248,969.68
3.16%
RT 01.3000% MAT 02/26/18
1.29%
1.08%
969.68
574.14
FIXED RATE CD /NY
ENERBANK UT US RT 01.3500%
CD
240,000
1.35%
10/04/2018
3,240.00
1.24%
2.39
240,000.00
100.271
240,650.40
3.05%
MAT 10/04/18 FIXED RATE CD
1.35%
1.24%
650.40
230.79
/UT
Total 2018
736,000
1.30%
05/09/2018
$9,564.00
1.08%
1.99
$736,000.00
$739,036.16
9.37%
1.29%
1.08%
$3,036.16
$1,348.49
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2019
RIVERSIDE CA CMNTY COLGE
Aa2/NR/AA
500,000
2.35%
08/01/2019
11,725.00
1.28%
3.12
507,485.00
103.400
517,000.00
6.56%
TAX SR B BE/R/ 2.345
NR/NR/NR
2.27%
1.28%
9,515.00
2,898.68
080119 DTD 052914 /CA
AMERICAN EXPRESS F UT US RT
CD
247,000
2.15%
11/13/2019
5,310.50
1.51%
3.37
247,000.00
102.196
252,424.12
3.20%
02.1500% MAT 11/13/19 FIXED
2.10%
1.51%
5,424.12
2,458.83
RATE CD /UT
Report created on: May 02, 2016 Page 3 of 6
Bond holdings - as of April 30, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Report created on: May 02, 2016 Page 4 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2019
CIT BK SALT LAKE C UT US RT
CD
240,000
2.10%
11/13/2019
5,040.00
1.51% 3.38
240,000.00
102.025
244,860.00
3.11%
02.1000% MAT 11/13/19 FIXED
2.06%
1.51%
4,860.00
2,333.59
RATE CD /UT
BARCLAYS BK DE US RT
CD
240,000
2.05%
12/17/2019
4,920.00
1.49% 3.47
240,000.00
101.978 r
244,747.20
3.10%
02.0500% MAT 12/17/19 FIXED
2.01%
1.49%
4,747.20
1,819.73
RATE CD /DE
AMERICAN EXPRESS C UT US RT
CD
100,000
2.15%
12/18/2019
2,150.00
1.53% 3.47
100,000.00
102.187
102,187.00
1.30%
02.1500% MAT 12/18/19 FIXED
2.10%
1.53%
2,187.00
789.32
RATE CD /UT
Total 2019
1,327,000
2.20%
10/14/2019
$29,145.50
1.42% 3.30
$1,334,485.00
$1,361,218.32
17.27%
2.14%
1.42%
$26,733.32
$10,300.15
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2020
MASS ST GO CONSOL LN TAX SR
Aa1/AA+/AA+
500,000
2.09%
05/01/2020
10,450.00
1.52% 3.80
499,995.00
102.195
510,975.00
6.48%
B BE/R/ 2.090 050120 DTD
NR/NR/NR
2.05%
1.52%
10,980.00
5,195.97
052814 /MA
Total 2020
500,000
2.09%
05/01/2020
$10,450.00
1.52% 3.80
$499,995.00
$510,975.00
6.48%
2.05%
1.52%
$10,980.00
$5,195.97
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2021
FNMA NTS STEP-UP 01.000 %
Aaa/AAA/AA+
900,000
1.00%
11/19/2021 05/19/2016
9,000.00
NA NA
899,100.00
99.802
898,218.00
11.39%
DUE 111921 DTD 111915 FC
NR/NR/NR
100.00
1.00%
NA
-882.00
4,025.00
05192016
MIZRAHI TEFAHOT BK CA US RT
CD
245,000
1.25%
11/30/2021 05/30/2016
3,062.50
NA NA
245,000.00
100.055
245,134.75
3.11%
01.2500% MAT 11/30/21 STEP
100.00
1.25%
NA
134.75
0.00
RATE CD /CA
Total 2021
1,145,000
1.05%
11/22/2021
$12,062.50
NA
$1,144,100.00
$1,143,352.75
14.50%
1.06%
NA
$-747.25
$4,025.00
Report created on: May 02, 2016 Page 4 of 6
Bond holdings - as of April 30, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/
Effective rating/
Adjusted
Est. annual
Underlying rating
Adjusted
YTM (%)/ Modified
cost basis ($)/ Market
% of
bond
Underlying rating
Quantity Coupon maturity Call price ($) Curr. yield (%)
