04-19-2016 HRAM ./l4k.
HRA
HUTCHINSON HOUSING AND
AEDEVELOPMENT Au TmOWTV
Regular Board Meeting Tuesday, April 19, 2016, 7:00 AM
Minutes
1. CALL TO ORDER: Vice Chairman Steve Jensen called the meeting to order. Members
Present: Gary Forcier, LouAnn Holmquist, and Pat Lembeke. Absent: Chairman LaVonne
Hansen. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MARCH 15,
2016
Gary Forcier moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. FINANCIAL RhPOR1'S
a. LouAnn Holmquist moved to approve the City Center General Fund payments of
$29,721.27 for checks 8743 to 8753. Pat Lembcke seconded and the motion carried
unanimously.
K LouAnn Holmquist moved to approve the Park Towers operating account payments of
$35,088.05 for checks 13579 to 13610 and approval of Park Towers Security Account
payments of$270.61 for check 1539. Pat Lembcke seconded and the motion carried
unanimously.
c. LouAnn Holmquist moved to approve the February 29, 2016 Park Towers financial
statements. Pat Lembcke seconded and the motion carried unanimously.
d. LouAnn Holmquist moved to approve the March 2016 City Center financial statements.
Pat Lembcke seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. FYI Occupancy Report—99% occupied
b. Jean Ward reviewed with the Board the Elevator Project closeout status. Just waiting for
the Job Reporting form.
c. Jean Ward reviewed with the Board the items in the Park Towers April Newsletter.
5. DISCUSSION OF FAIR HOUSING MONTH HOT TOPICS—ARREST RECORDS IN PUBLIC
HOUSING HUD NOTICE PIH 2015-19 AND FAIR HOUSING COACH "FAIR HOUSING
REFRESHER"
The Board discussed Fair Housing Hot topics.
6. MEMO RE CHANGES RECOMMENDED TO ACOP POLICY AND REVIEW OF ACOP DRAFT
LANGUAGE
Jean Ward reviewed with the Board the memo re changes recommended to ACOP draft
language.
7. UPDATE ON SCDP RENTAL REHAB PROGRAM APPLICATION GOAL OF 17 UNITS BY
MAY 2016
Judy Flemming updated the Board on the SCDP Rental Rehab Program project log.
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8. CONSIDERATION OF APPROVAL TO DISCONTINUE HRA FUNDING FOR TIF OWNER
OCCUPIED REHAB MATCH AND TO RESERVE SUCH FUNDING TO PROVIDE OWNER
MATCHES FOR THE SCDP RENTAL REHAB PROGRAM WHEN SCDP REVOLVING FUND
ALLOCATION IS DEPLETED
LouAnn Holmquist moved to approve to discontinue HRA funding for TIF Owner Occupied
Rehab match and to reserve such funding to provide owner matches for the SCDP rental
rehab program when SCDP revolving fund allocation is depleted. Pat Lembcke seconded and
the motion carried unanimously.
9. CONSIDERATION OF GENERAL CRITERIA REVISION FOR CITY OF HUTCHINSON
DEFERRED GRANT PROGRAM, STREAMLINED DEFERRED GRANT PROGRAM AND
ACCESSIBILITY DEFERRED GRANT PROGRAM
Pat Lembcke moved to approve to the General Criteria revision for City of Hutchinson
Deferred Grant Program, Streamlined deferred grant program with an added disclaimer that
the HRA and City will not perform a full house inspection and are not responsible for any
other code issues that may be present and Accessibility deferred grant program. LouAnn
Holmquist seconded and the motion carried unanimously.
10. CONSIDERATION OF REVISED FEE SCHEDULE INCLUDING STREAMLINED OWNER
OCCUPIED TIF PROGRAM)
Gary Forcier mowed to approve the revised fee schedule including streamlined owner
occupied TIF program. Pat Lembcke seconded and the motion carried unanimously.
11. CONSIDERATION OF RESOLUTION 92016-8 ADOPTING REVISED RECORDS RETENTION
POLICY/SCHEDULE
LouAnn Holmquist moved to approve Resolution 92016-8 Adopting revised records
retention policy/schedule. Pat Lembcke seconded and the motion carried unanimously.
12. CONSIDERATION OF SKETCH PLAN FOR POTENTIAL RENTAL HOUSING TIF
APPLICATION —SKETCH PLAN AND APPOINTMENT OF TWO HRA BOARD MEMBERS TO
HOUSING TIF APPLICATION REVIEW COMMITTEE
LouAnn Holmquist moved to approve the sketch plan and to appoint Steve Jensen & Gary
Forcier to the housing TIF application review committee. Pat Lembcke seconded and the
mulien carried unanimously.
13. COMMUNICATIONS
0 FYI Foreclosure List
14. ADJOURNMENT
There being no other business, Vice Chairman Steve Jensen declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary Forder, Secretary/Treasurer
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