YTW (%) duration
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
$7,883,083.37
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2022
$7,927,349.59
DISCOVER BANK DE US RT
CD
245,000
2.45%
11/18/2022
6,002.50
2.01% 5.98
245,000.00
102.677
251,558.65
3.19%
02.4500% MAT 11/18/22 FIXED
2.39%
2.01%
6,558.65
2,697.01
RATE CD /DE
WELLS FARGO BK NA CA US RT
CD
245,000
1.65%
11/23/2022 11/23/2018
4,042.50
0 NA NA
245,000.00
101.491
248,652.95
3.15%
01.6500% MAT 11/23/22 STEP
100.00
1.63%
NA
3,652.95
0.00
RATE CD /CA
Total 2022
490,000
2.05%
11/21/2022
$10,045.00
2.01% 5.98
$490,000.00
$500,211.60
6.35%
2.01%
2.01%
$10,211.60
$2,697.01
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2024
NEWYORK CITY TRANSITION
Aa1/AAA/AAA
500,000
2.60%
11/01/2024 11/01/2022
13,000.00
2.71% 7.48
486,750.00
99.144
495,720.00
6.29%
TAX C-3 RV BE/R/ 2.600
NR/NR/NR
100.00
2.62%
2.71%
8,970.00
6,463.89
1 10124 DTD 120412 /NY
Total 2024
500,000
2.60%
11/01/2024
$13,000.00
2.71% 7.48
$486,750.00
$495,720.00
6.29%
2.62%
2.71%
$8,970.00
$6,463.89
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2025
HSBC BANK USA DE US RT
CD
240,000
2.25%
03/11/2025 03/11/2020
5,400.00
NA NA
240,000.00
101.760
244,224.00
3.10%
02.2500% MAT 03/11/25 STEP
100.00
2.21%
NA
4,224.00
0.00
RATE CD /DE
Total 2025
240,000
2.25%
03/11/2025
$5,400.00
NA
$240,000.00
$244,224.00
3.10%
2.21%
NA
$4,224.00
$0.00
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/ income ($)/
YTM (%)/ Modified
cost basis ($)/ Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity Coupon maturity Call price ($) Curr. yield (%)
YTW (%) duration
Unreal. g/I ($) price ($)
Accr. interest ($)
port.
7,799,000 1.90% 09/18/2019 NA $147,748.25
1.20% 2.48
$7,878,852.83 NA
$7,883,083.37
100%
Total Bond Portfolio
1.87%
1.20%
$4,230.54
$44,266.22
$7,927,349.59
Report created on: May 02, 2016 Page 5 of 6
�0�
HRASS
AEOEVELOPMENT AUTMOAITY
Regular Board Meeting Tuesday, April 19, 2016, 7:00 AM
Minutes
1. CALL TO ORDER: Vice Chairman Steve Jensen called the meeting to order. Members
Present: Gary Forcier, LouAnn Holmquist, and Pat Lembcke- Absent: Chairman LaVonne
Hansen. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MARCH 15,
2016
Gary Forcier moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. LouAnn Holmquist moved to approve the City Center General Fund payments of
$29,721.27 for checks 8743 to 8753. Pat Lembcke seconded and the motion carried
unanimously.
b. LouAnn Holmquist moved to approve the Park Towers operating account payments of
$35,088.05 for checks 13579 to 13610 and approval of Park Towers Security Account
payments of $270.61 for check 1539. Pat Lembcke seconded and the motion carried
unanimously.
c. LouAnn Holmquist moved to approve the February 29, 2016 Park Towers financial
statements. Pat Lembcke seconded and the motion carried unanimously.
d. LouAnn Holmquist moved to approve the March 2016 City Center financial statements.
Pat Lembcke seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. FYI Occupancy Report — 99% occupied
b. Jean Ward reviewed with the Board the Elevator Project closeout status. Just waiting for
the Job Reporting form.
c. Jean Ward reviewed with the Board the items in the Park Towers April Newsletter,
5. DISCUSSION OF FAIR HOUSING MONTH HOT TOPICS — ARREST RECORDS IN PUBLIC
HOUSING HUD NOTICE PIH 2015-19 AND FAIR HOUSING COACH "FAIR HOUSING
REFRESHER"
The Board discussed Fair Housing Hot topics.
6. MEMO RE CHANGES RECOMMENDED TO ACOP POLICY AND REVIEW OF ACOP DRAFT
LANGUAGE
Jean Ward reviewed with the Board the memo re changes recommended to ACOP draft
language.
7. UPDATE ON SCDP RENTAL REHAB PROGRAM APPLICATION GOAL OF 17 UNITS BY
MAY 2016
Judy Flemming updated the Board on the SCDP Rental Rehab Program project log.
April 19, 2016 Minutes Page 1 of 2
8. CONSIDERATION OF APPROVAL TO DISCONTINUE HRA FUNDING FOR TIF OWNER
OCCUPIED REHAB MATCH AND TO RESERVE SUCH FUNDING TO PROVIDE OWNER
MATCHES FOR THE SCDP RENTAL REHAB PROGRAM WHEN SCDP REVOLVING FUND
ALLOCATION IS DEPLETED
LouAnn Holmquist moved to approve to discontinue HR.A funding for TIF Owner Occupied
Rehab match and to reserve such funding to provide owner matches for the SCDP rental
rehab program when SCDP revolving fund allocation is depleted. Pat Lembcke seconded and
the motion carried unanimously.
9. CONSIDERATION OF GENERAL CRITERIA REVISION FOR CITY OF HUTCHINSON
DEFERRED GRANT PROGRAM, STREAMLINED DEFERRED GRANT PROGRAM AND
ACCESSIBILITY DEFERRED GRANT PROGRAM
Pat Lembcke moved to approve to the General Criteria revision for City of Hutchinson
Deferred Grant Program, Streamlined deferred grant program with an added disclaimer that
the HRA and City will not perform a full house inspection and are not responsible for any
other code issues that may be present and Accessibility deferred grant program. LouAnn
Holmquist seconded and the motion carried unanimously.
ld. CONSIDERATION OF REVISED FEE SCHEDULE INCLUDING STREAMLINED OWNER
OCCUPIED TIF PROGRAM)
Gary Forcier moved to approve the revised fee schedule including streamlined owner
occupied TIF program. Pat Lembcke seconded and the motion carried unanimously.
11. CONSIDERATION OF RESOLUTION #2016-8 ADOPTING REVISED RECORDS RETENTION
POLICY/SCHEDULE
LouAnn Holmquist moved to approve Resolution #2016-8 Adopting revised records
retention policy/schedule. Pat Lembcke seconded and the motion carried unanimously.
12. CONSIDERATION OF SKETCH PLAN FOR POTENTIAL RENTAL HOUSING TIF
APPLICATION —SKETCH PLAN AND APPOINTMENT OF TWO HRA BOARD MEMBERS TO
HOUSING TIF APPLICATION REVIEW COMMITTEE
LouAnn Holmquist moved to approve the sketch plan and to appoint Steve Jensen & Gary
Forcier to the housing TIF application review committee. Pat Lembcke seconded and the
motion carried unanimously.
B. COMMUNICATIONS
• FYI Foreclosure List
14. ADJOURNMENT
There being no other business, Vice Chairman Steve Jensen declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary Forier, Secretary/Treasurer
April 19, 2016 M invites Page 2 of 2
Planning, Zoning and Building Dept. Monthly Report
1st Quarter 2016
Building Department Permit Activities
A Commercial New
B Commercial/Ind. Remodel
C New Single Family
225Shady Ridge Rd NW (Cedar Crest) water damage- $20,000; 225 Main St S (hair salon) remodel -
$22,326; 238 Main St S (Genesis) demo upstairs- $25,000;
Other Building Inspection Activities Jan 11 & 15 - Education U of M; Jan 20 - SW MN Chapter ICC mtg; Feb 9, 10 and 12 ICC Upper
Great Lakes Region III Education
Evergreen Meals served January - March
Week of
1st Qtr. 2015
1st Qtr. 2016
2015 Year to Date
2016 Year to Date
Total Number Inspections
Stewart
472
166
210
472
238
166
% of Inspections done within 24 HRS
week 2
100.0%
100.00%
164
100.00%
113
100.00%
Total Number Plan Review
1044
26
26
398
26
291
26
% of Plan Reviews completed in 21 Days
273
100%
100%
164
100%
week 5
100%
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
0 $0.00
0
$0.00
0
$0.00
Commercial ( additions/remodels)
14
$398,350.00
8 $127,706.00
14
$398,350.00
8
$127,706.00
Total Commercial
14
$398,350.00
8 $127,706.00
14
$398,350.00
8
$127,706.00
Industrial (new)
0
$0.00
0 $0.00
0
$0.00
0
Industrial (additions/remodels)
0
$0.00
01$0.00
0
$0.00
0
$0.00
Total Industrial
0
$0.00
0 $0.00
0
$0.00
0
$0.00
Fire Sprinkling
1
$35,998.00
1 $950.00
1
$35,998.00
1
$950.00
New Residential
1
$155,067.00
0 $0.00
1
$155,067.00
0
$0.00
Residential misc (additions/remodels)
23
$111,900.00
19 $227,792.00
23
$111,900.00
19
$227,792.00
Set Fee permits (reside, reroof, window)
54
$0.00
41 $0.00
54
41
HRA Permits
1
$6,980.00
0 $0.00
1
$6,980.00
0
$0.00
Waived Fees
2
$0.00
0 $0.00
2
$0.00
0
$0.00
Subtotal Building Permits
96
$708,295.00
69 $356,448.00
96
$708,295.00
69
$356,448.00
Mechanical
26
$269,100.00
37 $95,222.00
26
$269,100.00
37
$95,222.00
HRA Mechanical
0
$0.00
2 $0.00
0
2
Plumbing
16
$0.00
7 $0.00
16
7
HRA Plumbing
0
$0.00
0 $0.00
0
0
Signs
8
$32.00
11 $328.00
8
$32.00
11
$328.00
Total Valuation
11461
$977,427.00 126 $451,998.00 1
146
$977,427.00
126
$451,998.00
*Set fees not included in valuation
A Commercial New
B Commercial/Ind. Remodel
C New Single Family
225Shady Ridge Rd NW (Cedar Crest) water damage- $20,000; 225 Main St S (hair salon) remodel -
$22,326; 238 Main St S (Genesis) demo upstairs- $25,000;
Other Building Inspection Activities Jan 11 & 15 - Education U of M; Jan 20 - SW MN Chapter ICC mtg; Feb 9, 10 and 12 ICC Upper
Great Lakes Region III Education
Evergreen Meals served January - March
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
week 1
677
210
62
238
65
114
week 2
801
357
164
396
113
291
week 3
1044
369
101
398
115
291
week 4
927
273
196
657
164
186
week 5
492
198
66
292
94
119
3941
1407
589
1981
551
1001
Total Meals served October - Deceml 9470
Dates Closed Jan. 1st; March 25th
Planning and Zoning Quarterly Activities Year: 1St Quarter, 2016
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
8
Resolution of the City of Hutchinson
Processed
Planning Commission finding that a
modification to the Development Program
for Development District No. 4 and a Tax
Increment Financing Plan for Tax
Increment Financing District No. 4-16
conform to the general plans for the
development and redevelopment of the
city; Consideration of Preliminary and
Final Plat of Prochnow Addition submitted
by the City of Hutchinson; Consideration of
Re -Zoning of North Half Hutchinson Block
13, N 197' of W'h Lot 3, North Half
Hutchinson Block 13, N 165' of E'h Lot 3,
North half, Hutchinson Block 13, N 197' of
E'h of Lot 3, Ex N 165 from R-2 Zoning
District to C-2 Zoning District;
Consideration of a Site Plan and a
Conditional Use Permit for a drive through
at the Mid Country Bank located at 201
Main St S (Drive through located at 210
Hassan St SE); Consideration of a Sketch
Plan for 3, 29 unit apartment buildings
located at 1315 Montreal St SE;
Consideration of a Site Plan and
Conditional use permit for Mid Country
Bank
Number of Joint Planning Board Applications
1
Consideration of a Conditional Use
Reviewed and Processed
Permit for a pet boarding facility/kennel
20072 Raven Ave, Hutchinson, MN,
Hutchinson Township
Number of Planning Commission Meetings
3
Consideration of an amendment to the City
Code of Ordinances, Chapter 154:
Accessory Structures; Consideration of an
amendment to the City Code of
Ordinances, Chapter 154: Micro -Distillery
Cocktail Rooms; Resolution of the City of
Hutchinson Planning Commission finding
that a modification to the development
program for development district No. 4 and
Tax Increment Financing Plan for Tax
Increment Financing District No. 4-16
conform to the general plans for the
development and redevelopment of the
City; Consideration of Preliminary and
Final Plat of Prochnow Addition submitted
by the City of Hutchinson; Consideration of
Re -Zoning of North Half Hutchinson Block
13, N 197' of W'h Lot 3, North Half
Hutchinson Block 13, N 165' of E'h Lot 3,
North half, Hutchinson Block 13, N 197' of
E'h of Lot 3, Ex N 165 from R-2 Zoning
District to C-2 Zoning District;
Consideration of a Site Plan and a
Conditional Use Permit for a drive through
at the Mid Country Bank located at 201
Main St S (Drive through located at 210
Hassan St SE)
Number of Joint Planning Meetings
1
Consideration of a Conditional Use
Permit for a pet boarding facility/kennel
20072 Raven Ave, Hutchinson, MN,
Hutchinson Township
Number of Zoning Reviews for Building Permits
9
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
6
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
11
Number of Predevelopment/Pre Application
9
Hotel Project (2) , commercial addition
Meetings
(2), apartment project, bank drive
through (2), post office, High School
Number of Misc. Planning Meetings
64
Resource Allocation - 3
City Council - 6
Directors Meeting - 4
Public Arts - 3
PBZ Staff Mtg - 7
Mid Country Bank - 2
Doug Kephart
Dakota Rail - 4
Ron Kalenberg
Founders Park
David Broll
Hutchinson Trail Signage
Colby Smith
Steve Cook
Hotel Meeting - 2
430 Water St. - 2
Robert Hantge
Board Action form
State Delegation Agreement - 2
Interviews - 4
Terry Davis - 2
Randy Redman
Building Operations Discussion
Aquatic Center Plan Review
Chris Rainmann
Marc Telecky
Wayfinding Signage
Patti Walinski
Postmaster
Benny's
HHW
Residential Contractor mtg
High School
Safety Training
Council Workshop
Number of Zoning Enforcement Cases
5
Water St., Sign
Number of Walk -In Customers Served
604
Site Visits
15
Sign violation; Post Office; MidCountry;
430 Water St; High School; Freedom
Site
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, April 19, 2016
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The April 19, 2016 Planning Commission meeting was called to order by Acting Chair
Norton at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner
Kirchoff, Commissioner Kalenberg, Commissioner Norton, Commissioner Arndt,
Commissioner Wick, and Commissioner Fahey. Also present were Dan Jochum, City
Planner, Kent Exner, City Engineer, and Kyle Dimler, City Building Official.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED MARCH 15, 2016.
Motion by Commissioner Wick, Second by Commissioner Kalenberg to approve.
Unanimous approval.
Motion to Approve — Motion to Reject
4. PUBLIC HEARINGS
None.
5. NEW BUSINESS
A. CONSIDERATION OF A SKETCH PLAN FOR 3, 29 UNIT APARTMENT
BUILDINGS LOCATED AT 1315 MONTEAL ST SE.
Dan Jochum, City Planner, addressed the Commission.
Mr. Jochum noted this item is a sketch plan review which is being brought to the
Commission as a sort of litmus test to determine if the proposed project has
validity and it is viable for the applicant to proceed further.
Mr. Jochum reviewed the proposed project as provided in the Commission's
packets. The project is a proposal of 3 29 -unit apartment buildings.
Mr. Jochum noted completion of the construction of Denver Ave. SE would be
required as part of this project.
Mr. Jochum shared that the proposed plan indicates both enclosed garage space
and outdoor parking spaces. Staff noted on street parking would not be permitted
Agenda
Hutchinson Planning Commission
April 19, 2014
Page 2
on either side of Denver Ave. SE as a requirement of this project. However,
complete engineered plans for the project have not been developed at this time.
Mr. Jochum noted access to the site would be off of Denver Ave. SE.
Mr. Jochum stated that based upon the submitted site sketch plans, the apartments
would be a nice addition to the community.
Commissioner Arndt asked if there is enough sewer and water capacity in Denver
Ave.
City Engineer Kent Exner confirmed there is adequate service available.
Mr. Jochum noted the applicant plans to seek Tax Increment Financing for the
project if the site sketch plan is approved by the Commission and the City
Council.
Mr. Jochum noted Staff feedback was overall very positive. Obviously the parcel
would need to be rezoned and there may be some requirements imposed on the
project.
Mr. Jochum stated that Staff recommends approval with Conditions 1 through 3.
Chair Norton asked if this was an actionable item.
Mr. Jochum stated he would recommend a vote by the Commission so they would
be able to provide a recommendation, either positive or negative to the City
Council.
Commissioner Kirchoff asked if applying for T.I.F. is a lengthy process.
Mr. Jochum noted the process is not typically lengthy and handled well with the
City's financial advisor who works with these processes.
Commissioner Kirchoff asked the developer to address the Commission and
provide an overview of the proposed project.
Steve Keupers, representing the developer, from Brainerd, MN addressed the
anticipated phasing of the project. The applicant would be seeking a rezoning for
the first three building lots. Phasing of building 2 is estimated to start in
approximately 3 to 6 months after the completion of the first building.
Applicant's research indicates there is a need in Hutchinson for occupancy of all
three buildings. The layout of each building is planned to include 2- 3 bedroom
units, 17- 2 bedroom units, and 10- 1 bedroom units in each building. The
developer anticipates applying for T.I.F. for all three buildings and they would be
applying for T.I.F. due to the required expense of building out Denver Ave. SE.
Motion by Commissioner Kirchoff, Second by Commissioner Arndt to approve.
Motion passed unanimously.
Agenda
Hutchinson Planning Commission
April 19, 2014
Page 3
Motion to Approve — Motion to Reject
6. UNFINISHED BUSINESS
A. CONSIDERATION OF A SITE PLAN AND CONDITIONAL USE PERMT
FOR MIDCOUNTRY BANK.
Dan Jochum, City Planner, addressed the Commission.
Mr. Jochum noted at last month's Planning Commission this item received a 3-3
vote. The City Council tabled the item for further study and then sent the
proposal back to the Planning Commission for a recommendation on
Mr. Jochum noted the newly proposed alley traffic is south -bound only and there
is a proposal to close traffic flow at the NW corner of Landy's Lodge to allow
recovery of some parking spaces that will be lost as part of this proposed project
and relocate the Postal Office's drop box as well as the H.U.C. electrical
transformer currently in this parking area.
Mr. Jochum noted the new proposal has the same number of total parking spaces
available as the previous plan did.
Mr. Jochum noted the largest drawback to the proposed plan is delivery truck
traffic serving the Postal Office would need to travel north up the alley so they
may back into the Postal Office area. However, it is not uncommon in an urban
alley setting to have delivery vehicles needing to travel against normal traffic flow
due to building arrangements and the Postal Office only has 2 delivery trucks per
day using the alley.
Mr. Jochum noted the actual drive-through design is relatively unchanged.
Commissioner Arndt asked if the alley is wide enough for a passenger vehicle to
move past a delivery vehicle parked in the alley.
Members of the public audience who did not approach the podium, stated this
would not be possible.
Commissioner Norton noted that this periodic traffic condition is an existing
condition as well.
Commissioner Wick noted he is still concerned with exit of the drive through
exiting onto Hassan with a significant increase in traffic due to the drive through.
Commissioner Norton noted that at the previous Commission meeting, traffic
volume was discussed but the larger issue was parking space reduction.
Agenda
Hutchinson Planning Commission
April 19, 2014
Page 4
Commissioner Wick noted he brought the issued up at the last meeting.
City Engineer, Kent Exner, noted that from the beginning of the this project's
proposal, Staff did not want to direct traffic onto 2nd Ave. due to stacking issues.
Mr. Exner also noted due to the proximity of the egress to the intersection of 2nd
Ave. SE and Hassan St. SE there isn't a probability to have a stacking issue with
the proposed egress. Due to all of the site considerations, this proposal is the best
option available in Staff's opinion.
Mr. Exner noted that if any traffic issues due arise, Staff will review the issues as
they arise.
Commissioner Wick noted his concern with losing downtown public parking and
is having a difficult time accepting the loss of the spaces knowing the need for
them.
Mr. Exner noted that this plan maintains the current number of public parking
spaces.
Mr. Jochum noted that the affected area is all zoned commercially so the traffic
flow is expected in this area, even though there are residential uses in the
commercial district currently.
Trevor Johnson of Victoria, MN representing MidCountry Bank, noted that in
recent history the bank's traffic flow has been decreasing and they anticipate that
trend to continue as fewer and fewer customers come to the physical bank.
Mr. Jochum noted 144 per day to 278 per day visitors to the south MidCountry
Bank in March and April of 2014 were documented in a traffic study the City
performed.
Commissioner Kirchoff asked for clarification on an agreement with the Post
Office to relocate their drop box.
Mr. Jochum shared that he had conversations with the Postal Office staff and they
were generally accepting of the change and he had asked them to provide a
response to the proposal by Tuesday, April 26, 2016. Further, if the Postal Office
is opposed to the proposal the City may proceed with requiring a review of the
drive through area which requires a Conditional Use Permit by ordinance and
there are already stacking conditions with the drop off where it is.
Commissioner Arndt asked if the curb line of the proposed parking lot could be
moved to the east to increase traffic passing ability in the alley.
Mr. Exner noted the proposed plan is designed due to alignment of the existing
buildings and needed traffic flow for snow removal.
Agenda
Hutchinson Planning Commission
April 19, 2014
Page 5
David Larson, 227 Main St. Hutchinson, addressed the Commission and asked
where the stacking occurs now. Mr. Larson also noted that stacking from the
placement of the Post Office drop box could impact traffic flow in the alley.
Mr. Jochum noted the City requires 80 feet of stacking area. The current location
of the drop box causes stacking that impedes 3rd Ave. SE.
Commissioner Kirchoff asked for a review of the proposed Staff Conditions.
Mr. Jochum reviewed the proposed conditions included in the Commission's
packets.
Ben Schwarzrock, 221 Main St. Hutchinson, asked if there would be a possibility
of getting 15 -minute parking signs on parking spaces behind Benny's Meat
Market.
Mr. Exner stated from a Staff recommendation standpoint, based on public safety
and enforcement concerns, the City would not recommend any time limited
parking spaces.
Motion by Commissioner Krichoff, Second by Commissioner Arndt to approve
with Staff recommendations 1 through 7.
Commissioner Kirchoff Aye, Commissioner Norton Aye, Commissioner Arndt
Aye, Commissioner Wick Nay, and Commissioner Kalenberg Nay.
Motion approved, item will not be on City Council's consent agenda April 26,
2016.
Motion to Approve — Motion to Reject
7. COMMUNICATION FROM STAFF
A. Upcoming Meetings
Mr. Jochum noted there are several applications that are expected to be submitted
for the May Planning Commission meeting.
Commissioner Norton asked if there had been any progress on the apartment
development in the Century Court area.
Mr. Jochum that Staff has not received any communication from the developer in
over 6 months.
8. ADJOURNMENT
Agenda
Hutchinson Planning Commission
April 19, 2014
Page 6
Motion by Commissioner Arndt, Second by Commissioner Kirchoff to adjourn at
6:28 p.m. Motion approved unanimously.
